Civil Design IDIQ Pre-Proposal Conference (002).pdf

BUILDING STRONG®

This presentation is being provided for informational purposes only, without the intention of amending or changing the meaning of the language in the SYNOPSIS.

BUILDING STRONG®As of 29-Mar-11 2

U.S. Army Corps of Engineers San Francisco District

U.S. Army Corps of Engineers

BUILDING STRONG®

San Francisco District

Pre-Proposal Conference for A-E Civi l Design Services in the San Francisco

District W912P7-20-R-0009

Presenter:

Mary Fronck U.S. Army Corps of Engineers October 14, 2020

Introductions Purpose Project Overview Synopsis Selection Criteria Notifications & Debriefings Timeline Questions

AGENDA

INTRODUCTIONS

U.S. Army Corps of Engineers, San Francisco District Personnel

► Engineers

• Son Ha

• Barney Wair

• Warren Tan

• Joseph Viola

• Lisa Ip

► Contracting Personnel

• Mary Fronck

• Brittany Rusch

► Small Business Representatives

• Michelle Morales

INTRODUCTIONS

PURPOSE

Purpose of the Conference and important dates

The purpose of this Pre-Proposal conference is:

(1) Highlight issuance of PRE-SOLICITATION NOTICE for A-E Civil

Design Services on BetaSAM at:

www.beta.sam.gov

(2) Provide overview of Government’s Requirement

(3) Answer questions related to the Government’s requirement

Pre-solicitation Issued: September 22, 2020 Pre-solicitation Response: October 22, 2020 – 2:00pm (PST)

Small Business – W912P7-20-R-0009 Government seeks to award 3-5 Indefinite Delivery Contracts ($3-5M capacity each)

Interested AE firms must submit 2 copies of each SF330 Part I and SF330 Part II

PROJECT OVERVIEW

The work and services shall support primarily Civil Design services for Civil Design (horizontal design) projects. A-E Services for this contract will be used to provide all types of civil works related areas such as: Flood control, damage and risk reduction; Design and inspection services for Dam and Levees, Levee and Dam repair, analyze and design increase of Dam and levee elevation, widening of levee crests, analyze and design new levees, conduct levee inspections; coastal erosion; storm damage risk reduction and beach nourishment; shoreline and stream bank erosion protection; shallow and deep draft navigation; environmental and ecosystem habitat restoration; comprehensive watershed evaluations; and multipurpose water resources projects...

PROJECT OVERVIEW (AREA)

Upcoming Projects

Program Project Name/Location District

-SF Veteran Affairs Medical Building 3 Engineering Building Seismic Retrofit SPN $700,000.00 -SF Veteran Affairs Medical Building 11 Research Building Seismic Retrofit SPN $500,000.00 -VA National Cemetery: Repair/restore self- sufficient irrigation system

SPN $500,000.00

Civil Works SPN $1M amongst below projects

- Pajaro -Hamilton -Shoreline Phase 2 -SF Waterfront

Estimated Civil Design Capacity Need

SYNOPSIS FORMAT

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SYNOPSIS FORMAT = (A,B,C,D)

A.

C on tra ct

In fo rm at io n • Basic terms and conditions, who may submit

• Basic terms and conditions, who may submit

B.

Pr oj ec t I nf or m at io n •Types of services to be contracted

•Types of services to be contracted

C .S el ec tio n

C rit er ia

D

Su bm is si on R eq ui re m en ts •What, where, when, and how •What, where, when, and how•Primary Factors

•Specialized experience & technical competence•Professional qualifications•Past performance•Capacity•Knowledge of locality

•Secondary Factors •SB & SSDB participation•Volume of DOD contracts

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SYNOPSIS TIPS

READ

EVERYTHING

VERY

CAREFULLY!

RESPOND

TO EVERYTHING

VERY

COMPLETELY!

1 2

AE Submissions shall be handled by the Government IAW with FAR

15.207 (Handling) and 15.208 (Submission, Revision, and Withdrawal)

Boards will only evaluate SF-330 Parts I and II and any required supplemental information

Firms will not be considered if their SF-330 Part I is not signed, unless the SF-330 Part I is accompanied with a signed cover letter

If a firm does not submit a SF-330 Part II with it’s Part I, it will not be considered, unless that firm’s SF-300 Part II is on file with the agency

Firms are encouraged to update their SF-330 Part II, older ones will be considered by the board (up to 3 years)

Boards will not assume qualifications which are not clearly stated

Firms will not be contacted to clarify or supplement their submission, except during interviews with the most highly qualified firms

Boards will not consider any cost factors

Small Business Firms must certify their status in the SF-330 Part II

Interviews will be held with the MOST HIGHLY QUALIFIED firms. All firms will be interviewed by the same method.

SELECTION CRITERIA

Federal Agencies use the SF330 to obtain information from AE firms about their professional qualification. Federal Agencies select firms for AE contracts on the basis of professional qualifications as required by 40 U.S.C chapter 11, Selection of Architect Engineers, and Part 36 of the Federal Acquisition Regulations (FAR)

PRIMARY Selection Criteria (Order of Importance 1-5)

1) Specialized Experience (Section F, G) Provide examples of up to 10 projects (within the last 10 yrs) Example projects should be completed (start, end, size, scope) For all projects, provide the percentage of self-performed work.

IDIQ contracts aren’t accepted BUT Task orders are good examples

1) Technical Competence (Section D, F, H) Evaluated based on Management Plan Management Plan

Organizational Chart (including SUBs) History of team members working together

Overall management approach Process for resourcing positions Maintaining communication daily

Technical competence will evaluated based on ability to manage, coordinate, and work effectively with team members (internal and sub-KTRs) General Statements are less favorable

SELECTION EVALUATION

2) Professional Qualifications (Section D, E, G) Evaluation will consider the qualifications of key personnel (Prime & Subs) Key Personnel = Org Chart (Management Plan) + Resumes Key Personnel listed in SYNOPSIS Key Personnel have appropriate licenses/certs AND required experience Include resumes of Key Management and Technical personnel Resumes not counted against 70 page limit

3) Past Performance (Section F)

CPARS and PPQ (non-Government clients) PPQ provided by PRIME are more favorable PPQ not counted against 70 page limit Awards, Letters of commendation, certifications are not evaluated and should not be submitted.

4) Capacity

5) Location in the General Geographic Area & Knowledge of Locality Demonstrate familiarity with SPN area Exhibited in Section H

Demonstrate the capacity to accomplish at least two (2) $250,000 individual task orders simultaneously

SECONDARY Selection Criteria – only considered in the event of a tie-breaker for technically equally ranked firms based on primary selection criteria

7) Small Business and Small Disadvantaged Participation

Amount of SB concerns utilized IAW with SYNPOSIS

6) Volume of DoD Contract Awards Last 12 months DoD AE contracts awarded

NOTIFICATION &

DEBRIEFINGS

Notifications:

► All firms are notified by e-mail and in writing after selection process

► Firms will be identified into 3 categories:

(i) Highest Rated

(ii) Among the Most Highly Qualified firms but not the highest rated

(iii) Not among the Most Highly Qualified firms

► Debriefing information will be provided in notification

Notifications & Debriefings

Debriefing Purpose:

(1) create confidence in the debriefed firm that the selection was conducted fairly and objectively IAW with selection criteria

(2) provide the firm specific information to improve its qualifications and better compete for future work

► A request for a debriefing must be received within 10 calendar days after the date on which the firm received the notification

► Debriefing should occur within 10 calendar days after receipt of the request

► Debriefing will be conducted by the Selection Board Chairperson or appointed designee

► Debriefing will summarize significant weaknesses or deficiencies in a firm’s qualifications (FAR 15.506(d)(1)). A firm’s qualifications will not be compared point by point to other firms

ACQUISITION

TIMELINE

Anticipated acquisition of A-E Civil Design Indefinite Delivery Contract

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30 days 45 days 30 days 30 days 30 days Base & Synopsis Selection Ctr Proposal Analyze Negotiate Options

PNO Doc Prep Legal Review

Timing & Processes

RESOURCES

BetaSAM ► https://www.beta.sam.gov/

FAR (Federal Acquisition Regulations) ► acquisition.gov

SAM (System for Award Management) includes ORCA (Online Representations and Certifications Application)

► https://www.sam/gov/portal/SAM/#1

AMRDEC SAFE (Safe Access File Exchange) ► https://safe.amrdec.army.mil/safe/

EP-715-1-7 Architect-Engineer Contracting in USACE, dated FEB 29, 2012 This pamphlet describes AE contracting process in USACE and how firms may obtain considerations for contracts.

RESOURCES

QUESTIONS

Closing Remarks Name, Title, and Company Conference Recorders Recent changes to the SYNOPSIS Question Deadline – October 15, 2020 at 3pm Pacific

Brittany Rusch Contract Specialist

(415) 503-2953 Brittany.D.Rusch@usace.army.mil

Mary Fronck Contracting Officer

415-503-6554 Mary.Fronck@usace.army.mil

Contact Information