2024 WSD CVD Elevator PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

Elevator Maintenance, Inspection, Testing and Repair Services at Coyote Valley Dam and Warm Springs Dam

29 APR 2024

PART 1

GENERAL INFORMATION

1. General: This is a non-personal services contract to conduct elevator inspections, testing, certification, preventive maintenance, repair and emergency service call services at two separate locations: Coyote Valley Dam (CVD) at Lake Mendocino, Ukiah, CA and Warm Springs Dam (WSD) at Lake Sonoma, Geyserville, CA. Elevators shall be maintained and serviced by the Contractor to ensure their safe operation at the manufacturer’s designated capacity, speed and performance, in accordance with the requirements of these specifications. Detailed descriptions of the work are contained in PART 5 Specific Tasks section of this Performance Work Statement.

1.1 The contractor shall be responsible for all costs and provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to conduct the work of this contract except for those items specified as Government furnished property and services. The contractor shall perform to the standards in this contract. The Contractor is responsible for the management and quality control actions to meet the requirements of the contract.

1.2 All work, materials and equipment shall be subject to the control and approval of the Contracting Officer’s Representative (COR). For the purpose of this contract, the COR(s) will be designated in writing by the Contracting Officer. The role of the Government is contract administration and quality assurance, to ensure quality control standards are achieved. The Government reserves the right to conduct independent testing to verify that the requirements of this contract are being fulfilled.

1.3 BACKGROUND: Lake Mendocino is located in Mendocino County California approximately, 120 miles north of San Francisco, CA. Lake Sonoma is located in Sonoma County, approximately 80 miles north of San Francisco. Elevator inspection, testing, maintenance and repair services at CVD and WSD have traditionally been conducted on an ad-hoc basis, as inspections were due, or as needed repairs were identified.

1.4 SITE INSPECTION: Prior to submitting quotations, contractors are encouraged to inspect the site where services are to be performed to accurately observe conditions that may affect the cost of their services provided. In no event shall failure to inspect the site constitute grounds for a claim after contract award. (FAR 52.237-1)

1.4.1 A site visit for Coyote Valley Dam will be XX XXX 2024 at X:XX am PST. The location of the site visit will be at Park Headquarters, 1160 Lake Mendocino Drive, Ukiah, CA 95482.

1.4.2 A site visit for Warm Springs Dam will be XX XXX 2024 at X:XX am PST. The location of the WSD site visit will be at Park Headquarters, 3333 Skaggs Springs Rd. Geyserville, CA 95441.

1.5 CONTRACT AUTHORITY: The Contractor shall take no direction from any Government employee or any other person other than the KO regarding changes to the terms and conditions of this contract including the scope, or any change that impacts the cost, price or schedule. Changes authorized by the KO will be in the form of a written, official, signed modification to the contract action received by the Contractor before the Contractor will act upon those changes. The Contractor shall comply with the Changes Clause of this contract when the Contractor believes direction has been given from persons other than the KO that equate to a change by notifying the KO as directed by the clause. Any direction given by any Government employee or any other person outside their authority must be reported to the KO. The COR is limited to the authorities stated in the COR appointment letters.

1.6 PERIOD OF PERFORMANCE: This contract shall have a one (1) year base period, followed by three (3) optional years exercised at the discretion of the Government.

1.7 WORKING HOURS: Unless otherwise approved by the COR, all contract services (with the exception of the Emergency Call-out Service) shall be performed between 8:00 AM and 4:30 PM on Monday through Friday, excluding Federal holidays.

1.8 INSURANCE: Insurance above California State requirements for contractor insurance, workers compensation insurance and vehicle liability insurance are not required:

1.9 PERSONNEL: The Contractor shall maintain sufficient personnel, possessing the skills, knowledge, and training, to complete all of the scheduled and unscheduled work within the time and quality standards specified by the contract and the Contracting Officer.

1.9.1 A Certified Competent Conveyance Mechanic, certified by the state of California, DOSH and in current status, shall perform, or personally supervise, the routine and periodic maintenance, repair, and shall respond to all “call back” requests to make any needed corrections. The conveyance mechanic shall be the Contractor’s primary point of contact with the Government for routine and periodic inspections and maintenance scheduling.

1.9.2 The Contractor shall assign additional elevator personnel to the buildings as required by the work volume to accomplish all preventive maintenance, repairs, service calls and all other contract requirements within the COR’s approved time frames.

1.9.3 The Contractor and their employees shall be capable of communicating with other contractors, outside agencies and project personnel in a respectful and courteous manner.

1.9.4 All contractor personnel employed on-site shall be able to read, write, speak and understand English.

1.9.5 The Contractor shall maintain satisfactory standards of employee competency, conduct, and appearance; and promptly investigate any complaints of poor performance.

1.9.6 The Contractor shall remove immediately from the site any individual whose continued employment is deemed by the KO or the COR to be contrary to the public interest or inconsistent with the best interests of safety and security.

1.9.7 As a minimum, all Contractor and Sub-Contractor employees shall be clothed in a work shirt, pants, and shoes; and present a neat, clean, well-groomed appearance. Tank tops and shorts are unacceptable attire. Contractor employees shall be easily identifiable when on the work site. This identification is not a substitute for any government required passes or badges.

1.9.8 The Contractor shall use personal protective equipment (PPE) as identified in EM 385-1-1, Safety and Health Requirements Manual. The use of proper PPE shall be identified in the Accident Prevention Plan to meet requirements of the Contractor’s activity hazard analysis. All PPE shall be in compliance with the SDS for the chemical(s) being used.

1.9.9 Contractor personnel shall possess of weapons of any kind while on Government property. This does not include tools such as pocketknives.

1.9.10 Alcoholic beverages and/or illegal substances shall not be consumed or possessed prior to or while Contractor personnel are performing contract services. The Contractor and their employees shall not be under the influence of any substance that impairs their ability to safely perform contract services. Possession or use of marijuana on Federal Government property is illegal and will be grounds for removal.

1.9.11 The Contractor and their employees shall not smoke in or around any Government-owned structures or facilities.

1.9.12 Employees must be vetted by the Contractor through the E-Verify Program as indicated in Part 5 of this

PWS.

1.10 WORK RECEPTION: The primary source of work input shall be the Contractor’s maintenance schedules. Work may also be generated by service calls during breakdown and emergency conditions. The Contractor shall implement all necessary work and quality control procedures to ensure timely and acceptable accomplishment of all work requirements, as well as to permit tracking of work in progress.

1.10.1 The Contractor shall adequately plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified response time limits and in conformance with the quality standards established in this contract. Written or verbal scheduling and reports on the status of any work item shall be provided when requested by the COR.

1.10.2 The Contractor shall provide in the Quality Control Plan and thereafter maintain telephone number(s) and point(s) of contact to enable the COR or Authorized Government Representative to contact the Contractor 24 hours a day, 7 days a week, including holidays during the contract period to request emergency service.

Only the KO, a COR or Authorized Government Representative shall have the authority to request service from the contractor.

1.10.2.1 The Contractor, or the representative having authority to speak and act for the Contractor, shall be available at that telephone number during and after regular working hours and be ready to provide the required services specified by the contract.

1.10.2.2 The use of telephone answering and recording devices, or pagers are an acceptable means to satisfy this requirement, provided that the Contractor consistently checks the messages, and returns the call within thirty (60) minutes of having been called by the COR or their representative.

1.11 Contractor Vehicle Identification: All Contractor vehicles shall be identified with the company name or logo conspicuously displayed. Professionally made magnetic signs, pressure sensitive decals or adhesive decals may be used to comply with this specification.

1.12 The Contractor shall comply with all applicable Federal, State, and local regulations governing elevator maintenance and inspections. Acceptable quality levels of performance and remedies for failure to meet the acceptable levels are outlined in the “Performance Requirements Summary”, contained in Attachment 1.

1.13 The Contractor shall schedule and arrange work during normal working hours so as to cause a minimal amount of interference with the normal Government business and mission. In those cases where some interference may be unavoidable, the Contractor shall be responsible to make every effort to minimize the impact of the interference.

1.14 LOGBOOKS: The Contractor and their employees shall be responsible for maintaining accurate and detailed records of inspections, testing, certification, preventive maintenance and repair services to the elevator systems provided under this contract.

1.14.1 The logbooks must include the dates of the service, names of participating personnel, reason for service, and description of tasks performed, including tests and inspections, reports, trouble calls, corrective actions, recommendations, or any other incidents related to the elevator.

1.14.2 One logbook containing these records shall maintained for each elevator and stored at each respective site to facilitate Government review and access. At the completion of the contract, the log books and their contents for both elevators shall remain property of the Government.

1.15 This contract is subject to the Service Contract Act. Wages and Benefits Paid in support of this Project must comply with the Wage Determination by the U.S. Department of Labor enclosed with this contract. For service contracts greater than one year in duration, the minimum monetary wages and fringe benefits required to be paid or furnished thereunder to service employees under this contract shall be subject to adjustment in accordance with FAR 52.222-41(c)(3).

1.16 SECURITY: Due to the sensitive critical infrastructure supported by the elevator, enhanced security measures are in place at both Coyote Valley Dam and Warm Springs Dam.

1.16.1 Specific contractor security clearance levels are not required; however, contractor employees must be vetted through the E-verify Program as identified in Part 5 of this PWS.

1.16.2 Contractor personnel will be escorted by Government personnel for all services performed within Coyote Valley Dam and Warm Springs Dam.

1.16.3 Key Control: The Contractor shall maintain all keys, combinations, codes, passwords and instructions in a confidential and secure manner. The Contractor shall establish and implement methods of making sure all keys/keycards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated.

1.16.4 In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re- keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.16.5 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer

1.17 The Contractor shall provide and maintain telephone services (cellular service, at a minimum), and be able to receive and send email.

1.18 The Contractor shall be responsible for all materials and equipment in their possession. The Contractor shall be accountable for any loss, damage, or misuse of Government equipment being used during the performance of contractual services.

1.19 Materials and supplies provided shall be of a quality which will adequately and economically serve the purpose for which they are required and be of at least equal quality and capacity of that being repaired and/or replaced. The items supplied shall be standard products of manufacturers regularly engaged in the production of such supplies, parts, or materials. If the quality of parts is not specified, it shall be of acceptable industrial grade and quality, equal to or better than the manufacture’s original and shall be compatible with existing systems. The Contracting Officer retains the right to specify the kind and quality of all the above items.

1.20 The disposal of all chemicals, materials and supplies utilized for the performance of this contract shall be done outside Government property, in accordance with the manufacturer’s instructions, State laws and Federal laws.

1.21 The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.22 The Contractor shall be responsible for restoring any Government facilities or property damaged as a result of the Contractor’s operations. Reasonable care shall be used to avoid damage to existing structures, equipment, facilities, and vegetation in the areas serviced. Any damage shall be repaired or replaced as directed by the COR, and at no cost to the Government.

1.23 Any repairs required due to damage caused by the Contractor or resulting from the failure of the Contractor to perform the basic maintenance work required by the contract, shall be accomplished by the Contractor at no additional cost to the Government.

1.24 The contractor shall not change or alter the existing elevator equipment or any electrical circuits, wiring, controls, or sequencing without written authorization from the COR. If the COR authorizes changes, the Contractor shall make appropriate revisions to the elevator drawings and/or specifications. All improvements made by the Contractor during the term of this contract shall become and remain the property of the Government.

1.25 INVOICING and PAYMENT: The Government will pay the Contractor upon submission of proper invoices for supplies delivered and accepted or services rendered and accepted for the portion of work actually performed under this contract. Payment shall be made as indicated in the contract’s Payment Schedule.

Invoices for payment shall be submitted upon completion of tasks as outlined in the pricing/payment schedule.

Invoices shall include all necessary information, including any supporting documentation required as part of this Performance Work Statement. All invoices must be identified by the contract number W912P7-19-P-0018, see Block 2 of the Standard Form 1449.

1.25.1 Invoices shall be received no later than close of business on the tenth business day following performed services. The invoice may also be faxed or emailed in a PDF format to the COR.

1.25.2 Invoices shall identify the CLINS charged and corresponding quantities. Inspections, Certifications and Preventive Maintenance shall be charged at the fixed price amounts for their respective CLINS.

Emergency Service Calls and Repairs shall identify all applicable labor hours, materials, parts and supplies to include unit costs and quantities to facilitate verification of amounts by the COR.

1.25.3 Provide separate invoices for each dam identifying the services performed at that dam, including documentation of all required reports. Final invoices must be marked “FINAL.” Copies of all invoices shall be provided to the following:

1.25.3.1 A copy each of invoice identifying work completed at Coyote Valley Dam with all necessary supporting documentation as required by this Performance Work Statement shall be mailed to the following individual:

U.S. Army Corps of Engineers, San Francisco District

CESPN-ORM, LAKE MENDOCINO

Attn: Contracting Officer’s Representative 1160 Lake Mendocino Drive, Ukiah, CA 95482

FAX (707) 462-3486

E-mail:

1.25.3.2 A copy each of invoice identifying work completed at Warm Springs Dam with all necessary supporting documentation as required by this Performance Work Statement shall be mailed to the following individual:

U.S. Army Corps of Engineers, San Francisco District

CESPN-ORS, LAKE SONOMA

Attn: Contracting Officer’s Representative 3333 Skaggs Springs Road, Geyserville, CA 95441

FAX

Email:

1.25.3.3 An original invoice for each dam, clearly identifying the contract number and CLINs but WITHOUT additional information or supporting documentation shall be mailed to:

USACE Finance Center Attn: CEFC-AO-P 5722 Integrity Drive Millington, TN 38054-5005

1.25.4 Deliverables as defined in the Payment Schedule of the contract must be accepted by the Government before payment will be made. The Contractor shall be paid at the completion of services for the amount of work accomplished. Failure to complete any of the required items defined in the contract specifications for a particular service shall be cause for that service to be considered incomplete in its entirety.

Incomplete services are not billable by the Contractor. Hours performed shall be submitted separately with each invoice on a Safety Exposure Report (CESPD Form 94-R). Invoices will not be processed without the Safety Exposure Report. As per the Performance Work Statement, if work accomplished is unsatisfactory and does not meet the contract specifications, the Contractor shall be subject to the parameters set forth in the Performance Work Statement and may be held liable for any costs to the Government to correct the problem.

The COR shall verify invoices before payment will be authorized.

1.25.5 The final payment will be authorized after all contract reporting requirements have been met.

1.26 CONTRACTOR PERFORMANCE:

1.26.1 The issuance of a Contract Discrepancy Report (CDR) may be cause for the scheduling of a meeting with the Contractor, KO and the COR. A mutual effort will be made to resolve all problems identified.

Contractor attendance at such a meeting will be at no additional cost to the Government. The Government will prepare written minutes of the meeting. The Contractor, KO, and the COR will sign minutes of the meeting(s).

1.26.2 Should the Contractor not concur with the minutes, they will state in writing to the KO within ten (10) calendar days any areas he does not concur and explain the reasons for non-concurrence. The KO will review and consider the reasons submitted for the Contractor’s non-concurrence and make a decision. The KO will notify the Contractor of the decision in writing within ten (10) calendar days.

1.26.3 The COR will verbally advise or give a written inspection report to the Contractor of discrepancies the first time they occur and ask the Contractor to correct the problem. A notation will be made on the COR checklist of the date and the time the deficiency was discovered and the date and time the Contractor was notified.

1.26.4 If the Government creates any discrepancies in contract services, these will not be counted against the Contractor’s performance.

1.26.5 When the Contractor is not meeting the limits of satisfactory performance, a CDR will be issued to the Contractor. The seriousness of the failures should govern whether to issue a CDR at the end of the period, or as soon as the limits of satisfactory performance is exceeded.

1.26.6 When a CDR is issued for a service, the contractor must re-perform at no additional cost to the Government until AQL is achieved.

1.26.7 If the Contractor does not achieve satisfactory performance by the end of the next period or agreed suspense date, another CDR will be issued and the invoice will be re-calculated in an appropriate amount per the attached Performance of Work Requirements Summary (Attachment A).

1.26.8 A third CDR will be the cause for a Cure Notice. However, the KO may issue a Cure Notice or Show Cause letter at any time he/she deems appropriate. Depending on the overall performance of the Contractor, an unsatisfactory reply to the Cure Notice should require a Show Cause letter to be issued, followed by consideration of termination of the contract.

1.26.9 Contractor performance will be documented on an annual basis by the COR and KO in the online contract performance evaluation tool known as CPARS (https://www.cpars.gov/), with a final evaluation following the completion of the contract. Following creation of the interim and final evaluations by the Government, the Contractor has 60 days to enter Contractor comments in CPARS before the interim or final rating is finalized. The CPARS database is used by KOs across the Department of Defense to review past performance when considering new contract awards.

https://www.cpars.gov/

PART 2

DEFINITIONS AND ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1 DEFINITIONS:

2.1.1. AUTHORIZED GOVERNMENT REPRESENTATIVE: An employee of the U.S. Government, in addition to the COR, designated by the contracting officer with authority to contact the contractor to request emergency services calls. Such appointment shall be designated in writing by the KO and shall state the scope of authority and limitations.

2.1.2. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.3. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract and request emergency service calls. Such appointment shall be designated in writing by the KO and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5. DAY / DAYS. Calendar day or Calendar Days unless otherwise specified.

2.1.6. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.7. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.8. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.9. GOVERNMENT INSPECTOR. USACE employee and subject matter expert who observes the contracted work being performed as part of the Quality Assurance Surveillance Plan

2.1.10. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.11. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.12. QUALITY ASSURANCESURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.13. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end producer services hall meet contract requirements.

2.1.14. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.15. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.2 ACRONYMS

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AHA Activity Hazard Analysis ANSI American National Standards Institute AQL Acceptable Quality Level APP Accident Prevention Plan AR Army Regulation CDR Contract Deficiency Report CFR Code of Federal Regulations CLIN Contract Line Item Number CO Commanding Officer CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf CPARS Contract Performance Assessment Reporting System CVD Coyote Valley Dam at Lake Mendocino DA Department of the Army DD250 Department of Defense Form250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense EM Engineering Manual FAR Federal Acquisition Regulation FFP Firm Fixed Price FOB Free On Board HIPAA Health Insurance Portability and Accountability Act of 1996 IIPP Injury and Illness Prevention Program KO Contracting Officer MCP Maintenance Control Plan OCI Organizational Conflict of Interest PIPO Phase In/Phase Out PM Preventive Maintenance POC Point of Contact POP Period of Performance PPE Personal Protective Equipment PRS Performance Requirements Summary PST Pacific Standard Time PWS Performance Work Statement QA Quality Assurance

QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Plan / Program SDS Safety Data Sheet (formerly known as Material Safety Data Sheet) TE Technical Exhibit WSD Warm Springs Dam at Lake Sonoma

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Government Furnished Property, Equipment and Services:

3.1 The contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured. The use of any Government property without proper authorization will not be permitted.

3.2 Services: Not Applicable

3.3 Facilities: A storage area for parts and consumable supplies will be made available at each location. At Coyote Valley Dam, the storage area will be in the Elevator Mechanical Room where the contractor shall provide a 48” x 60” storage locker at their own expense, if a storage area is desired. At Warm Springs Dam, the storage area will be in the Control tower vicinity, where work is to be performed. Flammable and hazardous materials may not be stored in either of these storage areas. .

3.4 Utilities: The contractor may use power, water, and restroom facilities in support of this contract at each location, without charge.

3.5 Equipment: Not Applicable

3.6 Materials: Not Applicable

PART 4

CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

4. Contractor Furnished Items and Responsibilities:

4.1 General: The Contractor shall furnish all labor, supplies and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.1.1. Any Conveyance Inspection Program Fees or other fees required by the State of California or third-party inspection service through the performance of this contract shall be the responsibility of the contractor.

4.1.2. Any independent contractor or third-party Inspection Fees or other fees required for elevator certification through the performance of this contract shall be the responsibility of the contractor.

4.2 Secret Facility Clearance: Not Applicable.

4.3 Materials / Parts: The contractor shall furnish all supplies required to perform work under this contract that are not listed under Section 3 of this PWS.

4.4 Equipment: The Contractor shall furnish all equipment required to perform work under this contract that are not listed under Section 3 of this PWS.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS: Services include submittals, quarterly preventative maintenance, semi-annual periodic inspections, repairs, Category 1 and 5 testing/certifications, emergency call-out service work to be performed on the elevator system as well as administrative reporting.

5.1 PRE-WORK SUBMITTALS: No later than 14 days after contract award, the Contractor shall provide the COR at both CVD and WSD with Pre-Work Submittals for the Accident Prevention Plan and Quality Control Plan. Each pre-work submittal shall be tailored to the specific site conditions of the elevator at each dam. The Government will review the documents within 10 days and either approve the submittal or return to the Contractor for corrections. The Contractor shall resubmit the documents, with any requested changes, within 5 days of rejection by the Government. This review process will repeat until the APP and CQC plans are approved. Provide all submittals in digital format as PDF files to facilitate Government review and comment.

5.1.1 ACCIDENT PREVENTION PLAN: The Contractor shall submit an Accident Prevention Plan to include Activity Hazard Analysis (AHAs) of critical activities and copies of safety data sheets (SDS) for all chemical products to be used by the Contractor or their employees during the execution of this contract. The APP will be reviewed by the COR and San Francisco District Safety Office to verify compliance with OSHA and EM- 385-1-1 USACE Safety Manual requirements. Work will not be allowed to start at the site until approval of the APP by the COR.

5.1.1.1 The Contractor shall use a qualified Site Safety and Health Officer (SSHO) to prepare the written site-specific Accident Prevention Plan (APP) in accordance with the format and requirements of USACE EM 385-1-

1. Cover all paragraph and subparagraph elements in Appendix A of USACE EM 385-1-1 "Minimum Basic Outline for Preparation of Accident Prevention Plan.” Activity Hazard Analyses (AHAs) shall be appended to the APP.

5.1.1.2 The APP shall be job specific and shall address any unusual or unique aspects of the project or activity for which it is written. The APP shall interface with the Contractor's overall safety and health program (SHP). Any portions of the Contractor's overall safety and health program referenced in the APP shall be included in the applicable APP element and made site-specific.

5.1.1.3 The Contractor shall develop an Injury and Illness Prevention Program (IIPP) for projects within the State of California as an appendix to the APP. Where a paragraph or subparagraph element is not applicable to the work to be performed, indicate "Not Applicable" next to the heading. Guidance on creation of the IIPP is available at https://www.dir.ca.gov/dosh/etools/09-031/index.htm

5.1.1.4 The Government considers the Prime Contractor to be the "controlling authority" for all work site safety and health of the Subcontractors. The Contractor is responsible for informing their Subcontractors of the safety provisions under the terms of the contract and the penalties for noncompliance, coordinating the work to prevent one craft from interfering with or creating hazardous working conditions for other crafts, and inspecting Subcontractor operations to ensure that accident prevention responsibilities are being carried out.

The Contractor, COR, and Site Safety and Health Officer (SSHO) shall sign the APP.

5.1.1.5 The Contractor’s APP and subsequent activities shall comply with the Safety Regulations listed in this PWS, Part 6, Applicable Publications, Paragraphs 6.7 through 6.13:

5.1.1.6 The APP should pay particular attention to regulatory requirements for Respiratory Protection, Occupational Noise Exposure, Hazard Communication, Control of Hazardous Energy (Lockout/Tagout), and Chemicals known to the State of California to Cause Cancer or Reproductive Toxicity.

https://www.dir.ca.gov/dosh/etools/09-031/index.htm

5.1.2 QUALITY CONTROL PLAN: The Contractor shall submit a Quality Control Plan (QCP) to assure the requirements of this contract are provided as specified. As a minimum, the QCP shall identify key employees, organizational hierarchy, qualifications of employees, inspection plan, and emergency service call contact information.

5.1.2.1 PROCESSES: Identify internal policies and procedures for updating equipment and procedures that may affect the performance of the contract. Identify methods for identifying and preventing deficiencies in the quality of service performed, before the level of performance becomes unacceptable, and organizational functions noting intermediate supervisory responsibilities and overall management responsibilities for ensuring acceptable performance.

5.1.2.2 KEY PERSONNEL: Provide an organizational chart showing lines of authority for personnel assigned to this contract. Identify a Contract Manager who shall be responsible for the performance of the work and serve as the primary point of contact for Government inquiries. Identify mechanics and staff who will provide service at each dam. Identify office personnel for billing and payments. Identify the point of contact for emergency service calls. Identify contractor employee(s) who have the authority (e.g. Power of Attorney) to sign contract modifications. Identify the contractor employee responsible for CPARS performance evaluations.

Include e-mail addresses, telephone numbers and FAX numbers for personnel assigned to this contract.

5.1.2.2.1 The following personnel are key personnel: Contract Manager, Job Site Supervisor(s), Lead Mechanic(s), Journeymen and Office Personnel. The name of contract manager and an alternate who shall act for the contractor when the manager is absent shall be designated in writing in the Quality Control Plan.

The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available during normal working hours, Monday through Friday. Qualifications for all key personnel are inherent to the job titles specified.

5.1.2.2.2 The Contractor must pre-screen Candidates (employees) using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Contractor must ensure the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates shall be provided in the Quality Control Plan.

5.1.2.3 LICENSES AND CERTIFICATIONS: The Contractor and all employees shall be licensed and permitted to operate all equipment necessary to complete work under this contract. All required licenses and permits to operate shall be the responsibility of the Contractor. The Quality Control Plan shall include a copy of all applicable federal and/or state licenses and certifications of the company and assigned personnel. Identify relevant training completed by employees.

5.1.2.3.1 The Contractor shall be in current status for the duration of this contract as a Certified Qualified Conveyance Company as required by the State of California, Division of Occupational Safety and Health

(DOSH)

5.1.2.3.2 The Contractor shall possess, in current status for the duration of this contract, a California State Contractors Specialty License Classification, 11 – Elevator Contractor.

5.1.2.3.3 In accordance with the California Labor Code, only a Certified Competent Conveyance Mechanic working for a Certified Qualified Conveyance Company is authorized to perform any maintenance, repairs, alterations, or replacements on any conveyance subject to those orders.

http://www.uscis.gov/e-verify

5.1.2.3.4 When/if a change or addition in personnel after the start of the contract occurs, the Contractor shall provide certifications for any conveyance mechanic on site. These credentials shall be provided to the COR at least five (5) calendar days prior to them starting any work on the elevator and be identified as amendments to the Quality Control Plan. The amended Quality Control Plan shall be approved by the COR.

5.1.2.4 INSPECTION PLAN: An inspection plan covering all services is required by this contract. The inspection plan shall specify the areas to be inspected on either a scheduled or unscheduled basis, how often inspections shall be accomplished and documented, and shall specify the title of the individual(s) who will perform the inspections.

5.1.2.5 ELEVATOR LOGBOOKS: Examples of inspection and maintenance record worksheets / checklists typically added to the Log Books with each inspection shall be included in the initial QC Plan.

5.1.2.6 EMERGENCY SERVICE: Identify telephone number(s) and point(s) of contact to enable the COR or Authorized Government Representative to contact the Contractor 24 hours a day, 7 days a week, including holidays during the contract period to request emergency service.

5.1.2.7 The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys or key cards by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

5.2 PRE-WORK MEETING: No less than ten (14) days prior to commencement of work, the Contractor shall contact the COR at each site to schedule a pre-work meeting. The Contractor’s Contract Manager, Job Site Supervisor(s) and Lead Mechanic(s) shall attend the Pre-Work meeting in person. The Pre-Work Meeting shall take place within 30 days of contract award.

5.2.1 CVD: This meeting will be held at Lake Mendocino, Coyote Valley Dam Park Headquarters, located at 1160 Lake Mendocino Drive, Ukiah, CA. 95482.

5.2.2 WSD: This meeting will be held at Lake Sonoma Park Headquarters, 3333 Skaggs Springs Rd.

Geyserville, CA 95441

5.2.3 The agenda and meeting minutes will be prepared by the Government for the Pre-Work Meeting. The agenda will include as a minimum, establishment of the quarterly maintenance schedule, review of contract requirements, personnel access procedures, contractual authorities, safety procedures and emergency call procedures.

5.2.4 Subject to approval of the Accident Prevention Plan, the Contractor shall make an initial inspection of the elevator in conjunction with the Pre-Work Meeting. Should this initial inspection disclose any deficiencies which present a hazard of any kind, the contractor shall notify the COR and Authorized Government Personnel immediately.

5.3 PERIODIC INSPECTIONS AND PREVENTIVE MAINTENANCE: The Contractor shall perform an initial assessment of the elevator system and shall develop a written Maintenance Control Program (MCP) to include a Preventative Maintenance (PM) Plan and Schedule for the elevator equipment and system based on the list of tasks in section 5.3.1 which represents a general quarterly elevator maintenance service program.

All applicable tasks and any other required items required by ANSI/ASME A17.1, or industry standards, shall be performed by the Contractor. It shall be the responsibility of the Contractor to provide a more precise quarterly service plan following the Contractor’s initial assessment of the system, but prior to the initial service of the system. The MCP shall be provided to the COR, updated and maintained during each service as required. The contractor shall coordinate with State of California and certifying agencies as needed to obtain, post, and maintain currency of the elevator inspection certificate in the cab of the elevator.

5.3.1 QUARTERLY INSPECTIONS AND PREVENTIVE MAINTENANCE: The day(s) of service shall occur within the first week of the following months; October, January, April, July, or an alternate quarterly interval approved by the COR. The PM Plan and Schedule shall, as a minimum, cover the entire service period and include a quarterly schedule for periodic PM of equipment and systems based on the following task list:

• Inspect and clean machine room • Inspect and adjust stopping accuracy

• Inspect and adjust door closing force • Inspect and adjust door reopening devices

• Inspect tachometer/encoder • Inspect motor generator set

• Inspect top of car optical sensors and leveling devices, and car top selector

• Inspect and adjust car guide shoes and roller guides (top and bottom)

• Inspect and adjust counterweight guide shoes and roller guides

• Inspect and adjust hoistway doors, tracks, and door locks

• Inspect and clean pit condition, pit lighting and stop switch

• Inspect and clean top of car operating devices including stop switch and lighting

• Inspect hoist machine and motor • Test brake operation

• Inspect and clean car top and devices • Test rope gripper operation

• Inspect and adjust governor(s), car and counterweight

• Test selector and related components

• Test car stop switches, emergency communication system and lighting, signals/buttons, alarm sensors, and ventilation, and adjust as necessary

5.3.1.1 After initial award, the Contractor and COR shall meet jointly to review the PM Plan. The initial and all subsequent PM services shall be performed during the first week of each quarterly service month, or other time as approved by the COR. If option years are executed, subsequent PM Plans and Schedules shall be submitted to cover the period of performance for that contract period. No changes to the approved PM Plan and Schedule shall be made without the approval of the COR.

5.3.1.2 The contractor shall be responsible for correcting violations of applicable codes (A17.1, NEC, NFPA, etc.) and complying with requirements of all applicable public agencies having jurisdiction at no additional cost provided that the violation or requirement does not necessitate any additions or changes to the present elevator equipment or parts, or its method of operation. Requirements of public agencies shall include but shall not be limited to, periodic witnessing of elevator contractor performed testing (semi-annual, annual, and full load five year), and reporting to the COR including correction of defects by the elevator contractor.

5.3.1.3 The Contractor is responsible for lighting installed in the mechanical room, car top, and car emergency lighting. The Contractor shall furnish and install all light bulbs, lamps, and tubes, and ensure all are in working order following installation.

5.3.2 SEMI-ANNUAL INSPECTIONS: The Contractor shall perform Semi-Annual Periodic Inspections of the elevator system at the mid-year interval (March - only once per year) between the annual inspections/certifications as outlined in ASME A17.1 section 8.11.1.

5.3.2.1 All inspection documentation related to the Semi-Annual Periodic Inspection shall be signed by the Contractor and provided to the COR after the completion of each periodic inspection.

5.3.3 CATEGORY 1 PERIODIC TESTING AND CERTIFICATION: The Contractor shall coordinate Category 1 testing and certification procedures outlined in ASME A17.1, Sections 8.6.4.19.1 through 8.6.4.19.5 as they pertain to the elevator systems at CVD and WSD, at a time approximately one-year after the Category 5 Inspection or preceding annual inspection, as approved by the COR. One Category 1 inspection shall be conducted during the base contract period at each dam. Three Category 1 inspections shall be conducted during the optional contract period at each dam.

5.3.3.1 This service shall be performed by a qualified third party agency. The third party agency shall hold all required licenses, certifications and qualifications as outlined in Paragraph 5.1.2.3 of this contract.

5.3.3.2 The Contractor shall serve as a witness during this service. Any Conveyance Inspection Program Fees or other fees required by the State of California or third party inspection service through the performance of this contract shall be the responsibility of the contractor.

5.3.4 Any issues discovered during the Quarterly, Semi-Annual or Category 1 Inspections which require repairs to be made to the elevator system in order to complete/pass the certification process shall be immediately reported to the COR. The Contractor shall provide a written estimate of the costs to make the necessary repairs. The COR will report those findings to the KO. The Contractor shall not proceed with repairs until approval is provided by the KO, subject to the limitations of the Over and Above CLIN, or a contract modification is issued.

5.4 CATEGORY 5 PERIODIC TESTING AND CERTIFICATION: The Contractor shall coordinate to provide Category 5 (which shall include Category 1 procedures) testing and certification procedures outlined in ASME A17.1, Sections 8.6.4.19.1 through 8.6.4.19.5 (Cat 1), and sections 8.6.4.20.1 through 8.6.4.20.4 and

8.6.4.20.6 (Cat 5), as they pertain to the specific elevator systems at CVD and WSD, within 60 days following contract award.

5.4.1 This service shall be performed by a qualified third-party agency, arranged by the contractor. The third party agency shall hold all required licenses, certifications and qualifications as outlined in Paragraph 5.1.2.3 of this contract. Only Safety Engineers employed by the State of California and Certified Competent Conveyance Inspectors (CCCI) are authorized to perform inspections in California. A CCCI is someone who has been determined by the State of California to have the qualifications and ability of a competent conveyance inspector and is certified as a CCCI by the State of California.

5.4.2 The Contractor shall serve as a witness during this service. Any Conveyance Inspection Program Fees or other fees required by the State of California or third-party inspection service through the performance of this contract shall be the responsibility of the Contractor.

5.4.3 Any issues discovered during the Category 5 Inspection which require repairs to be made to the elevator system in order to complete/pass the certification process shall be immediately reported to the COR.

The Contractor shall provide a written estimate of the costs to make the necessary repairs. The COR will report those findings to the KO. The Contractor shall not proceed with repairs until approval is provided by the KO, subject to the limitations of the Over and Above CLIN, or a contract modification is issued.

5.5 CONTRACT OR MANAGEMENT REPORTING (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil.

5.5.1 The required information includes:(1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative (COTR) or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor https://contractormanpower.army.pentagon.mil/ employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period(including sub-Contractors); (7) Total payments (including sub-Contractors);

(8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organization a title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information);

(11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using…