W912P622Q0012 Solicitation.pdf

SEE ADDENDUM

(No Collect Calls)

W912P622Q0012 30-Aug-2022

b. TELEPHONE NUMBER

502.315.6872

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 14 Sep 2022

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912QR9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

LOGAN D BARRETT

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

U. S. ARMY ENGINEER DISTRICT, LOUISVILLE

600 DR. MARTIN LUTHER KING, JR. PLACE

ROOM 821

LOUISVILLE KY 40202-2239

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

502.315.6195 OR 6193FAX:

TEL: 502.315.6172 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$8 Million

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF26

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912P622Q0012

Section SF 1449 - CONTINUATION SHEET

SPECIAL INSTRUCTIONS

The Contractor shall furnish all necessary management, personnel, materials, supplies, tools, equipment, fuel, and vehicles, except as otherwise provided herein, required to perform all required services for all facilities stated in C-

1.1. The required services are herbicide applications, as specified and in strict accordance with all Terms, Conditions, General, Specific and Technical Provisions, Drawings, Attachments, Exhibits, etc., contained herein or incorporated by reference. The Contractor’s work and responsibility shall include all planning, administration, management, supervision, communications, and inspection necessary to assure that all services are conducted in accordance with the Contract requirements and all applicable Federal, State, and local laws and regulations. The Contractor is required to attend a pre-performance meeting to be scheduled by the Technical Point of Contact

(TPOC).

This solicitation contains option clauses to extend the awarded contract for up to four (4) additional one-year periods. The one-year option periods are as follows:

Base: Date of Award through 31 August 2023 Option Year 1: 01 September 2023 through 31 August 2024 Option Year 2: 01 September 2024 through 31 August 2025 Option Year 3: 01 September 2025 through 31 August 2026 Option Year 4: 01 September 2026 through 31 August 2027

The contract award will be based on Low Price to the Government.

One award will be made from this RFQ. The contract type is a Firm Fixed Price.

This procurement is 100% set-aside for Small Business, NAICS 561730 ($8M).

LOCATION:

U.S. Army Corps of Engineers TPOC: Greg Jaglowski

CSSC ELECTRIC FISH BARRIER – The Fish Barrier is located at 790 E. Old Romeo Rd., Romeoville, Illinois, 60446 on the east bank of the shipping canal. (SECTION 3.2 of Scope)

WEST BANK – The west bank is located directly across the shipping canal opposite of the Fish Barrier. It is accessible via the Centennial Trail – Schneider’s Passage Des Plaines River Drive entrance. (SECTION 3.3 of Scope)

NORTHBOUND WARNING SIGN FENCE LINE – Warning sign is located about 0.6 miles south of the 135th St.

bridge. See location on the site drawing; the access is from the east bank. (SECTION 3.4 of Scope)

NORTHBOUND DANGER SIGN FENCE LINE - Danger sign is located outside of ComEd substation south of the 135th St. bridge. See location on the site drawing; the access is from the east bank. (SECTION 3.5 of Scope)

SOUTHBOUND WARNING SIGN FENCE LINE - The warning sign is located about 0.9 miles north of main gate along Des Plains River Dr gravel road. See location on the site drawing; the access is from the west bank.

(SECTION 3.6 of Scope)

SOUTHBOUND DANGER SIGN FENCE LINE – The warning sign is located about 0.5 miles north of main gate along Des Plains River Dr gravel road. See location on the site drawing; the access is from the west bank.

(SECTION 3.7 of Scope)

DES PLAINS RIVER BARRIER (DPRB) FENCE – see location on the site drawings; there are multiple access points for servicing the DPRB fence-line. Fence starts at Centennial Trail upper fence gate and follows Des Plains River for approximately 13 miles north ending at South LaGrange Rd. (SECTION 3.8 of Scope)

Method of Payment under this contract will be Electronic Funds Transfer (EFT) to a commercial bank account specified by the Contractor.

There is no bonding requirement for this procurement action.

Quotes will not be accepted for quantities less than the quantities specified in the price breakout schedule. Failure to submit a unit price for all items listed (base year and option years) will be considered as a material deviation from the requirements of the RFQ and the quote will be rejected. Offerors should complete the price breakout schedule within this solicitation.

The solicitation will be available on the web only. Telephone and FAX requests for this solicitation will not be honored. Project files are Portable Document Format (PDF) files and can be viewed, navigated, or printed using Adobe Acrobat Reader. To download the solicitation for this project, contractors are required to register at www.SAM.gov. Amendments will be available from the SAM website by download only. Downloads are available only through the www.SAM.gov website.

Quotes are due by date in block 8. Fax submittals will not be accepted. Electronic submittals will be accepted and may be emailed to Logan.d.barrett@usace.army.mil.

Interested contractors are highly encouraged to schedule a Site Visit. Site visits may be scheduled prior to the due date for submitting proposals by contacting Greg Jaglowski at 312-208-9716.

Please note that the site visit is not an opportunity for questions or clarifications regarding this solicitation.

All contractors must be registered in the System for Award Management (www.SAM.gov) prior to submission of a quote. All proposed contractors are highly encouraged to review FAR Clause 52.232-33 Payments by Electronic Funds Transfer- System for Award Management, which indicates "All payments by the Government under this contract shall be made by electronic funds transfer (EFT)." Those not currently registered can obtain registration by going to the website http://www.SAM.gov. The process can usually be completed from 24 to 48 hours after submission. Contractors will need to obtain a Unique Entity Identifier (formerly DUNS number) for processing their registration. If you do not already have a Unique Entity Identifier, one can be obtained from http://www.SAM.gov. Refer to www.SAM.gov for information formerly found in CCR, EPLS, ORCA and FedReg.

Please begin the registration process immediately in order to avoid delay of the contract award should your firm be selected.

ALERT: You must submit a notarized letter appointing the authorized Entity Administrator before your registration will be activated. This requirement now applies to both new and existing entities. Effective 29 April 2018, the notarized letter process is now mandatory on all CURRENT registrants at SAM who have a requirement to update data on their SAM record. The notarized letter is mandatory and is required before the GSA Federal Service Desk (FSD) will activate the entity's registration.

Effective 29 June 2018, vendors creating or updating their registration can have their registration activated prior to the approval of the required notarized letter. However, the signed copy of the notarized letter must be sent to the GSA Federal Service Desk (FSD) with 30 days of activation or the vendor risks no longer being active in SAM.

PLEASE NOTE: SAM is completely free of charge for both registrants and users.

For contractual/technical questions, please contact Logan Barrett at (502) 315-6872 or by e-mail at logan.d.barrett@usace.army.mil.

Note: Page numbering in this document may not be accurate.

PRICE BREAKOUT SCHEDULE

CLIN No. Description Quantity. Unit Unit Price Amount

Base Fish Barrier Herbicide Application

Date of Award through 31 August 2023

Job

Option 0001

Fish Barrier Herbicide Application Option 01 September 2023 through 31 August 2024

Option 0002

01 September 2024 through 31 August 2025

Option 0003

01 September 2025 through 31 August 2026

Option 0004

01 September 2026 through 31 August 2027

Grand Total:

COMPANY NAME AND ADDRESS: _______________________________________

PHONE NUMBER ________________ FAX NUMBER ________________

EMAIL ADDRESS ______________________________________________________

BUSINESS SIZE (select one) Large Business _____ Small Business_____ HUBZone Business_____ 8A _____ Woman-Owned ____ Service-Disabled Veteran-Owned ____ Contractor is registered with System for Award Management (SAM): _____ YES _____ NO (See FAR 52.204-7) INDICATE UNIQUE ENTITY IDENTIFIER (formerly DUNS No.). ___________________ (Note: See FAR 52.204-7. The Unique Entity Identifier Number is a 9 digit numeric code.)

CAGE NO. ______________

CHICAGO DISTRICT OPERATIONS

FACILITY SUPPORT SERVICES CONTRACT

26 November 2021

TABLE OF CONTENTS

SECTION C-1

GENERAL

C-1.1 PROJECT INFORMATION

C-1.2 SCOPE OF PEFORMANCE

C-1.3 WORKING HOURS

C-1.4 CONTRACTOR SUBMITTALS

C-1.5 PERMITS AND LICENSES

C-1.6 IDENTIFICATION OF CONTRACTOR EMPLOYEES AND VEHICLES

C-1.7 SAFETY AND SECURITY REQUIREMENTS

C-1.8 ACCIDENT REPORTING

C-1.9 C-1.10

DAMAGE REPORTS

CONTRACTOR EMPLOYEES’ CONDUCT AND COMPETENTCY

C-1.11 DAMAGE OR LOSS OF CONTRACTORS SUPPLIES AND PROPERTY

C-1.12 SUPERVISION

C-1.13 ENVIRONMENTAL PROGRAM

C-1.14 CONTRACTOR DISCREPANCY REPORT (CDR)

C-1.15 MEETINGS

C-1.16 QUALITY CONTROL

C-1.17 QUALITY ASSURANCE

C-1.18 DEFICIENCIES

C-1.19 INTERRUPTIONS TO SYSTEMS

C-1.20 CONTRACTOR FURNISHED ITEMS

C-1.21 SAFEGUARDING GOVERNMENT PROPERTY

C-1.22 MINIMUM MANPOWER REQUIREMENTS

C-1.23 MINIMUM PERSONNEL QUALIFICATIONS

C-1.24 COOPERATION WITH OTHER CONTRACTORS, LESSEES, AND

VOLUNTEERS

C-1.25 APPLICABLE PUBLICATIONS

C-1.26 C-1.27 C-1.28 C-1.29

DEFINITIONS

FUTURE SERVICES

PERFORMANCE PERIODS

FACILITY LOCATIONS AND ACCESS PROCEDURES

SECTION C-2

HERBICIDE APPLICATION SERVICES

SECTION C-2

C-2.1 PERFORMANCE WORK

C-2.2 REQUIRED HERBICIDE APPLICATION SERVICES

SECTION C-3

FORMS AND PHOTOS

DESCRIPTION/SPECIFICATIONS

General

C-1.1. PROJECT INFORMATION

This purpose of this Contract is to provide support services for a facility operated by the US Army Corps of Engineers (USACE) – Chicago District and the Des Plaines River Barrier (DPRB) Fence. Further descriptions and access procedures are summarized in paragraph C-1.29.

C-1.2. SCOPE OF PERFORMANCE

1.2.1. The Contractor shall furnish all necessary management, personnel, materials, supplies, tools, equipment, fuel, and vehicles, except as otherwise provided herein, required to perform all required services for all facilities stated in C-1.1. The required services are herbicide applications, as specified and in strict accordance with all Terms, Conditions, General, Specific and Technical Provisions, Drawings, Attachments, Exhibits, etc., contained herein or incorporated by reference. The Contractor’s work and responsibility shall include all planning, administration, management, supervision, communications, and inspection necessary to assure that all services are conducted in accordance with the Contract requirements and all applicable Federal, State, and local laws and regulations. The Contractor is required to attend a pre-performance meeting to be scheduled by the Technical Point of Contact (TPOC).

It is emphasized that the work described in this Contract is a critical part of the Corps mission. The work described will be performed at various USACE locations. The Corps is committed to "Customer Care" and providing quality professional service.

C-1.3. WORKING HOURS

1.3.1. Normal Working Hours. Normal working hours, except as otherwise specified herein, shall be Monday through Friday, 7:00 a.m. to 3:00 p.m. Central Time. Performance on Government sites or other secured areas shall be performed during the above referenced work hours. Work that interferes with other ongoing functions at the project shall be scheduled around normal working hours, as specified by the TPOC. Refer to individual sections for additional restrictions concerning schedules of work.

1.3.2. Holiday Work. The ten Federal holidays observed are:

New Year's Day (January 1st) Martin Luther King Day (3rd Monday in January) President's Day (3rd Monday in February) Memorial Day (Last Monday in May)

Juneteenth National Independence Day (June 19th) Independence Day (July 4th) Labor Day (1st Monday in September) Columbus Day (2nd Monday in October) Veterans Day (November 11th) Thanksgiving Day (4th Thursday in November) Christmas Day (December 25th)

1.3.2.1. When one of the above designated holidays falls on a Sunday, the following Monday is observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday. Services shall be scheduled around the above listed Federal holidays except as specified herein or as stated within each Task Order.

C-1.4. CONTRACTOR SUBMITTALS

1.4.1. Unless otherwise specified, the Contractor shall submit the following information to the TPOC prior to the pre-performance conference for this Contract:

Quality Control Plan. A suggested outline for the Contractor's Quality Control Plan.

Contractor Quality Control Inspector. List of Quality Control Inspectors.

Contractor Representatives. List of names of Contractor Representatives.

Accident Prevention Plan (APP). A suggested outline for the Contractor’s Accident Prevention Plan

Appendix A of EM 385-1-1.

Emergency Contacts. A prioritized list, including phone numbers, of those persons (normally Contractor

Representatives) to call in case of emergencies.

Operators. A list of names of qualified equipment/vehicle operators, including experience, training, and qualification to operate specific equipment.

Certificate of Insurance Performance Bond (where applicable) Security Requirements – See Section C-1.7.

C-1.5. PERMITS AND LICENSES

1.5.1. The Contractor shall, at his own expense, obtain any licenses or permits required to perform all aspects, requirements, and work under this Contract. The Contractor shall comply with all current Federal, State, and local laws and regulations and shall comply with any subsequent changes.

C-1.6. IDENTIFICATION OF CONTRACT EMPLOYEES AND VEHICLES

1.6.1. All Contractor employees shall be in good appearance while performing services. Employees must wear long pants, shirt with no vulgar or obscene graphics with at least sleeves equivalent of a t-shirt, and durable safety toe shoes.

Contractor name shall be visible on shirts. Vehicles and any motorized equipment utilized for transportation shall be in good operating condition with no display of items such as stickers, flags, or etc. Vehicles shall be maintained in accordance with federal, state, and local laws and display Contractor name.

C-1.7. SAFETY AND SECURITY REQUIREMENTS

1.7.1 General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

1.7.2 Antiterrorism (AT) Level I training: All contract personnel requiring routine access to Army installations, facilities, and controlled access areas, or requiring network access shall complete initial and annual refresher AT Level I awareness training. Online AT Level I awareness training is available at https://jko.jten.mil/ (website subject to change).

1.7.3 Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

1.7.4 Contracts requiring a formal OPSEC program: The Contractor shall develop an OPSEC SOP/Plan within 90 days of contract award. The OPSEC SOP/Plan shall be reviewed and accepted by the RA OPSEC Officer. This plan will include a process to identify critical information, where it is located, who is responsible for it, how to protect it, and why it needs to be protected. In accordance with Army and DoD regulations, the contractor shall have a certified Level II OPSEC coordinator, who shall ensure OPSEC compliance during contract performance.

1.7.5 Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements.

Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

1.7.6. Activity Hazard Analysis (AHA).

1.7.6.1. The Contractor shall use Activity Hazard Analyses (AHA’s) as one of many tools to insure safe performance of services. It is the Contractor’s responsibility to prepare the AHA. An approved AHA must be prepared by the Contractor for each Task Order issued by the Government. Sample AHA’s may be available at the project office for review and use by the Contractor to assist in the development of site-specific Activity Hazard Analyses prior to the Contractor performing the service. The Contractor is encouraged to revise or add to these sample AHA’s as necessary to address changing conditions. Prior to performing services with inherent hazards, the Contractor shall review, at a “Toolbox” safety meeting, the approved AHA’s with those employees who shall perform that service each time the service is ordered. The Government may request advanced notification of the time and date of the above AHA Toolbox safety meeting for Contractor employees so that the Government may attend such reviews.

1.7.6.2. The Government will require the Contractor to prepare an AHA for any services for which an adequate AHA does not already exist. A copy of this AHA shall be submitted to the TPOC and must be accepted before the Contractor starts the service. This copy of the AHA will become the property of the Government.

1.7.6.3. A copy of an approved AHA is required for each Task Order issued by the Government. A copy of the approved AHA’s shall be always available to workers at each associated service site and a copy shall be provided to the Government.

1.7.7. Public Safety. The Contractor shall ensure that reasonable precautions are taken to always protect the public where services are being performed. The Contractor shall immediately report to the TPOC any potential hazards found by his employees on the project. The Accident Prevention Plan shall include procedures to be taken to provide for public safety. Additionally, the Contractor shall not allow any persons, except employees, into areas that are not otherwise open to the public; nor shall the Contractor transport in Contractor vehicles any persons, except employees, during times the Contractor is on the project performing services under a Task Order.

1.7.8. Personal Protective Apparel and Equipment. Protective apparel and equipment, as identified in the AHA, shall be provided to eliminate or minimize hazards to personnel. As a minimum, each employee shall wear a short-sleeved shirt, long trousers, and appropriate footwear during all Contract service. Face shields, spectacles with side-shields, or goggles, and hearing protection shall be worn by employees when required by safety manual. Contractor personnel involved in handling or application of pesticides or herbicides shall use all protective apparel per manufacturer's recommendations. Fire extinguisher(s) and first aid kit(s) meeting the Safety Manual standards shall also be provided and easily accessible to all employees.

1.7.9. Contractor Employees Certified in First Aid & CPR. The Contractor shall schedule employees, so the appropriate numbers of certified personnel are on duty to administer First Aid and CPR as required by the Safety Manual. Copies of their certification shall be provided in accordance with regulations. Two people per crew shall be trained in First Aid and CPR. Individuals performing services alone shall be trained in First Aid.

1.7.10. Hazard Communication Program. The Contractor shall be responsible for implementing a hazard communication program for Contractor employees, as required by the Safety Manual. The Contractor shall provide

C-1.8. ACCIDENT REPORTING.

1.8.1. The Contractor is responsible for reporting all accidents to the TPOC immediately. Prompt action shall be taken to ensure immediate and appropriate medical treatment. The Contractor shall maintain an accurate record of any accidents in the manner and on the forms prescribed by the TPOC. For property damage accidents of $2,000 or more, the Contractor shall complete and submit to the TPOC a copy of ENG Form 3394. The Contractor shall maintain an OSHA 300 Log of “on the job” injuries and first aid treatments. The Contractor shall also provide a monthly record of all exposure and accident experience incidental to the performance of services under the Contract.

This reporting requirement includes exposure and accident experience of both the Prime Contractor and any Subcontractor(s). A Monthly Record of Work-Related Injuries/Illnesses & Exposure form will be available from the TPOC. The Monthly Record of Work-Related Injuries/Illnesses & Exposure report shall be provided to the TPOC by the 5th working day of the month for the previous month.

C-1.9. DAMAGE REPORTS

1.9.1. All instances where Government materials, supplies, property, and/or equipment are damaged shall be reported immediately to the TPOC. When the damage was caused by Contract employees, a written report of the incident and extent of such damage shall be submitted to the TPOC, within 2 workdays (less weekends and holidays) of occurrence. For property damage accidents of $2,000 or more the Contractor will complete and submit to the TPOC a copy of ENG 3394.

C-1.10. CONTRACTOR EMPLOYEES' CONDUCT AND COMPETENCY

1.10.1. All Contract employees shall always conduct themselves in a proper and courteous manner. Since most of the work is performed in the presence of the general public, the conduct of all employees is critical and will be closely monitored. Contract employees shall comply with all provisions of Title 36, Chapter III, Part 327, CFR and obey all posted signs and regulations in the performance of the services under this Contract. Being under the influence of or consuming alcoholic beverages or controlled substances by the Contractor or employees while on duty is prohibited.

1.10.2. Employee Dismissal. The Contractor expressly agrees to dismiss any employee or Subcontractor employee whose continued employment is deemed by the TPOC to be inconsistent with the best interests of the public or the U.S. Army Corps of Engineers. The KO or the TPOC may require the Contractor to immediately remove from the work site any employee or Subcontractor who is incompetent, endangers persons or property, or whose physical or mental condition would impair their ability to satisfactorily perform the work. Notification to the Contractor will be promptly made in writing if time and circumstances permit. Otherwise, notification will be verbal and confirmed in writing as soon as possible. No removal shall reduce the Contractor's obligation to perform all services required under this Contract nor be the basis for time extension. Immediate replacement of the employee shall be made.

C-1.11. DAMAGE OR LOSS OF CONTRACTOR'S SUPPLIES AND PROPERTY

The Contractor is responsible for taking the action necessary to protect Contractor supplies, materials and equipment, and the personal property of Contractor employees from loss, damage, or theft. The Government assumes no responsibility for theft, damage, etc., of the above.

C-1.12. SUPERVISION

1.12.1. The Contractor or a Contractor Representative shall personally supervise the work or be readily available by phone or other means of communication to respond to any Contract issue that may arise when services are in progress.

The Contractor Representative(s) shall conduct overall management coordination and be the central point of contact with the Government for performance of all services under the Contract.

1.12.2. Each Contractor Representative shall have full authority to Contractually commit the Contractor for prompt action on all matters pertaining to administration of this Contract and shall be the on-site Contractor employee who is responsible for safety.

1.12.3. In addition to Contractor Representative(s), the Contractor shall also appoint Quality Control Inspectors (QCI) who shall perform the Contractor's Quality Control Program. QCI’s shall be responsible for implementing the Contractor’s Accident Prevention Plan. All QCI'S shall have the authority to determine for the Contractor when completed services are ready for Government inspection and to make decisions for the Contractor on re-performance when necessary. A QCI shall be appointed for each crew.

1.12.4. The TPOC and Government Inspectors will deal directly with the QCI’s or Contractor Representatives, for normal day-to-day administration of the Contract provisions.

1.12.5. The names and telephone numbers of all individuals authorized to act on behalf of the Contractor as Contractor Representatives shall be submitted in writing to the TPOC before work is performed.

1.12.6. The Contractor shall maintain copies of Contract services requirements, specifications, Activity Hazard Analysis, etc., at each job site which relate to each person's responsibilities and shall review them to ensure employees comprehension of a job prior to initiating services.

C-1.13. ENVIRONMENTAL PROGRAM

1.13.1. The Contractor shall comply with Federal, State, and local laws, regulations, and standards regarding environmental protection. All environmental protection matters shall be coordinated with the TPOC. Any of the facilities operated by the Contractor may be inspected by the TPOC, or other Federal, State, and local officials without advance notice. Access for inspection shall be granted upon request. Citations against Government facilities operated by the Contractor for non-compliance with environmental standards are a matter for resolution between the Government and the issuing office. Payment of fines or penalty charges associated with citations issued by Federal, State, or local officials will be paid by the Government.

1.13.2. The Contractor shall conduct all operations and maintenance activities in a manner to prevent contamination of Government land and property. The Contractor shall ensure all lubricants, petroleum products, paints, cleaning materials, or any other hazardous substances are not spilled, leaked, or disposed of on Government property and are disposed of in accordance with environmental regulations. If spills or contamination occur, the Contractor shall be responsible for cleanup and any associated costs in accordance with Federal, State and Local Law. Such spills shall be reported to the TPOC immediately.

C-1.14. CONTRACT DISCREPANCY REPORT (CDR)

1.14.1. A CDR is a formal document used by the Government to process defects in services. As initially issued to the Contractor, the CDR describes the discrepancy or problem. The CDR will be discussed with the Contractor or his representative when it is issued. The Contractor shall provide his written response on the CDR form within 24 hours of issuance. If the 24 hours falls on the weekend or Federal Holiday, the written response shall be provided by 10:00 a.m. Eastern Time the following business day. The Contractor's response must be as follows:

1. Identify the cause and corrective action taken, and

2. Identify Contractor action to prevent recurrence.

1.14.2. Upon finalization of the CDR, the Contractor and the TPOC must sign the form. The Contractor will be given a copy of the completed form. Should the Contractor not concur with any decision, etc., the Contractor may so state, in writing, and request a final decision by the Contracting Officer. The Contracting Officer monitors all CDR's issued, and CDR's are the main evidence used by the Contracting Officer in determining Government Contract actions such as termination or decision not to exercise options.

C-1.15. MEETINGS

1.15.1. The Contractor is required to attend a pre-performance meeting to be scheduled by the TPOC. The Contractor or his authorized representative shall report weekly throughout the performance of each Task Order with the schedule and location determined by the TPOC to discuss Contract service items. Specific topics of discussion at the monthly meetings may include requests for estimates, negotiation, inspections, quality control, and upcoming services. If a CDR is issued, mutual effort will be made to resolve all problems identified to preclude their recurrence. The TPOC may alter this reporting schedule, or change the reporting method, time, or place if mutually agreeable between the TPOC and the Contractor.

C-1.16. QUALITY CONTROL

1.16.1. The Contractor shall have a Quality Control program to ensure the requirements of the Contract are provided as specified. The primary purpose of Quality Control is to identify and correct deficiencies in the quality of services performed before the level of performance is unacceptable. The program shall include, but not be limited to the following:

An inspection system covering all the services stated in the Contract specifications.

A method of identifying and correcting deficiencies in the quality of services performed before the level of performance is unacceptable.

A file of all inspections conducted by the Contractor and the corrective actions taken. These files shall be made available for inspection upon request by the TPOC.

A method of insuring that employees have full knowledge of performance assignments and that appropriate technical expertise is utilized with each performance assignment.

A method of coordinating each crew’s activities with the TPOC and/or inspector.

1.16.2. The Contractor may use any or all portions of this plan to prepare a plan of his own. A signed plan, including Contractor specific information, shall be provided to the TPOC, and accepted, prior to the Pre-Performance Conference. If changes to this program occur, updated copies shall be provided to the TPOC.

C-1.17. QUALITY ASSURANCE

1.17.1. The Government will monitor the Contractor's performance in each functional area under this Contract and reserves the rights to use whatever additional surveillance procedures are deemed appropriate. The Government will keep a record of all complaints received by the public concerning Contractor performance. Upon receipt of a written complaint by the public, the Government will attempt to verify the complaint and furnish the Contractor a copy of the findings. Should the Government verification reveal a nonperformance by the Contractor, a CDR may be issued.

1.17.2. A Government employee shall not be considered an Inspector unless he identifies himself as such to the Contractor, the Contractor Representative, or Quality Control Inspector. No Inspector is authorized to change any provision of the specifications without written authorization of the Contracting Officer, nor shall the presence or absence of an inspector relieve the Contractor from any requirements of the Contract.

C-1.18. DEFICIENCIES

1.18.1. If the Contractor fails to perform, or if performance in any area is judged unsatisfactory by the TPOC, the Government will take corrective action. If any of the services do not conform to Contract requirements, the Government may require the Contractor to perform the services again in conformity with Contract requirements, at no cost to the Government. When the defect in services cannot be corrected by re-performance, or cannot be corrected in the specified time frame, the Contractor is required to respond to a CDR (See Section C-1.16).

Supplies Furnished and Used Contractor Portion of Any CDR Quality Control Inspection Checklists Worksheet (ENG Form 5007-R) Vehicle Operational Record Form (CEORH Form 2813 Test) Activity Hazard Analysis (AHA) Contractor Manpower Reporting Application (CMRA) OPSEC Training

C-1.19. INTERRUPTIONS TO SYSTEMS

1.19.1. All performance that would necessitate an interruption of the use of the project or its support systems or otherwise disrupt building occupants and/or the visiting public shall be fully coordinated and approved in advance by the TPOC. Interruptions shall be kept to an absolute minimum, and all repairs or replacements of equipment or components shall be accomplished in an expeditious and efficient manner.

C-1.20. CONTRACTOR FURNISHED ITEMS

1.20.1. General. Except as described elsewhere in this Contract, the Contractor shall furnish all personnel, facilities, vehicles, small tools, equipment and operators, supplies, or materials necessary to accomplish all required services.

All Contractor furnished tools, equipment, supplies, materials, or vehicles shall meet all applicable Federal, Department of Defense, Department of the Army, State and local laws or regulations.

1.20.2. Equipment. The Government requires that the Contractor provide adequate equipment to perform the services required within the specified time period for each job. Adequacy of the equipment (e.g., mowing equipment and vehicles) to perform certain repetitive services will be determined prior to award of the Contract. Also, all equipment used by the Contractor must meet safety requirements outlined in EM 385-1-1.

1.20.3. Service Vehicle Contractor service vehicles used along project and public roads must be equipped with an orange rooftop revolving light, a rear mounted warning sign, and reflective tape on the rear bumper.

1.20.4. Contractor Equipment and Supply Inspection. The apparent Contractor shall make available for inspection all service equipment, tools, and samples of supplies he proposes to use for services under this Contract, along with proof of ownership or lease agreement. Such articles shall be made available for inspection within seven (7) working days after notice from the TPOC. Only equipment and supplies inspected and approved shall be used for services under this Contract. All subsequently procured equipment to be used for work under this Contract must be inspected and approved by the Government prior to use.

C-1.21. SAFEGUARDING GOVERNMENT PROPERTY

1.21.1. The Contractor shall cooperate with Government personnel in safeguarding Government property. The Contractor shall be responsible for promptly reporting all acts of vandalism, larceny, or pilferage to Government property, and malfunctioning Government equipment to the TPOC. The Contractor shall establish security procedures and safeguards that are compatible with the Government's existing procedures, to protect all equipment, materials, supplies, tools, and other resources. The Contractor shall cooperate with, and provide any assistance necessary to, the Government during any audits, usage checks of expendable property, and inventories of nonexpendable property under control of the Contractor. Any item of value found on the service sites shall be placed into the custody of the TPOC for return to the owner if ownership can be established. The Contractor shall inform the TPOC of any information he or his employees receive about lost and/or found articles from the public.

C-1.22. MINIMUM MANPOWER REQUIREMENTS

1.22.1. The Contractor shall provide an adequate number of fully qualified personnel as stated in section C-1.27 to perform the services specified herein. Personnel required to handle emergency situations shall be available on call, 24 hours per day, 7 days per week.

C-1.23. MINIMUM PERSONNEL QUALIFICATIONS

1.23.1. General. Employees, technical personnel, and consultants shall have the education, experience, or knowledge, as evidenced by license, certificate, or diploma, etc., to provide a comprehensive understanding of the systems and components to be serviced, operated, and maintained under this Contract. A commercial driver’s license (CDL) will be required to operate certain large trucks, to pull trailers and operate other vehicles as required by the Commercial Vehicle Safety Act of 1986. Only properly trained and qualified employees shall be used in the performance of this Contract. All employees shall be subject to such Government or other applicable regulations that are applicable during the time spent on Government property.

1.23.2. Management. The business owner or upper management shall have a minimum of 3 years’ experience in mowing, cleaning, and herbicide application, 3 years’ experience managing such services, or a combination of both.

Personnel performing herbicide application services shall be certified as an applicator in accordance with IL State Laws and the respective Departments of Agriculture.

C-1.24. COOPERATION WITH OTHER CONTRACTORS, LESSEES, AND VOLUNTEERS

1.24.1. The Government may undertake or award other Contracts, or have lessees or volunteers performing certain services, including services that could otherwise be performed under this Contract. The Contractor shall fully cooperate with such other Contractors, lessees, volunteers, and Government employees. The Contractor shall not commit or permit any act which will interfere with the performance of services by another Contractor, volunteer, lessee, or Government employee. The TPOC can alter the services schedules of the other Contractor, lessee, Government employees, volunteer, or the Contractor to avoid possible conflicts. Any changes outside of normal working days or hours shall come in coordination with the TPOC.

C-1.25. APPLICABLE PUBLICATIONS

1.25.1. The Contractor shall perform technical work in accordance with applicable publications. They include but are not limited to:

MANUFACTURER'S RECOMMENDATIONS:

Operating Manuals Repair Manuals Maintenance Manuals INDUSTRIAL STANDARDS AND CODES (Latest Editions):

Underwriter's Laboratories, Inc.

National Electrical Code National Warm Air & Air Conditioning Association National Association of Fan Manufacturers National Fire Protection Association American Society of Heating, Air Conditioning & Refrigeration Institute Sheet Metal Manufacturers Air Moving and Conditioning Association American Welding Society American National Standards Institute American Concrete Institute Portland Concrete Association Asphalt Institute

American Institute of Steel Construction National Association of Architectural Metal Manufacturers Architectural Aluminum Manufacturers Association The Aluminum Association American Society for Testing and Materials Flat Glass Marketing Association American Association of Nurserymen, Inc.

OSHA Safety Standards

C-1.26. DEFINITIONS

1.26.1. As used throughout this description/specification, the following terms shall have the meaning set forth below:

a. Completion Date. All work must be completed by the completion date.

b. Contractor. The term Contractor refers to the prime Contractor, Subcontractors, and all Contractor employees and personnel. The prime Contractor shall be responsible for ensuring all Subcontractors comply with the provisions of this Contract.

c. Contractor Quality Control Inspector (QCI). Person designated by the Contractor to perform the Contractor's Quality Control program. A QCI shall be responsible for implementing the Contractor Accident Prevention Plan and shall have the authority to determine for the Contractor if work is ready for government inspection and make decisions for the Contractor on re-performance.

d. Contractor Representative (COR). Individual(s) selected to represent the interests of the Contractor with regards to all matters and activities involving this Contract.

e. Contracting Officer (KO). A person with the authority to enter, administer, and/or terminate Contracts for the Government, and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer.

f. Technical Point of Contact (TPOC). Person designated as the representative of the Contracting Officer. This title is interchangeably referred to as the Government Designated Authority (TPOC) throughout this Contract document.

g. Dripline. The dripline is defined as the outside edge of the tree's leaf cover.

h. EM 385-1-1. Corps of Engineers Safety and Health Requirements Manual located on the web at https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf (copy and paste link). Click on Organization, then Safety and Occupational Health, then Publications.

i. Fallen Trees. Trees that have fallen, are susceptible to falling, or create a safety hazard.

j. Garbage. Animal and vegetable waste, including grease, resulting from the handling, preparation, cooking and consumption of food.

k. Inspector. Individual designated by the TPOC/TPOC to perform Quality Assurance.

l. Item. The term item, when used with the Contract, refers to the Bid Schedule Items contained in Section B of the Contract.

m. Miscellaneous Waste. In addition to all debris, miscellaneous waste includes grass cuttings, leaves, rocks, street sweepings, roofing and construction wastes, automobile and truck parts, the remains of something broken or destroyed, and similar materials 2 square inches or smaller; and driftwood, tree trimmings, and sticks shorter than 18 inches and 1 inch or less in diameter.

n. Mowing. Mowing is defined as the cutting of grass, weeds, vines, or other vegetation, with reel and rotary lawn mowers, gang mowers, or bush hogs.

o. Mowing Cycle. A mowing cycle is defined as the performance of all mowing and trimming within all the areas ordered within the period as defined in Section C-2.2(f) from the date ordered, excluding weekends or holidays.

p. Ordering Officer (OO). If applicable during this Contract, the person designated by the Contracting Officer (KO) with authority to order work under the Contract.

q. Outside Top Edge of Ditch line. Elevation of road surface transferred to hillside of ditch.

r. Plants. All ornamental trees, shrubs, flowers, and ground covers on the project.

s. Policing. The picking up of trash, debris, drift, ashes, garbage, and miscellaneous waste, and disposing of the same in accordance with Contract specifications.

t. Project. All land and water resources that are managed by the Corps and/or leased by the Corps to other federal, state, or local agencies. Lands include both developed parks and undeveloped lands, and all water resources from the dam to the headwaters, unless otherwise defined by Congress.

u. Quality Assurance. A method used by the Government to provide a measure of control over the quality of services provided by the Contractor.

v. Quality Control. A method used by the Contractor to control the quality of services he/she provides for the Government.

w. Recreation Season. Time period when the recreation areas are open.

x. Resource Manager. A uniformed individual designated responsibility for overseeing the general operation, maintenance, and administration of the project.

y. Trash. A variety of unsalvageable waste material such as metal, glass, rags, tin cans, rubbish, plastic bottles, paper, wrappings, containers, cartons, and similar material.

z. Trimming. Trimming is defined as the cutting of grass, weeds, vines, or other vegetation at locations which are not accessible to mowing by conventional mowing machines, and therefore requires specialized cutting with hand or string trimmers, sickles, sling blades, or mechanical edgers.

C-1.27. FUTURE SERVICES

1.27.1. Options to Extend the term of the Contract. The Government may extend the term of this Contract by giving written notice to the Contractor within 60 days before Contract expiration. The total duration of this Contract, including the exercise of any options under this clause, shall not exceed five (5) years.

C-1.28. PERFORMANCE PERIODS:

1.28.1. The various work items described in Work Performance Statements shall be completed by the following dates:

31 August 2023

The Contractor will proceed NLT 15 days from the award of the Contract, with all preparations (submittals) necessary to begin the work items summarized in Section C-2.

C-1.29. FACILITY LOCATIONS AND ACCESS PROCEDURES

1.29.1. CSSC ELECTRIC FISH BARRIER – The Fish Barrier is located at 790 E.