Bay_Model_Fish_Tanks_-SOW.pdf

STATEMENT OF WORK (SOW) for Service and Maintenance of the Aquariums within the Bay Model Visitor Center.

SPN – Bay Model March 13, 2018

1. General

The USACE South Pacific Division contract is established to parameters for the maintenance of the fish tanks located within the Bay Model Visitor Center. The government shall not exercise any supervision or control over the referred service providers performing the services herein. Such service providers shall be accountable solely to the government-contracted vendor who, in turn is responsible to the Government.

2. Description of Services/Introduction

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to execute all tasks as defined in this Statement of Work.

The contractor shall maintain the aquatic habitat within the fish tanks, feed fish on a biweekly basis, operate, maintain, and replace equipment used to operate the tanks.

2.1 Equipment and Supplies

Unless otherwise stated in the contract, all equipment and supplies necessary to service and maintain one (1) 200 gallon salt water aquarium and one (1) 200 gallon fresh water aquarium shall be furnished by the Contractor.

Contractor must be accessible and able to arrive ON-SITE within one hour of telephonic alert to effect emergency repairs, 24 hours a day, 7 days a week, 365 days of each year.

2.2 Description of Work

2.2.1 Salt Water Fish- The Contractor shall maintain fish species ON- SITE in sufficient diversity and quantity that are indigenous to San Francisco Bay and nearby ocean areas.

2.2.2 Fresh Water Fish- The Contractor shall maintain fish species ON-SITE in sufficient diversity and quantity that are indigenous to the Delta Waters.

2.2.3 Maintenance Schedule ON-SITE

1. Check water quality (weekly)

2. Check filtration System (weekly)

3. Clean algae from aquarium glass (weekly)

4. Clean outside of aquarium tanks from dust, fingerprints, etc.

5. Authorization & References

Federal Acquisition Regulation (FAR)

Defense Federal Acquisition Regulation Supplement (DFARS)

Army Federal Acquisition Regulation Supplement (AFARS)

USACE Acquisition Instruction (UAI)

6. Scope, Tasks & Standards

Task 1, Labor. Provide labor for Bay Model Fish Tank Maintenance in order to feed, replace equipment, and maintain the water quality and cleanliness within the tanks. Contractor will maintain contact with the COTR in order to coordinate feeding and water quality sampling schedules. A water sampling schedule will be submitted to the COTR each month. Feeding schedules will be developed and discussed with the COTR bi-weekly.

Task 2, Food and Supplies. Provide, prepare, and distribute Aquarium Food and Supplies required to maintain the fish population in the Bay Model Fish Tanks.

This will require the contractor to supply the food and feed the fish at least bi-weekly in order to maintain a healthy population of fish.

Task 3. Supply of Fish. Contractor will maintain an adequate supply of fish and/or creatures that are representative of SF Bay for the salt water tank and fresh water environments around the Bay Area in the fresh water tank. Tanks should be maintained enough that visitors can see various species in the tanks and the tanks themselves do not look empty. Contractor will coordinate with the COTR re: obtaining the proper permits in order to capture and/or take possession of these creatures/fish.

Task 4, On Call Emergency. Annual Fee for - on call and prepared for emergency replacement of equipment and fish. Price includes the cost of replacement equipment in order to maintain the fish tank aquatic environment.

The COTR will notify the contractor of an emergency and the Contractor will respond within 24 hours of receiving the call.

7. Period of Performance

The period of performance for the base year shall begin on April 23, 2018 and end on March 31, 2019. There will be 4 option years beginning April 1 and ending March 31.

8. Place of Performance

The work under this contract will be performed in the contractor’s facilities.

9. Requirements

Authorities and Technical Direction: The Contractor shall take no direction that changes the price, schedule, or other terms and conditions of this contract from any Government employee other than the Contracting Officer. Changes authorized by the Contracting Officer will be in the form of a written modification, signed by the Contracting Officer, and received by the Contractor prior to acting upon these changes. The Contractor will comply with the changes clause of this contract by notifying the Contracting Officer when the Contractor believes the direction has been given from persons other than the Contracting Officer. Any direction given by any Government employee outside their authority must be reported to the Contracting Officer. Contracting Officer Representatives (CORs), are limited to the authorities stated in the COR appointment letters.

10. Invoices

The Contractor shall submit invoices as outlined in the contract clause SPN 32-4003 Invoices upon completion of tasks and in agreement with the Project Manager (PM)/Contracting Officer’s Representative (COR). Travel costs and per diem, if any, will be paid in accordance with the Joint Federal Travel Regulation (JFTR).

11. Release of Data

All data, reports, and material produced under or relative to this SOW will be become the property of the USACE and will not be released to other agencies or their contractors without written approval from the Contracting Officer.

12. Reporting Requirements

The Contractor shall be responsible for producing complete, competent, properly coordinated, and thoroughly checked documents within agreed upon schedules. Electronic copies shall contain native fields as well as a PDF version of the entire document.

13. Quality Control

The Contractor shall be responsible for quality control of its own work.

The Contractor shall have a logical and functional quality control program to assure that errors and deficiencies in all submittals are minimal. The COR or PM will conduct periodic checks IAW the Quality Assurance Surveillance Program

(QASP).

14. Anti-Terrorism/OPSEC

The Contractor shall also comply with the following requirements for performing work under this contract:

A. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: https://atlevel1.dtic.mil/at

B. All contractor and all associated sub‐contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

C. The contractor and all associated sub‐contractors shall brief all employees on the local iWATCH, Corps Watch, or See Something, Say Something program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after contract award.

D. The Contractor must pre‐screen Candidates using the E‐verify Program

(http://www.dhs.gov/E‐Verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to ensure the correct information is entered into the E‐verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.