Amendment 0003 W912P6-11-R-0017.pdf

Amendment 0003 W912P6‐11‐R‐0017

Amendment 0003 to Solicitation W912P6-11-R-0017 is being issued to provide the following –

1. Extend the Proposal due date -

The proposal due date has been extended to July 15, 2011 by 4:30pm CDT.

2. Revised Bid Schedule -

a. The Quantity of Line Items 0001, 0002, 0003, 0004 and 0008 are decreased from 4 months to 3 months.

b. The Description of Line Item 0003 is changed by way of this Amendment to “200kW DIESEL FUEL GENERATOR” in lieu of “200kW DIESEL FUEL TANK”.

3. Revised Scope of Work -

a. Paragraph 1.1.2 of the Scope of Work has been revised to change the commencement date of services.

NOTE: All Offerors shall remove and replace the revised pages, which are attached hereto.

4. All Offerors are herby notified that LRD Approval is no longer needed for this acquisition. Therefore all interested Offerors shall submit their proposal packages NO LATER THAN July 15, 2011 by 4:30pm CDT. The proposal packages must include the following:

a. Offerors must submit a cover letter on company letterhead ensure that it identifies the company full name, address, telephone number, point of contact, telephone number for point of contact, and point of contact email address.

b. Bid Schedule (fully completed, i.e., unit prices and extended prices shall be provided)

c. Representations and Certifications (fully completed)

d. Acknowledgements of all Amendments.

5. All other terms and conditions remain unchanged.

6. All Offerors are required to acknowledge this amendment.

7. POC is Anita R. Simpkins at (312) 846-5372.

BID SCHEDULE

Additional Liquid Cooling at the Dispersal Barrier IIA (Amendment 0003)

Award will be made to the responsive and responsible offeror, submitting the lowest aggregate price to perform the services set-forth in the Bid Schedule.

Split awards or multiple award contracts will not result from this Solicitation.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 3 Months

100 TON AIR COOLED CHILLER

Firm Fixed Price (FFP)

PURCHASE REQUEST NUMBER: W81G611625886

NET AMT

0002 3 Months

300 GPM PUMP

FFP

0003 3 Months 200kW DIESEL FUEL GENERATOR

0004 3 Months

1,100 GALLLON DIESEL FUEL TANK

0005 1 Lump Sum

MISCELLANEOUS EQUIPMENT AND MATERIALS

0006 1 Lump Sum

EQUIPMENT SET-UP AND TEAR-DOWN

0007 1 Lump Sum

ROUNDTRIP FREIGHT

0008 3 Month

SERVICING OF RENTED EQUIPMENT

0009 1 Lump Sum $100,000.00

DIESEL FUEL SERVICE

COST REIMBURSABLE LINE ITEM:

TOTAL PRICE (ITEMS 0001 THROUGH 0009): $________________________

END OF BID SCHEDULE

SCOPE OF WORK

Rental of 100 Ton Chiller and Related Equipment

Dispersal Barrier IIA (Amendment 0003)

Section 1: General Requirements

1.1 General

1.1.1 The contractor shall furnish and deliver all labor, services, tools, fuel, supplies, materials and rental equipment for the installation, servicing, refueling, and operation of a temporary chiller cooling system for Dispersal Barrier IIA located at 790 East Old Romeo Road, Lockport, Illinois 60441.

1.1.2 The anticipated contract period of performance is four (3) months, beginning the date Contractor acknowledges the contract award.

1.2 Safety and Health

1.2.1 All work shall be performed in accordance with EM 385-1-1, U.S. Army Corps of Engineers Safety and Health Requirements Manual dated 15 September 2008. The basic requirements for all safety related submittals are located in Section 1 of the EM 385-1-1.

1.2.2 A Health and Safety Plan shall be submitted to and accepted by the Contracting Officer’s Representative (COR) within five days after receiving Notice to Proceed.

1.2.3 An Accident Prevention Plan, including an Activity Hazard Analysis, shall be submitted and accepted, by the COR, in accordance with Appendix A, paragraph 11 of EM 385-1-1, September 15, 2008.

1.2.4 All electrical work performed on-site shall conform to National Electric Code requirements.

1.2.5 Stray electrical ground currents may be present within the designated work area. The intensity of the stray current varies depending on environmental conditions and the conductivity of the canal water. The contractor shall take all necessary precautions to safe guard their employees and equipment throughout the contract period of performance.

1.2.6 The contractor is responsible for ensuring that all workers comply with EM 385-1-1 and the Health and Safety Plan at all times throughout the contract period of performance.

Section 2: Site Visit

2.1 The contractor shall visit the site to ensure the chiller, pumps, generator, fuel tank, and related appurtenances fit within the designated work area.

Section 3: Furnished Equipment

3.1 100 Ton Air-Cooled Chiller - Furnish one 100 Ton air cooled chiller. The air-cooled chiller shall have a nominal rating of 100 tons at 95 degree F ambient, 55 EWT, and 45 LWT. The chiller shall be operated at 300 GPM using the water supplied in the Fish Barrier cooling tank.

The chiller shall be capable of maintaining a constant cooling tank temperate of 65 degrees F.

3.2 Pump - Furnish and install one 300 gallon per minute commercial pump to support the operation of the 100 ton chiller described above.

3.3 Diesel Generator - The contractor shall furnish one 200KW diesel powered generator with an extended run fuel tank capable of delivering fuel to power for the air cooled chiller and associated pump for a minimum of five (5) consecutive days at a time. The fuel tank shall, at a minimum, consist of a double wall metal tank with a 1,100 gallon storage capacity.

3.4 Miscellaneous Equipment and Materials - Furnish and install all hoses, quick connects, electrical wiring, Cam-Looks, pigtails, and required equipment to connect and energize the temporary chiller cooling system to the barrier’s existing concrete cooling tank.

3.5 Payment for the rental of the above items shall be made monthly at the accepted contract unit prices upon the receipt of invoice. All freight charges for the delivery and removal of the above items to and from the site shall be paid separately at the completion of each phase of the work upon the receipt of invoice.

Section 4: Installation

4.1 The chiller, pump, generator, fuel tank, and related appurtenances shall be installed outside of the fish barrier’s east fence line near the cooling tank located south of the fish barrier building.

The placement of this equipment shall be coordinated with the COR prior to its installation.

4.2 The placement of the cooling system’s hoses into the barrier’s concrete cooling tank shall not interfere or restrict access to the barrier building.

4.3 The contractor shall be responsible for the initial set-up, installation, testing, and final tear-down and removal of all rented equipment from the site.

4.4 Payment for the above items shall be made separately at the completion of each phase of the work upon the receipt of invoice.

Section 5: Servicing of Rented Equipment

5.1 The contractor shall be responsible for maintaining and serving the chiller, pump, generator, and related appurtenances throughout the contract period of performance. The services shall include performing the routine monthly inspection and maintenance of the chiller, generator, pump, and all related appurtenance and providing 24/7 emergency repair services.

5.2 The contractor shall promptly dispatch a qualified mechanic/technician to arrive onsite within one (1) hour of receiving telephone notification from the COR, or designated Corps of Engineer representatives, of an equipment breakdown and/or malfunction 24 hour per days, seven days per week.

5.3 The contractor shall furnish a 24 hour emergency service dispatch telephone number to the COR within 5 days of the award of the contract. The 24 hour emergency telephone number shall be answered, in person, by a contractor employee who is authorized to dispatch the mechanic/technician directly to the site.

5.4 Payment for the above services shall be made monthly at the accepted contract unit price upon the receipt of invoice.

Section 6: Diesel Fuel Delivery Service

6.1 The contractor shall provide a fuel delivery service to refill the diesel fuel storage tank as required to ensure the uninterrupted operation of the chiller system. The delivered cost of the diesel fuel, plus acceptable markups, will be reimbursed monthly to the contractor on the receipt of an invoice and supporting delivery tickets documenting the volume of diesel fuel, in US gallons, delivered to the barrier site. A total NOT TO EXCEED amount of $100,000.00 has been reserved under this line item. Should the reserved amount require any upward adjustment (e.g. increase), the government may negotiate a fair and reasonable price with the contractor to make adjustments to the reserved amount. However, the contractor shall not incur any additional costs or perform any additional services outside of the reserved amount until the government has authorized the contractor to provide the additional services, via a contract modification.

Section 7: Environmental Protection

7.1 The Contractor must comply with all Federal, state, and local environmental laws and regulations. Prior to the start of work on site, the Contractor must submit an Environmental

Protection Plan for Government (USACE-TS-DH) review and approval. The Environmental Protection Plan shall include the following information.

a. Spill Control Plan: The Contractor shall include as part of the Environmental Protection Plan, a Spill Control Plan. The Spill Control Plan shall include the procedures, instructions, and reports to be used in the event of an unforeseen spill of a substance regulated by 40 CFR 68, 40 CFR 302, 40 CFR 355, and/or regulated under State or Local laws and regulations. This plan shall include as a minimum:

i. The name of the individual who will report any spills or hazardous substance releases and who will follow up with complete documentation. This individual shall immediately notify the Contracting Officer and the local fire department or emergency response agency in addition to the legally required Federal, State, and local reporting channels (including the National Response Center 1-800-424- 8802) if a reportable quantity is released to the environment. The plan shall contain a list of the required reporting channels and telephone numbers.

ii. The name and qualifications of the individual who will be responsible for implementing and supervising the containment and cleanup.

iii. Training requirements for Contractor's personnel and any subcontractors, and methods of accomplishing the training.

iv. A list of materials and equipment to be immediately available at the job site, tailored to cleanup work of the potential hazard(s) identified.

v. The names and locations of suppliers of containment materials and locations of additional spill recovery, cleanup, restoration, and material-placement equipment available in case of an unforeseen spill emergency.

vi. The methods and procedures to be used for expeditious contaminant cleanup.

b. Contaminant Prevention Plan: As a part of the Environmental Protection Plan, the Contractor shall develop a contaminant prevention plan that: identifies potentially hazardous substances to be used on the job site; identifies the intended actions to prevent introduction of such materials into the air, water, or ground; and details provisions for compliance with Federal, State, and local laws and regulations for transportation, storage, and handling of these materials. In accordance with EM 385-1-1, a copy of the Material Safety Data Sheets (MSDS) and the maximum quantity of each hazardous material to be on site at any given time shall be included in the contaminant prevention plan. As new hazardous materials are brought on site or removed from the site, the plan shall be updated.

c. Waste Disposal Plan: As part of the Environmental Protection Plan, the Contractor shall develop a waste disposal plan that identifies methods and locations for waste disposal, including solid waste, chemical waste, and hazardous waste. Specific information shall be provided on the proposed disposal of all types of waste. The plan shall include schedules for disposal. The Contractor shall identify any subcontractors responsible for the transportation and disposal of waste. Licenses or permits shall be submitted for all waste disposal sites including commercial operating facilities. Evidence of the disposal facility's acceptance of the waste shall be attached to this plan during the project.