Combined Synopsis Solicitation - W912P826QA029.pdf

COMBINED SYNOPSIS/SOLICITATION

W912P826QA029

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in RFO 12.201-1, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

This solicitation is issued as a Women-Owned Small Business set-aside under a Request for Quote (RFQ) with the intent to issue a single Blanket Purchase Agreement (BPA) under RFO part 12. The Government anticipates awarding a single BPA from this solicitation from which future BPA calls will be placed. A Master BPA will be awarded to a responsible contractor whose offer conforms to ALL requirements of the synopsis/solicitation and has the lowest reasonable price.

The NAICS code for this procurement is 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance with a size standard of $12,500,000.00. This procurement is being conducted in accordance with regulations at RFO Part 12 - Acquisition of Commercial Products and Commercial Services, RFO Part 16 -Types of Contracts, and RFO Part 37 - Service Contracting.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01.

The basis of award will be Lowest Priced offeror(s). Additionally, offerors must quote on all items to be eligible for award. The Government will award a single BPA resulting from this solicitation to the responsible offeror whose offer conforms to ALL requirements of the solicitation. The Contracting Officer may request a Pre-Award Survey from selected BPA holders.

Offerors must be registered with the System for Award Management (SAM), in order to receive a Government contract award. To register, the SAM Internet address is:

http://www.sam.gov.

http://www.sam.gov/

QUOTE DUE DATE:

Quotes must be received no later than 11:00 AM, local time, on 10 September 2026. Quotes should be e-mailed to: Christopher.Nuccio@usace.army.mil and Taylor.H.Brandon@usace.army.mil.

NOTES:

1. Lack of registration on the SAM database will make an offeror ineligible for award.

2. The bidder is required to bid on all line items. Failure to submit a bid on all such line items shall result in a nonresponsive bid, requiring rejection thereof. In the event that a bidder is willing to waive costs associated with an individual lime item, she/he is required to insert descriptive words or abbreviations such as “no charge” or “N.C”.

3. Offerors must provide Representations and Certifications for their company. The preferred method for providing Representations and Certifications is to include this information in your SAM registration.

4. Questions must be sent via email and received by 2:00 PM, local time, 02 September 2026. All inquiries regarding this Request for Quotation, must be send to Taylor Brandon, at Taylor.H.Brandon@usace.army.mil. The Government is under no obligation to provide a response to late questions.

mailto:Christopher.Nuccio@usace.army.mil mailto:Taylor.H.Brandon@usace.army.mil mailto:Taylor.H.Brandon@usace.army.mil

PART 1

BPA TERMS AND CONDITIONS

1. GENERAL. The supplier shall provide commercial and industrial machinery and equipment repair and maintenance services in and around the New Orleans, Louisiana area, if and when requested by the contracting officer (or authorized representative of the contracting officer).

1.2 Period of performance. The period of performance of this Blanket Purchase Agreement (BPA) is from 01 October 2026 to 30 September 2031, or the total aggregate BPA Call amount reaches $6,001,555.00, unless previously withdrawn by the Contracting Officer.

1.3 BPA Ceiling: $6,001,555.00

1.4 Extent of obligation. The Government is obligated only to the extent of authorized purchases made under the BPA. This agreement may be terminated upon 30 days written notice by either party.

1.5 Purchase limitation. Government Orders shall be made on an as needed basis with a minimum order consisting of $100.00 and a maximum order consisting of $350,000.00.

1.6 Authorized purchases. Individuals authorized to purchase under the BPA. The following individuals are authorized to place orders up to $25,000.00:

Noelle Belhumeur, Mechanical Engineer Email: Noelle.Belhumeur@usace.army.mil Phone: 504-862-1953

1.7 NAICS Code. 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

1.8 Product Service Code (PSC). J036 - Maintenance/Repair/Rebuild of Equipment—Special Industry Machinery

PART 2

PERFORMANCE WORK STATEMENT

2 REQUIREMENTS. The Contractor shall furnish the required parts, materials, tools, equipment, replacement equipment/machinery/systems, labor, supervision, transportation and shop facilities to diagnose, disassemble, clean, inspect, service, repair, assemble, test and recharge Government owned commercial and industrial machinery and equipment; controls, instrumentation, propulsion, pumps, hydraulic systems, electrical equipment and systems; land based and marine equipment;

earth/material moving equipment, and fire suppression systems when needed for delivery within a 100 mile radius of the US Army Corps of Engineers, USACE New Orleans District headquarters at 7400 Leake Avenue, New Orleans, LA 70118. The Contractor’s facility shall be located within a 100 mile radius of the USACE New Orleans District headquarters at the above address.

The work does not require the supervision or direct engagement of government personnel other than for government personnel to provide quality assurance oversight of the work that is performed.

The Manufacturers included (but not limited to), are Multiquip, Ingersoll Rand, Dossan, Miller, Lincoln Electric, Manitowoc, Comfortmaker, Wintech, Isuzu, Deutz, Kubota, Quincy, Carrier, Goodman, FURUNO, JLG, Fireboy-Xintex, RedFox, Murphy, Boss, Hagglunds, Pullmaster, Rolls- Royce (Bird-Johnson) Next Generation Work Wheel (NGWW), Seatrax, Liebherr, Link Belt, and Rice Propulsion. The Contractor will be required to service/supply/replace the following systems and equipment:

a. Crane upperworks machinery: hydraulic system, controls, drums, swing system

b. Crane lower works systems

c. Heating, ventilation and air conditioning (HVAC)

d. Marine Sanitation Device (MSD)

e. Instrumentation

f. Radar

g. Portable fire extinguishers

h. CO2 fire extinguishing system

i. Fire alarm

j. Winches

k. Propulsion

l. Electrical systems: 110V, 240V, 480V 3 phase

m. Hydraulic power units, systems, and components

n. Pumps

o. Excavators

p. Dredging equipment

q. Skid steers

r. Controls

s. Welding equipment and consumables

t. Blasting equipment and consumables

u. Dumpsters

v. Lead abatement services

w. Coating systems

x. Pneumatic systems and components

y. Valves

z. Programable Logic Controllers

aa. Forklifts

bb. Manlifts

cc. Compactors

2.1 Applicable Publications (Information). The following publications (or most recent edition of), form a part of this specification to the extent referenced.

a. United States Coast Guard (USCG): Subchapter M, Parts 95, 142, 143.

• Services, inspections, and work performed aboard or for installation aboard USACE towing vessels.

b. National Fire Protection Association (NFPA): NFPA 10, 12, 72.

• Inspection, testing and servicing of portable fire extinguishers and fixed fire suppression systems.

c. USACE: Safety Manual EM 385 1 1

• Services, inspections, and work performed aboard USACE floating plants, land based plants, machinery, Government sites, and equipment.

d. American Welding Society (AWS): AWS D3.5:1993(R2000), D3.7:2004, D3.9/D3.9M:2019, D3.6M:2017, AASHTO/AWS D1.5/D1.5M, D1.1/D1.1M

• Welding hull/structure of USACE floating plants.

• Welding structural components owned and/or maintained by the Government.

2.2 Personnel. All repairs shall be performed by competent trained mechanics and service technicians who possess at least three years of experience with the brand, series of products, and/or service. The procedures for diagnosis, disassembly, cleaning, inspection, repair, testing, recharging, and assembly detailed in the US Coast Guard (USCG) regulations, and/or the original equipment manufacturers’ (OEM) latest published service manuals and bulletins shall be used.

2.3 Tools and Equipment. The Contractor shall possess all tools, service equipment and special service tools that are required by the OEM or USCG to accomplish any repair, adjustment, or test on the systems and equipment listed in paragraph 1.

2.4 Transportation. The Contractor shall provide service vehicles that are capable of transporting mechanics, tools, service equipment, parts, and subassemblies to and from the field.

2.5 Facility. The Contractor shall possess an enclosed shop facility where repairs can be performed and parts are stored. The facility shall be maintained in a clean condition free of dirt and grit contamination. The facility shall have the equipment necessary to perform the complete overhaul of the systems and equipment listed in paragraph 1.

2.6 Parts. All external parts shall be coated with two coats of marine grade enamel matching the existing color.

a. New Parts. All new parts shall be genuine parts from the OEM that are new and unused.

b. Aftermarket Parts. Aftermarket parts are those parts that are not available from the OEM (i.e.

– hose, clamps, fittings, wire, terminals, connectors, oil, coolant, cooling system treatment, etc.).

These materials shall meet or exceed the service requirements of the manufacturer.

c. Exchange Parts. Exchange parts shall meet or exceed the “minimum” and not exceed the “maximum” specifications contained in the latest service manuals and bulletins published by the OEM. Only genuine OEM new parts shall be used to replace worn parts; parts produced by aftermarket sources are prohibited unless specifically approved by the Government. The disassembly, cleaning, inspection, repair, and assembly procedures described in the latest published service manuals and bulletins by the OEM shall be used. The Contractor shall maintain or have access to a stock of exchange parts, so they are readily available. Removing a part or piece of equipment from a Government floating plant, machine, system, plant, or site and taking it to the Contractor’s facility, rebuilding it and taking it back to the field location for installation is prohibited unless specifically approved by the Government. When the Government instructs the Contractor to use an exchange part, the mechanic will bring the exchange part with him to the field location or have the part delivered to him so that it can be installed upon removal of the defective part.

d. Parts Price Schedules. The Contractor shall furnish the COR with one original copy of the price schedule from each manufacturer showing the most current list prices for new and exchange parts before a purchase is made. All purchases shall be approved by the Contracting Officer or COR in writing prior to purchases. The Contractor will be held responsible for costs resulting from unapproved purchases. Documentation shall be furnished to the Contractor with the names of individual(s) who are authorized to approve Contractor purchases.

PART 3

CONDUCT OF WORK

3. CONDUCT OF WORK. Supplies and services furnished under this contract will be ordered by the issuance of calls in accordance with the applicable provisions of this contract. The Contracting Officer’s Representative (COR) will inform the Contractor of the operating conditions so the issue can be diagnosed, and the appropriate tools and parts may be selected. A parts runner shall deliver any parts, tools and materials to the field location when requested by the mechanic/service technician/welder. The COR shall be kept informed of conditions, tolerances and status of the repair daily or as requested. The COR will select new, exchange or Government furnished parts based on these reports and field inspections. The Government reserves the right to furnish any or all parts and materials required to accomplish the repairs. All items designated as scrap by the COR shall become the property of the Contractor.

3.1 Field Repair. Upon issuance of a call, the Contractor shall dispatch a mechanic/service technician/welder to the field location with the required parts, tools, and equipment necessary to accomplish the job. The mechanic/service technician/welder shall leave the shop for the field location within the time mutually agreed to by the Contractor and COR. The route traveled by the mechanic/service technician/welder to and from the field location shall be the most direct. Work will normally be accomplished between 7:00 a.m. and 3:30 p.m., Monday through Friday excluding Federal holidays. Services may be required after normal hours on weekdays, weekends, and Federal holidays. An additional mechanic may be dispatched to help only when approved in advance by the Government.

3.2 Shop Repair. Repair of subassemblies that cannot be performed in the field will be done in the shop.

3.3 Inspection. The COR or his representative shall witness the inspection of all systems, parts, and subassemblies in the field and in the shop. The COR or his representative shall witness the inspection of all exchange parts subject to a core charge.

3.4 Fire Suppression Systems & Equipment. The contractor shall furnish the required parts, materials, tools, equipment, labor, supervision, transportation, and shop facilities to service the portable fire extinguishers and fixed fire extinguishing systems aboard USACE floating plants and Government owned or maintained sites. Work includes, but is not limited to:

3.4.1 Portable Fire Extinguishers, PFE. PFE shall be inspected and maintained in accordance with

NFPA 10.

a. PFE shall be labeled, tagged, and stamped with the information required by and in accordance with NFPA 10.

b. Recharging and hydrostatic testing of PFE shall be performed in accordance with NFPA 10.

3.4.2 High Pressure Carbon Dioxide Extinguishing Systems. Inspection and maintenance shall be performed in accordance with NFPA 12 and NFPA 72.

a. Replace all system hoses.

b. Inspect the system and conduct an actuating test to assure all components are functioning without the release of carbon dioxide.

c. Conduct a discharge test on the system cylinders and hoses.

d. Hydrostatically test and refill system cylinders with CO2 agent (up to 100lb cylinders). Return system to fully functional operation.

e. Tag cylinders with date of completed inspection and maintenance.

f. Stamp cylinders with hydrostatic test date and DOT identification number in accordance with the Department of Transportation, DOT requirements.

3.4.3 Documentation. Furnish two (2) copies of the Certificate of Inspection, COI to the COR. The COI shall contain the following information:

a. Vessel name.

b. Size and type of fixed system and the number and type of PFE.

c. A description of the work performed.

d. Signature of the contractor and date of acceptance.

e. Cylinder record listing serial number, tare, net and gross weight, and cylinder test date.

f. A statement certifying that the system has been inspected, tested, necessary maintenance performed, and the equipment was left in operating condition.

3.5 Welding. All welding is to be performed by experienced certified AWS steel and aluminum welders per the appropriate standards referenced in section 2.1.

3.6 Service Completion. The Contractor shall acquire the parts required and complete each service call within three (3) Government working days. Additional time may be allowed for circumstances beyond the control of the Contractor. A Government workday is any day of the year excluding Federal holidays, Saturdays, Sundays, and special closures designated by the President or the District Engineer.

3.7 Subcontractor. Work subcontracted and performed away from Government floating plants, Government sites, or the prime contractor’s facilities is covered by this quality control program. The prime contractor cannot delegate the authority to witness or perform and sign for tests and inspections conducted away from his facility without approval of the COR.

3.8 Warranty. All repairs shall be covered by a warranty for a minimum of 90 calendar days. The warranty period shall begin on the date of COR acceptance of the completed repairs/work. The warranty shall cover all parts, labor and transportation costs to the original field site associated with correcting defects in material and workmanship.

PART 4

MEASUREMENT AND PAYMENT

4.1 Field Repair and Services. Labor for field repair and services will be paid for at the rate quoted in schedule for the actual time the mechanics/technicians/welders/electricians are in transit between the Contractor’s shop and at the floating plant, plant or Government site location to diagnose and complete the repair/service. Lunch and dinner breaks are not payable.

4.2 Shop Repair and Services. Labor for shop repair will be paid for at the rate quoted in the schedule for the actual time spent by the mechanic/technician/welder/electrician to diagnose, repair parts, subassemblies, or complete services that cannot be performed in the field. Shop labor will not be measured and paid for the repair of parts for exchange. Lunch and dinner breaks are not payable.

4.3 Overtime. Labor for repairs and services defined in paragraphs 5.1 and 5.2 will be paid for at the rate quoted in the schedule for the actual time work is performed in accordance with paragraphs

5.1 and 5.2 in excess of 8 regular hours in a workday (Monday – Friday), all day on weekends (Sat

– Sun), and all day on any approved holiday. All overtime labor must be approved by the Government prior to the work.

4.4 New Parts. New parts will be paid for at the OEM’s most current published list price less the percentage discount quoted in the schedule. No measurement and payment will be made for painting new parts.

4.5 Aftermarket Parts. Aftermarket parts will be paid for at the Contractor’s cost plus the percentage markup quoted in the schedule.

4.6 Exchange Parts. Exchange parts will be paid for at the manufacturer’s most current published list price. The price quoted shall include all parts and labor required to completely rebuild the part in accordance with paragraph 2.6c. No measurement and payment will be made to paint exchange parts.

4.7 Transportation. Transportation via motor vehicle(s) will be paid at the rate quoted in the schedule for the distance actually traveled by the mechanics between the Contractor’s shop and the floating plant/plant/Government site location and return. In the event that a floating plant cannot be docked for repair, and/or the Government site is not accessible by land, and a Government owned vessel is not available, the Contractor may rent a crew boat for transportation of personnel/parts/equipment with prior written approval from the COR.

4.8 Overnight Lodging and Meals. When Contractor personnel on a repair job at a location greater than 50 miles from 7400 Leake Ave., New Orleans, LA 70118, and are required to remain overnight away from their domicile, the Government will pay actual expenses for meals and lodging ashore not to exceed the Government’s Joint Travel Regulation limits (check latest website for current allowable rates).

4.9 Parts Price Schedules. No measurement and payment will be made for providing the COR with current and revised parts price schedules.

PART 5

DOCUMENTATION

5.1 Field/Shop Daily Report Sheet. The mechanic shall furnish the COR or his representative a daily report sheet before he leaves the field location every day that is neat and legible containing at least the following:

a. Call number.

b. Mechanic/welder/technician/electrician’s name.

c. Date.

d. Field location.

e. Vessel name.

f. The equipment location, make, model and serial number.

g. The time the mechanic/welder/technician/electrician departed the shop.

h. The time the mechanic/welder/technician/electrician arrived at the field location.

i. The time the mechanic/welder/technician/electrician departed the field location.

j. A complete description of the conditions found, diagnosis, the repairs made, parts, and tests.

k. Signature of the COR or their representative.

5.2 Invoices. Invoices shall be typed and contain at least the following:

a. Invoice number.

b. Contract number.

c. Call number.

d. Warranty date.

e. Date invoice was prepared.

f. Vessel name.

g. Equipment location, make, model and serial number.

h. An itemized list of the total field labor (travel time and labor time at the field location separated), shop labor, transportation, and parts prices.

5.2.1 Invoice Attachments. The following attachments shall be included with the invoice:

a. A copy of all the field and shop daily report sheets.

b. An itemized parts list containing the quantities used, manufacturer’s part number, applicable contract line-item number, complete description, list price, unit price and extended total for each part. Each page of the parts list shall contain the contract and call numbers.

c. An itemized labor list containing the dates, mechanic/technician’s names, hours worked, hours traveled and mileage. Each page of the labor list shall contain the contract and call numbers.

d. A copy of the final invoice from the supplier for all aftermarket parts used containing the invoice date, invoice number, part number, complete part description, quantities, unit price and extended total.

For Official Use Only

Supplies or Services and Prices/Costs:

NOTE: The bidder is required to bid on all line items. Failure to submit a bid on all such line items shall result in a non-responsive bid, requiring rejection thereof. If a bidder is willing to waive costs associated with an individual line item, they are required to insert descriptive words or abbreviations such as “no charge” or “NC”. Line items 0001AM, 0002BM, 0003CM, 0004DM, & 0005EM, Meals and Lodging JTR, are non-competitive and subject to the current rates on the Government’s Joint Travel Regulation site. Items AN, BN, CN, DN, EN require a _% mark-up only. Do not enter a dollar amount.

Itemized IGE Item

First Ordering Period Unit Unit Price QTY Total Price

AA Mechanic Straight Time HR 2000 AB Mechanic Overtime HR 200 AC Machinist Straight Time HR 200 AD Machinist Overtime HR 20 AE Service Technician Straight

Time

HR 200

AF Service Technician Overtime

HR 20

AG Welder Straight Time HR 200

AH Welder Overtime HR 20 AI Electrical Straight Time HR 200 AJ Electrical Overtime HR 20 AK Transportation of Personnel MI 15000 AL Transportation of

Parts/Accs

MI 15000

AM Meals and Lodging JTR LT N/A 1 N/A AN Other Reimbursable

Expenses, __% mark-up

LT 1

First Ordering Period Total

Item

Second Ordering Period

BA Mechanic Straight Time HR 2000 BB Mechanic Overtime HR 200 BC Machinist Straight Time HR 200 BD Machinist Overtime HR 20 BE Service Technician Straight

Time

HR 200

BF Service Technician Overtime

HR 20

BG Electrical Straight Time HR 200 BH Electrical Overtime HR 20 BI Welder Straight Time HR 200 BJ Welder Overtime HR 20 BK Transportation of Personnel MI 15000 BL Transportation of

Parts/Accs

MI 15000

BM Meals and Lodging JTR LT N/A 1 N/A Other Reimbursable Expenses, __% mark-up BN LT 1

Second Ordering Period Total Item

Third Ordering Period

CA Mechanic Straight Time HR 2000 CB Mechanic Overtime HR 200 CC Machinist Straight Time HR 200 CD Machinist Overtime HR 20 CE Service Technician Straight

Time

HR 200

CF Service Technician Overtime

HR 20

CG Welder Straight Time HR 200 CH Welder Overtime HR 20 CI Electrical Straight Time HR 200 CJ Electrical Overtime HR 20 CK Transportation of Personnel MI 15000 CL Transportation of

Parts/Accs

MI 15000

CM Meals and Lodging JTR LT N/A 1 N/A CN Other Reimbursable

Expenses, __% mark-up

LT 1

Third Ordering Period Total

Item

Fourth Ordering Period

DA Mechanic Straight Time HR 2000 DB Mechanic Overtime HR 200 DC Machinist Straight Time HR 200 DD Machinist Overtime HR 20 DE Service Technician Straight

Time

HR 200

DF Service Technician Overtime

HR 20

DG Welder Straight Time HR 200 DH Welder Overtime HR 20 DI Electrical Straight Time HR 200 DJ Electrical Overtime HR 20 DK Transportation of Personnel MI 15000 DL Transportation of

Parts/Accs

MI 15000

DM Meals and Lodging JTR LT N/A 1 N/A DN Other Reimbursable

Expenses, __% mark-up

LT 1

Fourth Ordering Period Total

Item

Fifth Ordering Period

EA Mechanic Straight Time HR 2000 EB Mechanic Overtime HR 200 EC Machinist Straight Time HR 200 ED Machinist Overtime HR 20 EE Service Technician Straight

Time

HR 200

EF Service Technician Overtime

HR 20

EG Welder Straight Time HR 200 EH Welder Overtime HR 20 EI Electrical Straight Time HR 200 EJ Electrical Overtime HR 20 EK Transportation of Personnel MI 5000 EL Transportation of

Parts/Accs

MI 5000

EM Meals and Lodging JTR LT N/A 1 N/A EN Other Reimbursable

Expenses, __% mark-up

LT 1

Fifth Option Period Total

Five Period Total

BPA CONDITIONS

GENERAL

A. In the spirit of the Federal Acquisition Streamlining Act, the U.S. Army Corps of Engineers (USACE) and the vendor/contractor/contractor/contractor enter into this agreement to further reduce the administrative costs of acquiring commercial services/supplies. BPA's eliminate contracting and open market costs and time such as search for sources, the development of technical documents, solicitations, and the evaluation of offers.

B. A blanket purchase agreement is a simplified method of filling anticipated repetitive needs for services by establishing "charge accounts" with qualified sources of service.

The use of BPA's is economical when: 1) there is a wide variety of items in a broad class of services that are generally purchased, but the exact items, quantities, and delivery requirements are not known in advance and may vary considerably; 2) there is a need to provide commercial sources of service for one or more offices or projects in a given area that do not have or need authority to purchase otherwise: and 3) the use of this procedure would avoid the writing of numerous purchase orders.

C. The BPA is not a contract. The Government is not obligated to place any orders, and the vendor/ contractor time. The BPA is not enforceable against either party. An enforceable contract exists only when the Government places a call against the BPA and the vendor/contractor/contractor accepts that call.

D. The existence of a BPA does not justify purchasing from only one source. Individual requirements greater than $2,500 shall be competed. Additionally, authorized individuals placing calls under BPA's are responsible for ensuring that prices are reasonable.

Individuals authorized to make calls greater than the micro-purchase threshold, are responsible for obtaining and documenting competition as required by RFO 12.201- 1(e)(3)(iv).

AUTHORITY, RESPONSIBILITIES AND RESTRICTIONS

A. In accordance with RFO 12.201-1(e)(3)(iv), the Contracting Officer is authorized to establish BPA's and shall ensure that the following agreements between the vendor/contractor and the U.S. Army Corps of Engineers, New Orleans District are reached:

1. The vendor/contractor agrees to furnish the requested services in accordance with the terms and conditions of the BPA, without the need of additional paperwork;

2. A written record of each purchase is prepared and a receipt is created at the time of delivery for each individual call; and

3. The vendor/contractor agrees to provide a summary invoice/statement.

B. Authorized Callers: Only Warranted Contracting Officers of the New Orleans District may sign individual calls against these BPAs to place orders for more than $25,000.00 per call. Authorized Call Officers within the New Orleans District may place individual Calls against this BPA for no more than $25,000.00 per call. An authorized caller for a U.S.

Army Corps of Engineers (USACE) Blanket Purchase Agreement (BPA) is an individual specifically designated by the USACE contracting officer to place orders against that BPA. This person is an official representative of the government and is the only individual, other than the contracting officer, who can make purchases under the agreement. Only authorized individuals are authorized to place orders (Calls) under this BPA, and the Contractor shall not accept, nor is the Government liable, for payment of orders made by anyone other than authorized individuals. Additional USACE MVN employees authorized to place calls will be identified upon award. Any changes in the names of the authorized individuals shall be made only by the Contracting Officer. Upon award, the list of initial authorized Call Officers will be provided upon award and shall be maintained and made available by the Contracting Officer Representative (COR).

C. Responsibilities: Call Officers are responsible for providing the vendor/contractor with complete ordering information to ensure that proper completion of work, billing, and prompt payment occurs. Call Officers should also ensure obligations and expenditures are kept within available funds.

D. Restrictions: BPAs are not to be used for purchases greater than the Simplified Acquisition Threshold (SAT) which is $350,000.00.

E. The minimum order amount is $100.00.

PURCHASES UNDER BPAs

A. Price Reasonableness and Competition: A Warranted Contracting Officer shall obtain competition to the maximum extent practicable. Pricing will be established, and reasonableness determined by competition on a per order basis. Prices to the Government for purchases hereunder shall be as low or lower than, those charged to the contractor's most favored customer for comparable services under similar terms and conditions.

B. Placing a Call: Calls shall be placed against this BPA directly with the vendor/contractor/ contractor by phone, e-mail or hard copy to BPA holder.

1. The Authorized Caller contacts the BPA holders and, if required, requests competitive quotes. When soliciting quotes, the vendor/contractor/contractors are provided a description of the type of supplies/services needed, the location and the required delivery date. Selection of the BPA will be made based on the best value to the Government-based on price, and non-price factors, e.g. quality, equipment, vendor/contractor availability to furnish the services stipulated in the Scope of Work.

2. Authorized Callers are required to ask the vendor/contractor to state any discounts on their invoice/statement.

3. Authorized Callers shall inform the vendor/contractor/contractor of the BPA number and Call Number that must appear on their invoice/statement.

C. Purchase File Documentation:

1. For calls that are anticipated to be from $2,500 to $25,000 and should circumstances of the order action deem only one source reasonably available, that rationale shall be documented.

2. Each order placed against an established BPA should be entered on a log sheet.

Separate call sheets (logs) shall be maintained for each vendor/contractor with whom a BPA has been established. Whenever a call is placed against a BPA, the authorized caller shall record the call number and enter the call (in order by date placed) identifying all supplies ordered, purchase request number and amount, etc. Items/services ordered will be identified by a description.

REVIEWS BY THE CONTRACTING OFFICER

A. Controls: The Contracting Officer shall be responsible for establishing administrative controls to assure that annual reviews are conducted and that purchases under BPA's are made only by authorized individuals, and that the purchases conforn1 to established regulations and procedures.

B. Annual Reviews: The Contracting Officer or a designee shall conduct a review of the BPA purchasing file at least annually:

1. Review the BPA for recurring purchase activity on a regular basis.

2. Analyze the "BPA Log Sheet/Receiving Report" to ensure that:

i. Only authorized individuals listed in the agreement are placing calls against the BPA;

ii. The BPA is used only for authorized purchases and items are not purchased on BPA in lieu of using mandatory sources;

iii. As applicable, competition is obtained for requirements exceeding the micro-purchase threshold;

iv. Requirements are not split to stay within the simplified acquisition threshold, the authorized caller limitation, or to avoid the competition requirement;

v. Transactions are fully documented (i.e. detailed item description, price of item, complete names, dates, etc.); and

vi. Receiving and payment procedures are being followed.

SPECIAL PROVISIONS

A. DESCRIPTION OF THE AGREEMENT

The vendor/contractor shall furnish the services classified under NAICS 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance if and when requested by the Contracting Officer during the specified period.

B. EXTENT OF OBLIGATION

The Government is obligated only to the extent of authorized calls placed against this Blanket Purchase Agreement (BPA) and shall not be liable in any manner in the event no calls are made. This agreement may be cancelled if either parties fails to agree upon any deletion, amendment or addition to this agreement which is required by statute, Executive Order, the RFO, and/or this Supplement No., deletion, modification, addition to, or cancellation of this agreement shall affect any contracts therefore entered into between the parties in which this agreement or portion thereof has been incorporated by reference. The issuance of individual calls under this BPA will be made under the authority of RFO 12.201-1(e)(3), Blanket Purchase Agreement.

C. DURATION

This BPA shall take effect on the date of award and continue for a period of five (5) years or a cumulative total of $6,001,555.00 which is approximately $1,200,311.00 per year, or whichever comes first.

D. PURCHASE LIMITATION

No individual order under this BPA shall exceed $350,000.00. The minimum order is $100.00. The project support services BPA agreements have an overall cumulative capacity of $6,001,555.00 over a period of five years. The Government estimates, but does not guarantee, that the total volume of purchases through this agreement will be $6,001,555.00 over a 5-year period. There shall be no guaranteed minimum order limits established and no guaranteed dollar amount of expenditures with the vendor(s)/ contractor(s). The contractor shall furnish the services ordered for by this BPA when requested by the Contracting Officer or Call Officer or his/her authorized representative during a five (5) year period of performance. The BPA may be terminated sooner by the Contracting Officer. An annual review of the BPA will be performed by the Contracting Officer to make certain it still represents the "best value" to the Government.

E. INITIAL LIST OF AUTHORIZED CALLERS

The list of Authorized Call Officers will be maintained by the Contracting Officer and identified upon award.

F. BPA POOL

The Government reserves the right to award additional agreements at any time during the five-year period if more qualified contractors are identified or enter the market.

G. SUPPLIES OR SERVICES AND PRICES

Each BPA vendor/contractor shall provide a fee schedule based on the Scope of Work. At a minimum, each item should include a brief description of what the unit rate includes.

H. ORDER OF PRECEDENCE

The terms and conditions included in this BPA apply to all purchases made pursuant to it. In the event of an inconsistency between the provisions of this BPA and the Contractor's invoices, the provisions of this BPA will take precedence.

I. ORDERING PROCEDURE FOR ORDERS

Upon receipt of any Order issued hereunder by the Contracting Officer, the vendor/contractor, pursuant to such Order, shall provide to the Government the services at the prices set forth in the BPA Order. The vendor/contractor shall, within the time specified in the request for quote provide a firm fixed price quote for the services solicited. Upon receipt of the vendor/contractor's quote, the Contracting Officer or authorized representative shall review the quotes to ensure acceptability to the Government. The vendor/contactor shall notify the Contracting Officer if there are any significant difficulties anticipated in providing the services in accordance with the terms of the BPA and/or BPA Order.

J. FREQUENCY OF ORDERING

Orders may be placed as needs arise.

K. SERVICE CONTRACT ACT WAGE DETERMINATIONS

Service Contract Wage Determinations will be incorporated on a per delivery order basis.

L. AUTHORITY FOR CHANGE OR MODIFICATION

Only a warranted Contracting Officer (either a Contracting Officer or an Administrative Contracting Officer (ACO)), acting within their appointed limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract, you shall not proceed with the change and shall immediately notify the Contracting Officer. Proceeding with any work not authorized by the Contracting Officer will be at the Contractor's own risk.

M. ACCEPTANCE

Upon review and acceptance of the BPA Master, by an authorized representative's signature of your company and the Government, the vendor/contractor will be required to furnish any combination of services and supplies as described in the Scope of Work, upon receipt and approval of any Call Order quoted by the vendor/contractor and issued, by an authorized officer from the Government. All services shall be completed in accordance with the Scope of Work of this BPA and any requirements as specified in each RFQ and subsequent call order issued.

N. EFFECTIVE DATES / TERMINATIONS

This BPA is not effective until it is signed by the Contracting Officer. After the Contracting Officer signature, this BPA is valid for five (5) years, or a cumulative total of $6,001,555.00, or whichever comes first. The Government reserves the right to replace, extend, or terminate the BPA at any point, by providing written notice to the vendor/contractor within 30 days of the action.

O. CLAUSE AND PROVISION AGREEMENT

The clauses and provisions included in the Master BPA are incorporated and applicable to all call orders placed against the BPA Master.

Quality Assurance Surveillance Plan (QASP) – MVN Operations Division Services & Supplies

1. Purpose. This Quality Assurance Surveillance Plan (QASP) has been developed to provide an effective and systematic method to evaluate contractor provided services as required by the terms and conditions of a BPA. This QASP implements the contract’s Performance-Based Contracting Matrix shown below and identifies the methods and procedures the Government will use to ensure it receives the services identified in the SOW. This plan will focus on the level of performance required by the SOW, not the methodology or process.

2. Objective. The objective of this contract is to acquire a contractor to perform maintenance services and procure replacement equipment for government owned plant, machinery, and equipment as needed.

3. Roles and Responsibilities. The Government resources comprising the surveillance team are as follows:

a. Contracting Officer (CO)

Maintains contract file documentation.

Approves any additional work found necessary and previously unknown through modification of the contract.

b. Contracting Officer’s Representative (COR)

Evaluates and documents contractor performance in accordance with the QASP.

Notifies CO of any significant performance deficiencies and provides recommendations to improve SOW.

4. Method of Surveillance/Evaluation. The COR will perform evaluation based on using one of the various methods outlined in the PBWS table included in this QASP. The following methods may be incorporated into the PBWS to monitor contract performance:

Review of Schedule: Review production on a daily basis to ensure deliverables are received to meet the delivery schedule specified in the SOW.

Review of Deliverables: Inspection of completed work will be accomplished daily.

Inspection will be primarily visual.

5. Corrective Action. The COR will notify the Contracting Officer, verbally and in writing, of unacceptable performance. The Contracting Officer will promptly provide written notification of discrepancies the next business day or immediately if the situation significantly affects the well-being of the project. The Contractor will be given the opportunity to respond, in writing, to each discrepancy.

6. Response. The Contractor shall provide a written response to the cause and the corrective action to prevent recurrence within 10 working days after receipt of Contracting Officer’s notification. The Contractor should cite specific quality assurance program procedures or new procedures instituted to prevent recurrence.

Table 1 - PERFORMANCE REQUIREMENTS

Requirement Performance Objective Monitoring Method Allowable

Deviation Remedy

Safety All general contract requirements are compiled without deficiencies or safety violations.

100% visual inspection of field work and contractor shop (random visit)

0% deviation from specifications allowed.

Re-performance of all defective work is required. Other remedies allowed by RFO Clause 52.212-4 also apply

Work performed in accordance with the scope of work and specifications

All work performed in accordance with the specifications, manufacturer’s recommendations and accepted commercial practice.

Observation of the Contractor’s activities and workmanship during the performance of this contract.

0% deviation from specifications allowed.

Re-performance of unacceptable work at no additional cost to the Government. All other remedies allowed by RFO Clause 52.212-4 can be used for unacceptable performance.

Acceptance and Inspection performed in accordance with the provisions above.

Conformance as specified, acceptable Contractor Quality Control Program, acceptable testing, reporting and notification as required by the specifications

Observation and review of the Contractor’s Quality Control Program, inspections, documentation, and notification requirements.

0% deviation from specifications allowed.

Re-performance of unacceptable work at no additional cost to the Government. All other remedies allowed by RFO Clause 52.212-4 can be used for unacceptable performance.

Completion and delivery in accordance with the contract.

Completion of all work, proper submittals completed and approved.

Observation of work progress and review of required submittals.

0% deviation from specifications and delivery date requirement unless documentation is provided to demonstrate that delays are beyond the Contractor’s control.

If Government monitoring of work schedule and progress reveals that scheduled completion date is in danger, the Contractor will be required to provide necessary resources to return to an acceptable schedule. All other remedies allowed by RFO Clause 52.212-4 can be used for unacceptable performance.

COR meets with FP supervisors to ensure completed work items continue to meet expectations.

The contractor responds to BPA call requests quickly, coordinates deliveries of replacement equipment/parts, quickly rectifies discrepancies, carefully reviews sub-contractor invoices and verifies their accuracy with the COR, and maintains open lines of communication with the COR and customers.

Contract Administration Data

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate Deviation

Variation Effective Date

252.201-7000 Contracting Officer's Representative.

1991-12

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports.

2018-12

Clauses

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate Deviation

Variation Effective Date

52.203-3 Gratuities. 1984-04

52.203-6 Restrictions on Subcontractor Sales to the Government.

(Alternate I)

2020-06 Alternate I 2021-11

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements.

2017-01

52.204-13 System for Award Management- Maintenance. (Deviation 2026- O0038)

2026-02

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (Deviation 2026- O0038)

2026-02

52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters.

(Deviation 2026-O0038)

2026-02

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations.

(Deviation 2026-O0038)

2026-02

52.212-4 Terms and Conditions- 2026-02

Commercial Products and Commercial Services. (Deviation 2026-O0038)

52.217-2 Cancellation Under Multi-year Contracts.

1997-10

52.219-6 Notice of Total Small Business Set-Aside. (Deviation 2026- O0038)

2026-02

52.219-8 Utilization of Small Business Concerns. (Deviation 2026- O0038)

2026-02

52.219-30 Notice of Set-Aside for, or Sole- Source Award to, Women- Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program. (Deviation 2026-O0038)

2026-02

52.222-35 Equal Opportunity for Veterans.

(Deviation 2026-O0038)

2026-02

52.222-36 Equal Opportunity for Workers with Disabilities. (Deviation 2026- O0038)

2026-02

52.222-37 Employment Reports on Veterans. (Deviation 2026- O0038)

2026-02

52.222-40 Notification of Employee Rights Under the National Labor Relations Act. (Deviation 2026- O0038)

2026-02

52.222-41 Service Contract Labor Standards. (Deviation 2026-

O0038)

52.222-44 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment.

(Deviation 2026-O0038)

2026-02

52.222-50 Combating Trafficking in Persons. (Deviation 2026-O0038)

2026-02

52.222-54 Employment Eligibility Verification. (Deviation 2026- O0038)

2026-02

52.222-62 Paid Sick Leave Under Executive Order 13706. (Deviation 2026- O0038)

2026-02

52.222-90 Addressing DEI Discrimination by Federal Contractors.

(Deviation 2026-O0040, Revision 1)

2026-04

52.223-23 Sustainable Products. (Deviation 2026-O0038)

2026-02

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving.

2024-05

52.229-12 Tax on Certain Foreign Procurements. (Deviation 2026- O0038)

2026-02

52.232-33 Payment by Electronic Funds Transfer-System for Award Management.

2018-10

52.232-40 Providing Accelerated Payments to Small Business

2023-03

Subcontractors.

52.233-3 Protest after Award. (Deviation 2026-O0038)

2026-02

52.233-4 Applicable Law for Breach of Contract Claim. (Deviation 2026- O0038)

2026-02

52.240-91 Security Prohibitions and Exclusions. (Deviation 2026- O0038)

2026-02

52.244-6 Subcontracts for Commercial Products and Commercial Services. (Deviation 2026-O0038)

2026-04

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate Deviation

Variation Effective Date

252.203-7000 Requirements Relating to Compensation of Former DoD Officials.

2011-09

252.203-7002 Requirement to Inform Employees of Whistleblower Rights.

2022-12

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting.

2024-05

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment

2023-01 or Services.

252.205-7000 Provision of Information to Cooperative Agreement Holders.

2024-10

252.225-7012 Preference for Certain Domestic Commodities.

2022-04

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime.

2023-01

252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region.

2023-06

252.226-7001 Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns.

2023-01

252.232-7010 Levies on Contract Payments. 2006-12

252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel.

2023-01

252.243-7002 Requests for Equitable Adjustment.

2022-12

252.247-7023 Transportation of Supplies by Sea.

2024-10

FAR Clauses Incorporated by Full Text

Number Title Effective Date

Alternate Deviation

Variation Effective

Date

52.219-14 Limitations on Subcontracting.

(Deviation 2026-O0038)

2026-02

Limitations on Subcontracting (Feb 2026) (Deviation 2026-O0038)

(a) This clause does not apply to the unrestricted portion of a partial set-aside.

(b) Definition. Similarly situated entity, as used in this clause, means a first-tier subcontractor, including an independent contractor, that-

(1) Has the same small business program status as that which qualified the prime contractor for the award (e.g., for a small business set-aside contract, any small business concern, without regard to its socioeconomic status); and

(2) Is considered small for the size standard under the North American Industry Classification System (NAICS) code the prime contractor assigned to the subcontract.

(c) Applicability. This clause applies only to-

(1) Contracts that have been set aside for any of the small business concerns identified in 19.000(a)(3);

(2) Part or parts of a multiple-award contract that have been set aside for any of the small business concerns identified in 19.000(a)(3);

(3) Contracts that have been awarded on a sole-source basis in accordance with sections 19.105, 19.106, 19.107, and 19.108;

(4) Orders expected to exceed the simplified acquisition threshold and that are set aside for small business concerns under multiple-award contracts, as described in 8.4 and 16.5;

(5) Orders, regardless of dollar value, that are set aside in accordance with sections 19.105, 19.106, 19.107, and 19.108 under multiple-award contracts, as described in 8.4 and 16.5; and

(6) Contracts using the HUBZone price evaluation preference to award to a HUBZone small business concern unless the concern waived the evaluation preference.

(d) Independent contractors. An independent contractor shall be considered a subcontractor.

(e) By submission of an offer and execution of a contract, the Contractor agrees that in performance of a contract assigned a North American Industry Classification System (NAICS) code for-

(1) Services (except construction), it will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded.