W912P519B0004_-_Exhibits_A_thru_E.pdf

EXHIBIT A

QUALITY ASSURANCE SURVEILLANCE PLAN

PERFORMANCE REQUIREMENTS SUMMARY

QUALITY ASSURANCE SURVEILLANCE PLAN

1. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). This plan will be used to assure the Government that the work specified under this contract is completed satisfactorily. The Government retains the right to change or modify this plan at its discretion. The Government further reserves the right to change the method or level (reduced, normal or tightened) of surveillance for any services at any time. Deductions for unperformed services will be determined in accordance with the deductions procedure for the surveillance method used.

2. DEFINITIONS:

2.1 ACCEPTABLE QUALITY LEVEL (AQL). The AQL is a predetermined value selected and used by the Government Quality Assurance Inspector to distinguish between satisfactory and unsatisfactory performance. For evaluation by random/planned sampling, AQL's are stated in percentages (i.e. 0.05, 0.10, 0.15, and 0.20) as per table A-1. The AQL tables have three parts: Lot (population) size, sample size, and the allowable reject level.

2.2 LOT (Population Size). The total number of required services per inspection period from which a sample is to be drawn.

Example: 505 picnic sites to be cleaned each scheduled day x 20 cleaning days/month (chosen inspection period) 10,100 Lot (population size) level.

2.3 SAMPLE SIZE. The number of samples to be taken per lot size as determined by the assigned AQL

Example: AQL level of 0.10 and a population of 10,100 will equal a Sample Size of 26 as per Table A-1.

2.4 ALLOWABLE REJECT LEVEL (ARL). The ARL is the allowable margin of error allowed the

Contractor under the Random and Planned Sampling Method. When the observed total number of defects per inspection period is equal to or below the ARL, the work will be considered satisfactory. If the observed total number of defects per inspection period is greater than the ARL, the work will be considered unsatisfactory.

Unsatisfactory ratings will require corrective action and/or deductions, and will include a review of the Contractor's Quality Control Program. Notification of unsatisfactory performance exceeding that ARL will be in the form of a Deficiency Report issued by the COR or authorized Corps employee.

Example: AQL level of 0.10, population of 10,100, sample size of 26 will equal an ARL of 6 as per Table A-1.

3. PAYMENT ANALYSIS.

3.1 RANDOM SAMPLING METHOD. Surveillance based on random sampling is a Government Quality

Assurance evaluation method designed to evaluate some part, but not all, of the contract service requirements being monitored. This method, based on statistical theory, estimates the Contractor's overall level of performance for a given service requirement. Random sampling is considered where there is a large homogeneous population and a 100% inspection is not feasible. Surveillance of the results of a scheduled service is based on samples from finished work using the random sample table. These results are then compared to the specified performance standards.

3.1.1 MONITORING. Inspection of all services performed under this method will be conducted according to a schedule developed by the Government. Inspection samples will be selected randomly from each lot. Only those items appearing in the random samples will be used for evaluating performance.

3.2.2 DEDUCTIONS. Once a random sample has been taken of a lot, and the number of defective items exceeds the ARL for that lot, a deduction will be based on the following example:

a. Monthly lot contract price for cleaning picnic sites is $5,050.00.

b. Lot size is 10,100 units.

c. Sample Size using an AQL of 0.10 is 26 (Table A-1).

d. Number of defects in the sample is 8.

e. Percentage of sample defective is 0.308.

(d/c = 8/26 = 0.308)

f. Deduction from the current months invoice is $1,555.54.

(a x e = $5,050.00 x 0.308 = $1,555.40)

3.2 PLANNED SAMPLING METHOD. Surveillance by planned sampling, like random sampling, is designed to inspect some part, but not all of the contract service requirements being monitored. Planned sampling under this plan will differ from random sampling only in the way in which samples are selected. The same AQL tables will be used (where practical) with lot size, sample size, and ARL's remaining the same. Planned sampling will be used in lieu of random sampling when the lot size is not large enough to make the random tables practical, or the service is not critical enough to warrant 100% inspection, or to avoid excessive travel and loss of productive time for the inspector. The results of these inspections, like random sampling, are then compared to the specific performance standards.

EXAMPLE: The inspector is to inspect bulletin boards. Bulletin board lot size is only 38 and occurs in only one park and the headquarters area. If the random sampling method determines that the inspector must inspect the cleaning service of restrooms in a particular park that contains a bulletin board, then the inspector may chose, by planned sampling, to inspect the cleaning of that bulletin board in that same park rather than drive to another park to make a separate similar inspection.

3.2.1 MONITORING. Inspection of all services performed under this method will be conducted according to a schedule developed by the Government. The Government may, however, choose facilities it wishes to inspect without randomly selecting. Only those samples will be used for evaluating performance.

3.2.2 DEDUCTIONS. Once a planned sample has been taken of a lot, and the number of defective items exceeds the ARL (as chosen by the Government) for that lot, a deduction will be based on the following example:

a. Contract price for bulletin boards is $19.00.

b. Population size is 38.

c. Sample size using an AQL of 0.05 is 15.

d. Number of defects in the sample is 6 (ARL of 3).

e. Percentage of sample defective is 0.40.

(d/c = 6/15 = 0.40)

f. Deduction for the current month is $7.60.

(a x e = $19.00 x 0.40 = $7.60)

3.3 100% INSPECTION METHOD. Surveillance by this method requires that every occurrence of a performed service be monitored. Contract requirements using these evaluations are generally those that occur infrequently, or are essential, or are costly to perform. These results are then compared to the specific performance standards.

3.3.1 MONITORING. Inspection of all services performed under this method will be conducted according to a schedule developed by the Government. All services in a lot will be inspected and used for evaluating performance.

3.3.2 DEDUCTIONS. The COR may require that all work which fails to provide the desired results be redone or reduce the contract price to equal the reduced value of the service. The Contractor shall ensure that defects do not recur. If the Contractor fails to rework the rejected areas or the defects are recurring, the Government may:

3.3.2.1 Reduce the contract price to equal the reduced value of the service.

3.3.2.2 Perform the required services, by contract or otherwise, and deduct any costs incurred by the Government that are directly related to the performance of such services from the Contractor's monthly invoice.

3.3.2.3 Terminate the contract for default.

3.3.2.4 Deductions. The deductions taken under this method will be based on the following example:

a. Monthly lot contract price for cleaning campsites in a park is $1,200.00.

b. Lot size is 60.

c. Sample size is 100% or 60.

d. Number of defects is 15.

e. Percentage of Sample defects is

0.25. (d/c = 15/60 = 0.25)

f. The deduction from the current months invoice is $300.00.

(a x e = f or $1,200.00 x 0.25 = $300.00)

4. RE-INSPECTION. Should it become necessary for the inspector to perform re-inspections of defective work that was required to be redone (due to failure of the Contractor’s Quality Control System to locate and cure these deficiencies prior to the Government's inspection), there will be a re-inspection/administration charge equal to the Actual Government Cost (AGC) at the Effective Hourly Rate (E.H.R.) applied to re-inspect. The AGC re-inspection time will start the minute the inspector is called and or stops other duties to perform the re-inspection and will end when the inspector returns to the duty site after the inspection. These charges will be deducted from the Contractor's monthly invoice. Re-inspection charges will only be deducted when the Contractor has been given the opportunity to redo work that was not originally performed correctly. If work is not performed correctly after given the opportunity to redo, then deductions will be made as shown in 3.3.2.4. Deductions for re-inspection will be taken based on the following example:

Re-inspection of picnic site cleaning is required on 15 sites in a particular park and on 2 sites in another park. The inspector was at the office when called to re-inspect. The actual time to inspect the two parks and return to the office was 40 minutes. The inspector's Effective Hourly Rate (E.H.R.) is $11.30 per hour. The re-inspection deduction will be made as follows:

E.H.R. / 60 minutes x inspection minutes = Deduction or $11.30 / 60 x 40 = $7.53

REQUIRED

SERVICES

PARA.

NUMBER STANDARD

MAXIMUM ALLOWABLE

DEGREE OF DEVIATION

FROM REQUIREMENT

(AQL)

METHOD OF

SURVEILLANCE

Non-routine Work

C-5 Perform work in accordance with the Task Order

0 Rejects 100% Inspection

Operate Water Treatment Plants

C-6 Perform Operations in accordance with the specifications

AQL 0.05

Lot is number of services per month

Planned Sampling

Grass Mowing C-2 Mow areas in accordance with the specifications 0 REJECTS 100% Inspection

Clean Restrooms

C-3 Clean in accordance with the specifications.

AQL 0.10

Lot is number of cleanings performed during inspection period

Random Sampling

Washhouses

C-3 Clean in accordance with the specifications.

AQL 0.10

Lot is number of cleanings performed during inspection

Clean Shelters

(ALL)

C-3 Perform services in accordance with the specifications

AQL 0.10

Lot is number of cleanings performed during inspection

Clean Picnic Sites

C-3 Clean in accordance with the specifications

AQL 0.10

Lot is number of cleanings performed during inspection

Clean Camp Sites

C-3 Clean in accordance with the specifications.

AQL 0.10

Lot is number of cleanings performed during inspection

MAXIMUM ALLOWABLE

DEGREE OF DEVIATION

FROM REQUIREMENT

(AQL)

Litter Pickup C-3 Perform service in accordance with the specifications.

AQL 0.10

Lot is number of services performed during inspection

Trash Receptacles

C-3 Service in accordance with specifications

AQL 0.10

Lot is number of services performed during inspection

Empty Dumpsters

C-3 Service in accordance with specifications.

AQL 0.10

Lot is number of services performed during inspection

Clean Sanitary Dump Stations

C-3 Service in accordance with the specifications.

AQL 0.10

Lot is number of services performed during inspection

Amphitheaters Stations

C-3 Service in accordance with the specifications.

AQL 0.10

Lot is number of services performed during inspection

Clean Bulletin Boards

C-3 Perform services in accordance with the specifications.

AQL 0.10

Lot is number of services performed during inspection

Janitorial Services

C-4 Perform services in accordance with the specifications

AQL 0.05

Lot is number of services performed during Inspection

100% Inspection

Beach Maintenance

C-7 Provide weekly and yearly maintenance and water testing in accordance with the specifications.

MAXIMUM ALLOWABLE

DEGREE OF DEVIATION

FROM REQUIREMENT (AQL)

Boundary Maintenance

C-9 Perform work in accordance with the specifications

KY Lock Janitorial Services

C-9 Perform services in accordance with the specifications

AQL 0.05 100% Inspection

Barkley Power Plant

C-10 Perform services in accordance with the specifications

AQL 0.05

Lot is number of services performed during inspection

100% Inspection

TABLE A-1 Sample Sizes and Reject Levels Normal Surveillance

ACCEPTABLE QUALITY LEVEL (AQL)

0.05 0.05 0.10 0.10 0.15 0.15 0.20 0.20

Population Size

Sample Size

Reject Level

Sample Size

Reject Level

Sample Size

Reject Level

Sample Size

Reject Level

8 1 0 2 0 3 0 4 1 15 2 1 3 1 4 1 5 2 25 4 2 5 2 6 2 7 3 50 10 2 12 3 14 4 16 7 75 14 3 17 4 19 6 20 9

100 17 3 21 5 24 6 26 9 125 18 3 22 5 25 7 28 9 150 18 3 22 5 26 7 29 9 175 19 3 23 5 26 7 29 9 200 19 3 23 5 27 7 30 9 225 19 3 24 5 27 7 30 9 250 19 3 24 5 27 7 31 10 275 19 3 24 5 28 7 31 10 300 20 3 24 5 28 7 31 10 325 20 3 24 5 28 7 32 10 350 20 3 24 5 28 7 32 10 375 20 3 25 5 28 8 32 10 400 20 3 25 5 29 8 32 10 450 20 3 25 5 29 8 33 10 500 20 3 25 5 29 8 33 10 550 20 3 25 5 29 8 33 10 600 20 3 25 5 29 8 33 10 650 20 3 25 5 29 8 33 10 700 20 3 25 5 29 8 33 10 750 20 3 25 5 30 8 33 11 800 20 3 25 5 30 8 34 11 900 20 3 26 6 30 8 34 11

1,000 21 4 26 6 31 8 34 11 1,200 21 4 26 6 31 8 34 11 1,400 21 4 26 6 31 8 34 11 1,600 21 4 26 6 31 8 34 11 1,800 21 4 26 6 31 8 34 11 2,000 21 4 26 6 31 8 35 11 2,500 21 4 26 6 31 8 35 11 3,000 21 4 26 6 31 8 35 11 3,500 21 4 26 6 31 8 35 11 4,000 21 4 26 6 31 8 35 11 5,000 21 4 26 6 31 8 35 11 6,000 21 4 26 6 31 8 35 11 8,000 21 4 26 6 31 8 35 11 10,000 21 4 26 6 31 8 35 11

EXHIBIT B

TASK ORDER COST ESTIMATE

TASK ORDER COST ESTIMATE

Contract No: W912P5-XX-X-XXXX D.O. Cost Estimate: Date:

I. WORK DESCRIPTION – Example: The contractor will provide all supervision, labor, tools, vehicles and transportation to renovate COE Campground Bathhouse. This includes 3 Phases of work: Phase I -some demolition of existing fixtures, Phase II - painting and Phase III - installation of new fixtures as outlined in the attached specifications.

(Attach add'l plans, specs, or other info. as necessary)

II. COST ESTIMATE - Submitted by: Government ( X ) or Contractor ( ) Contract Sect. No:

Item # Service Quantity Unit Price Amount

Total $0.00

III. GOVERNMENT FURNISHED ITEMS (GFI) REQUIRED -

Description Unit Quant Description Unit Quant

PREPARED BY:

Signature Date

APPROVED BY:

Signature Date

REMARKS -

ORN Form 564 CELRN-OP-R

RECORD OF DISCUSSIONS

Contract No: D.O. Cost Est. # : Date: 13 Aug 2007

Government Representatives: Contractor Representatives:

REMARKS: Example: Use of the GFI dump truck was taken out and a few adjustments where made to the government estimate. This price is deemed to be fair and reasonable.

(Attach additional sheets if necessary)

NEW COST ESTIMATE

Item # Service Quantity Unit Price Amount

Total $0.00

NOTE: By signing below, the Contractor’s Representative acknowledges that the Contracting Officer has authorized the COR to conduct negotiations on his/her behalf. However, the Contracting Officer is the only one that may bind the Government to the extent of his/her authority. The unit quantities above are subject to the Contracting Officer’s approval.

CONTRACTOR'S REPRESENTATIVE:___________________________ ________

(Signature) (Date)

CONTRACTING OFFICER’S REP:_______________________________ ________

(Signature) (Date)

THE NEGOTIATED QUANTITIES AND TOTAL PRICE DESCRIBED IN THE “NEW COST ESTIMATE” ABOVE IS FOUND TO

BE FAIR AND REASONABLE.

APPROVED BY: ____________________________________________ ________

Contracting Officer’s Signature (Date)

EXHIBIT C

APPROXIMATE QUANTITIES BY AREA

CANAL

OVERLOOK

LEFT

BANK

DAM

SITE

RIGHT

BANK

DAM

SITE

EUREKA

CAMP/REC.

ITEM

CANAL

Acres to be maintained (Approx.)

Amphitheaters 1 0 0 0 0 Beaches 1 0 0 0 1 Benches 11 2 3 2 1 Boat ramps/Launches 1 0 1 1 2 Campsites (includes park att. site) 115 0 0 0 27 Drinking Fountains 4 0 1 1 1 Dump Stations 3 0 0 0 1 Dumpsters 3 0 3 1 1 Electric Hook-ups 115 0 0 0 27 Entrance Station w/Park Att. Site 1 0 1 1 1 Fences (Security- LF) 0 0 1947 300 0 Fences ( Wood/split rail) 150 0 0 0 0 Fishing/Courtesy floats 2 0 1 0 1 Gates (metal/wood entrance) 3 1 3 4 2 Grills (campsite/picnic site) 115 0 0 0 29 Guard Rail (LF) 65 540 919 293 245 Mow & Trim- Finish (approx. Acres) 15 1.25 25 36 14 Parking lots 10 1 4 4 4 Picnic Shelter (Regular) w/water- elect.

Picnic Shelter (mini) 1 0 3 2 0 Picnic Sites 3 0 0 0 2 Playground area (all equipment in park is one) 1 0 0 0 1 Restrooms 0 0 0 1 0 Retaining walls (LF) 403 0 0 0 0 Roads (Miles) 5 0.4 2 1.9 4 Security-street lights 2 0 58 37 2 Sand Filter systems 0 0 0 0 0 Signs 32 4 11 11 17 Trails (miles) 1 0 0 0 4 Trash-garbage cans 3 1 6 8 3 Washhouse facilities 4 0 0 0 1 Water Hydrants -hookups 115 0 0 0 27 Water Treatment Plant 0 0 0 0 0 Well houses 0 0 0 0 0 Mow & Trim -rough cut (Approx.

AC)

0.5

Cable Gates 0 0 0 0 1

BOYDS POPLAR

CREEK

KUTTAWA

DAY USE

EDDYVILLE

DAY USE

COLEMAN

BRIDGE

DRYDENS

CREEK

LANDING

Acres to be maintained (Approx.) 5 5 22 10 3 2 Amphitheaters 0 0 0 0 0 0 Beaches 0 0 1 0 0 0 Benches 0 0 10 0 0 0 Boat ramps/Launches 1 1 0 1 1 1 Campsites (includes park att. site) 0 0 1 0 0 0 Drinking Fountains 0 0 2 0 0 0 Dump Stations 0 0 0 0 0 0 Dumpsters 0 0 0 0 0 0 Electric Hook-ups 0 0 3 0 0 0 Entrance Station 0 0 1 0 0 0 Fences (Security- LF) 0 0 0 0 0 0 Fences ( Wood/split rail) 0 0 200 0 0 0 Fishing/Courtesy floats 0 2 0 0 0 1 Gates (metal/wood entrance) 1 0 3 0 0 0 Grills (campsite/picnic site) 2 0 28 14 0 0 Guard Rail (LF) 276 0 100 441 0 18 Mow & Trim (approx. acres) 2 1 21.6 9.4 0.7 0.3 Parking lots 2 1 5 2 1 1

Picnic Shelter (mini) 0 0 1 0 0 0 Picnic Sites 2 0 22 14 0 0 Playground area (all equipment in park is one) 0 0 1 0 0 0 Restrooms 0 0 2 0 0 0 Retaining walls (LF) 0 0 560 54 0 0 Roads (Miles) 1 0.1 1 0.2 0.2 0.2 Security-street lights 0 0 2 1 0 1 Sand Filter systems 0 0 0 0 0 0 Signs 2 2 12 4 1 3 Trails (miles) 0 0 1 0 0 0 Trash-garbage cans 2 2 16 4 1 1 Washhouse facilities 0 0 0 0 0 0 Water Hydrants -hookups 0 0 3 0 0 0 Water Treatment Plant 0 0 0 0 0 0 Well houses 0 0 0 0 0 0

Cable Gates 0 0 0 0 0 0

HURRICANE ROCK-

CASTLE

RIVERS

END

CADIZ

DAY USE

DEVIL'S

ELBOW

CALHOUN

HILL

CREEK

Beaches 1 1 0 0 0 0 Benches 3 0 0 4 0 0 Boat ramps/Launches 1 1 1 1 1 1 Campsites (includes park att. site) 52 0 0 0 0 0 Drinking Fountains 1 0 0 1 0 0 Dump Stations 1 0 0 0 0 0 Dumpsters 1 0 0 0 0 0 Electric Hook-ups 52 0 0 1 0 0 Entrance Station 1 0 0 0 0 0 Fences (Security- LF) 0 0 0 0 0 0 Fences ( Wood/split rail) 145 40 0 0 0 0 Fishing/Courtesy floats 1 1 1 0 1 1 Gates (metal/wood entrance) 1 2 0 0 2 0 Grills (campsite/picnic site) 52 9 0 16 0 0 Guard Rail (LF) 78 0 0 0 77 0 Mow & Trim (approx. acres) 12 4 0.3 11 3 0.8 Parking lots 2 1 1 3 2 2

Picnic Shelter (mini) 0 0 0 3 0 0 Picnic Sites 0 9 0 16 0 0 Playground area (all equipment in park is one) 1 0 0 1 0 0 Restrooms 0 0 0 1 0 0 Retaining walls (LF) 0 105 0 0 0 0 Roads (Miles) 1 0.8 0.2 1 1 0.4 Security-street lights 1 0 0 3 0 0 Sand Filter systems 0 0 0 0 0 0 Signs 9 4 1 4 4 2 Trails (miles) 0 0 0 0 0 0 Trash-garbage cans 0 11 0 11 2 1 Washhouse facilities 1 0 0 0 0 0 Water Hydrants -hookups 52 0 0 1 0 0 Water Treatment Plant 0 0 0 0 0 0 Well houses 0 0 0 0 0 0

Cable Gates 0 1 0 0 0 0

LINTON TOBACCO

PORT

BUMPUS

MILLS

SALINE

CREEK

BLUE

CREEK

DYERS

CREEK

DAY USE

Beaches 1 0 1 0 0 0 Benches 1 0 1 0 0 2 Boat ramps/Launches 1 1 1 1 1 1 Campsites (includes park att. site) 0 0 16 0 0 0 Drinking Fountains 1 0 1 0 0 1 Dump Stations 0 0 1 0 0 0 Dumpsters 0 0 2 0 0 0 Electric Hook-ups 0 0 16 0 0 0 Entrance Station 0 0 1 0 0 0 Fences (Security- LF) 0 0 0 0 0 0 Fences ( Wood/split rail) 0 0 0 0 0 100 Fishing/Courtesy floats 1 0 1 0 0 1 Gates (metal/wood entrance) 0 0 1 0 0 1 Grills (campsite/picnic site) 4 0 16 0 0 11 Guard Rail (LF) 0 0 0 0 0 0 Mow & Trim (approx. acres) 5.6 0.5 8 1.2 0.3 6.5 Parking lots 2 1 2 1 1 4

Picnic Shelter (mini) 1 0 0 0 0 2 Picnic Sites 4 0 3 0 0 11 Playground area (all equipment in park is one) 1 0 0 0 0 1 Restrooms 1 0 0 0 0 1 Retaining walls (LF) 100 0 216 0 0 0 Roads (Miles) 0.4 0.2 1.5 0.2 1 1.2 Security-street lights 1 0 2 0 0 1 Sand Filter systems 0 0 1 0 0 0 Signs 5 4 20 3 4 10 Trails (miles) 0 0 0.1 0 0 0 Trash-garbage cans 6 1 6 1 1 13 Washhouse facilities 0 0 1 0 0 0 Water Hydrants -hookups 1 0 16 0 0 1 Water Treatment Plant 0 0 1 0 0 0 Well houses 0 0 1 0 0 0

Cable Gates 0 0 0 0 0 0

HICKMAN

AC

EA

EA

EA

EA

EA

EA

EA

EA

EA

EA

LF

LF

EA

EA

EA

EA

EA

EA

EA

LF

MILES

EA

EA

EA

EA

EA

EA

EA

EA

EA

DOVER CREEK LITTLE

RIVER

TOTALS

Amphitheaters 0 0 0 1 Beaches 0 0 0 7 Benches 0 0 0 40 Boat ramps/Launches 1 1 1 25 Campsites (includes park att. site) 0 0 0 211 Drinking Fountains 0 0 0 14 Dump Stations 0 0 0 6 Dumpsters 0 0 0 11 Electric Hook-ups 0 0 0 211 Entrance Station 0 0 0 7 Fences (Security- LF) 0 0 0 2247 Fences ( Wood/split rail) 0 0 0 635 Fishing/Courtesy floats 1 0 1 17 Gates (metal/wood entrance) 0 2 0 26 Grills (campsite/picnic site) 4 0 0 300 Guard Rail (LF) 65 0 100 3217 Mow & Trim (approx. acres) 5 1.9 .5 189.5 Parking lots 3 2 1 63

Picnic Shelter (mini) 2 0 0 15 Picnic Sites 3 0 0 89 Playground area (all equipment in park is one) 1 0 0 8 Restrooms 0 0 0 6 Retaining walls (LF) 0 0 0 1438 Roads (Miles) 0.4 1.5 0 26.8 Security-street lights 6 0 0 117 Sand Filter systems 0 0 0 1 Signs 2 3 0 141 Trails (miles) 0 0 0 6.1 Trash-garbage cans 2 1 1 105 Washhouse facilities 0 0 0 7 Water Hydrants -hookups (sites) 0 0 0 216 Water Treatment Plant 0 0 0 1 Well houses 0 0 0 1

23.5

Cable Gates 0 3 0 5

EXHIBIT D

CONTRACTOR ACCIDENT PREVENTION PROPOSAL (SAFETY

PLAN)

ACTIVITY HAZARD ANALYSIS

CONTRACTOR GUIDELINES FOR:

1. The Preparation of the Accident Prevention Proposal (Safety Plan )

2. The Preparation of the Activity Hazard Analysis

HELPFUL HINTS FOR THE PREPARATION OF THE CONTRACTOR’S

ACCIDENT PREVENTION PROPOSAL

1. The following are minimum considerations for developing the Contractor’s Accident Prevention Proposal.

These helpful hints raise a number of basic questions that need to be answered for the Contractor’s safety plan to be an effective management tool for use by on-site supervision. This plan shall be specific for this job.

a. Time of Submittal. The safety plan and the activity hazard analysis for the first phases of the job shall be acceptable prior to start of work. The plan and analysis shall be submitted for review within ten (10) calendar days after notice of award so that discussion can take place at the pre-construction conference. Job hazard analysis for later phases of work shall be acceptable prior to the start of that phase. It is recommended that the activity hazard analysis for the next phase of work be submitted twenty days before scheduled phase start in order to give ample time for review. The safety plan shall contain a list of the phases to complete the works. Each phase shall have an anticipated start date. On short jobs one submittal covering the total job will be sufficient.

b. Responsible Individual(s). Who will be responsible for enforcing the safety program and what are the basic duties? How will this person be held accountable? Include a statement that there will be compliance with pertinent provisions of the U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1- 1.

c. Subcontractor Supervision. What procedures will be followed to assure that Subcontractor activities are fully integrated into the project safety plan and activity hazards analysis?

d. Indoctrination of New Employees before Start of Work. Every employee is required to receive an initial safety briefing prior to starting work. The safety plan shall establish the procedure for ensuring the following items are covered:

(1) General safety policy and pertinent provisions of EM-385-1-1.

(2) Requirements for employee and project safety.

(3) Employee’s responsibilities for property and safety of others.

(4) Employee’s responsibilities for reporting all accidents.

(5) Medical facilities and required treatment.

(6) Procedures for reporting or correcting unsafe conditions or practices.

(7) Safe clearance procedures.

(8) Firefighting and other emergency procedures.

(9) Activity hazard analysis.

(10) Personal protective equipment.

e. On-the Job Safety Meetings.

(1) When and where will monthly safety meetings for all supervisors be held? Who will conduct the meetings and what will be covered?

(2) How will the weekly “tool box” meetings be conducted?

f. Accident Reporting. The contract requires prompt reporting of injuries, fire, and property damage. Initial reports must be made immediately to the on-site Government representative and written reports shall be submitted within one to four working days. How does the safety plan reflect responsibilities assigned for immediate oral reporting, accident investigation, determining proper corrective action, and preparation of reports?

g. Sanitary Facilities. What toilet facilities will be provided considering the number and distribution of employees? What other considerations are planned for drinking water and washing facilities?

h. First Aid and Medical. Describe first aid facilities and qualifications of attendant. List telephone numbers of physician, ambulance, and hospital.

i. Housekeeping. How will access ways to work areas be maintained during work hours? What procedures will be followed to assure daily cleanup?

j. Fire Protection. Considering the availability of existing fire protection, what general types and size of extinguishers and fire barrels will be required to protect buildings, shops, and storage areas as well as to deal with special hazards such as welding and flammable liquids? Name the local professional fire fighters. List their telephone number.

k. Machinery and Mechanized Equipment. How will inspection of cranes, trucks, and other mechanical equipment be accomplished? Frequency, by whom, what type of records will be kept?

2. Posters, contests, safety awards help develop positive attitudes toward safety rules. What methods, if any, will be used on this project? Most accidents are preventable by well thought out and executed safety plans.

GUIDELINES FOR THE PREPARATION OF

ACTIVITY HAZARDS ANALYSIS

1. Activity Hazards Analysis Development. Before starting any major phase of work an activity hazard analysis shall be developed and reviewed with the Government representative. This analysis will evaluate anticipated hazards and outline the proposed methods and techniques which will be utilized to accomplish the work in a safe manner.

2. Phases of Work. Listed are examples of major phases of work, but this list is not all inclusive. Phases of work shall be tailored to the specific characteristics of the contract.

Clearing and Grubbing Earthwork Trench Excavation Blasting Concrete Placement Steel Erection Masonry Electrical Work, Exterior Mechanical Work Carpentry

3. Sample Activity Hazards Analysis. The enclosed sample shows a possible format for a phase safety plan that might be submitted on a representative project. This sample incorporates a phase of work, the safety hazards that may be encountered and precautionary actions that will be taken to overcome these hazards. Each safety hazard identified in the third vertical column must be accompanied by the appropriate paragraph reference number from EM 385-1-1. If none exists in EM 385-1-1, so state in the third vertical column of the Activity Hazard Analysis.

4. Indoctrination. Employees performing the work must be made aware of the activity hazard analysis. For this reason, an important part of any phase plan is the indoctrination of all employees who will be performing the work.

EXHIBIT E Boundary Line Remarking