SCOPE_OF_WORK_11_23_2016.doc

CORPS OF ENGINEERS – CHICAGO DISTRICT

Scope of Work For Rental of Tracked Mounted Hydraulic Excavator with 60” bucket, Small Wheel Loader and Service Truck

At Indiana Harbor Confined Disposal Facility (CDF), East Chicago, IN

1. SUMMARY

a. Indiana Harbor Confined Disposal Facility (CDF) is located in East Chicago, IN. The facility has experienced significant dike erosion and requires the placement of rip rap on the interior face of a substantial portion of the East and West Containment Cells. The crushed limestone rip rap, 2” to 6” in size, will be placed on the slopes by a Gradall XL 3200III Tracked Mounted Hydraulic Excavator or equivalent.

b. The U.S. Army Corps of Engineers, Chicago District, requires the following equipment to perform the work as described in this Scope of Work.

c. Equipment of equivalent capacity and capability, by other manufacturer’s, may be approved for use at the Government’s sole discretion.

d. The required equipment shall include the following:

One (1) 3200 III Track-Mounted Gradall Hydraulic Excavator with 60” Bucket One (1) Caterpillar 924K Wheel Loader

One (1) Service Truck

e. Only one award will be made. The award will be made to the offeror that submits the lowest overall cost for items 0001 - 0012

f. All equipment must be delivered to and picked up at:

Indiana Harbor Confined Disposal Facility 3500 Indianapolis Boulevard East Chicago, IL

g. The contractor shall be paid for two (2) Mobilization and De-Mobilization costs associated with all equipment to be provided. This would be a 2016 and a 2017 Mobilization and De-Mobilization. In addition, the contractor shall maintain all rented equipment during the rental period and include those maintenance costs in the proposed contract unit prices for each equipment rental.

h. Equipment maintenance provided by the contractor includes all normal periodic maintenance typically performed during normal operation. This includes the replacement of filters, oils, coolant, hydraulic fluids, bucket teeth, etc. All necessary equipment maintenance shall have been completed prior to delivery, such that the equipment is ready for use when delivered to the Government. The equipment shall be fully fueled at the beginning of the rental period. Thereafter, the Government will be responsible for refueling, and the Government will return the equipment fully fueled.

i. If it is determined that physical damage to the equipment is caused by Government or other contractor employees the Government will be responsible for the cost of repairs, however, the supplier will still be required to facilitate and/or perform all repairs of the equipment. The repair cost estimate will be submitted to the Government for review and approval prior to the commencement of any repairs. If the equipment fails and is unusable, and determined not to be caused by abuse, the contractor will have the contract amount reduced on a pro-rated basis for the number of days of use lost by the Government, rounded up to the nearest whole day, unless a substitute piece of equipment, acceptable to the Government, is delivered to the site and is available for the Government’s use within twenty-four (24) hours of the prior equipment breakdown.

j. The period of performance for the resultant contract will be the date of award through 31 Dec 2017. The anticipated rental period for each piece of equipment is detailed in the scope below. The Contracting Officer or his representative will notify the contractor at least one week prior to the required delivery date for each piece of equipment. The delivery of all equipment shall be made the day prior to the requested start date, such that the equipment is available for service no later than 7:00 A.M. EST the following day. The contractor shall be given one (1) week notice of any change in rental period commencement date specified for any of the equipment. The contractor shall be paid for only the number of days/weeks/months each piece of equipment is used, however the contractor is guaranteed at least four (4) weeks of work for each piece of equipment.

k. Late delivery of any of the equipment (or delivery of equipment not meeting the specifications), or loss of use for equipment that has not been properly maintained and/or delivered ready for operation (including required safety equipment, heater, etc.), shall cause the contract amount to be reduced on a pro-rated basis for the number of days lost until the equipment is ready for use, rounded up to the nearest whole day.

l. The rental rate for the Track-Mounted Hydraulic Excavator and related implements shall include the services of a licensed operator with at least 5 years’ experience on 3200 III Track-Mounted Gradall Hydraulic Excavator or similar to the one being rented.

i. Provide a resume describing the Operator’s knowledge and experience. The resume needs to contain copies of any licenses and\or certificates they may hold. (See Section 15)

m. The rental rate for the CAT 924K Small Loader with Bucket (or equivalent) is equipment rental only, and will be operated by an USACE Chicago District employee.

n. The contractor shall coordinate with the Contracting Officer Representative (COR), Michael Hughes, 312-402-3236, for delivery, maintenance access and other questions.

2. EQUIPMENT

a. 3200 III Track-Mounted Gradall Hydraulic Excavator and Implements (or equivalent) The Hydraulic Excavator shall be a 3200 III Track-Mounted Gradall Hydraulic Excavator with a 60 inch bucket, or equivalent. The equipment shall be less than 5 years old. The equipment must be equipped according to the USACE Equipment Safety Checklist (seat belt, fire extinguisher, parking brake, back-up alarm, etc.). (See Section 4) The excavator must have a closed cab with heating and air conditioning that is in good working condition.

i. The rental period for repair of the dike slopes with the 3200 III Track-Mounted Gradall Hydraulic Excavator with a 60 inch bucket, or equivalent will be approximately (3) months.

ii. Weather conditions may dictate more or less time. Optional Line Item have been put in place and may be exercised if need is identified.

iii. Initial work is anticipated to commence in early December 2016. Each piece of equipment shall have a separate unit price, See Price Breakout Schedule within this Scope of Work.

b. CAT 924K Small Loader with Bucket (or equivalent) The loader shall be a CAT 924K Small Wheel Loader (or equivalent) with a 2.7 cubic yard bucket. The equipment shall be less than 5 years old. The equipment must be equipped according to the USACE Equipment Safety Checklist (seat belt, fire extinguisher, parking brake, back-up alarm, etc.). (See Section 4) The excavator must have a closed cab with heating and air conditioning that is in good working condition.

i. The rental period for repair of the dike slopes with the CAT 924K Small Wheel Loader (or equivalent) will be approximately (3) months.

ii. Weather conditions may dictate more or less time. Optional Line Item have been put in place and may be exercised if need is identified.

iii. Initial work is anticipated to commence in early December 2016. Each piece of equipment shall have a separate unit price, See Price Breakout Schedule within this Scope of Work.

c. Service Truck A service truck equipment with all necessary equipment, tools and supplies necessary to maintain and/or repair all equipment shall be present onsite at all times. The equipment shall be less than 10 years old.

3. PROJECT INFORMATION

a. During the execution of the contract, the Contracting Officer Representative (COR) shall be the hub of communication on issues that may arise. Contractual questions will be referred to the USACE Contracting Officer. By adhering to the established lines of communication, the risk of miscommunication will be avoided.

b. All scheduled work is to be performed Monday through Friday, 0700-1530 EST, excluding federal holidays. If the contractor desires to work beyond the previously stated hours and days, permission from the Contracting Officer Representative (COR) is required. Changes to work schedules should be kept to a minimum unless unforeseen circumstances, such as weather, personnel issues, equipment issues, etc., arise. If a schedule change is anticipated, the Contractor must notify the Contracting Officer Representative (COR) of this event in a timely manner.

c. The Contractor will be responsible for protecting all government facilities, grounds, and equipment during the life of the contract. All government property and privately owned, personal property, damaged by the contractor, shall be repaired, or replaced, to the satisfaction of the USACE, or the property owner, at no expense to the USACE.

d. Temporary Stop Work Orders:

i. Contracting Officer may issue a temporary “Stop Work” notification if contractor activities, or job site conditions, are in violation of Federal, Department of Defense, State or local health, safety and/or environmental standards, laws and regulations. The District Safety Officer (DSO), Contracting Officer and the Contracting Officer Representative (COR) shall be notified immediately after a Stop Work notification order is issued or rescinded. The contractor will not be compensated for lost time due to the previously mentioned reasons.

i. Stop work orders may be issued by the USACE when they interfere with USACE normal operations. The contractor will be notified if this action is taken.

ii. Contractual documents provided by the District Contracting Office may also contain additional information regarding work stoppage and/or contract cancellation actions.

4. MATERIALS AND EQUIPMENT REQUIREMENTS:

a. Contractor shall provide all labor, tools, equipment, supplies and materials to complete the work.

b. Delivery Vehicle- The delivery vehicle must be compliant with all Illinois Department of Transportation standards. Vehicle must have constant sounding back up alarm when the vehicles in operated in reverse.

The operator of the vehicle must be licensed to operate the vehicle class used for delivery. Operator’s license is required to be submitted Contracting Officer Representative (COR) (See Section 15)

c. Contractor provided equipment operators must be versed in all documents listed in order to be able to convey with USACE personnel on all safety related information and directions.

d. Contractor must incorporate EM 385-1-1 into construction operations while on-site and adhere to the abbreviated Accident Prevention Plan as per section http://www.usace.army.mil/Portals/2/docs/Safety/CESO%20Checklist%20A-02%20Accident%20Prevention%20Plan.pdf

e. U.S. Army Corps of Engineers Safety Inspection Checklist http://www.usace.army.mil/Portals/2/docs/Safety/CESO%20Checklist%2018-02%20Earth%20Moving%20Equipment.pdf

5. Points of Contact

a. USACE Contracting Officer Representative (COR) Michael E. Hughes, P.E.

Facility Manager IHC-CDF/Operations Project Manager

U.S. Army Corps of Engineers, Chicago District

231 S. LaSalle St., Suite 1500

Chicago, Illinois 60604

312-846-5481 [office]

312-402-3236 [cell]

312-353-2141 [fax] michael.hughes@usace.army.mil

b. USACE Contracting Officer Frank J. D'Andrea, Contracting Officer

Chief, Buffalo District Contracting Branch

BB: 716-597-9617

Phone: 716-879-4245

Fax: 716-879-4353 frank.j.dandrea@usace.army.mil

c. USACE Purchasing Agent

Gayle A. Geiger

Purchasing Agent

US Army Corps of Engineers, Buffalo District

1776 Niagara Street

Buffalo, NY. 14207-3199

(716) 879-4211

Fax: 716 879-4353 gayle.geiger@usace.army.mil

6. CONTRACTOR PERSONNEL REQUIRMENTS:

a. On-Site Supervisor: The Contractors On-Site Supervisor shall be identified in writing as an employee of the prime or sub-contractor. The supervisor is required to have knowledge of the equipment being used, the contents of the work statement. The supervisor will have a minimum of 5 years’ documented experience with projects involving excavation. Provide a resume describing the supervisor’s knowledge and experience. The resume needs to contain copies of any licenses and\or certificates they may hold. (See Section 15)

b. Signal Persons (If required): A signal person shall be provided to guide the operator with the movement of the equipment. Signal persons shall be competent and qualified by experience and training with the operations being directed.

7. QUOTE SUBMITTALS AND BASIS FOR AWARD:

a. The USACE shall award the contract to the offeror who provides the lowest priced offer. See Price Breakout Schedule attached to the Scope of Work and the Solicitation and for the format to submit quotes.

8. LIQUIDATED DAMAGES:

a. If the Contractor fails to complete the work within the time specified in this work statement, they shall be assessed liquidated damages in the amount of $100 for each calendar day of delay until the work is completed. In the event of any default by the contractor. According to the Termination for Cause terms in FAR 52.212-4. USACE may solicit other contractors to complete the work. Liquidated damages will continue to accrue against the Contractor originally awarded the contract until the contract is fulfilled. Liquidated damages include the costs of re-advertising the contract and issuing a new contract.

9. SAFETY AND HEALTH PLAN:

a. General: The project shall not proceed until all safety submittals have been reviewed and accepted by the USACE. Questions regarding project Safety and Health requirements shall be addressed to the USACE Contracting Officer.

b. Accident Prevention Plan (APP): An accident prevention plan shall be prepared for this project. Work cannot begin until the APP has been approved by the USACE Safety Officer.

c. Site Safety and Health Officer (SSHO): The contractor shall appoint a SSHO in writing. The SSHO will be responsible for enforcement of all work related health and safety requirements. The SSHO will possess a minimum of five (5) years’ experience with overseeing construction equipment operations. The appointment of the SSHO will be provided as attachment to the APP. The SSHO may serve in a dual role at the project site. The SSHO will be required to be on-site at all times during the execution of work. If the appointed SSHO leaves the project site, another qualified person will serve in their absence. The appointment letter for the SSHO will be an attachment to the APP. The qualifications for the SSHO are provided in EM385-1-1, Section 1, Sub-Section 01.A.17.

d. Accident Reporting: All contractor accidents, involving injuries or property damage, occurring during the execution of this contract shall be reported to USACE personnel at USACE Chicago District immediately. The reporting individual will provide their name, who they work for and a telephone number where they can be contacted. The below information is required for initial reporting.

1. The date, time and location of the mishap.

2. The names of personnel injured and extent of their injuries if any.

3. Treatment given to injured personnel. If personnel were transferred to a medical facility provide information on how and where they were transferred to

4. Extent of property damage if any

5. Brief statement on how the mishap occurred

6. Names of all personnel on scene at the time of the mishap

e. All accidents shall be reported on USACE Eng. Form 3394. Instruction for completing the man-hour reporting form can be obtained from the USACE PM or District Safety Officer. Accident reporting requirements will be addressed in the APP.

http://www.poa.usace.army.mil/Portals/34/docs/safety/engform33941999Mar.pdf

f. First-Aid/CPR Requirements: A medical facility is not accessible within five (5) minutes of the work site to respond to an injury occurring to contractor employees or other persons who may be present during the execution of work. The contractor shall have at least one employees on- site at all times during the execution of work who will serve as the First Aid Attendant and possess current certification in 1st Aid and CPR. Acceptable certification is from the American Red Cross (ARC), the American Heart Association (AHA), or from an organization whose training adheres to the standards of the International Liaison Committee on Resuscitation or from a Licensed Physician. All training must have included a hands-on component. Certificates given for on-line training by itself is not acceptable. The validity of the certificate is for two years after date of issue. Certificates shall be an attachment or appendix to the APP. (See Section 15)

g. Medical Facilities: The Contractor will maintain a listing of Physician’s and or Urgent Care office, medical facilities and trauma care facilities in the local area of East Chicago, IN at the project site. The listing will contain the name of the medical facilities, telephone numbers and directions. The listing shall be kept on site and its existence shall be made known to all contractor personnel and USACE personnel. The list of medical facilities shall be an attachment or appendix to the APP. (See Section 15)

h. First Aid kits: The contractor shall have a first Aid kit on-site. The requirements for a basic first aid kit are provided in EM385-1-1, Page 3-6, Table 3-1. The kit shall be readily accessible for use within 1-3 minutes in the event of an injury occurrence.

i. Man Hours Reporting: USACE requires that contractors (prime and sub) report all man hours worked as well as all lost time for on-the-job accident and illness. This report shall be documented on the Chicago District Man hour Exposure Report. The reporting time period begins following the award of the contract and continues until completion of contractual work. The report shall be provided as a project completion submittals.

j. Safety Controls:

1. Personnel Protective Equipment (PPE): The APP shall address the use of Personal Protective Equipment for all personnel who will be working at the project site. The selection of PPE will be based on hazard evaluations conducted by the Contractor on the work environment and the activities. EM385-1-1, Section 5 provides guidance on the identification of personnel who will require PPE and the selection of PPE for those affected persons. The contractor will communicate the PPE decisions to each affected employee. Employees will be required to don PPE during the execution of project work.

2. Project Safety Briefings: A pre-work safety briefing will be held on-site at the Indiana Harbor Confined Disposal Facility (CDF) on the first day of executable work. The meeting will be jointly conducted by the contractor, the USACE Project Manager. All contractor personnel are expected to be present and attendance will be taken. The agenda for the meeting includes a review of the project scope of work, the project APP, accident & mishap reporting, location of sanitary facilities, weather conditions. Additional safety briefings will be conducted as deemed necessary.

k. Environmental Considerations: The contractor and the USACE PM will be knowledgeable of the Environmental considerations. Guidance is provided in EM385-1-1, Section 16.I.01 “Environmental Considerations”. Environmental considerations will be addressed the APP.

l. Sanitary Facilities: Sanitary facilities are available at the project site.

m. Activity Hazard Analysis. The Contractor shall identify each major phase of work that will be performed on this contract. Within each major phase, all activities, tasks or Definable Features of Work (DFOWs) shall be identified that will require an Activity Hazard Analysis (AHA). > See Section 01.A.14 and Appendix A, paragraph 3.j.

http://www.usace.army.mil/Portals/2/docs/Safety/EM385-1-1%20APP%20AFINAL.pdf

10. SECURITY:

a. Start of Work: The Prime Contractor shall notify the Contracting Officer Representative (COR) of their planned arrival at the project site to start work at least five (5) calendar days in advance. Notification is required if there shall be any deviation or cancellation of a scheduled work day during the life of the project.

b. Personally Identifiable Information (PII): For all prime and subcontractor employees working at Indiana Harbor Confined Disposal Facility (CDF), PII will be provided to the USACE. PII will be used for the US Army Corps of Engineers to perform a limited background check on employees. The information needs to be provided to the District Contracting Officer not later than 14 days prior to the date of executable work at the project site.

The following information is required for contractor employees who will be working on-site: (See Section 15)

1. Complete name

2. Social security number

3. Date of birth

4. Place of birth.

5. Current Residence

6. Driver License Information – State and date of issue

11. Communications: The planning for any operation at the Indiana Harbor Confined Disposal Facility (CDF) shall consider communications requirements. The following communication requirements shall be addressed in the APP.

a. Emergency telephone numbers for ambulance, physician, hospital, fire, and police shall be maintained at the work site. The location of this information at the work site shall be made known to all contractor and USACE personnel.

b. Employees working alone will have a means to communicate with each other such as two way radios or cellular phones.

12. PRE-WORK MEETING: Following the award of the contract and acceptance of the pre-work submittals, a pre-work meeting will be held at the Indiana Harbor Confined Disposal Facility (CDF). Prime and Sub Contractors must attend this conference. The meeting will be held on-site at CDF the date and time to be announced.

13. PROJECT COMPLETION: The contract will not be deemed fulfilled until all contractual services have been fulfilled and required submittals have been provided to the USACE.

14. PAYMENT: The project will be paid for on a Monthly Progress Payment for all labor, materials, equipment, mobilization/demobilization etc. The contractor shall submit an itemized invoice to the Contracting Officer Representative (COR) requesting payment for services provided within 15 calendar days following the completion of project work.

15. PROJECT SUBMITTALS: All submittals shall be provided to the Contracting Officer Representative (COR) not later than fifteen (15) calendar days following the award of the contract. Work cannot be executed until submittals have been received and approved. The following Personnel Qualification Submittals (See Section 6) are required from the contractor:

1. Quote Submittal: See Section 7 and Price Breakout Schedule.

2. Pre-Construction Submittals: (Additional submittals may be requested by the District Contracting Officer

3. Personnel Qualification Submittals (See Section 7)

4. Safety and Health Plan Submittals and APP Checklist

5. Security Submittals:

16. PROJECT REFERENCES

a. EM385-1-1 http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

1. Section 1 Program Management: Sub Section, 01.D Mishap Reporting and Investigation; Sub Section 0.1.E. Emergency Planning; Sub Section 01.A.12 & 13 Accident Prevention Plans; Sub Section 01.A.14.a. Activity Hazard Analysis (AHA) and Appendix A.

2. Section 3 Medical and First Aid Requirements: Sub Section 03.A General; Section 03A.02 First Aid and CPR; Sub Section 0.3.B First Aid Kits; Sub Section 03D Personnel Requirements and Qualifications

3. Section 4 Temporary Facilities

4. Section 5 Personal Protective and Safety Equipment

5. Section 14 Material Handling

6. Section 18 Vehicles, Machinery and Equipment

7. Section 25 Excavations and Trenching

8. Section 26 Underground Construction (Tunnels), Shafts and Caissons

9. Reference USACE Publication: Engineering and Design Drainage and Erosion Control Mobilization Construction http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_1110-3-136.pdf?ver=2013-09-04-161200-380

CORPS OF ENGINEERS – CHICAGO DISTRICT

For Rental of Tracked Mounted Hydraulic Excavator with 60” bucket, Small Wheel Loader and Service Truck

Indiana Harbor CDF, 3500 Indianapolis Blvd., East Chicago, IN 46312

BID SCHEDULE

BASE WORK

Total

Loader Manufacturer:

Model:

Year:

Excavator Manufacturer:

Model:

Year:

Date

Vendor Name

Address

City, State Zip

Phone Number

Email Address

2016 LRC IHC/CDF Ops Equipment Rental 13-November 2016