PWS_Marine_Septic_Pumping_Services.DOC.pdf

PERFORMANCE WORK STATEMENT (PWS)

Warm Springs Dam / Lake Sonoma

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide black water removal and disposal from restroom holding tanks at thirteen (13) small boat-in campgrounds, two (2) “on the lake” floating restrooms, two (2) campgrounds accessible only by four wheel drive vehicle and one (1) vault at the Yorty

Creek recreation area. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform septic pumping as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The Warm Springs Dam / Lake Sonoma area is land held in trust by the Federal

Government and open to the public to enjoy for recreational purposes. To facilitate recreational pursuits the reservoir area the Government maintains a series of public restrooms in remote locations on the site.

Although these restrooms are primarily utilized in the APR-SEP period, they occasionally take on water during the winter months when the reservoir is higher and therefore year around pumping is required to prevent sewage overflow.

1.3 Objectives: All 18 holding tanks / vaults shall be pumped on a scheduled basis in order to remain at a fill level of 75% or below. Occasional requests for additional servicing may be made during heavy utilization periods.

1.4 Scope: Contractor shall monitor and pump as required all 18 holding tanks (300-1,000 gallons in size) no less than twice monthly during the months of APR – SEP and monthly during the months of OCT-

MAR. Sites may only be accessed by boat or 4x4 vehicles as shown in Technical Exhibit 3. Services include monitoring and reporting black water levels, the metered pumping and removal of black water, removal of and disposal of non-septic debris such as cans and bottles, treatment of the black water with a liquid enzyme solution, and appropriate disposal of black water into the Lake Sonoma Headquarters septic system.

1.5 Period of Performance: The period of performance shall be for one (1) base year of 12 months and four

(4) 12-month option years. The Period of Performance reads as follows:

Base Year: 1 APR 18 – 31 MAR 19

Option Year I: 1 APR 19 – 31 MAR 20

Option Year II: 1 APR 20 – 31 MAR 21

Option Year III: 1 APR 21 – 31 MAR 22

Option Year IV: 1 APR 22 – 31 MAR 23

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The Quality Control Plan (QCP) shall be provided to the KO and COR within 30 days after contract award. Three copies of a comprehensive written QCP shall be submitted to the KO and COR within five working days when changes are made thereafter. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his

QC system.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the

Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The contractor is required to perform on weekends and the following federal holidays:

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of

7:00am and 5:00pm Monday thru Sunday to include Federal holidays except when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at the Warm

Springs Dam / Lake Sonoma facilities. Work may be performed at the contractor’s facility at the contractor’s discretion provided that it is at no cost to the Government and all tasks outlined in this PWS are completed satisfactorily.

1.6.6 Type of Contract: The government will award a firm-fixed price contract.

1.6.7 Security Requirements: Contractor personnel performing work under this contract shall pass a pre-screening through the E-verify program and must maintain a “pass” in that system for the life of the contract. The contractor shall be responsible for pre-screening employees before they begin work on this contract and at least yearly thereafter. Proof of passing shall be given to the COR/KO within three business days of award and within 3 business days of the annual requirement thereafter. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 5 business days after the initial contract award.

1.6.7.1 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

http://www.uscis.gov/e-verify

1.6.7.2.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.2.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.8 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with

Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative

(COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.6.9 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The

COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract:

issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of

Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10 Key Personnel: The follow personnel are considered key personnel by the government: Contract /

Program manager. The contractor shall provide a contract/program manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 7:00am to 5:00pm, Monday thru Sunday.

1.6.11 Identification of Contractor Employees: All contract personnel attending meetings, answering

Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. It is required that the Contractor and his/her employees wear identifying apparel, denoting they are contractor personnel. All vehicles and vessels used to perform services shall also be identified as belonging to the contractor.

1.6.12 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent

Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the

Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such

OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

CCE Contracting Center of Excellence

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTR Contracting Officer's Technical Representative

COTS Commercial-Off-the-Shelf

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

FAR Federal Acquisition Regulation

HIPAA Health Insurance Portability and Accountability Act of 1996

KO Contracting Officer

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Facilities: The Government will provide a black water disposal site at the Lake Sonoma Headquarters septic system. Only sewage pumped from Lake Sonoma facilities may be disposed of at this site. The

Government will further provide space necessary to perform the services described in the scope of work will be allowed on Lake Sonoma premises at the park manager’s discretion. The park manager will designate an area no greater than 900 square feet for the contractor use. The following terms and conditions will remain in force throughout the life of the contract:

a. The construction of any structures on Lake Sonoma property will not be permitted.

b. Any equipment utilized for pumping services will be emptied and free of any sewage prior to storage on

Lake Sonoma property.

c. Any equipment stored at Lake Sonoma will be stored in an area approved by the park manager and will be stored in a manner which does not create any health or environmental hazards.

d. The park manager will have the authority to order any equipment removed at any time if it is found to be a health or environmental hazard.

e. The storage of any hazardous chemicals, oil, fuels, or fuel additives will not be permitted on Lake

Sonoma property.

f. No special provisions for security will be made for contractor’s property stored at Lake Sonoma.

g. The Government will not be held responsible for the damage or loss of any equipment being stored on

USACE property.

h. Written notice of amount (in gallons) of black water pumped into the Lake Sonoma Headquarters septic system shall be immediately delivered to the COR designated point of contact at the Lake Sonoma

Headquarters office. This is to prevent and overflow of the Lake Sonoma Headquarters septic system.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Materials: The Contractor shall provide and utilize a Park Manager approved liquid enzyme solution to facilitate solid waste breakdown in the Lake Sonoma Headquarters Septic System.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide services for black water removal and disposal from restroom holding tanks at thirteen (13) small boat-in campgrounds, two (2) “on the lake” floating restrooms, two (2) campgrounds accessible only by four wheel drive vehicle and one (1) vault at the Yorty

Creek recreation area.

5.2. Specific Tasks / Requirements:

5.2.1 Floating Restrooms: There are two (2) floating restrooms located on the waters of Lake Sonoma. The location may vary between the Dry Creek arm at Smith Creek and the Warm Spring arm near Rattlesnake

Island. The floating restrooms each have a 450 gallon holding tank. Monitor the lower holding vault and report to the Park Manager or his Designated Representative when lower vault is two thirds (2/3) full.

The volume of the vault can be checked using one of these two methods as follows (when the tank shows ½ or greater full, use both of the following methods):

1. Check the indicator bars on the side of the pontoon at the water line. The bars are three horizontal lines, green at the bottom, yellow at the middle and red on top. When the waterline is at the yellow line this indicates the tank is ½ full. The red line indicates that the tank is too full for the restroom to be used without being pumped first. The green line indicates the tank is empty or close to empty.

2. Open the hatch of the main tank and visually check the volume.

5.2.2 Primitive Restrooms: There are a mix of Shasta Waterless Sanitation restrooms, portable restrooms, and Romtec vault restrooms in fifteen (15) primitive camp areas. Each Shasta Waterless restroom has a 300 gallon capacity vault, and each Romtec has a 750 gallon capacity vault. The Contractor shall provide restroom pumping within 48 hours of the request of the Park Manager. All pumping shall be completed within five days of request regardless of the quantity requested.

5.2.3 Waste Disposal: The contractor will be responsible for the disposal of any sewage pumped from Lake

Sonoma restrooms. An onsite disposal location will be provided by the Government at the Lake Sonoma

Headquarters. The storage and/or disposal of sewage not pumped from Lake Sonoma will not be permitted on USACE property. The contractor will be responsible for the proper transport and pumping of sewage into the septic system. The contractor is responsible for the removal of all non-septic materials such as cans, bottles and other debris before transfer into the Lake Sonoma septic system. Pumped sewage must be disposed of after pumping and shall not be temporarily held on USACE / Lake Sonoma property. The contractor may choose to dispose of the sewage offsite from Lake Sonoma provided it comes at no additional cost to the Government.

5.2.4 Laws and Regulations:

5.2.4.1 The contractor is responsible follow all federal and state laws and regulations that apply to the transport and disposal of sewage.

5.2.4.2 The Contractor shall comply with all state and local traffic and boating laws. The contractor shall furnish a boat, motor, fuel, and qualified boat operator for transportation to and from the primitive campground areas and floating rest room facilities. U.S. Coast Guard approved personal floatation devices must be worn during the completion of these service requirements.

5.2.4.3 The Contractor and its employees, subcontractors, and representatives shall not smoke in or around any restrooms, or any other government owned structure.

5.2.5 Required Notifications to the Government:

5.2.5.1 The contractor shall immediately notify the park manager of any malfunctions or safety issues in any component of the septic system to include the remote site storage tanks.

5.2.5.2 Written notice of how much sewage was pumped into the Lake Sonoma Headquarters septic tank must be delivered in writing to the park headquarters immediately after pumping.

5.2.5.3 The Contractor shall report any needed repairs, malfunctions, damage, vandalism to government property and potential safety hazards encountered while performing services to a Park Ranger on the same day as discovered. Equipment malfunctions, if applicable, will also be reported. Damage or inoperative facilities will be reported. If the damaged facilities pose an immediate danger to the public, the contractor will notify the park ranger as quickly as possible. Record this information in the daily log including the name of the Ranger it was reported to.

5.2.5.4 The contractor will be responsible for reporting any spills of sewage of hazardous materials into the lake immediately to the proper authorities as directed by the California Regional Water Quality Control

Board. Any spills on land should be reported to local emergency services (911) and the Sonoma County

Office of Emergency Services immediately. Along with reporting any spills to emergency services, the contractor will notify a Park Ranger or contact the park office immediately.

5.2.5.5 The exposure hours (man hours worked) will be submitted before the 3rd of each month to the Field

Office Assistant at Park Headquarters Office.

5.2.5.6 Daily Activity logs for the primitive restrooms will be turned in each month with the billing. Only the logs for the floating restrooms will be stored in the pipe chases of each, as the other primitive restrooms do not have pipe chases.

5.2.6 Assorted Requirements:

5.2.6.1 Work is to be performed within the boundaries of public areas. The Contractor’s attention is directed to the needs for extreme caution and care while driving and operating equipment. Safety requirements of EM-385-1-1 shall apply to all work.

5.2.6.2 The Contractor shall comply with all pertinent provisions of the Corps of Engineers Manual, EM

385-1-1 “Safety and Health Requirements Manual”, the California State Health Code, and County. A copy of the Safety Manual is available at http://www.hq.usace.mil/soh/em385/current/current38511.htm.

5.2.6.3 The contractor shall maintain an accurate record of, and will report to the Contracting Ranger all accident resulting in death, injury, occupational disease, and damage to property, materials, supplies, and equipment incidental to work performed under this contract.

5.2.6.4 All communications with any emergency services (911 etc.) will be recorded and and reported to a

Park Ranger or the Park Manager as so as possible. Incident information is confidential. The contractor will only discuss this information with the Park Ranger or law enforcement officers. UNDER NO

CIRCUMSTANCES will the contractor attempt to enforce any regulations or apprehend any violators.

5.2.6.5 All employees performing work under this contract shall be at least 18 years of age.

5.2.6.6 The Contractor shall provide a schedule of services, either weekly or monthly to allow the

Government to inspect services effectively, and respond to customer complaints. The Contractor shall follow the schedule unless arrangements for variation have been made with the Contract Officer’s

Representative, or Park Manager.

5.2.6.7 No person other than the Government Contracting Officer has the authority to make any changes to this contract action that impact cost or schedule. Authority from the Contracting Officer to the contractor to make changes that impact cost or schedule will be in the form of an official, signed modification.

5.2.6.8 Estimated Quantity Line Items: All Section B, Line Items with quantities are estimated-quantity

Line Items. The quantities are estimated amounts and are not guaranteed amounts. The Contractor will only be paid for work actually performed. At no time will the Contractor exceed the estimated quantity on any estimate quantity Line Item. The Contractor will establish a tracking system of actual quantities against the contract’s estimated quantities for each estimated quantity Line Item and will maintain the tracking system up to date throughout the life of the contract. When the actual quantity of any Line Item reaches 75% of the estimated quantity on any estimated quantity Line Item, the contractor will notify the Government’s

Contract Specialist and the Technical POC in writing by fax or E-mail within two calendar days. Once the

Government is notified that the actual quantity has reached 75% of the estimated quantity on any Line Item and if the Government determines that the estimated quantity needs to be increased, the contractor will receive an official modification to the contract action signed by the Contracting Officer increasing the quantity and the amount obligated on the contract BEFORE the contractor will proceed to work over the existing estimated quantity. The modification will set the new estimated quantity that the contractor may not exceed without another modification.

5.2.6.9 Submit one (1) copy of the monthly invoice by the 3rd of each month to:

Park Manager

Lake Sonoma

3333 Skaggs Springs Road, Geyserville CA 95441-9644

And one (1) copy of the monthly invoice to: USACE Finance Center

ATTN: CEFC-AO-P

5722 Integrity Dr. Building 787

Millington, TN 38054-5005

NOTE: The actual amount of sewage pumped may vary greatly and may not reach the total estimated quantities in the line items, due to a variety of factors including, facility use, accessibility issues due to changing reservoir levels and closures due to weather or maintenance.

5.3. CONTRACTOR MANAGEMENT REPORTING (CMR): The Office of the Assistant Secretary of the

Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the

Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative

(COTR) or also know as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4)

Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data;

(5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8)

Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10)

Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity

(the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work

(specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31

October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a

Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

PART 6

ATTACHMENT/TECHNICAL EXHIBIT LISTING

6. Attachment/Technical Exhibit List:

6.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

6.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

6.3. Attachment 3/Technical Exhibit 3 – Site Information

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

(The Service required—usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be

“Zero deviation from standard”)

Method of

Surveillance

PRS # 1.

The contractor shall provide [Insert an objective that relates directly to a mission essential required item, i.e., analysis of DoD Business Process and

Agency Operating Models and the PWS paragraph number, i.e., PWS paragraph 5.5].

The contractor provided [Insert the standard that should be followed, i.e, analysis of DoD Business Process and

Agency Operating Model].

[Insert the minimum acceptable level of service, i.e., No more than one customer complaint per report.]

[Insert the method of surveillance

( see listing below) and who performs, i.e., Validated

Customer

Complaint received by

COR.]

PRS # 2

(See example provided in PRS 1.)

(See example provided in

PRS 1.)

(See example provided in

PRS 1.)

PRS # 3

PRS 1.)

(See example provided in

PRS 1.)

PRS # 4

PRS 1.)

(See example provided in

PRS 1.)

The following listing provides various types of Surveillance as examples to select from and should not be included on the final document:

Random Sampling: Appropriate for frequently recurring tasks. Evaluate randomly selected samples of the lot to determine the acceptability of the entire lot.

Random Inspection Guide, Method of surveillance, Lot size, Sample size, Performance requirement, Sampling procedure, Inspection procedure

100 Percent Inspection: Appropriate for tasks that occur infrequently. Inspect and evaluate performance each time task is performed

Periodic Surveillance: Evaluation of samples selected on other than 100% or statistically random basis. (i.e., monthly, quarterly, semi-annually etc.)

Validated Customer Complaint: Complaints must be validated.

NOTE: YOU MAY ALSO IDENTIFY ANY SURVEILLANCE METHOD USED IN THE COMMERCIAL

MARKET TO SURVEY THE REQUIRED SERVICE. (THIS WILL BE DISCOVERED WHEN MARKET

RESEARCH IS CONDUCTED).

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Quality Control Plan

(PWS 1.6.1)

Within 30 days of

Contract Award and within five working days of any changes thereafter

1 Copy

Email Attachment

CS and COR

E-verify Pre-

Screening

Verification (PWS

1.6.7)

Within 5 business days after contract award

Email Attachment

Designated Contract/

Program Manager

(PWS 1.6.10)

Within 5 business days after contract award

Email

Metered amount of sewage discharged into Lake Sonoma

HQ septic tank

(PWS 3.1.h and

5.2.5.2)

Immediately following discharge

1 Copy Signed official document

Lake Sonoma Park

Headquarters

Exposure Hours

(labor hours worked)

(PWS 5.2.5.5)

Prior to the 3rd of each month

1 Copy Signed official document

Lake Sonoma Park

Headquarters Field

Office Assistant

Daily Activity Logs for the primitive restrooms (PWS

5.2.5.6)

Prior to the 3rd of each month

1 Copy Written Official Log Lake Sonoma Park

Headquarters Field

Office Assistant

Malfunctions, safety issues / hazards, needed repairs, damage, vandalism or spills (PWS

5.2.5.1, 5.2.5.3 and

5.2.5.4)

Immediately 1 Copy Written Official

Report

Lake Sonoma Park

Headquarters

Invoice (PWS

5.2.6.9)

Prior to the 3rd of each month

2 Copies Email and mail Park Manager and

USACE Finance

Center

CMR (PWS 5.3) Prior to 31 October of each calendar year

1 Report Online Online

TECHNICAL EXHIBIT 3

Site Information

3.1. Campgrounds and Septic Volumes:

Broken Bridge Camp (2) 300 gallon tanks boat service

Falcon Nest Camp (2) 300 gallon tanks boat service

Homestead Camp (2) 300 gallon tanks boat service

Loggers Camp (2) 300 gallon tanks boat service

Rustler Camp (2) 300 gallon tanks boat service

Skunk Camp (3) 300 gallon tanks boat service

Thumb Camp (2) 300 gallon tanks boat service

Quicksilver Camp (2) 300 gallon tanks boat service

Island View Camp (3) 300 gallon tanks boat service

Lone Pine Camp (2) 300 gallon tanks boat service

Madrone Point Camp (1) 750 gallon tank vehicle service

Black Mountain Camp (2) 300 gallon tanks boat service

Buck Pasture Camp (4) 300 gallon tanks boat service

Bummer Peak Camp (2) 300 gallon tanks 4X4 vehicle service

Yorty Creek Restroom (2) 1000 gallon tanks truck service

Floating Restrooms (2) (2) 450 gallon tanks boat service

NOTE: The primitive campground restrooms and floating restrooms require the use of a boat and portable pumping equipment for service. The primitive restrooms are a non-portable vault system type, and the floating restrooms cannot be moved, due to their anchoring system, to facilitate pumping. The current recreation maintenance contractor will report to the park manager when restrooms are in need of pumping or his designated representative will order pumping services.

NOTE: The actual amount of sewage pumped may vary greatly and may not reach the total estimated quantities in the line items, due to a variety of factors including, facility use, accessibility issues due to changing reservoir levels and closures due to weather or maintenance.