WSD Statement of Work Sewage Pumping Vault Services.pdf

Statement of Work Sewage Pumping Vault Services

Portable Restroom Rental Services

Warm Springs Dam, Lake Sonoma

Geyserville, Sonoma County, CA

Part 1 General Information

1.1 General: United States Army Corps of Engineers, San Francisco District requires sewage pumping services and rental of portable services at Warm Springs Dam, Lake Sonoma, Geyserville, CA. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1.1 Description of Services: The Contractor shall provide all personnel, supplies, supervision, tools, materials, equipment, portable toilets, transportation, fuel, and other items and non-personal services necessary to provide sewage pumping services and rental of portable restrooms in accordance with this Statement of Work (SOW). The Contractor shall perform to the standards in the contract as well as all local, state, and federal regulations.

1.1.2 Objective: The Contractor is to provide for the operation, sanitary servicing (i.e pumping emptying, and cleaning), of portable restrooms.

1.1.3 Scope: Contractor shall perform all these requirements in accordance with all applicable guidance, specifications, and local, state and federal laws and regulations provided herein or incorporated reference.

1.1.4 Place of Performance: The work to be performed under this contract will be in Geyserville, California at the following United States Army Corps of Engineers project: Warm Springs Dam, Lake Sonoma.

1.1.5 Period of Performance: The period of performance shall be for one base year of 12 months and four option years (each 12 months in duration)

1.1.6 Hours of Operation: The Contractor is responsible for conducting business between the hours of 8:00AM and 4:30PM, Monday thru Friday except Federal Holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facilities closings. The Contractor must at all timed maintain adequate workforce for the uninterrupted performance of all tasks within this PWS when the Government facility is not closed for the above reasons.

1.1.7 Federal Observed Holidays: The Contractor shall not be required to perform services on the recognized Federal Holidays. The recognized Federal Holidays are included in the attached U.S. Department of Labor Service Wage Determination for the state of California. When a holiday occurs on a Saturday, Federal employees are normally granted the previous Friday as the holiday observance. When a Federal Holiday occurs on a Sunday, Federal employees are normally granted the following Monday as the holiday observance.

1.1.8 Type of Contract: The Government will award a Firm-Fixed Price (FFP) requirements contract.

1.1.9 Inspection and Acceptance: Inspection and acceptance will be at the delivery location. The requestor or designated Government representative will act as the representative of the Contracting Office for purposes of inspection and acceptance of services to ensure compliance with the terms, conditions, and specifications of the subject contract.

1.1.10 Quality Control Program (QCP): The Contractor shall develop and maintain an effective QCP to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s QCP is the means by which s/he assures himself/herself that his/her work complies with the requirement of the contract. The Contractor’s QCP shall be delivered to the Contracting Officer (KO) within 30 days of contract award. After acceptance of the QCP the Contractor shall receive the KO’s acceptance in writing of any proposed changes to his/her QC system.

1.1.11 Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on the outcome of provided services to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate (s).

1.1.12 Special Qualifications: The Contractor shall, at no additional cost to the

Government, obtain all licenses and permits required for performance of work and for complying with all applicable local, state, and federal laws, rules, and regulations.

1.1.13 Post Award Conference/Periodic Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The KO or Designated Government Personnel shall meet with the Contractor to discuss the Contractor’s performance and any issues/problems encountered. Appropriate action shall be taken to resolve outstanding issues.

1.1.14 Contracting Officer’s Representative (COR): The COR monitors all technical aspects of the contract and assists in contract administration.

The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contracts, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications, monitor Contractor’s performance and notifies both the KO and the Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the4 COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms or conditions of the resulting order.

1.1.15 Government Key Personnel: The following personnel are

considered government key personnel: Contracting Officer, Contracting Specialist, Government Purchasing Agent, and COR.

1.1.16 Contractor Key Personnel: The Contractor shall identify a Contract

Manager and an alternate who shall be responsible for the performance of the work. The Contract Manager and alternate shall be designated in writing and have full authority to act on behalf of the Contractor on all matters relating to the daily operations of this contract.

1.1.17 Identification of Contractor Employees: The Contractor shall ensure personnel and company vehicles are identifiable with name tags and signs.

1.1.18 Contractor Personnel Conduct: Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any Contractor employee providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. In accordance with DOD Directive 5500.7-R, “Joint Ethics Regulations,” Contractor employees must avoid being improperly influenced in the execution of their duties under the contract. Particular attention should be paid to acceptance of gifts/gratuities, and on non-disclosure of sensitive and classified information. The Contractor shall ensure employees’ conduct complies with 41 U.S.C 423 relative to release of acquisition related information or actions of discussions which may prejudice future competitions. The Contractor shall ensure no Contractor employees conduct politically-related activities or events on the USACE facilities.

1.1.19 No Smoking: The Contractor shall not smoke in or around the fee booth, restrooms, or any other Government owned structure.

Additionally, the Contractor shall not smoke while in contact with the general public, Government personnel, or Government Contractors.

1.1.20 Title 36: The Contractor shall comply with all Title 36 while performing services within the PWS and under this contract.

1.1.21 No Weapons: The Contractor shall not carry or display any weapons in the public use areas at any time. The Contractor shall not participate in any selling or advertising activities.

1.1.22 No Alcohol/Illegal Substances: No alcoholic beverages and/or illegal substances shall be consumed or possessed prior to or while on duty.

The Contractor shall not be under the influence of any substance that impairs the ability to perform.

1.1.23 Performance Evaluation Meeting: The issuance of Contract Discrepancy

Report (CDR) may be cause for the scheduling of a meeting among the Contractor and the COR. A mutual effort will be made to resolve all problems identified. The Government will prepare written minutes of the meeting. The Contractor and the COR shall sign minutes of the meeting. If the Contractor does not concur with the meeting minutes, the Contractor shall notify the Contracting Officer in writing within 10 calendar days, specifying the non- concurrence and reasoning. The Contracting Officer will review and consider the reasons submitted for the Contractor’s non-concurrence and make a decision. The Contracting Office will notify the Contractor of the decision in writing.

1.2.0 Security Requirements: All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes. The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

1.2.1 Secure Facilities: Security gates, storage yards and office compounds shall remained locked except when authorized employees are present in the immediate area. Contractor shall be required to abide by all implementation of Force Protection Condition (FPCON) as per latest AR 525-13, as deemed appropriate for current operations or for proper threat mitigation.

1.2.2 E-Verify: The Contractor must pre-screen candidates using the E-Verify program (http://www.uscis.gov/e- verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the candidate has two valid forms of Government issued identification prior to enrollment to be sure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

1.3.0 Safety: The work to be performed is within the boundaries of public areas. The Contractor’s attention is directed to the need for extreme caution and care while driving and operating equipment. Safety requirements of EM-385-1-1 shall apply to all work. A copy of the Safety Manual is available at:

http://www.hq.usace.army.mil/soh/em385.current/current38511.htm

1.3.1 Safety Hazard Analysis: At the start of the contract and at the start of any major item of work, the Contractor shall submit a written job hazard analysis prior to the start of each major work item. The analysis shall include the evaluations of hazard, as well as commonly reoccurring deficiencies that might be encountered for the operation and will identify proposed methods and techniques of accomplishing each item in a safe manner. The safety hazard analysis shall also address the precautions the Contractor will take in order to prevent a fire. The job hazard analysis shall be reviewed by the Contractor and his/her personnel.

1.3.2 Contractor Compliance: The Contractor and subcontractors shall comply with Public Law 91-596 (Occupational Safety and Health Act http://www.uscis.gov/e-verify http://www.uscis.gov/e-verify http://www.hq.usace.army.mil/soh/em385.current/current38511.htm http://www.hq.usace.army.mil/soh/em385.current/current38511.htm http://www.hq.usace.army.mil/soh/em385.current/current38511.htm

(OSHA) and the DOD 47.15.1E (Environmental, Safety, and Occupational Health (ESOH)). These requirements shall be incorporated into the Contractor’s Safety and Health Program. Hand held cell phone usage and texting are not authorized while driving on the project. Vehicle operators and passengers are required to wear seatbelts at all times while driving on the project.

1.3.3 Mishap Notification and Investigation: The Contractor and its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government personnel and to cooperate in any resulting safety investigation. The Contractor shall notify (via telephone) the KO and COR, and/or other applicable members with four (4) hours of all mishaps or incidents. The Government person notified by the Contractor will in turn notify the Operations Project Manager (Park Manager). If requested by the COR/KO the Contractor will immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records until released by the investigating office. If the Government investigates the mishap the Contractor and subcontractors shall cooperate fully and assist the Government personnel until the investigation is completed.

1.4.0 Equipment: The Contractor shall provide all equipment necessary to accomplish all work required in this contract. The Contractor shall also provide all maintenance and repair to the same equipment.

1.4.1 Condition of Equipment: Prior to the use of any equipment in conjunction with this contract, the Contracting Officer’s Representative or his representative shall inspect it. Equipment shall comply with all regulations specified in EM 385-1-1.

1.4.2 Vehicle Parking: While performing work under this contract, vehicles shall be parked only on road, parking areas or pullouts unless the COR approves driving or parking elsewhere.

1.5.0 Defective Facilities: The Contractor shall report all damaged, defective and/or inoperative Contractor- owned or rented facilities to the COR or his/her representative as soon as practical, but in all cases by the next work day after being discovered by Contractor personnel. Damaged, defective and/or inoperative Contractor owned or rented facilities shall be removed or replaced with like unit and within twenty-four

(24) hours of notification by the COR. Or his/her representative at no additional cost to the Government.

1.6.0 Contractor Submittals: The Contractor shall submit to the COR all items listed below. Unless otherwise specified these items shall be submitted at least one week prior to the pre-contract meeting. If the contract is awarded less than thirty days prior to the contract starting date, submittals will be furnished on a schedule mutually agreed upon by the

COR and the Contractor.

Certificate of Insurance. In accordance with the FAR Clause 52.228- 5 titled “Insurance Work on Government Installation.” The Contractor shall obtain and maintain insurance during the period of performance under this contract.

Safety Hazard Analysis (Discuss with COR at pre-contract meeting) Exposure Report (Man-hours worked – submit before the 3rd of each month to the Field Office Assistant at Park Headquarters Office) The Contractor shall provide a letter from the approved sewage treatment plant to the COR, showing that the sewage will be accepted during the term of this contract.

1.7.0 Payment: Payment will be made monthly in arrears at the contract unit price for the services performed in accordance with the Pricing Schedule and in accordance with supported actual quantities submitted by the Contractor with the invoice. See estimated Line Item clause in this PWS.

1.7.1 Invoices: One copy of the monthly invoices shall be submitted to:

Lake Sonoma Attn: COR 3333 Skaggs Springs Road Geyserville, CA 95441-9644 One consolidated itemized monthly invoice covering one calendar month only, and showing all services in all areas are to be submitted by the 5th of each month.

2.1.0 General: The specifications for pumping sewage vaults and the rental/pumping of portable toilet units (portable units) will be covered below.

2.1.1 Disposal: Disposal of waste shall be done at a State of California or County approved dump area location, and shall be in accordance with the applicable State and County sanitation regulations. The Contractor shall provide a letter from the approved sewage treatment plant to the COR.

The Contractor shall provide a letter from the approved sewage treatment plant to the COR, before work begins, showing that this sewage will be accepted during the course of the contract. Each occasion the Contractor changes the approved sewage treatment plant he/she will notify the COR. The Contractor will also provide a written statement, signed by the sewage treatment operator, each time water materials, generated by Lake Sonoma, are dumped. The statement will include, date, time, location of sewage treatment plant and approximate quantity disposed of.

2.1.2 Frequency: The frequency of pumping is unpredictable and depends on usage and availability of water. Service will be done within 48 hours of request, unless request in stated as an emergency. Special arrangements are necessary for servicing the Overlook, due to conflict with visitor vehicles and the large truck needed for servicing. All pumping will be Monday through Friday, but may include emergency weekend pumping or holiday pumping within a 6-hour notice. Payment will be made at the contract unit price for the services performed in accordance with the Pricing Schedule and in accordance with the actual quantities submitted by the Contractor with the invoice.

2.1.3 Emergency Service: In case of emergency the Contractor shall provide for the pumping of any sewage vaults or portable units. Contractor shall ensure that pumping is completed within 6 hours of being notified. COR will determine if the situation requires emergency services. The Contractor will maintain and provide to the COR a telephone and means of contact 24 hours a day. All unsatisfactory work will be handled in accordance with FAR Clause 52.212-4 under Inspection/Acceptance.

2.1.4 Portable Unit Pumping Schedule: The portable toilets will be pumped every Monday for 52 weeks of the year. Portable units will be pumped twice per week (Mondays & Fridays) during peak season (May– September). Areas, quantities, and frequencies may be changed based on visitation rates and seasonal closures.

2.1.5 Portable Unit Rental: All portable toilet units be both Standard and/or Handicap (ADA) units meeting or exceeding current industry standards equipped with interior locks, ventilation, a toilet seat, a toilet paper holder and a minimum ten gallon holding tank. These units shall be constructed of durable material for outside use. The Contractor’s service shall include cleaning and re-supplying the toilet paper to 90% of the dispenser’s capacity during each scheduled service day and shall also include pumping of holding tanks, adding a tank deodorant, controlling insect pests, performance maintenance, cleaning up any spillage, disposing of effluent and repairing and/or replacing units as needed to keep each portable toilet unit in a new condition. All portable units shall be delivered within 24 hours of notification by the COR. Contractor shall remove portable units within 48 hours of notification. Portable units are subject to vandalism, the contractor is responsible for replacement and damages of portable restrooms.

2.1.6 Portable Unit Rental: There will be two line items for portable unit rental, one for ADA units and one for standard units.

2.1.7 Portable Locations:

Locations and services are estimated annual quantities Areas quantities, and frequencies are subject to change seasonally.

2.1.10 Vault/Holding Tank Pumping Schedule: The schedule for vault pumping is dependent upon the level of visitation subject to seasonal changes. The Contractor must be ready to respond to a need as it arises within 24 hours of any of the locations for emergency pumping.

2.1.11 Holding Tank/Vault Locations: The sewage vault locations are represented in the table below.

LOCATION

NAME

Gallons

QTY @

LOCATION

Services/Year (Estimate)

Max Total Gallons

Overlook 1,000 2 2 2,000 Liberty Glen Campground

10,000 1 2 10,000

Liberty Glen Campground Host Sites

2,750 1 4 2750

Liberty Glen Campground Host Sites

1,250 1 6 1250

LOCATION NAME QTY Type Services per Year (Est.) Total

Hatchery Grounds 2 ADA 76 152

OTSO 1 ADA 76 76

Hatchery Entrance 1 ADA 76 76

South Lake Trailhead 1 Standard 76 76

Public Boat Ramp (PBR) Upper Lot 2 Standard 152 304

PBR Main Lot 1 Standard 76 76

PBR Main Lot 1 ADA 76 76

PBR Ramp 1 Standard 76 76

PBR Ramp 1 ADA 76 76

Gray Pine 1 ADA 76 76

Skaggs Springs Vista 1 ADA 76 76

No Name Flat 1 ADA 76 76

Lone Rock 1 ADA 76 76

Liberty Glen Campground 8 ADA 76 608

Standard 532

ADA 1368

Liberty Glen Campground Host Sites

750 2 6 1500

Liberty Glen Campgroun d Group Area E

750 1 2 1500

Liberty Glen Campgroun d Amphitheatre A

750 1 2 1500

Headquarters’ Boneyard

9,000 2

1 1800

Yorty Creek 1,000 2 2 2000

Estimated Maximum Gallons 39,000 Gallons