A.01.38_SOW_Eelgrass_LMP_for_FY18-FY20_OM_Dredging.pdf

Statement of Work FY 2018-2020 Maintenance Dredging

Eelgrass and Light Monitoring Surveys Alameda and Contra Costa Counties, CA

January 18, 2018

1. INTRODUCTION AND BACKGROUND

This scope of work describes the tasks that will be performed by the contractor to determine the extent of eelgrass

Zostera marina in and around the Federal navigation channels in Richmond Inner Harbor and Oakland Harbor before and after the FY 2018 – FY 2020 maintenance dredging episodes and perform light monitoring around the identified eelgrass beds when project activities occur close to them. Eelgrass and light monitoring surveys are required to mitigate the potential direct and indirect effects during dredging, pursuant to the Essential Fish Habitat consultation between the National Marine Fisheries Service, USACE and the US Environmental Protection

Agency dated July 13, 2010.

Maintenance dredging of both projects can initiate no earlier than June 1st for Richmond Inner Harbor and August

1st for Oakland Harbor. A commercial contractor will be dredging Richmond Harbor and Oakland Harbor. To comply with the Magnuson-Stevens Fishery Conservation and Management Act, the District needs to assess the effects of the dredging on Essential Fish Habitat (EFH). Eelgrass is relatively rare in coastal California embayments; however, the habitat provided by this plant is considered a significant component of EFH. The data collected from the pre-and post- dredge surveys will be analyzed to determine if there is a significant net loss of eelgrass resulting from the increased turbidity levels induced by the maintenance dredging projects. A summary report will compare the results of previous eelgrass with the results of the pre-and post-dredge surveys.

The Oakland Inner and Outer Harbor is located in the City of Oakland in Alameda County. The site is currently bordered by industrial and marine uses, as well as recreational areas: Port View Park and Middle Harbor Shoreline

Park. The Richmond Inner and Outer Harbor is located within the boundaries of Contra Costa County.

Richmond Inner Harbor dredging is scheduled to start as early as June 1st and Oakland Harbor on August 1st each year. Dredging starts are dependent on contract awards for construction, as well as securing permits from the resource agencies prior to each dredging episode.

2. DESCRIPTION OF WORK AND SERVICES REQUIRED

For Tasks 1 – 3 and Options, the contractor shall provide the services of a team composed of biologists (botanists and ecologists included), and mapping technicians with experience in eelgrass surveying in the San Francisco Bay and coast of California. The eelgrass survey team shall have extensive knowledge of the existing eelgrass patches within the vicinity of Oakland Harbor and Richmond Harbor.

The proposal will include the resume of each proposed project team member to demonstrate the aforementioned qualifications.

BASE TASKS:

Task 1 - Pre-dredge eelgrass surveys within Oakland Harbor, and Richmond Inner Harbor (with deliverables)

Please see description under work and services required for conducting pre-dredge eelgrass surveys within

Oakland Harbor and Richmond Harbor. In addition to the eelgrass surveys as described above, a reference site for Oakland Harbor (Port View Park and Middle Harbor Shoreline Park) and for Richmond Harbor (Point

Richmond and the Outer Training Jetty) shall be surveyed as well. The contractor will ensure that the reference sites are located away from areas that may be impacted by dredging-induced turbidity or any other unnatural causes of turbidity.

Eelgrass shall be surveyed within the growing season and prior to the dredging episode. Dredging is proposed to begin in Richmond Inner Harbor no earlier than June 1st and at Oakland Harbor no earlier than August 1st and pre-dredge eelgrass survey shall be conducted as soon as contract award, and as tide and weather conditions allow. Pre-dredge surveys are submitted to the National Marine Fisheries Service (NMFS) for their review at least 30 days before dredging begins for each project.

Please see deliverables/submittals/reports section below for a description of the Pre- dredge eelgrass surveys and memo to be performed as part of this task.

The contractor shall contact the Technical POC immediately if there are any technical or logistical difficulties which may delay the completion of the surveys or if there are any issues observed during the survey. The contractor shall notify the Technical POC upon completion of the surveys.

Task 2 - Post-dredging eelgrass surveys within Oakland Harbor and Richmond Inner Harbor (with deliverables)

Post-dredge surveys are to be conducted after completion of each dredging episode. If eelgrass is in its dormancy stage after dredging has concluded, surveys will be conducted during the start of the growing season in the spring

(April). USACE will notify the contractor two weeks before the end of each dredging episode.

See deliverables section below for a description of the Post-dredge eelgrass surveys and memo to be performed as part of this task.

Task 3 – Light Survey Monitoring and Reporting for Oakland Harbor and Richmond Inner Harbor

a. Contractor will develop and submit individual light monitoring plans based on the pre-dredge surveys and submit a draft to USACE within ten days after completing the Oakland Harbor and Richmond Inner

Harbor pre-dredge eelgrass surveys from Task 1. The plans will be based on the San Francisco Bay Light

Monitoring Survey Protocol (Appendix 3 of the Essential Fish Habitat Consultation between USACE, USEPA and NMFS, July 13, 2010). Contractor will deliver a final plan based on USACE and NMFS comments within five days of receiving them.

b. Once the plans are approved by USACE in coordination with NMFS, contractor will be given the authority to perform the light surveys during daylight hours when dredge operations are within the designated and approved buffer zones surrounding the eelgrass beds or patches.

c. USACE will provide the dredging contractor with the pre-dredge eelgrass survey and light monitoring plan for each project and coordinate the schedule when light monitoring activities will be needed during weekly teleconference meetings.

d. Contractor will make themselves available for the weekly teleconference calls (30 minutes) between

USACE and the dredging contractor.

e. Expected durations (not contiguous) for light monitoring is 34 days for Richmond and 28 days for

Oakland.

Option for additional Eelgrass survey (with deliverables)

If awarded, contractor will perform one additional eelgrass survey (pre- or post- dredge survey), as directed by

USACE.

OPTION YEAR: The option(s) will be exercised in accordance with Federal Acquisition Regulation (FAR) 17.207.

If exercised, option(s) would be exercised prior to the expiration of the contract. The Government will notify the contractor within 30 calendar days prior to the exercise of options. The pricing of the options will be evaluated with the overall price to ensure there is no evidence of unbalancing.

Option Year 1 for Fiscal Year 2019

Contractor shall perform Tasks 1 - 3 as stated above and if required the optional task will be exercised at the discretion of the Contracting Officer. Schedule will be provided approximately 120 days prior to the first activity needed for these projects. Year after year, these projects maintain essentially the same schedule.

Option Year 2 for Fiscal Year 2020

Contractor shall perform Tasks 1 - 3 as stated above and if required the optional task will be exercised at the discretion of the Contracting Officer. Schedule will be provided approximately 120 days prior to the first activity needed for these projects. Year after year, these projects maintain essentially the same schedule.

4. DELIVERABLES/SUBMITTALS/REPORTS SCHEDULE

A comprehensive report for each project shall be conducted as described in the “deliverables” section below.

a. Pre-dredge Survey Map and Memo (3 hard copies, one electronic copy, and all source files) - A map of eelgrass locations in relation to the shipping channels and memo describing survey methods will be provided to USACE within 10 days of completion of the survey. All source files used to create the map will be provided to USACE including but not limited to GIS/CADD files. The coordinate system must be identified on the survey map. Pre-dredge survey should be completed as soon as contract award or prior to start of dredging. The maps shall reflect the results of the density surveys.

b. Post-dredging Survey Map and Memo - Density and distribution survey maps (as described for the pre-dredge survey map above) will be included in the Comprehensive Pre- and Post-dredging Survey Report submittal described below.

c. Comprehensive Pre- and Post-dredging Survey Report (3 hard copies, one electronic copy, and all source files) - The Pre- and Post-dredge eelgrass survey methods, results, and conclusions shall be described in a report using a format similar to a scientific paper. The analysis will include a calculation of net change in eelgrass density and distribution between the pre- and post-dredge survey results, as well as a comparison to the net change of eelgrass form all previous surveys. Post-dredging surveys shall be conducted in the spring, after the winter dormancy period if dredging concludes in the winter. A discussion of the trends in the San Francisco Bay is also required for comparative purposes. Draft reports shall be provided to the technical POC within 30 days of completion of the post-dredge surveys. Any

USACE comments will be returned within 7 calendar days of draft receipt. A final report will then be provided within 15 days.

d. Light Monitoring Plan with Reference Sites and Eelgrass Locations based on Pre-dredge Surveys (3 hard copies, one electronic copy, and all source files). Plan is due within 10 days after submittal of the pre-dredge survey maps.

e. Post Light Monitoring Plan – Draft and Final Reports (3 hard copies, one electronic copy, and all source files). Draft report is due within 10 days of completion of monitoring effort. Upon receipt of comments, Final report is due within 30 days.

5. RESPONSIBILITY FOR FIELD WORK

The contractor shall be responsible for all damages to persons and property that occur as a result of actions by the contractor’s employees in connection with execution of the work under this contract. The contractor shall hold the

United States Government free from all claims and suits for damages as a result of this work. Damages to persons and property proximately resulting from the negligence of federal government employees are excluded from this provision.

6. METADATA AND TABULAR DELIVERABLES

The deliverables shall include metadata compliant with the Federal Geographic Data Committee metadata standard for each data set that is part of the report or that was used in making the report.

The Federal Geographic Data Committee metadata standard is described in documents listed on this page:

http://www.fgdc.gov/metadata/geospatial-metadata-standards

All geospatial information shall be geo-referenced. All CADD and GIS files shall be registered in a well-known coordinate system. Rectified imagery and scanned maps shall include a file (e.g. a world file) allowing GIS and

CADD applications to import them as geo-referenced images.

All CADD and GIS files with attribute tables shall conform to the Spatial Data Standards for facilities, Infrastructure and Environment (SDSFIE) for:

Entity types

Attribute tables

Attribute Names

Domain Tables

The SDSFIE requirement only applies to GIS data, i.e. vector data (such as points, lines and polygons) that have an attribute table. It does not apply to pre-existing data, elevation data or image data. The SDSFIE is available at http://www.sdsfie.org.

7. TRANSMITTALS

Transmittal letters shall be dated and signed by the appropriate contract officer representative (contractor) and be provided to the Government on 8-1/2" x 11" paper. An electronic copy of the transmittal letter in Microsoft Word, version 2007 or newer format shall also be provided on the electronic digital media submitted to the Government.

As applicable, electronic transmissions shall include:

An external label on each media unit (i.e., CD) along with the total number being delivered. This label will include a list of the names and description of each file contained on the media.

Brief instructions for transferring files from the media.

Certification that all delivery media are free of known computer viruses. A statement including the name(s) and release date(s) of the virus-scanning software used to analyze the delivery media, the date the virus scan was performed, and the operator's name shall also be included with the certification. The release or version date of the virus-scanning software shall be the current version and capable of detecting the latest known viruses at the time of delivery of the digital media.

A statement indicating the contract officer representative (contractor) will retain a copy of all delivered electronic digital media (with all files included) for at least one year and, during this period of time, will provide one additional copy of each to the government, if requested, at no additional cost.

Instructions concerning how to generate plotted, or hard copy, drawings from the provided plot files. For geo-referenced maps, notating the coordinate system is required.

List of any deviations from the government's standard layer/level scheme and file naming conventions.

List of all new symbol cells/blocks created for the project which was not provided to the contractor with the http://www.fgdc.gov/metadata/geospatial-metadata-standards documents and reports.

List of any non-IGES crosshatch/ patterns used.

List of all new figures, symbols, tables, schedules, details, and other cells/blocks created for the project, which was not provided to the contract officer representative with the A/E/C CADD Standard Release 3.0 and any associated properties.

List of all database files associated with each drawing as well as a description and documentation of the database format and schema design as used.

8. PERIOD OF SERVICE

Base Year: Date of award to November 30, 2018

Option Year 1: December 1, 2018 to November 30, 2019

Option Year 2: December 1, 2019 to November 30, 2020

9. PERFORMANCE STANDARDS

During the execution of the tasks outlined in this scope of work, the contractor shall:

a. Execute the work diligently and aggressively.

b. Promptly advise the TPOC and COR of all significant developments which may affect the scope of the contract.

c. Prepare notes on all meetings, discussions, and telephone conversations between the contractor and representatives of other government agencies, their contractors, and other USACE contractors related to the work outlined in this contract. Written summaries of significant discussions shall be provided to the TPOC and COR.

d. Promptly furnish to the appropriate USACE point(s) of contact all written communications pertaining to the work described under this contract from other government agencies, their contractors, or other USACE contractors;

e. Take appropriate measures to obtain clarification of project and data assumptions and design criteria requirements, to acquire all pertinent information, and to incorporate such information in the work being performed;

f. Be responsible for producing complete, competent, properly coordinated, well written and thoroughly checked documents within agreed upon schedules; and

g. Be responsible for the quality control of the work conducted under this contract and have a logical and functional quality control program to assure that errors and deficiencies in all submittals are non-existent to minimal.

h. The contractor will comply with Executive Order 13423 Section 1: To the greatest extent practicable, the contractor shall conduct work in an environmentally, economically, fiscally, and sustainable manner

(Federal Register: Vol. 72, No. 17; Friday, January 26, 2007). The contractor may also be asked to comply with Executive Order 13423 on sustainability (October 6, 2009) as more specific details are provided. The contractor shall state how this shall be accomplished, in the cost proposal.

10. QUALITY CONTROL

The contractor must provide documented quality control (QC) on all work. The document shall be well written in standard, proper English, plain language, and active voice, generally conforming to a widely accepted style manual consistent with the products such as the Government Printing Office Style Manual. The technical level of writing should be such that the material is fully understandable by a person without specific training in the field at hand but without compromising its value to the target audience. The target audience includes technical, managerial, executive, and senior scientist personnel in various regulatory and related government agencies. The work will be used for regulatory, permitting, policy and related issues as well as possible follow-up research. Jargon specific to various fields should either be clearly explained in the text or defined in a glossary.

11. MONTHLY SAFETY EXPOSURE REPORT

The contractor shall submit the “USACE Summary of Contractor Work-Related Injuries and Illnesses” and

“USACE PRIME CONTRACTOR, Monthly Record of Work-Related Injuries/Illnesses & Exposure in electronic spreadsheet format and signed hard copy reports through email and by mail.

It is a requirement for the contractor to submit this form, which can be downloaded from:

https://team.usace.army.mil/sites/NAE/EP/W/WG/admin/Safety/Safety General/Monthly Record of Work-Related

Injuries Illnesses Exposure.xls.

For further information regarding the “Monthly Safety Exposure Reports”, please contact:

Mr. Joseph Viola

U.S. Army Corps of Engineers, San Francisco District

A-E Services Unit

1455 Market Street, 17th Floor

San Francisco, CA 94103-1398

Phone: 415-503-6883

Email: Joseph.J.Viola@usace.army.mil

12. MONTHLY PROGRESS REPORT

The contractor shall provide a monthly progress reports throughout the duration of this project. The report shall be a brief description of progress to date, any problems/issues and their resolution. The report may be submitted as a word documents via email. Such reports shall be provided to the TPOC and COR. In the event there are information needs not being met by USACE which are delaying progress, reports of such shall be provided monthly to the TPOC and COR.

13. OWNERSHIP

The government for itself and such others as it deems appropriate, will have unlimited rights under this contract to all information and materials developed under this contract and furnished to the government and documentation thereof, reports, and listings, and all other items pertaining to the work and services pursuant to this agreement including any copyright. Unlimited rights under this contract are rights to use, duplicate, or disclose text, data, drawings, and information, in whole or part in any manner and for any purpose whatsoever without compensation to or approval from the contract officer representative or TPOC. The government will have access to and the right to make copies of the abovementioned items. All text, electronic digital files, data, and other products generated under this contract shall become the property of the government. By reference, the following DFAR clauses are included in this scope of work as part of the requirements herein:

DFAR 252.227-7013, "Rights in Technical Data - Noncommercial Items."

DFAR 252.227-7018, "Rights in Noncommercial Technical Data and Computer’s Software-Small

Business Innovation Research (SBIR) Program."

DFAR 252.227-7019, "Validation of Asserted Restrictions – Computer Software."

DFAR 252.227-7028, "Technical Data or Computer Software Previously Delivered to the Government."

DFAR 252.227-7037, "Validation of Restrictive Markings on Technical Data."

No data shall be released by the contractor to any party other than the contracting officer or his authorized https://team.usace.army.mil/sites/NAE/EP/W/WG/admin/Safety/Safety%20General/Monthly%20Record%20of%20Work-Related%20Injuries%20Illnesses%20Exposure.xls.

https://team.usace.army.mil/sites/NAE/EP/W/WG/admin/Safety/Safety%20General/Monthly%20Record%20of%20Work-Related%20Injuries%20Illnesses%20Exposure.xls.

mailto:Jason.D.Ho@usace.army.mil representative without the express written consent of the contracting officer. The contractor or its subcontractors shall not use any information developed as part of this study in any setting (e.g., professional seminars or conferences) without written permission by USACE.

14. ACCEPTANCE

Acceptance of the final submittal for the work described in the foregoing paragraphs will be made by the contracting officer. No other government representative is authorized to change the scope of services or terms of the contract.

15. INVOICE AND PAYMENT

Invoices shall be submitted and processed in accordance with FAR 52.232-16. Invoices shall be submitted through email and by mail to:

Attn: Joseph Viola, A-E Unit

U.S. Army Corps of Engineers

1455 Market St. Suite 1731F

San Francisco, CA 94103

Tel. No. 415-503-6883

Email: Joseph.J.Viola@usace.army.mil

In addition please carbon copy (cc) the invoices to:

Bick Y. Lee

U.S. Army Corps of Engineers

1455 Market St. Suite 1731E

San Francisco, CA 94103

Tel. No. 415-503-6882

Email: Bick.Y.Lee@usace.army.mil mailto:Joseph.J.Viola@usace.army.mil mailto:Bick.Y.Lee@usace.army.mil