Lockport Lock Machinery Pit Waterproofing Scope of Work.pdf

USACE CHICAGO DISTRICT

LOCKPORT LOCK RESEALING (WATERPROOFING) OF MACHINERY PITS

SCOPE OF WORK

1. PROJECT DESCRIPTION

Lockport Lock & Dam is located on the I&M canal and is operated by the US Army Corps of Engineers (USACE), Chicago District. The facility is a unit of the Inland Waterway Navigation System and consists of a navigational lock. The address to the facility is 2502 Chanel Drive Lockport, IL 60441 (on the east side of the canal). The site can only be reached by turning west on E Division St & S State St. Follow Division St. and keep right at the fork. Go through the gate with Dead End and Restricted Access signs and follow the road along the canal until reaching the Lockport Lock parking lot.

This service Contract requires the Contractor to provide all labor, materials, equipment, and permits to seal, waterproof, and coat the interior concrete walls of four (4) liftgate machinery pits at the Lockport Lock & Dam facility. The machinery pits are used to house cables, pulleys, hydraulic equipment to operate the lock’s vertical lift gates. The pits are approximately 20x20 ft, with a depth of 48 ft below surface grade. The concrete wall thickness is at least 3 (three) ft depending on location. There are numerous, small cracks on the surface of the concrete walls supporting the interior of the machinery pits. The cracks are not indicative of shear and/or tension failures, but are more likely due the constant fluctuation of the hydrostatic pressures along the walls adjacent to the lock chamber. When the chamber is filled (at max pool), lock staff identified chamber water seeping through the imperfections of the concrete and into the machinery pits.

Due to the nature of equipment, there is grease and hydraulic fluid on the interior surfaces of the buildings. The surfaces must be fully cleaned and degreased prior to application of any sealants, fillers, or adhesives to not compromise adhesion. Portions of walls are obstructed by structural steel which shall be left undisturbed, however the conduit can be dismounted and moved as necessary to complete this Work. The Contractor shall mount the conduit back to its original location post-Work.

Refer to Figure 1 (below) for a general location of the 4 machinery pits at the facility, and Figures 2-4 (below) for a depiction of the leaks within in the interior of the pits.

Figure 1 - Project Site overview and location of the 4 x machinery pit structures at the facility

Figures 2-3: Interior of machinery pits with exposed lift cables

Figure 4 - evidence of seepage (leaks) through the walls of the machinery pits (looking top-down from surface elevation)

2. SCOPE OF WORK

2.1. Summary. This service Contract requires the Contractor to provide all labor, materials, equipment, and permits to seal, waterproof, and coat the interior concrete walls of four (4) liftgate machinery pits at the Lockport Lock & Dam facility. The purpose is to mitigate the recuring leakage/seepage of water from the chamber into the interior of the machinery pits. All Work will be bid as one Contract Line Item (CLIN) 0001, as summarized in Paragraph 2.2 (below). All bidders shall include in their proposal a summary of recommended material specifications and Work methodology for sealant application.

2.2. CLIN 0001 Procedures. The Contractor will first use a biodegradable cleaning agent to power wash the interior concrete walls, prior to the application of any sealants, fillers, or adhesives (to not compromise sealant adhesion). The Contractor will collect the refuse water from the foundation floor of the machinery by pumping the refuse into 55 gallon drums. The Contractor will then caulk/fill all surface cracks identified as the primary routes of water seepage. The Contractor will also caulk/fill all cracks and surface pockmarks greater than 5 mm in depth and 5 mm in width. The Contractor will then apply a waterproof epoxy/sealant to machinery pit walls and floors to act as a secondary layer of protection against potential future leaks. The epoxy shall be a light gray color. The Contractor will select commercial grade, premium materials for all waterproofing materials (epoxy sealant, caulk/filler, adhesives). All equipment for this CLIN will be provided by the Contractor (hoses, pumps, storage drums, ventilation equipment (fans), and temporary scaffolding if used). Lastly, the Contractor is responsible for the safe transport and legal disposal of the refuse water/cleaning agents to a pre-approved offsite facility.

2.3. Product/material Warranty period. Contractor shall provide a 1-year warranty on this Work. In the event that further water intrusion reoccurs within this period, Contractor shall provide all labor, equipment, and materials to repair the seals, adhesives, fillings, epoxy, coatings or other materials used to stop the leakage and return the surfaces to a uniform and presentable appearance.

3. SITE CONDITIONS

3.1. The machinery pits only have one means of egress and are considered confined spaces.

Confined spaces will be documented and addressed appropriately in the Accident Prevention Plan (APP) and Activity Hazard Analysis (AHA); refer to Paragraphs 5.6 and 5.7. Contractor will coordinate with the facility Lockmaster and Technical Point of Contact to submit a Confined Space Entry Permit (Form 34-1), IAW USACE EM 385-1-1, for review and approval by the Chicago District Safety Office.

3.2. Hazardous vapors may be present due to the nature of the Work. Contractor shall take all necessary precautions to provide a safe environment inside the pits (e.g., temporary ventilation system).

3.3. The Lockport Lock will remain in operation during this Work. One of the two gates must be operational while the other one is being resealed. Therefore, only two pits (one on each side of the lock chamber) can be Worked on simultaneously. Contractor will coordinate this schedule with the facility Lockmaster to ensure project completion. Contractor must be prepared to adjust and/or modify Work schedule based on the requirements of routine and emergency lockage operations in order to maintain the navigational waterway.

3.4. The Contractor is responsible for cleaning debris, grease, dirt from the surfaces to be treated to ensure effective adhesion of products. After the Work is completed, Contractor shall clean the Work areas and mount the existing equipment within the machinery pits that may have been removed.

4. REQUIRED PERIOD OF PERFORMANCE

4.1. Period of Performance. The period of performance for this contract is 120 days following receipt of Notification to Proceed (NTP). The Contractor shall establish communication with the COR (and TPOC) within 10 (ten) working days of receipt of NTP, and conduct a Pre-Work Conference. The Contractor will complete a pre-work survey (onsite) at any point following the pre-work conference, but before the date of the pre-work Meeting. The Contractor will complete a pre-work meeting (onsite), no less than 7 working days BEFORE initiating onsite work (mobilization).

4.2. Recommended Pre-Bid Site Visit. Bidders for the project are encouraged to visit the proposed site to meet with USACE representatives (Lockmaster and TPOC), and to examine the existing conditions in and around the 4 x machinery pits at the facility. Refer to Paragraph 7 for designated USACE POCs for this coordination.

4.3. Normal Working Hours. All construction activities will be performed during daylight hours.

Normal working hours shall be Monday through Friday, 0700 to 1600. USACE maintenance staff will lock the facility buildings/structures between 1500 to 1530. Contractor may continue to work onsite after normal hours if coordinated and approved by the TPOC and Mississinewa Lake Project Manager. The Government reserves the right to delay or stop work if safety concerns are present.

Work that interferes with other ongoing functions at the project shall be scheduled around normal working hours, as specified by the TPOC.

4.4. Holiday Work. The eleven Federal holidays observed are:

• New Year's Day (January 1st)

• Martin Luther King Day (3rd Monday in January)

• President's Day (3rd Monday in February)

• Memorial Day (Last Monday in May)

• Juneteenth (June 19th)

• Independence Day (July 4th)

• Labor Day (1st Monday in September)

• Columbus Day (2nd Monday in October)

• Veterans Day (November 11th)

• Thanksgiving Day (4th Thursday in November)

• Christmas Day (December 25th)

When one of the above designated holidays falls on a Sunday, the following Monday is observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday. Work shall be scheduled around the above listed Federal holidays except as specified herein or as approved by the TPOC.

4.5. Inclement Weather Work. The Contractor shall maintain the schedule of construction regardless of inclement weather. Exceptions may be approved by the TPOC when severe conditions make it impractical or dangerous to perform the work. The Contracting Officer will notify the Contractor, by modification to the Purchase Order, of any change that extends the performance period due to inclement weather.

4.6. Emergency and/or After Hours Work. Work may be required on holiday periods during heavy visitation, emergencies, or for other reasons as determined by the TPOC. Additional personnel may be required to handle the additional workload during holiday periods because of heavy visitation. The TPOC and COR will notify the Contractor of actual work requirements.

5. INVOICING/PAYMENT

Upon completion of the project, the facility Lockmaster (or designated representative) and/or TPOC will visually inspect and confirm satisfactory completion of Work. Contractor will then provide the TPOC with an electronic invoice to request payment. Remittance will be via one, lump sum, ACH payment, within 10 (ten) business days of final acceptance of the service/product.

Partial and/or progress payments are not authorized for this service.

6. SAFETY REQUIRMENTS

The Contractor will be subject to COE safety policies while performing services on Federal Government property. A copy of the COE Safety Manual (EM 385-1-1 [15 MAR 2024]) can be furnished for reference. https://www.publications.usace.army.mil/Portals/76/EM%20385-1- 1%20_EFFECTIVE%2015March2024.pdf

6.A. Accident Prevention Plan. An Accident Prevention Plan (APP), including all Activity Hazard Analyses for each employee, must be submitted in compliance with EM 385-1-1, to the Government designated authority (GDA). Before initiation of work at the job site, an APP must be reviewed and assessed as acceptable by the GDA within 20 calendar days of the date of Contract award. The Contractor shall not commence any work on the site until the APP is designated as acceptable by the Safety Officer, TPOC, and Lockmaster.

(https://www.publications.usace.army.mil/LinkClick.aspx?fileticket=LmW_eJDoLpI%3d&tabid =16438&portalid=76&mid=43543).

6.B. Sign-In. The Contractor is responsible for ensuring that all workers, prior to start of any work, sign in with assigned USACE Operations personnel at the facility, and receive a site-specific safety https://www.publications.usace.army.mil/Portals/76/EM%20385-1-1%20_EFFECTIVE%2015March2024.pdf https://www.publications.usace.army.mil/Portals/76/EM%20385-1-1%20_EFFECTIVE%2015March2024.pdf https://www.publications.usace.army.mil/LinkClick.aspx?fileticket=LmW_eJDoLpI%3d&tabid=16438&portalid=76&mid=43543 https://www.publications.usace.army.mil/LinkClick.aspx?fileticket=LmW_eJDoLpI%3d&tabid=16438&portalid=76&mid=43543 and activity update briefing. The Contractor is responsible for ensuring that all workers always comply with EM 385-1-1 and the Safety and Health Plan during the execution of the work.

6.C. Required Training & Certification. The Contractor is required to ensure that a minimum of one employee on the assembly crew has successfully completed the following training and certifications:

• OSHA 30 Training Certification (including Fall Protection, Confined Space Entry, First Aid/CPR/AED.

• AT Level 1 Awareness Training (see Section 7B)

• The Contractor will provide documentation of the required training and certification as a submittal prior to start of work.

7. SECURITY REQUIREMENTS

All Contractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

7.A. General security requirements and guidance. The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures -this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

7.B. Training Requirements. AT Level I Awareness Training: All Contractor employees requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee, to the GDA, within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

7.C. Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

7.D. Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See Something, Say Something). All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

7.E. Pre-screen candidates using E-Verify Program. Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-http://jko.jten.mil/courses/atl1/launch.html

1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

8. COORDINATION REQUIREMENTS AND SUBMITTALS

The Contractor shall provide all qualified personnel, equipment, and tools to complete the replacement of all service, overhead, and interior doors. Estimated material list will be validated by the Contractor during a pre-con site visit.

8.A. Pre-Work Conference. The Contractor may be required to attend a pre-work conference with the TPOC prior to beginning work. The TPOC may be contacted telephonically and/or virtually. The purpose of this meeting is to establish the Contractor’s start date, plan of work, safety procedures, training requirements, and submittal requirements. The date for the pre-work meeting will also be set during this meeting.

8.B. Pre-Work Meeting. The Contractor must attend a pre-work meeting (onsite) with the TPOC, Safety Officer, and LPT Lockmaster, no less than 7 calendar days BEFORE initiating work (contractor mobilization of materials, equipment, and personnel). The purpose of the meeting is to confirm/validate ordered contractor readiness to perform services in accordance with contractual obligations. The TPOC will ensure that the Contractor is compliant with all submittal requirements. If deficiencies are identified during this meeting, they must be corrected by the contractor within 5 calendar days of the meeting. If necessary, a second preconstruction meeting may be required at the discretion of the TPOC, Operations Safety Officer, and LPT Lockmaster, and/or Operations Branch Senior Leadership.

8.C. Required Submittals.

8.C.1. Template for Recording Work-Related Injuries, Illnesses, and Exposure. The Contractor will furnish a blank template for recording Work-related injuries, illnesses, and exposures. Unless otherwise specified, the Contractor shall submit the following information at or prior to the pre-construction conference for this contract.

8.C.2. SSHO. Provide a POC for Contractor’s Designated SSHO (Site Safety and Health Officer).

Contractor will provide the TPOC with the individual’s appointment designation and proof of completion of all mandatory certifications per EM-385-1-1.

8.C.3. Proof of Insurance. The Contractor will, at its own expense, procure liability insurance and maintain such insurance throughout the entire term of the contract and any option year extensions. The minimum types and amounts of required liability insurance are defined within the clauses of the proposal and made part of the awarded contract. The Contractor shall furnish a copy of the Certificate of Insurance for the minimum liability coverage. Additional Certificates of Insurance shall be submitted following any subsequent policy renewal or policy change(s).

Subcontractors (if any) shall be held to the same minimum insurance requirements.

8.C.4. Permits and Licenses. The Contractor shall, at its own expense, obtain any licenses or permits required to perform all aspects, requirements, and Work under this contract. The Contractor shall comply with all current Federal, State, and local laws and regulations and shall comply with any subsequent changes.

8.C.4.a. Confined Space Entry Permit. Contractor will submit USACE Form 34-1 to the Technical Point of Contact a minimum of 5 (five) business days prior to commencing Work onsite.

This permit must be vetted and approved by the Chicago District Safety Office prior to conducting any confined space Work. See Exhibit 1 for a copy of the Form 34-1.

8.C.5. Safety Plans. Before commencement of Work the Contractor will provide an activity safety plan for review and acceptance by the Chicago District Safety Office. This plan outlines safety precautions and job hazard analysis for all sites to be treated in accordance with all Federal and State laws and the Corps of Engineers Safety manual EM 385-1-1 dated 15 September 2008. This plan will include an activity hazard analysis (AHA), Material Safety Data Sheets (MSDS) or all materials used by the Contractor, first aid equipment available to Contractor employees, and the personal protective equipment required to be worn by the employees.

8.C.6. Contractor Accident Prevention Plan (APP). The Contractor shall prepare an Accident Prevention Plan (APP) as outlined in Corps of Engineers Health & Safety Manual EM 385-1-1, Appendix A, to assure that requirements of the Safety Program are provided as specified. This plan must be approved by the COR and/or TPOC and the Chicago District Safety Office prior to commencement of any Work. The Contractor may use any and/or all attachments to prepare an Accident Prevention Plan.

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1- 1.pdf

8.C.7. Activity Hazard Analysis (AHA). The Contractor shall prepare and use an AHA as one of many tools to insure safe performance of Work. It is the Contractor's responsibility to prepare the AHA. The AHA shall be reviewed and accepted by the on-site government representative prior to commencement of Work. All on-site employees shall review the approved AHA prior to performing Work at the site.

8.C.8. Quality Control Plan (QCP). Contractor will provide the Technical Point of Contact with a summary of procedures used for quality assurance.

8.C.9. Work Plan and Project Completion Schedule. Contractor will provide the Technical Point of Contact with a summary of Work Plan and Project Completion Schedule. Contractor will coordinate this schedule with TPOC and facility Lockmaster. Contractor will ensure appropriate contingency in the schedule to account for any operational related constraint – including scheduled and unscheduled delays and/or closures.

8.C.10. Sample Invoice for Review & Format Approval

8.C.11. Material Specifications and Safety Data Sheets – provide the TPOC with Material Specifications and Safety Data Sheets for any/all materials used for sealing the pits.

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

9. ENVIRONMENTAL CONTROL MEASURES (AS APPLICABLE)

9.A. Chemicals, Supplies, Materials, Tools. The Contractor shall supply all necessary chemicals, supplies, materials, manpower, and tools necessary to perform the tasks relevant to this contract.

Preference is for use of “green” products wherever possible. Products used shall comply with the manufacturer’s recommended use and application.

9.B. Signs. The Contractor shall supply safety equipment and hazard signs to meet all safety regulations such as but not limited to, wet floors, danger etc., as applicable to the task/work being performed and is required by OSHA regulation. The TPOC will approve all signs used.

9.C. Safety Data Sheets. The Contractor shall supply safety data sheets (SDS) for all chemicals or applicable chemically treated supplies or materials and include in the accident prevention plan.

The TPOC reserves the right to reject any materials or chemicals used. A chemical hazard communication program (HazCom) shall be implemented in accordance with 29 CFR 1910.1200 or 1926.59 and paragraph 6-7.a of EM 385-1-1. The plan shall be submitted to the GDA as part of the Accident Prevention Plan. See EM 385-1-1.

9.D. Disposal procedures. The Contractor shall dispose of all hazardous chemicals and chemical containers off site. All non-hazardous waste bags may be disposed of in contractor provided, onsite, outdoor waste containers identified by the TPOC.

10. DEFINITIONS

For this service contract, the following terms shall be defined as follows:

• Technical Point of Contact (TPOC): the USACE person serving as the technical lead/coordinator for the contract; primary POC for interactions with the Contractor, fulfilling Quality Assurance (QA) and Contracting Officer Representative (COR) responsibilities on behalf of the Contracting Officer (CO).

• Technician: The contracted individual who performs services at the site.

• Service Vehicle: The vehicle that the maintenance technician utilizes to transport the tools-of-the-trade.

• Parts: Parts are equipment components and accessories originally manufactured or supplied by the OEM.

11. REFERENCES

The following publications listed below form part of this specification to the extent indicated by referencing material. The publications are referred to in text by basic designation only.

• 29 Code of Federal Regulation (CFR) 1910, Occupational Safety and Health Standards for General Industry

• 29 CFR 1926, Occupational Safety & Health Standards for Construction, subpart E-F Department of Defense Instruction (DODI) 6055.1, DOD Safety and Occupational Health Program

• US. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1, 15 March 2024 Safety and Occupational Health Requirements (army.mil) (copy and paste the link)

• 29 CFR Part 1926: OSHA "Safety and Health Regulations for Construction"

12. PRE-BID SITE VISITS & POCs

All potential bidders are strongly encouraged to perform a site visit prior to submitting proposals at the following facility:

USACE LOCKPORT LOCK & DAM

2502 Channel Drive Lockport, IL 60441 Office: (815) 838-0536

12.A. The TPOC/COR for this project is Mark Meznarsic. Mr. Meznarsic contact information is:

Mark A. Meznarsic Facility Operations Specialist U.S. Army Corps of Engineers Chicago District Office: 815-552-3236 Cell: 815-508-1310 mark.a.meznarsic@usace.army.mil

12.B. The onsite Point of Contact (POC) for coordinating pre-bid site visits, providing construction site access, and for executing USACE quality controls (inspections) is the facility lockmaster, Mr.

Strickland.

Brandon Strickland Facility Lockmaster Cell: (815) 347-3258 brandon.c.strickland@usace.army.mil

12.C. The POC for the Chicago District Safety branch for O&M project safety oversight is Dominic Castanza. Mr. Castanza’s contact information is:

Dominic Castanza Operations Branch Safety Officer https://www.publications.usace.army.mil/Portals/76/EM%20385-1-1%20_EFFECTIVE%2015March2024.pdf mailto:mark.a.meznarsic@usace.army.mil mailto:brandon.c.strickland@usace.army.mil

Cell: 312-846-5409 dominic.c.castanza@usace.army.mil

13. INDEX OF EXHIBITS

Exhibit 1 Sample Quality Control Plan (QCP)

Exhibit 2 Sample -Accident Prevention Plan (APP) mailto:dominic.c.castanza@usace.army.mil

Exhibit 1

Sample Quality Control Plan

Prior to beginning work, each employee will be trained to perform the task he or she has been hired to perform. This training will consist of a review and thorough explanation of the contract specifications and requirements, followed by ‘on-the-job’ training to ensure that the contract requirements are understood. All members of a crew will be cross-trained, so that they understand all aspects of a particular type of work. Following training, each employee will be provided with a checklist of work that they are required to perform, which will serve to ensure that all aspects of a particular job are completed on time. The employee will mark each item as it is completed (with completion time) and will sign and date each sheet to ensure accountability for completed work.

Prior to start of the contract, the Contractor will designate a Quality Control Inspector (QCI) in writing. The designated QCI will perform inspections of completed work as soon as possible to ensure that the work meets contract specifications. The inspection schedule will depend on the type of work being completed; items of a routine nature will be inspected based on a random or planned sampling schedule. 100% of unusual items, items which are more important, or highly visible items will be inspected. Allowable reject levels for all items of work will be zero.

Upon discovery of any deficiency, corrective action will be initiated immediately. The QCI will immediately either correct the deficiency personally, direct another employee to correct the deficiency, or direct the employee who marked the item as ‘complete’ to correct the deficiency.

The QCI will meet with the employee who was responsible for initial completion of the work and review contract specifications for the work which was inadequately performed. The QCI will determine what actions caused the inadequate work and take immediate steps to ensure that the work is correctly performed the next time it is scheduled.

A Quality Control Inspection Report will be completed by the QCI for each day’s work. This report will document what work was completed, what facilities were inspected, the time the inspections were performed, and the results of these inspections. This report will also document any deficiencies noted during inspections and corrective actions taken on deficiencies. This report will be provided to the Corps of Engineers the same day the work is scheduled, or the next morning prior to 9:00 a.m. by e-mail, fax, or in person.

If a Contract Discrepancy Report (CDR) is issued by the government, the Contractor will review the CDR with the QCI within one day of receipt of the CDR and will meet with the Corps of Engineers representative as soon as possible. Prior to meeting with the Corps representative, the Contractor will meet with the QCI and the individual/crew responsible for completing the work to determine the cause of the contract discrepancy and what actions will be required to prevent any reoccurrence. The Contractor will document these actions on the CDR for submittal to the government.

The contractor will modify these procedures as required to ensure that contract specifications are met.

SAMPLE SAFETY – ACCIDENT PREVENTION PLAN

Exhibit 2

Accident Prevention Plan Outline

Per EM 385-1-1

MINIMUM BASIC OUTLINE FOR ACCIDENT PREVENTION

PLANS

An Accident Prevention Plan (APP) is a safety and health policy and program document. The following areas are typically addressed in an APP, but an APP shall be job-specific and shall also address any unusual or unique aspects of the project or activity for which it is written. See Chapter 2 of EM 385-1-1 dated 15 March 2024. The APP shall interface with the employer’s overall safety and health program, and a copy shall be available on the work site. Any portions of the overall safety and health program that are referenced in the APP shall be included as appropriate.

ANSI/ASSE A10.38 should be referenced for Programmatic Issues.

> For LIMITED-SCOPE SERVICE, SUPPLY AND R&D CONTRACTS, for example, mowing (only), park attendant, rest room cleaning, the Contracting Officer and SOHO may allow an ABBREVIATED APP (customized APP requirements and waive the more stringent elements of this section). Accident Prevention Plan worksheet can be found by copying and pasting the link:

(https://www.publications.usace.army.mil/LinkClick.aspx?fileticket=LmW_eJDoLpI%3d&tabid =16438&portalid=76&mid=43543)

1. SIGNATURE SHEET

a. Plan preparer (Qualified Person, Competent Person, such as corporate safety staff person, QC);

b. Plan must be approved, by company/corporate officers authorized to obligate the company;

c. Plan concurrence (e.g., Chief of Operations, Corporate Chief of Safety, Corporate Industrial Hygienist, project manager or superintendent, project safety professional, project QC). Provide concurrence of other applicable corporate and project personnel (Contractor).

2. PROJECT INFORMATION

a. Project Name

b. Project Address https://www.publications.usace.army.mil/LinkClick.aspx?fileticket=LmW_eJDoLpI%3d&tabid=16438&portalid=76&mid=43543 https://www.publications.usace.army.mil/LinkClick.aspx?fileticket=LmW_eJDoLpI%3d&tabid=16438&portalid=76&mid=43543

c. Estimated Project Start Date

d. Estimated Project Completion Date

e. Brief project description, description of work to be performed, and location; phases of work anticipated (these will require an AHA).

3. PRIME CONTRACTOR INFORMATION

a. Prime Contractor Name

b. Contract Number

c. Project Manager Name

d. Quality Control (QC) Manager Name

e. Contractor Corporate Safety Official Name

f. Primary Site Safety & Health Officer (SSHO) Name g, Alternate Site Safety & Health Officer (SSHO) Name(s)

4. SOH COMMITMENT AND POLICY

a. Provide a statement of safety and health policy detailing commitment to providing a safe and healthful workplace for all employees on this project.

b. Provide a statement outlining the Contractor's safety program goals and objectives.

c. Identify policies and procedure regarding non-compliance with safety requirements.

d. Provide written procedures for holding managers and supervisors accountable for safety.

e. Prime contractor is responsible for the implementation and enforcement of the SOH program for contractor employees, subcontractors, suppliers, and visitors at the site of work.

f. Prime contractor will require subcontractors, suppliers, and visitors to comply with the APP and

EM 385-1-1

g. No work will be performed unless a designated SSHO is present on the site of work.

h. A list of all known subcontractor(s) and supplier(s) are listed in Appendix 2

i. If all subcontractor(s) and supplier(s) are not known at the time of the initial APP submittal, Appendix 2 will be updated and resubmitted to the KO/COR for acceptance prior to the start of any work activities.

j. All subcontractors will have a copy of the APP, applicable AHAs and will be required to comply with them.

k. Subcontractors and suppliers at the site of work will abide by the EM 385-1-1, this APP and all AHAs.

l. This App and AHAs will be available to all workers at the site of work.

5. TRAINING

a. All employees will be trained according to applicable EM 385-1-1, federal, state, and local requirements prior to the commencement of work.

b. The following personnel are identified and designated as personnel responsible for SOH on this project. Add the following documentation to Appendix 3 of this worksheet: 1) SSHO designation letter (ENG Form 6282), 2) instructor signed OSHA 30-hour card (or course completion certificate if within 90 days of having completed the OSHA 30-hour training), and 3) proof of 24 hours of competency of SOH training within the last 3 years for the personnel identified below. (EM 385- 1-1, Chapter 2, 2-3 Personnel Qualification/Training)

c. QP(s) and CP(s) required by EM 385-1-1 (for example, excavation, confined space, scaffolding, fall protection, etc.) for this project will be included in Appendix 3. Include 1) List of names or designation letters and 2) proof of qualification/competency.

6. SOH INSPECTIONS

a. All applicable inspections required by EM 385-1-1, contract, federal, state, and local requirements will be completed.

b. The following personnel are assigned to conduct inspections, the type of inspection and frequency for the worksite. At minimum the SSHO must conduct daily site inspections

c. Employees that conduct inspections will have technical proficiency needed to perform inspections. Proof of inspector's training/qualification is included in Appendix 3 SAFETY AND

HEALTH INSPECTIONS.

d. Deficiencies will be documented and tracked as required by this EM 385-1-1

e. Any external inspections/certifications that may be required (e.g., USCG).

7. ACCIDENT REPORTING

a. Exposure data (man-hours worked) will be reported to KO/COR as required by the contract?

b. All accidents will be reported as soon as possible according to EM 385-1-1?

c. All accidents occurring incidentally to an operation, project, or facility for which the EM 385- 1-1 is applicable will be thoroughly investigated and analyzed. Corrective actions to prevent reoccurrence will be implemented as soon as reasonably possible.

The KO/COR will be notified when corrective actions are completed.

d. Accident notification will be provided to the KO/COR as stated below:

Fatality, permanent and partial disability, or property damage over $600,000 Immediately, no later than (NLT) 8 hours

All other accidents and near misses Immediately, NLT 24 hours

8. SOH OVERSIGHT

a. A risk management process that meets or exceeds the requirement of the EM 385-1-1 will be implemented on this project site?

b. Hazardous conditions and unsafe acts will be immediately corrected?

c. APP and AHAs will be prepared by a QP or CP according to the EM 385-1-1 prior to the start of any work activities on the site of work (as much as the information can be known at that point in time).

d. The plans and AHAs will be updated throughout the life of the project to include changes in personnel, equipment, conditions, etc. Additional revisions must be incorporated as necessary to reflect changing site conditions, construction methods, personnel roles and responsibilities and construction schedules.

e. No activity/work will be started at the site of work until the APP is reviewed and submitted to the KO/COR for acceptance, with the site-specific plans and procedures required by the EM 385- 1-1 to complete the project?

f. APP and AHAs will be provided to and reviewed by all workers involved in the activity prior to work?

g. Workers will sign AHA(s) to concur with identified job steps and controls needed to mitigate hazards?

9. SEVERE WEATHER PLAN

a. The SSHO or designated onsite personnel is responsible for checking the weather conditions at a minimum of twice day?

b. What severe weather forecast will require the SSHO to monitor weather conditions continuously? Describe.

c. What are the training requirements for severe weather precautions and actions?

d. Identify area of retreat or other actions to be taken such as evacuation, shelter in place, etc.

e. Identify procedures to stop outdoor activities if extreme weather conditions to include thunderstorms are in the area.

10. ACTIVITY HAZARD ANALYSIS (RISK MANAGEMENT)

a. Major phases of work anticipated:

b. Definable Features of Work (DFOW)

Note. An activity-specific AHA will be submitted to the KO/COR for each DFOW prior to any work being performed.

c. List equipment to be used:

d. Anticipated High-Risk Activities: (See examples below, check all that apply):

Electrical and/or Hazardous Energy Confined Space

Working at Heights Excavations & Trenching

Scaffolding Other:

Diving Other:

Load Handling Equipment Other:

Occupational Exposure Other:

e. Detailed project-specific hazards and controls will be provided utilizing AHAs for each activity/DFOW.

f. No work will begin on an activity/DFOW until the initial AHA addressing the project-specific hazards has been developed, reviewed, and accepted by the KO/COR. (See EM 385-1-1 Chapter 2 section 2-6).

g. AHAs are living documents and are intended to be created, utilized in the field, and updated (by the workers) as necessary.

h. Workers/crews will have accepted AHA(s) that reflects current site conditions, personnel, equipment, control measures, etc. while the work is being performed.

i. AHA will be used by the contractor personnel to assure work is being performed consistent with the AHA.

j. Once the activity has been completed, the AHA will be available and kept onsite for the length of the contract.

k. AHAs for unknown work activities will be submitted to the KO/COR prior to work and attached to Appendix 4 of this document.

l. Who has the authority to accept residual risk on AHA(s)

11. REQUIRED PROJECT SITE-SPECIFIC PLANS AND PROCEDURES

a. Based on a risk assessment of contracted activities and on mandatory OSHA compliance programs, the contractor will ensure that all applicable SOH risks and associated compliance plans are in place.

b. Include all project-specific compliance plans, as applicable to the work being performed, and as identified below. The plans will incorporate project-wide procedures to control hazards to which the employees of all project employers may be exposed.

c. These plans and procedures will be coordinated with all project employers and be included in project-specific emergency response and evacuation procedures.

d. Address each of the plans in the outline below in the order that they are listed.

Option 1: If a plan is applicable, develop and attach it to Appendix 5. Submit to the KO/COR with this worksheet for acceptance prior to work.

Option 2: If a plan is applicable, but all of the minimum required information for the plan is not yet known, provide justification next to each plan title, and provide an expected date the plan will be created, reviewed, and attached to Appendix 5. Submit to the KO/COR with this worksheet for acceptance prior to work.

Option 3: If a plan is not applicable because of the nature of the work to be performed, provide justification next to each plan title.

Minimum plans required by

EM 385-1-1

Referenc e EM 385- 1-1 paragrap h:

Sele ct Opti on

Justification for Option 2 and Option 3

Exposure Control Plan 3-7.a

AED Program 3-7.b

Construction Site Plan 4-7.a

Access/Haul Road Plan 4-7.b

Hearing Conservation Program 5-7.a

Respiratory Protection Program 5-7.b

Hazard Communication (HazCom) Program

6-7.a

Process Safety Management (PSM) Program

6-7.b

Lead Compliance Plan 6-7.c

Asbestos Management Plan 6-7.d

Ionizing Radiation Safety Plan 6-7.e

Radiofrequency Plan 6-7.e

Abrasive Blasting Plan 6-7.g

Thermal Stress Management Plan 6-7.h

Mold Remediation Plan 6-7.i

Silica Compliance Plan 6-7.j

Fatigue Management Plan 6-7.k

Night Operations Lighting Plan 7-7

Traffic Control Plan 8-7

Fire Prevention Plan 9-7.a

Wildland Fire Management Plan 9-7.b

Housekeeping Plan 10-7

Electrical Safety Plan 11-7

Assured Equipment Grounding Conductor Program

11- 7.b

Energy Control Plan 12- 7.a

Hazard Isolation Procedures 12-

Demolition Plan 17-7

Emergency Plan for Marine Activities 19-

Severe Weather Plan for Marine Activities

19-

Float Plans 19- 7.c

Tow Plans 19- 7.d

Fall Protection and Prevention Plan 21-

Rescue Plan 21-

Scaffold Work Plan 21-

Rope Access Work Plan 23-7

Excavation and Trenching Plan 25-7

Fire Prevention and Protection Plan 26-7 a & f

Compressed Air Work Plan 26-7 a & b

Contingency Response Plan 26-7 a & c

Emergency Rescue Plans and Equipment

26-7 a & d

Ventilation and Dust Control Plan 26-7 a & e

Formwork and Shoring Plan 27-

Masonry Bracing Plan 27-

Steel Erection Plan 28-

Site Layout Plan 28-

Explosive Site Safety Plan 29-

Master Blasting Plan 29-

Vibrations Monitoring Plan 29-

Dive Operations Plan 30- 7.a & d

Emergency Management Plan 30- 7.a & e

Safe Practices Manual 30-

Snorkeling Plan 30- 7.f

Tree Maintenance and Removal Plan 31-7

Construction Safety and Phasing Plan 32-

Safety Plan Compliance Document 32-

Aviation Pre-Accident Plan 33-7

Standard Lift Plan 34-

Confined Space Plan 34- 7.b & c

Standard Lift Plan - Floating Plan 34-

Critical Lift Plan 34- 7.d

Pile Driving 34- 7.e

Housekeeping Plan 35-

Extermination Plan 35-

Site Safety and Health Plan 36-

Comprehensive Work Plan 36-

Emergency Response Plan 36-

12. PROJECT SITE COORDINATION

a. Provide procedures for coordinating SOH activities with other employees on the site of work.

13. REQUIRED APPENDICES

a. Appendix 1. Project Map

b. Appendix 2. Subcontractor/Suppliers

c. Appendix 3. Personal Qualifications and Designations

d. Appendix 4. Activity Hazard Analysis

e. Appendix 5. Site-specific plans and procedures

f. Appendix 6. Any additional plans, procedures, etc. can be added to this appendix and will be coordinated with the KO/COR.