Amendment 0001 MMD_08Dec2021.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

This amendment is extending the proposal due date to 15-Dec-2021. Also, attached is answ ered questions from the pre-bid site visit.

1. CONTRACT ID CODE PAGE OF PAGES

1 2

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 08-Dec-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912P422R0001

X 9B. DATED (SEE ITEM 11)

10-Nov-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 0 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

08-Dec-2021

CODE

U.S. ARMY ENGINEER DISTRICT, BUFFALO

1776 NIAGARA STREET

BUFFALO NY 14207-3199

W912P4 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912P422R0001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION 00 10 00 - SOLICITATION

The required response date/time has changed from 10-Dec-2021 12:00 PM to 15-Dec-2021 12:00 PM.

(End of Summary of Changes)

Base Bid Item #1

Q: How much fluid is expected to be lost when the system is disconnected?

A: An estimate of lost fluid is approximately 8 gallons based off of the length of piping from Gate 1 to the reservoir. This is only an estimate based on the system and should be field verified by the contractor who is awarded the work.

Optional Bid Item #6

Q: Is the ladder replacement new or should the existing be used?

A: The current scope of work calls for using the existing ladder. This has been amended to include installing a new ladder. The ladder specs and language are included in an update to the scope of work.

U.S. Army Corps of Engineers® Buffalo District

Statement of Work Mount Morris Dam, Mount Morris, NY

Hydraulic System Rehab

Customer:

Manager, Mount Morris Dam

Prepared By:

Brian Dockstader, NY/PA O&M

U.S. Army Corps of Engineers Buffalo District

1776 Niagara Street

Buffalo, NY 14207

December 2021

1 Point of Contact

2 Pre-Bid Site Visit

3 Project/Contractual References

4 Material/Equipment Specifications

5 Description of Work

5.1 Description of Work – Base Bid Item(s)

5.1.1 Base Bid Item 1 - Installation and Removal of Valves on Hydraulic Fluid High Pressure Line

5.1.2 Base Bid Item 2 - Replace Stainless Steel Piping and Installation of Valve

5.1.3 Base Bid Item 3 – Replace Three (3) Indicator Rods on Hydraulic Cylinders Gates 1 and 9

5.2 Description of Work – Optional Bid Item(s)

5.2.1 Optional Bid Item 4 - Replace Hydraulic Fluid Hoses on both Hydraulic Pump Units

5.2.2 Optional Bid Item 5 - Replace Indicator Rods on Hydraulic Cylinders Gates 2 through 9

5.2.3 Optional Bid Item 6 – Bay 9 Rehabilitation Work

5.2.4 Optional Bid Item 7 – Clean and Inspect Connections/Piping at Gate Bays

5.2.5 Optional Bid Item 8 –Replace Connections/Piping at Gate Bays

5.2.6 Optional Bid Item 9 –Replace Upper Seal on Service Gate 8

6 Project Information

6.1 Period of Performance

6.1.1 Pre-Construction Submittals

6.2 Pre-Construction Meeting

6.3 Work Schedule

6.4 Material/Equipment Information

6.5 Dimension/Quantity Verification

6.6 Material Storage

6.7 Site Cleanup

7 Quality Assurance (QA)

7.1 Overview

7.1.1 Government Project Manager (PM)

7.1.2 Government Quality Assurance (QA)

7.1.3 Government Inspections

7.1.4 Product Data Sheets

7.2 Contractor Quality Control (CQC)

7.2.1 Quality Control Program (QCP)

8 Communication

9 Repair/Restoration of Government Property

10 Work Stoppage, Contract Cancellation Actions

11 Material Change Orders

12 Liquidated Damages

13 Inspection/Testing

13.1 Pre-Final/Final Inspection

14 Completion

15 Payment

16 Warranty

16.1 Warranty Period

16.2 Repairs

17 Safety

18 Security

18.1 Access and General Protection/Security Policy and Procedures

18.1.1 Candidate Pre-Screening

18.1.2 Background Investigation

18.1.3 Suspicious Activity Reporting Training

18.2 Start of Work

18.3 Arrival/Departure

18.4 Video/Camera Equipment

19 Submittals

19.1 Bid Submittals

19.2 Pre-Construction Submittals

19.3 Project Completion Submittals

Attachment #1 – Bid Schedule

Attachment #2 – Directions to Mount Morris Dam

Attachment #3 – Government Safety Requirements

Attachment #4 – Accident Prevention Plan Checklist

Attachment #5 – Blank Activity Hazard Analysis

Attachment #6 – USACE Buffalo District Monthly Man Hour Exposure Report

Attachment #7 – USACE Eng Form 3394 Accident Investigation Form

1 Point of Contact

For scheduling project site visits and/or questions regarding this Statement of Work:

U.S. Army Corps of Engineers, Buffalo District

Attn: Contracting Officer

1776 Niagara Street

Buffalo, New York 14207

Phone: 716-879-4126

Facsimile: 716-879-4353

2 Pre-Bid Site Visit

There will be one (1) scheduled pre-bid site visit for prospective bidders. The date and time of the visit will be posted on BETA.SAM.GOV. The location of the visit will be the William B. Hoyt II Visitor Center, 6103 Visitor Center

Road, Mount Morris, New York 14510. Prospective bidders are urged to attend to gain information that will be necessary in the preparation of bid submittals. Due to maintenance, operation and security requirements, unscheduled visits may not be honored. Following the visit to the project site, a question and answer session will be held. During this session, prospective bidders are asked to direct all questions concerning the project to the Buffalo District

Contracting Office (DCO).

3 Project/Contractual References

• EM 385-1-1, 30 Nov 2014, U.S. Army Safety and Health Requirements Manual

• Manufacturer Product Data Specification Sheets

• As-Built Drawings: 15.4, 15.9 (Attachments)

4 Material/Equipment Specifications

The following material and equipment specifications must be met for this project:

-ISO 4413

-SAE 516/7

5 Description of Work

5.1 Description of Work – Base Bid Item(s)

5.1.1 Base Bid Item 1 - Installation and Removal of Valves on Hydraulic Fluid High Pressure Line

Install two (2) ball valves in line in the 2-inch SCH 40 steel hydraulic fluid high pressure line. The ball valves must be 316 stainless steel. Remove and replace the existing filter head. One valve must be upstream of the filter head and the other downstream. The existing filter head is located between the hydraulic pumps/reservoir area and

Bay 1. Filter head must be compatible with 10-micron, 1000 Beta ratio high pressure filter and the existing oil in the system (Mobil DTE 10 Excel Series ISO 32). Supply five (5) compatible filters. Contractor must replace any piping and install any material necessary for the install. The service line’s max operating pressure is 1000 psi and max flow rate is 60 gpm (operating approximately 500 psi and 30 gpm). See Photo 1 Existing Filter Head.

Remove existing valve in the high-pressure line. The valve is located near the hydraulic fluid reservoir/pumps and is directly below the return line filters. Install 2-inch SCH 40 to match the existing pipe and close the system.

Contractor is responsible for any material necessary to complete work item. See Photo 2 located below.

A spill protection, control, and countermeasures plan must be submitted as a pre-work submittal to address any potential fluid spills. Provide all necessary spill equipment and training required to implement this plan. This plan must cover all base work items and the option items (if awarded). If any oil is lost, contractor must notify

Government in writing within 48 hours and must replace the lost amount with new oil that is the same as existing oil in the system (mentioned above) at the contractor’s expense. Refer to Safety Section 17 for the Spill Plan.

A fall protection plan must be submitted as a pre-work submittal to address any elevated work. The contractor must provide documentation of all equipment used including training, certifications, and inspections. This plan must cover all base work items and option items (if awarded). Refer to Safety Section 17 for the Fall Protection

Plan

As the hydraulic system controls the level of water stored behind the dam, it is required the contractor have the system out of service no longer than a forty-eight (48) hour period at a time. The contractor may work two (2) ten hour work shifts while the system is out of operation. The contractor must coordinate with the government to complete any work items where no increase in pool behind the dam is estimated for three (3) consecutive days once the system is taken out of operation. This requirement is applicable to all work items in this statement of work. The contractor must include this in their schedule.

All work must be done to the industry standard and per manufacturers recommendations.

The line item will be determined complete once all above requirements are met and the system is reassembled

,leak free, tested with a Government Representative present and returned to working order.

Photo 1: Existing Filter Head

Photo 2: Existing High-Pressure Valve

5.1.2 Base Bid Item 2 - Replace Stainless Steel Piping and Installation of Valve

Remove and replace approximately 1 foot (contractor must field verify) of 1-½- inch stainless steel piping on the return line located near the hydraulic oil reservoir. Contractor must replace all pipe, connections, hardware and any gaskets or parts located between the two return line filter heads. Any new piping must be 316 stainless steel.

Contractor must replace the hardware and connections to the filter heads with 316 stainless steel. See Photo 3:

Stainless Return Line.

Install one (1) ball valve in line with the 1-½-inch stainless steel hydraulic fluid return line. The ball valves must be 316 stainless steel. The contractor must install the valve approximately 1 foot upstream of the return line filters. Contractor must replace any piping and install any material necessary for the install.

The line item will be determined complete once all above requirements are met and the system is reassembled

Photo 3: Stainless Return Line

5.1.3 Base Bid Item 3 – Replace Three (3) Indicator Rods on Hydraulic Cylinders Gates 1 and 9

Remove and replace a quantity of three (3) indicator rods on the following hydraulic cylinder gates: #1

Emergency, #1 Service, #9 Emergency.

All materials must be packaged to mitigate damage to the rod during shipping. Immediately after manufacturing, rods must be enclosed in 2-inch PVC and delivered to the work site. Any rods that are visually damaged (any condition other than final manufactured state) upon arrival or do not meet specifications will be disapproved by the Government and must be removed from the work site immediately and replaced at the contractor’s expense.

The hydraulic cylinders are vertically mounted 24-inch bore by 7 foot stroke cylinders with 12 ½ inches thick pistons and are located in the Operating Gallery of the dam, accessible by the dam’s freight elevator. The following work shall be performed:

1. The Government will provide personnel to perform hydraulic system operations. With the cylinder in the near full up position, remove the plug on the cylinder head and remove oil above the piston to the maximum extent possible in order to prevent spillage of oil in the gallery. Disconnect the cylinder head from the body, raise the cylinder head and brace in position so that the interior of the cylinder can be inspected. Contractor must confine and clean up any oil spilled. Observe and record the condition of packing and gland.

2. Remove and dispose of the old indicator rod.

3. Visually inspect the piston condition, measure the clearance between the piston and the cylinder barrel and fit of piston rings to the barrel to the extent possible. Measure the ID of the cylinder barrel with a micrometer, taking two readings 90 degrees to each other in order to determine roundness of the barrel. Provide measurements, findings and supporting photographs to the government in a final inspection report that must be submitted as a submittal.

4. Install the new 1 ½-inches ± 0.030 x 10 foot – 5 inches indicator rod per supplied Drawing 15.4, ‘Slide

Gates, Cylinder and Bonnet Cover’. New indicator rods must be Grade 316 Stainless Steel, with a surface finish of Ra ≤ 8 μ inch (microinch)(Contractor must field verify measurements). Replacement of the safety stud cap and safety stud is not required; but the upper end of the rod must be tapped to accept existing ball hangers with ¾-inch 10 UNC threads (contractor must verify threads). Assume that the lower thread of the rod is 1 ½ - 6 x 3-inch UNC. Provide a new 1 ½-inch Grade 316 Stainless Steel nut with a stainless lock washer.

5. Under the oversight of the Government, lower the cylinder piston. Observe the condition of the cylinder interior, documenting with photos. Include photos in final inspection report submittal.

6. Replace upper cylinder gasket, replace cover, replace packing with new PTFE impregnated packing for general service in the upper gland and return the cylinder to service. Packing must be clean and free of debris.

Gland bolts shall be only lightly snugged. Replace any lost oil with new oil that must be the existing oil in the system (Mobil DTE 10 Excel Series ISO 32). Test operation of the cylinder and confirm oil tightness of the assembly.

7. Provide via e-mail a written digital final inspection report submittal of inspection findings including photos to the Project Manager.

The line item will be determined complete once all above requirements are met and the system is reassembled

Photo 4: Indicator Rod in the Gate Open Position at the Top of the Cylinder

Photo 5: Cylinder Head Removed at Top of Cylinder with Indicator Rod

Photos above are indicator rods in place and during a past replacement.

5.2 Description of Work – Optional Bid Item(s)

5.2.1 Optional Bid Item 4 - Replace Hydraulic Fluid Hoses on both Hydraulic Pump Units

Remove and replace all hydraulic fluid hoses, fittings, and gaskets associated with the two (2) Fluid Gear PVG

130 F1U Series hydraulic pumps. Sets of hoses include 1-1 4⁄ inch and -3 8⁄ inch. Connections must be stainless steel. Hoses must follow SAE standard J516/7 and applicable related SAE standards.

If this line item is awarded, an addition to the spill response plan to incorporate this work must be completed by the contractor. Provide all necessary spill equipment and training required to implement this plan.

The line item will be determined complete once all above requirements are met and the system is reassembled

Photos 6, 7 and 8: HPU Pump

5.2.2 Optional Bid Item 5 - Replace Indicator Rods on Hydraulic Cylinders Gates 2 through 9

Remove and replace between one (1) and eight (8) indicator rods on gate(s) specified at the time of option exercise for a total of up to eight (8).

All materials must be packaged to mitigate damage to the rod during shipping. Immediately after manufacturing, rods must be enclosed in 2-inch PVC and delivered to the work site. Any rods that are visually damaged (any condition other than final manufactured state) upon arrival or do not meet specifications will be disapproved by the Government and must be removed from the work site immediately and replaced at the contractor’s expense.

The hydraulic cylinders are vertically mounted 24-inch bore by 7 foot stroke cylinders with 12 ½ inches thick pistons and are located in the Operating Gallery of the dam, accessible by the dam’s freight elevator. The following work shall be performed:

1. The Government will provide personnel to perform hydraulic system operations. With the cylinder in the near full up position, remove the plug on the cylinder head and remove oil above the piston to the maximum extent possible in order to prevent spillage of oil in the gallery. Disconnect the cylinder head from the body, raise the cylinder head and brace in position so that the interior of the cylinder can be inspected. Contractor must confine and clean up any oil spilled. Observe and record the condition of packing and gland.

2. Remove and dispose of the old indicator rod.

3. Visually inspect the piston condition, measure the clearance between the piston and the cylinder barrel and fit of piston rings to the barrel to the extent possible. Measure the ID of the cylinder barrel with a micrometer, taking two readings 90 degrees to each other in order to determine roundness of the barrel. Provide measurements, findings and supporting photographs to the government in a final inspection report that must be submitted as a submittal.

4. Install the new 1 ½-inches ± 0.030 x 10 foot – 5 inches indicator rod per supplied Drawing 15.4, ‘Slide

Gates, Cylinder and Bonnet Cover’. New indicator rods must be Grade 316 Stainless Steel, with a surface finish of Ra ≤ 8 μ inch (microinch)(Contractor must field verify measurements). Replacement of the safety stud cap and safety stud is not required; but the upper end of the rod must be tapped to accept existing ball hangers with ¾-inch 10 UNC threads (contractor must verify threads). Assume that the lower thread of the rod is 1 ½ - 6 x 3-inch UNC. Provide a new 1 ½-inch Grade 316 Stainless Steel nut with a stainless lock washer.

5. Under the oversight of the Government, lower the cylinder piston. Observe the condition of the cylinder interior, documenting with photos. Include photos in final inspection report submittal.

6. Replace upper cylinder gasket, replace cover, replace packing with new PTFE impregnated packing for general service in the upper gland and return the cylinder to service. Packing must be clean and free of debris.

Gland bolts shall be only lightly snugged. Replace any lost oil with new oil that must be the existing oil in the system (Mobil DTE 10 Excel Series ISO 32). Test operation of the cylinder and confirm oil tightness of the assembly.

7. Provide via e-mail a written digital final inspection report submittal of inspection findings including photos to the Project Manager.

The line item will be determined complete once all above requirements are met and the system is reassembled

5.2.3 Optional Bid Item 6 – Bay 9 Rehabilitation Work

Complete the following work associated with only Bay 9: remove existing ladder and replace with new, fix new ladder to the emergency cylinder, install existing gate hanger above service cylinder, replace the lower packing seals and gaskets of the service cylinder. The ladder must be fabricated to the dimensions highlighted in Drawing

D-188-B-112_15.9. The new ladder must be fiberglass. All hardware used in this section must be stainless steel.

Packing material must be new PTFE impregnated packing for general service in the lower gland.

If this line item is awarded, an addition to the spill response plan to incorporate this work must be completed by the contractor. The contractor must provide all necessary spill equipment and training required to implement this plan.

The line item will be determined complete once all above requirements are met and the system is reassembled

Photos 9 and 10: Existing Ladder

5.2.4 Optional Bid Item 7 – Clean and Inspect Connections/Piping at Gate Bays

Disconnect, clean, and inspect the stainless-steel hydraulic piping fitting connections located at gate bays one through nine. This item will be bid per connection, for a quantity of between one (1) and forty-five (45) individual connections total across bays one through nine for a total of up to forty five (45). Connections include unions, junction blocks, reducers, valves, etc. between stainless to stainless, stainless to SCH 40 steel, and SCH 40 steel to SCH 40 steel piping. Clean all selected connections, inspect the piping/threads/connection points, replace any seals/gaskets and reconnect the system. Seals/gaskets must be rated for the system. The service line’s max operating pressure is 1000 psi and max flow rate is 60 gpm (operating approximately 500 psi and 30 gpm). The contractor must record and report all conditions of the connections for Government to review in an inspection report submittal.

Any connections that the Government determines are defective may be replaced in optional bid item #8.

If this line item is awarded, an addition to the spill response plan to incorporate this work must be completed by the contractor. The contractor must provide all necessary spill equipment and training required to implement this

The line item will be determined complete once all above requirements are met and the system is reassembled

Photo 11: Typical Partial Setup of Hydraulic Equipment at Gate Bays

5.2.5 Optional Bid Item 8 –Replace Connections/Piping at Gate Bays

Replace between one (1) and forty-five (45) hydraulic connections at the Gate Bays for a total of up to forty five

(45). This may include connections determined by the Government from optional bid #7 as defective Connections include unions, junction blocks, reducers, valves, etc. between stainless to stainless, stainless to SCH 40 steel piping, and SCH 40 steel to SCH 40 steel. This includes fittings and piping (if threads are determined to be needing replaced). Piping includes 2-inch SCH 40 steel and 1 ½-inch stainless steel. This item will be bid per connection totaling a quantity between one (1) and forty five (45). Contractor must remove and replace the connection, gasket/seals, and reconnect the system. Components must be 316 stainless steel for any stainless portion, SCH 40 steel for the steel portion, and any new hardware/connections/fittings (nuts, bolts, unions, junction blocks, reducers, valves, etc) must be 316 stainless . Fittings and connections must be rated for the system. The service line’s max operating pressure is 1000 psi and max flow rate is 60 gpm (operating approximately 500 psi and 30 gpm).

If this line item is awarded, an addition to the spill response plan to incorporate this work must be completed by the contractor. The contractor shall provide all necessary spill equipment and training required to implement this

The line item will be determined complete once all above requirements are met and the system is reassembled

5.2.6 Optional Bid Item 9 –Replace Upper Seal on Service Gate 8

Remove and replace the upper seal on Gate 8’s Service gate. Packing material must be new PTFE impregnated packing for general service in the upper gland.

If this line item is awarded, an addition to the spill response plan to incorporate this work must be completed by the contractor. The contractor must provide all necessary spill equipment and training required to implement this

The line item will be determined complete once all above requirements are met and the system is reassembled

6 Project Information

6.1 Period of Performance

The project completion date is set at one-hundred twenty (180) calendar days following the Notice to Proceed (NTP) for the awarded contract. For any and/or all optional bid items awarded within the one-hundred twenty (120) calendar days following the initial award, the completion date for said bid items is set at ninety (90) calendar days following the award of the bid item. In the event the contractor is unable to meet the project completion date, requests for extensions must be made in writing. The request must explain, in detail, why the original project completion date will not be met. The request must be sent to the DCO along with an informational copy to the Project Manager (PM). The request must be made as soon as possible, but not later than ten (10) calendar days prior to the original completion date. This request must not negate penalties for liquidated damages unless an extension is granted by the DCO in writing.

6.1.1 Pre-Construction Submittals

All pre-construction submittals, as stated in Section 19 of this SOW, must be provided to the Government within fourteen (14) calendar days following the NTP of the contract. The contractor must allow up to twenty-one (21) calendar days from time of receipt for Government review of submittals. Work may not begin until Government approval of all submittals required in Section 19 of this Statement of Work. Submittals must include ENG FORM

4025.

6.1.1.1 Project Timeline

As part of the pre-construction submittals, the contractor must supply a timeline or schedule for accomplishing the work showing the following minimum milestones and completion dates: submittal completion date, start date, 100% completion date.

6.2 Pre-Construction Meeting

Following the award of the contract and review and acceptance of the contractor’s pre-construction submittals, the prime contractor must attend a mandatory pre-work conference. The meeting must be scheduled by the Government, and conducted on-site, at the Mount Morris Dam, at a time and date to be announced following the award of the contract.

6.3 Work Schedule

All scheduled work is to be performed Monday through Friday 0800-1630 hours, excluding Federal holidays. If the contractor desires to work beyond the previously stated hours and days, written permission to do so must be obtained from the Government. Schedule changes must be requested at minimum 24 hours in advance, unless there is an emergency situation. If an emergency situation occurs during the course of the project where the Government has to perform gate operations, the contractor must restore the system to full functional working order within 48 hours of request.

As the hydraulic system controls the level of water stored behind the dam, it is required the contractor have the system out of service no longer than a forty-eight (48) hour period at a time. The contractor may work two (2) ten hour work shifts while the system is out of operation. The contractor must coordinate with the government to complete any work items where no increase in pool behind the dam is estimated for three (3) consecutive days once the system is taken out of operation. This requirement is applicable to all work items in this statement of work. The contractor must include this in their schedule.

6.4 Material/Equipment Information

Contractor must provide all labor, tools, ladders, scaffolding, equipment, supplies and materials needed to complete the work described herein, unless otherwise noted herein that any of these items will be provided by the Government.

6.5 Dimension/Quantity Verification

Contractor must independently measure and verify all dimensions and quantities given herein prior to ordering materials and supplies for the project. This information must be provided to the Government QA person as part of the pre-work submittals.

6.6 Material Storage

If temporary storage of project material is requested, the contractor must make a written request to the Government’s

QA person and receive written approval from the Government. If material is found to be hazardous, flammable, combustible, etc, the contractor will be required to provide the appropriate hazardous material storage locker. Storage locations will be discussed at the pre-bid site visit and during the pre-con meeting. See Section 17 of this SOW for further information.

6.7 Site Cleanup

All excess, waste, and removed material related to this project must become the contractor’s property and must be promptly removed from the site and disposed of or reused/recycled in accordance with applicable local, state, and

Federal regulations. Documentation describing disposal of material must be furnished to the Government as part of the project closeout files. The contractor must not dispose of any project generated waste in Government receptacles or on Government grounds.

7 Quality Assurance (QA)

7.1 Overview

7.1.1 Government Project Manager (PM)

The Government has appointed a Project Manager (PM) for this project. The PM must ensure all questions of a technical nature concerning the contractual work are answered.

7.1.2 Government Quality Assurance (QA)

The Government will appoint a Quality Assurance (QA) person to ensure the Contractors QC is verifying all work is performed in accordance with the contract documents. The QA person for this contract will be identified after the contract is awarded. The QA person serves as the liaison between the contractor, PM, and the DCO. The QA person does not have the authority to modify contractual agreements.

7.1.3 Government Inspections

Contractor must allow inspection by the Government PM, QA person, DCO personnel, and District Safety and

Health personnel, at any time during the life cycle of the project. The contractor must provide safe access for

Government personnel visiting the project.

7.1.4 Product Data Sheets

The contractor must provide to the Government product data sheets from the manufacturer for all materials used on this job, as part of the pre-construction submittals. All materials must be delivered to the project site in new condition, in their original containers and wrapping material, with labels clearly showing all product information.

7.2 Contractor Quality Control (CQC)

Contractor Quality Control (CQC) is the means by which the contractor ensures that the construction, to include that of subcontractors and suppliers, complies with the requirements of this contract.

7.2.1 Quality Control Program (QCP)

The contractor must implement a written Quality Control Program (QCP) for performing contractual work and must designate an on-site Quality Control Manager (QCM).. The contractor must provide copies of the QCP for review by the Government QA and PM. The QCP is one of the pre-construction submittals. The QCP must, at minimum, include the following to cover all construction operations, both on-site and off-site, including work by subcontractors, fabricators, supplies, and purchasing agents:

• The name, qualifications (in resume format), duties, responsibilities, and authorities of the person assigned the QCP supervisor.

• Procedures for scheduling, reviewing, certifying, and managing submittals, including those of subcontractors, off-site fabricators, supplies, and purchasing agents.

• Procedures for procurement, storage of materials and equipment, coordination of subcontractor’s activities, and inspections and tests require to be sure that the specified materials are used and installation is acceptable to produce the required end product. The plan must list any required tests to be performed, state who will be responsible for the results, and who will prepare and sign reports.

• Procedures for tracking construction deficiencies from identification through acceptable corrective action.

These procedures must establish verification that identified deficiencies have been corrected.

Acceptance of the contractor’s QCP is required prior to the start of construction. At the pre-construction meeting, the QCP will be discussed along with the relationship between the contractor and the Government. The PM must be available at all times to discuss the planned QC operations. It may be advantageous for the contractor to make incremental submittals of the plan. The Government reserves the right to require the contractor to make changes in his QCP plan and operations including removal of personnel, as necessary, to obtain the quality specified.

8 Communication

During the execution of the contract, the PM must receive weekly status reports from the contractor on issues such as milestones met and/or missed, and issues standing in the way of project completion. The DCO must be the communication hub for the Government QA Person, PM, and the contractor regarding clarification of contractual issues. By adhering to the established lines of communication, it will reduce or avoid generation of duplicate requests for information, which may inadvertently result in the Government or the contractor to the acceptance of contractual changes without official approval by the DCO.

9 Repair/Restoration of Government Property

Contractor, at no expense to the Government, is required to protect all Government facilities, grounds, equipment, sidewalks, and pavement during construction. All Government structures, grounds, and equipment disturbed by contractor during the performance of work must be returned to a pre-work condition prior to request of final payment.

Damages to Government property that were caused by contractor and/or sub-contractor will be repaired at no expense to the Government by the prime contractor.

10 Work Stoppage, Contract Cancellation Actions

The Mount Morris Dam Manager, PM, or Government QA person may issue temporary “Stop Work” notification if they find activities or job site conditions are in violation of Federal, Department of Defense, State or local health, safety and/or environmental standards, laws and regulations. The District Safety Officer (DSO), the DCO, and the PM must be contacted immediately after a Stop Work notification order is issued or rescinded. Violation of health, safety or environmental regulations committed by the contractor must not be grounds for compensation by the Government to the contractor. Refer to contractual documents provided by the District Contracting Office regarding additional work stoppage and/or contract cancellation actions.

11 Material Change Orders

Once equipment and materials are approved and accepted by the Government, the contractor must not substitute equipment or materials without providing a detailed explanation for the substitution. Changes in materials will require full justification and approval from the DCO. Modifications to contractual documents must be reviewed by the contractor, Government QA person and PM, and approved by the Government’s DCO. Requests for modifications must be in writing explaining the reasons for the modification, detailed description of the modification and what the benefits are, and an estimated cost broken down by materials, labor and equipment for prime and subcontractor work.

12 Liquidated Damages

Liquidated damages of $550 per work day will be assessed if the work is not completed within the time period described in Section 6.1 of this Statement of Work. Liquidated damages must be assessed beginning the day following the end of the initial period.

13 Inspection/Testing

13.1 Pre-Final/Final Inspection

Upon completion of the work, the Government will perform a pre-final inspection to verify that the project is complete. A Government pre-final punch list may be developed as a result of this inspection. If contractual requirements are not met, this list must be provided to the DCO, who will bring them to the attention of the contractor.

The contractor’s QC supervisor must ensure that all items on this list have been corrected in a timely manner before notifying the Government, so that a final inspection with the Government and contractor can be scheduled. The contractor’s QC supervisor, PM, DCO representative, and QA person must be in attendance at the final acceptance inspection.

14 Completion

The contract will not be deemed fulfilled until all submittals, products, services, equipment, material, installation, construction work, and final inspection is provided by the contractor under the terms of the contractual documents and found satisfactory to the DCO.

15 Payment

The project will be paid for on a lump sum basis, the price for which includes all labor, materials, equipment, mobilization/demobilization, disposal, and other costs required to complete the work. Partial payment(s) may be made; this will be discussed at the pre-construction meeting.

16 Warranty

16.1 Warranty Period

Contractor must, at a minimum, warranty all workmanship against deficiencies for a period of three (3) year(s) from the date of acceptance of the work. The contractor must also provide the manufacturer’s warranty for newly installed equipment and/or materials produced by said manufacturer. The period of warranty must commence at time of

Government's acceptance of the work. If within the warranty period the installed equipment/materials experiences failures, breakdowns, excessive wear, or become unreliable, the costs to repair or replace installed equipment and materials must be borne by the prime contractor. The warranty must bear the name of the Buffalo District, U.S. Army

Corps of Engineers as the recipient of the warranty and display the period of coverage. All warranties must be submitted prior to request of final payment on this contract.

16.2 Repairs

When repairs are required because of factory issues or defective workmanship during the warranty period, contractor must make such repairs within 72 hours of notification. When repairs are not performed within the specified time, emergency repairs performed by others will not void the warranty and contractor must reimburse the Government for the cost of said repairs. Contractor must not bill the Government for costs of repair work and delay of payment due to repair work. Contractor must resolve defective workmanship and/or problems with materials used and services provided.

17 Safety

Refer to Attachment #3 for Government safety requirements.

18 Security

18.1 Access and General Protection/Security Policy and Procedures

All contractor and all associated sub-contractors employees must comply with applicable installation, facility and area commander installation/facility access, and local security policies and procedures, which will be provided by a

Government representative. The contractor must also provide all information required for background checks or background investigation and to meet installation/facility access requirements to be accomplished by the Army Corps of Engineers (USACE) Buffalo District Emergency Management Office. Contractor workforce must comply with all personal identity verification requirements as directed by the Department of Defense (DOD), Headquarters

Department of the Army (HQDA) and/or USACE Buffalo District policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

18.1.1 Candidate Pre-Screening

The contractor must pre-screen candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The vendor must ensure that the candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible candidates must be provided to the COR no later than 3 business days after the initial contract award.

18.1.2 Background Investigation

For all prime and subcontractor employees working at Mount Morris Dam, the following Personally Identifiable

Information (PII) must be provided for the US Army Corps of Engineers to perform a limited background check:

Complete name, social security number, driver’s license number, date of birth, place of birth, and current address of residence. This information is mandatory before any workers will be allowed to enter the facility. The contractor must allow up to twenty-one (21) calendar days from time of receipt for Government completion of background checks. Work may not begin until Government clearance of employees is given to the prime contractor.

18.1.3 Suspicious Activity Reporting Training

The contractor and all associated sub-contractors must receive a brief/training provided by the PM on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training must be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the

PM no later than five calendar days after the completion of the training.

18.2 Start of Work

Contractor must notify the PM of their planned arrival at the project to start work at least seven (7) calendar days in advance. Contractor must submit a weekly work schedule thereafter by no later than the Friday before the coming work week.

18.3 Arrival/Departure

Contractor is required to notify the Government QA person or Manager of their arrival to and departure from the project site. A similar notification is required if there must be any deviation or cancellation of a scheduled work day during the life of the project.

18.4 Video/Camera Equipment

Contractor must not transport or use video or camera equipment while working at Mount Morris Dam unless permission to do so is requested through the Manager and approval is granted by the Buffalo District Security Officer.

19 Submittals

19.1 Bid Submittals

The following submittals are required from the contractor under this Scope of Work to be submitted with the bid proposal:

• Complete Bid Schedule with prices for all base and optional items. (See Attached)

• The product data and specification sheets for the following materials to be used by the contractor:

• Contractor experience as stated in Section 7

• Other documentation as required by the DCO:

o Representations and certifications

• All submittals must be accompanied by ENG FORM 4025 coversheet

19.2 Pre-Construction Submittals

All submittals are required as per the timeline described in Sections 5-7 of this SOW:

• Project Submittals

• Safety Data Sheets

• Contractor timeline showing start and completion of contractual work

• Contractor employees Personally Identifiable Information (PII)

• Contractor Quality Control Program (QCP)

• Accident Prevention Plan (APP) and APP Checklist with Activity Hazard Analysis (AHA’s): Safety and health submittals as described in Attachment #3 of this Scope of Work will be submitted to the DCO. Safety and health submittals will be reviewed and accepted in writing by the DSO prior to commencement of work.

• All materials/equipment data sheets provided under the contract.

• Fall Protection Plan

• Spill Plan

19.3 Project Completion Submittals

All submittals are required as per the timeline described in Sections 5-7 of this SOW:

• All required submittals required under this contract.

• Manufacturer warranty for newly installed equipment and material.

• Contractor warranty for all work performed under this contract.

• Applicable equipment O&M manuals, shop drawings, maintenance and repair instructions.

• All required training on inspection and preventive maintenance of newly installed equipment and materials.

• Documentation for disposal of project waste material.

• Monthly Man-Hour Exposure Report

• Final Inspection Report of Indicator Rods in Base Bid Item 3

• Final Inspection Report of Connections in Option Bid Item 7

END OF STATEMENT OF WORK

Attachment #1 – Bid Schedule

Attachment #2 – Directions to Mount Morris Dam

Attachment #3 – Government Safety Requirements

Attachment #4 – Blank Abbreviated Accident Prevention Plan

Attachment #5 – Blank Activity Hazard Analysis

Attachment #6 – USACE Buffalo District Monthly Man Hour Exposure Report

Attachment #7 - As-Built Drawings

Attachment #1 – Bid Schedule

Mount Morris Dam, Mount Morris, New York

Mount Morris Dam Hydraulic System Rehab

JUNE 2021

Item No. Description Bid Quantity Bid Unit Unit Price ($) Price ($)

1 (Base) Installation and Removal of Valves on

Hydraulic Fluid High Pressure Line

1 JA

2 (Base) Replace Stainless Steel Piping and

Installation of Valve

1 JA

3 (Base) Replace Three (3) Indicator Rods on

Hydraulic Cylinders Gates 1 and 9

1 JA

4 (Option) Replace Hydraulic Fluid Hoses on both

Hydraulic Pump Units

1 JA

5 (Option) Replace Indicator Rods on Hydraulic

Cylinders Gates 2 through 9 8 Unit

6 (Option) Bay 9 Rehabilitation Work 1 JA

7 (Option) Clean and Inspect Connections/Piping at

Gate Bays

0 – 45

Estimate 10 Unit

8 (Option) Replace Connections/Piping at Gate Bays 0 – 45

Estimate 10 Unit

9 (Option) Replace Upper Seal on Service Gate 8 1 JA

TOTAL BASE BID AMOUNT (Item(s) 1-3):________________

TOTAL OPTIONAL BID AMOUNT (Item(s) 4-9):________________

TOTAL BID AMOUNT (Item(s) 1-9):________________

Attachment #2 – Directions to Mount Morris Dam

6103 Visitor Center Road

Mount Morris, NY 14510

The William B. Hoyt II Visitor Center access road (Visitor Center Rd) is located approx. 1.7 miles South of Mount

Morris and 11 Miles North of Nunda on SR 408.

From the north:

(Interstate 90) take 390S to exit 7 - Mount Morris/Letchworth, 5 miles south on Route 408. Turn onto Visitor Center

Rd; continue for about 1.25 miles.

From the south:

(Route 17, I-86) take 390N to exit 6 - Sonyea, 7 miles north on Route 36, then two miles south on Route 408. Turn onto Visitor Center Rd; continue for about 1.25 miles.

Distance in Miles

Rochester, NY………...35 Binghamton, NY…………..138

Buffalo, NY………...…75 Williamsport, PA………….144

Elmira, NY……………81 Cleveland, OH…………….200

Syracuse, NY…………111 Pittsburg, PA……………...300

Attachment #3 – Government Safety Requirements Specifications (UFGS) 01-35-26 Governmental Safety Requirements and 02-83-00 Lead Remediation, Safety & Health

Requirements Manual EM 385-1-1, OSHA 29 CFR 1910 Occupational Safety and Health Standards, OSHA 29 CFR 1926

Safety and Health Regulations for Construction, National Electric Code and any other applicable NY State or Federal regulations. Required submittals are listed below.

Submittals required prior to performance of each bid item:

• Accident Prevention Plan (APP)

• APP Checklist, Attachment #4

• Activity Hazard Analysis (for each definable feature of work), Attachment #5

• Proof of qualifications for Site Safety and Health Officer(s) (SSHO); to include copy of the 30-hour OSHA construction safety class completion certificate and resume including five (5) years of similar project experience in supervising/managing safety programs.

• Competent Person/Qualified Person for Lock Out Tag Out, Fall Protection, Confined Space, etc. Provide resume and applicable certificates.

o Competent Person for Fall Protection training shall be a minimum of 24 hours with a combination of formal classroom training and practical applications.

• Hot work permits shall be required when performing activities which generate or have the potential to generate, heat, sparks, or open flames, such as abrasive blasting, burning, brazing, cutting, grinding, powder-actuated tools, hot riveting, soldering, thawing activities, welding, or any similar operation capable of initiating fires or explosions. Comply with EM 385-1-1 section 09.A.04.

• All activities which could generate chromium (VI) fumes, mists, or dusts shall be evaluated by an IH to determine potential personnel exposure over the OSHA Chromium (VI) standards. Comply with EM 385-1-1 section 06.M.

• First Aid / CPR Certificates (at least 2 employees on-site at all times)

Submit reports as required

• Monthly Man-Hour Reports by the 5th day of each month, Attachment #6

• Eng Form 3394 Accident Investigation Report as incidents occur, Attachment #7

Overarching UFGS and EM 385-1-1 requirements, all contractor accidents involving injuries, illnesses or property damage, occurring during the execution of this contract must be reported to USACE immediately within the contractor becoming aware of its occurrence. Reporting injuries, illness or property damage to the Contracting Officer

Representative (COR) may be sufficient. Based upon the severity of the injury, illness or property damage, more detailed reporting may be required. More detailed notification will include contractor name; contract title; type of contract; name of activity, installation or location where accident occurred; date and time of accident; names of personnel injured; extent of property damage, if any; extent of injury, if known, and brief description of accident (to include type of construction equipment used, PPE used, etc.

Work must not begin until the AHA has been submitted to, and accepted by the USACE Buffalo District Contracting

Officer or COR. The AHA must be prepared following the format found in USACE publication USACE Safety and

Health Requirements Manual EM 385-1-1.

During the performance…