Pricing Matrix Guide Jan 2026.pdf

How-to Guide: Completing the Green Bay Harbor Dredging SATOC Pricing Matrix

1. Purpose of This Guide

This How-to Guide provides detailed, step-by-step instructions for completing the Green Bay Harbor Dredging SATOC Pricing Matrix Excel workbook.

The pricing matrix is the sole pricing vehicle used by the Government to:

Evaluate offers for award of the SATOC

Establish firm unit prices for future task orders

Prevent unbalanced bidding

Allow fair, apples-to-apples comparison across all offerors

Failure to follow these instructions may result in pricing that is non-comparable, mathematically unbalanced, or subject to clarification or rejection.

2. General Rules for Completing the Matrix (Read First)

Before entering any prices, contractors must understand the following fundamental rules:

1. Only enter values in cells intended for contractor input

Do not modify formulas, weights, quantities, headings, or shaded cells.

Cells not intended for input are locked or pre-populated for Government use.

2. All prices must be fully burdened

Include labor, equipment, fuel, overhead, profit, insurance, bonds, supervision, and all incidental costs.

No assumptions will be added later via task order negotiations.

3. Unit prices must stand on their own

Do not shift costs between CLINs (e.g., loading mobilization costs into dredging CLINs).

Each CLIN must be priced independently and realistically.

4. The pricing matrix is not a bid schedule for a single project

It represents a range of potential future work scenarios across multiple years.

You are pricing capability, not a specific dredging job.

3. Overview of the Pricing Matrix Structure

The pricing matrix is organized horizontally by Ordering Periods and vertically by CLINs and Quantity Ranges.

3.1 Contract Line-Item Numbers (CLINs)

The matrix includes the following CLINs:

CLIN 0001AA – Mobilization and Demobilization

CLINs 0001AB through 0006 – Maintenance Dredging and Placement

Each dredging CLIN corresponds to a specific placement area (Areas A–F per the solicitation drawings and map).

Each CLIN is priced separately for each ordering period and quantity range.

3.2 Ordering Periods

The contract contains five (5) distinct ordering periods, representing potential work across the life of the SATOC.

Contractors must provide pricing for all five ordering periods.

Pricing may increase or decrease between periods based on anticipated escalation, efficiency, or market conditions.

Leaving any ordering period blank is not permitted.

3.3 Quantity Ranges

For each CLIN and ordering period, the matrix includes three (3) quantity ranges.

These ranges represent potential task order sizes, not guaranteed volumes.

Range 1 – Small-volume scenario

Range 2 – Medium-volume scenario

Range 3 – Large-volume scenario

You must enter a unit price for each range, even if you expect pricing to be similar.

3.4 Weights (Government Use Only)

Each range includes a pre-assigned weight that reflects the Government’s estimated likelihood that work will fall within that range.

Contractors must not edit, override, or reinterpret these values

4. Step-by-Step Instructions

Step 1: Enter General Information

At the top of the pricing matrix:

Enter the NAME OF OFFEROR

Enter the DATE

No other header fields should be modified.

Step 2: Pricing CLIN 0001AA – Mobilization and Demobilization

4.2.1 What This CLIN Represents

CLIN 0001AA represents one complete mobilization and demobilization event, including:

Transportation of plant and equipment

Assembly and disassembly

Site access, staging, and removal

Crew mobilization and demobilization

Any costs necessary to begin and complete dredging operations

This CLIN is priced on a lump-sum, per-event basis.

4.2.2 How the Ranges Work for Mobilization

For CLIN 0001AA, the three ranges represent the number of times the Government may order a mobilization during a single ordering period:

Range 1: One (1) mobilization event

Range 2: Two (2) mobilization events

Range 3: Three (3) mobilization events

Each range requires a unit price, but that unit price is always the price for ONE mobilization event.

Important:

You are not entering a total price for multiple mobilizations.

You are entering the price for one mobilization under each scenario.

4.2.3 What Unit Price to Enter

For each ordering period and each range:

Enter your all-inclusive lump-sum price for one mobilization/demobilization

You may:

Use the same price across all ranges or

Adjust pricing to reflect efficiencies or risks associated with multiple mobilizations

4.2.4 Why This Structure Exists (Key Clarification)

The Government recognizes that the number of mobilizations cannot be predicted in advance.

The weighted range structure:

Allows evaluation based on the most likely scenarios

Prevents front-loading or artificially deflating prices

Discourages unbalanced bidding

Ensures all offers are evaluated on a consistent basis

Contractors should focus on pricing a fair and reasonable mobilization event, not attempting to “game” the likelihood of mobilization frequency.

Step 3: Pricing CLINs 0001AB through 0006 – Maintenance Dredging

4.3.1 What These CLINs Represent

CLINs 0001AB through 0006 cover maintenance dredging and placement, priced on a per cubic yard (CY) basis.

Each CLIN corresponds to:

A specific dredging location

A specific placement area

Distinct operational and logistical considerations

4.3.2 How to Enter Unit Prices

For each CLIN, each ordering period, and each quantity range:

Enter a unit price per cubic yard (CY)

This unit price is what the Government will pay if the task order quantity falls within that range

4.3.3 Understanding the Quantity Ranges

The quantity ranges represent total dredged volume for a task order, not incremental pricing.

Example (Illustrative Only):

If the ranges are:

Range 1: 0 – 30,000 CY

Range 2: 30,000 – 70,000 CY

Range 3: 70,000 – 80,000 CY

And the task order quantity is 45,000 CY:

The Range 2 unit price applies to all 45,000 CY

Pricing does not tier across ranges

4.3.4 Pricing Expectations

Unit prices may decrease with higher volumes to reflect economies of scale

Prices must remain reasonable and defensible

Extreme price swings between ranges may be evaluated for balance and realism

5. Common Mistakes to Avoid

Contractors should not:

Leave cells blank

Zero-price any range

Embed mobilization costs inside dredging CLINs

Assume the Government will normalize or adjust prices

Modify weights, formulas, or quantities

Price one range unrealistically to offset another

6. How the Government Uses This Matrix

The Government will:

1. Apply the stated weights to each range

2. Calculate a weighted evaluation price

3. Compare total evaluated prices across all offerors

4. Use awarded unit prices directly for future task orders

No repricing or re-balancing will occur after award.

7. Final Contractor Checklist

Before submission, confirm that:

☐ All CLINs are priced

☐ All five ordering periods are completed

☐ All ranges contain unit prices

☐ Mobilization is priced as a single-event lump sum

☐ Dredging is priced per cubic yard

☐ No protected cells were modified