CPS_Pre-Proposal_Conference.pdf

BUILDING STRONG®

This presentation is being provided for informational purposes only, without the intention of amending or changing the meaning of the language in the SYNOPSIS.

BUILDING STRONG®As of 29-Mar-11 2

U.S. Army Corps of Engineers San Francisco District

U.S. Army Corps of Engineers

BUILDING STRONG®

San Francisco District

Synopsis Conference for Construction Phase A/E Services in the South Pacif ic

Division

Presenter:

Ted Turney U.S. Army Corps of Engineers January 17, 2018

Introductions

Purpose

Project Overview + Future Work Requirements

Synopsis Format

Selection Criteria

Notifications & Debriefings

Acquisition Timeline

Resources

Questions

AGENDA

INTRODUCTIONS

U.S. Army Corps of Engineers, San Francisco District Personnel, Sacramento District Personnel

► Technical Engineers

• Lyn Gillespie, PE

• Terry Bautista, PE

• Glenn Roybal

► Construction

Bruce Kim, PE

► Contracting Personnel

• Ted Turney

• Roberto Escobedo

► Small Business Representatives

• Michelle Morales

INTRODUCTIONS

PURPOSE

Purpose of the Conference and important dates

The purpose of this Synopsis conference is:

(1) Highlight issuance of SYNOPSIS for Construction Phase Architect- Engineering (A/E) Services on FBO at:

www.FBO.gov

(2) Provide overview of Government’s Requirement

(3) Answer questions related to the Government’s requirement

Synopsis Issued: December 28, 2017 Synopsis Response: February 7, 2018 – 2:00pm (PST)

Unrestricted – W912P7-18-R-0005 Government seeks to award 4 Indefinite Delivery Contracts ($40M capacity each)

Small Business – W912P7-18-R-0004 Government seeks to award 3 Indefinite Delivery Contracts ($10M capacity each)

Small Business 8(a) – W912P7-18-R-0003 Government seeks to award 1 Indefinite Delivery Contract ($10M capacity)

Interested AE firms must submit 2 copies of each SF330 Part I and SF330 Part II

PROJECT OVERVIEW

PROJECT OVERVIEW

The services will be to a dominant extent performed by registered or licensed architects or engineers. The services will include shop drawing review, evaluation of construction methods, and interpretation of plans and specifications, and building commissioning. The services will also include other professional services of an architectural or engineering nature incidental to construction, including studies, investigations, surveying and mapping, tests, evaluations, consultations, comprehensive planning, program management, conceptual designs, value engineering, soils engineering, preparation of operating and maintenance manuals, and other related services. Although the services will be predominantly required to support construction activities for Civil Works, IIS, and Military projects, they may also include tasks to support projects not yet in construction. See synopsis for additional requirements.

PROJECT OVERVIEW (AREA)

Potential New Projects Project Name Location Program

Seismic Corrections, Mental Health (Phases 1 - 5) Long Beach, CA VA/IIS

Spinal Cord Injury & Seismic Corrections (Phases 1 - 4) San Diego, CA

VA/IIS

Seismic Corrections West Los Angeles, CA

VA/IIS

Tower, Parking Garage & CUP West Los Angeles, CA

VA/IIS

Upgrade Building 1 Seismic & Expand Clinic Reno, NV VA/IIS Outpatient Clinic (Phases 1 -2) Alameda, CA VA/IIS

Realign & Closure of Livermore Campus (Phases 1 - 6) Stockton, CA

VA/IIS

Seismic Retrofit (Phases 1 - 6) San Francisco, CA VA/IIS Building 40 San Francisco, CA VA/IIS Miscellaneous VA Projects San Francisco, CA VA/IIS Lake Isabella Dam Modification Project Bodfish, CA Civil Works ARCF Natomas Basin Sacramento, CA Civil Works Lake Folsom Dam Raise Folsom, CA Civil Works NNSA Administration Complex, KAFB Albuquerque, NM IIS Various Projects Various Locations, NM IIS/Milcon

SYNOPSIS FORMAT

BUILDING STRONG®14

SYNOPSIS FORMAT = (A,B,C,D)

A.

C on tra ct

In fo rm at io n • Basic terms and conditions, who may submit

• Basic terms and conditions, who may submit

B.

Pr oj ec t I nf or m at io n •Types of services to be contracted

•Types of services to be contracted

C .S el ec tio n

C rit er ia •Primary Factors

•Specialized experience & technical competence

•Professional qualifications

•Capacity •Past performance •Knowledge of locality

•Secondary Factors

•SB & SDB

participation

•Volume of DOD contracts

•Primary Factors •Specialized experience & technical competence

•Professional qualifications

•Capacity •Past performance •Knowledge of locality

•Secondary Factors

•SB & SDB

participation

•Volume of DOD contracts

D

Su bm is si on R eq ui re m en ts •What, where, when, and how •What, where, when, and how

BUILDING STRONG®15

SYNOPSIS TIPS

READ

EVERYTHING

VERY

CAREFULLY!

RESPOND

TO EVERYTHING

VERY

COMPLETELY!

1 2

AE Submissions shall be handled by the Government IAW with FAR

15.207 (Handling) and 15.208 (Submission, Revision, and Withdrawal)

Boards will only evaluate SF-330 Parts I and II and any required supplemental information

Firms will not be considered if their SF-330 Part I is not signed, unless the SF-330 Part I is accompanied with a signed cover letter

If a firm does not submit a SF-330 Part II with it’s Part I, it will not be considered, unless that firm’s SF-300 Part II is on file with the agency

Firms are encouraged to update their SF-330 Part II, older ones will be considered by the board (up to 3 years)

Boards will not assume qualifications which are not clearly stated

Firms will not be contacted to clarify or supplement their submission, except during interviews with the most highly qualified firms

Boards will not consider any cost factors

Small Business Firms must certify their status in the SF-330 Part II

Interviews will be held with the MOST HIGHLY QUALIFIED firms. All firms will be interviewed by the same method.

SELECTION CRITERIA

Federal Agencies use the SF330 to obtain information from AE firms about their professional qualification. Federal Agencies select firms for AE contracts on the basis of professional qualifications as required by 40 U.S.C chapter 11, Selection of Architect Engineers, and Part 36 of the Federal Acquisition Regulations (FAR)

PRIMARY Selection Criteria (Order of Importance 1-5)

1) Specialized Experience (Section F, G) Provide examples of up to 10 projects (within the last 5 yrs) Example projects should be completed (start, end, size, scope) Experience of PRIME will be weighted more heavily IDIQ contracts aren’t accepted BUT Task orders are good examples

1) Technical Competence (Section C, D, H) Evaluated based on Management Plan Management Plan

Organizational Chart (including SUBs) History of team members working together

Overall management approach Process for resourcing positions Maintaining communication daily

Technical competence will evaluated based on ability to manage, coordinate, and work effectively with team members (internal and sub-KTRs) General Statements are less favorable

SELECTION EVALUATION

2) Professional Qualifications (Section D, E) Evaluation will consider the qualifications of key personnel (Prime & Subs) Key Personnel = Org Chart (Management Plan) + Resumes Key Personnel listed in SYNOPSIS Key Personnel have appropriate licenses/certs AND required experience Include resumes of Key Management and Technical personnel Resumes not counted against 50 page limit

3) Capacity (Section H) Capacity Plan Required PRIME’s ability to accomplish multiple task orders in multiple locations (Specifics in SYNOPSIS)

Present current workload and availability of key personnel Describe strategies to meet work surges Ability to mobilize and ensure continuity of performance

4) Past Performance CPARS and PPQ (non-Government clients) PPQ provided by PRIME are more favorable PPQ not counted against 50 page limit Awards, Letters of commendation, certifications are not evaluated Awards, Letters of commendation will count against 50 page limit

5) Knowledge of Locality Demonstrate familiarity with SPD area Exhibited in Sections F and G

SECONDARY Selection Criteria – only considered in the event of a tie-breaker for technically equally ranked firms based on primary selection criteria

6) Small Business and Small Disadvantaged Participation Amount of SB concerns utilized IAW with SYNPOSIS

7) Volume of DoD Contract Awards Last 12 months DoD AE contracts awarded

NOTIFICATION &

DEBRIEFINGS

Notifications:

► All firms are notified by e-mail and in writing after selection process

► Firms will be identified into 3 categories:

(i) Highest Rated

(ii) Among the Most Highly Qualified firms but not the highest rated

(iii) Not among the Most Highly Qualified firms

► Debriefing information will be provided in notification

Notifications & Debriefings

Debriefing Purpose:

(1) create confidence in the debriefed firm that the selection was conducted fairly and objectively IAW with selection criteria

(2) provide the firm specific information to improve its qualifications and better compete for future work

► A request for a debriefing must be received within 10 days after the date on which the firm received the notification

► Debriefing should occur within 14 days after receipt of the request

► Debriefing will be conducted by the Selection Board Chairperson or appointed designee

► Debriefing will summarize significant weaknesses or deficiencies in a firm’s qualifications (FAR 15.506(d)(1)). A firm’s qualifications will not be compared point by point to other firms

ACQUISITION

TIMELINE

Anticipated acquisition of CPS Indefinite Delivery Indefinite Quantity Contract

BUILDING STRONG®28

30 days 45 days 30 days 30 days 30 days Base & Synopsis Selection Ctr Proposal Analyze Negotiate Options

PNO Doc Prep Legal Review

Timing & Processes

RESOURCES

FBO (Federal Business Opportunities) ► https://www.fbo.gov/

FAR (Federal Acquisition Regulations) ► http://farsite.hill.af.mil/

SAM (System for Award Management) includes ORCA (Online Representations and Certifications Application)

► https://www.sam/gov/portal/SAM/#1

AMRDEC SAFE (Safe Access File Exchange) ► https://safe.amrdec.army.mil/safe/

EP-715-1-7 Architect-Engineer Contracting in USACE, dated FEB 29, 2012 This pamphlet describes AE contracting process in USACE and how firms may obtain considerations for contracts.

RESOURCES

QUESTIONS

Closing Remarks Name, Title, and Company Conference Recorders Recent changes to the SYNPOSIS Question Deadline – JAN 22

Robert Escobedo Procurement Specialist

415-503-6949 Roberto.L.Escobedo@usace.army.mil

Theodore Turney Contracting Officer

415-503-6990 Theodore.T.Turney@usace.army.mil

Contact Information