SCOPE_OF_WORK_TOLEDO_JANITORAL.pdf

SCOPE OF WORK

General:

Unless otherwise noted, all services will be accomplished between the hours of 7:00 p.m. and 7 a.m. each day with the exception of Saturdays, Sundays, and Federal holidays.

The contractor shall, within five (5) calendar days after receipt of the Notice to Proceed or a written contract, furnish the contracting office, for approval, the proposed schedule for effecting all requirements of this contract. All items of work referred to in Item 3 “Frequency of Work” shall be accomplished at a satisfactory and acceptable level of competence commensurate with Section H, “Special Contract Requirements”.

Areas to be Serviced:

Building consists of approximately 1,700 square feet in building one, which includes two (2) lavatories (1) lunchroom. Cleaning of glass on the interior/exterior perimeter walls is not included in this contract.

Frequency of Work:

a. Two Times Weekly (Wed/Friday):

1. Offices/Conference Room:

a. Empty all wastebaskets and other trash containers and insert new liners as needed.

b. Sweep and damp mop all tile floors.

c. Vacuum carpeted areas.

d. Remove all cobwebs.

2. Corridors/Entrances/Vestibules:

a. Dust all ledges, picture frames. Clean glass on picture frames.

b. Damp mop to remove mud and/or salt accumulations, if present, at the entranceways.

3. Men’s and Women’s Restrooms:

a. Clean and sanitize the restrooms, including urinals, commodes, lavatories, deep sinks, washbasins, partitions and dispensers.

b. Empty all wastebaskets and other trash containers and insert new liners as needed.

c. Sweep and damp mop and wash all tile floors.

d. Replenish all supplies, including but not limited to, hand soap, hand towels, toilet tissue.

4. Lunch Room:

a. Damp mop tile floors.

b. Empty all trash containers and insert new plastic liners.

c. Wipe down countertops/sink

b. Weekly:

1. Offices/Conference Room:

a. Dust all office furniture with a damp cloth (no chemically treated cloths to be used) including, but not limited to desks, chairs, file cabinets, bookcases, window sills, picture frames, etc… (Unless directed not to by the desk user)

2. Men and Women’s Restroom:

a. Spot clean walls and woodwork.

b. Wash all mirrors.

c. Clean walls, floors, drains, soap holder, fixtures.

d. Refill all paper towel and toilet paper dispensers.

c. Monthly:

1. Office/Conference Rooms:

a. Spot clean walls and woodwork.

b. Spot clean carpeted areas.

c. Clean vertical blinds.

d. Dust, using chemically treated cloth, all accessible diffusers.

e. Clean surface of fluorescent light panels.

f. Hand vacuum upholstered chairs.

g. Wash all glass areas, including door windows, not to include the interior or exterior side of any glass door or window on the outside perimeter of the building.

2. Corridors/Entrances/Vestibules:

a. Spot clean walls and woodwork.

b. Dust, using chemically treated cloth, all accessible diffusers.

c. Wash stairway handrails.

d. Wash all glass areas, including door windows, not to include the interior or exterior side of any glass door or window on the outside perimeter of the building.

e. Clean interior and exterior glass door at main entrance to building.

3. Men and Women’s Restrooms:

a. Dust, using chemically treated cloth, all accessible diffusers/vents/fans.

b. Wash inside and out all trash containers as needed.

c. Wash all glass areas, including door windows, not to include the interior or exterior side of any glass door or window on the outside perimeter of the building.

4. Lunch Room:

a. Spot clean walls and woodwork.

b. Dust, using chemically treated cloth, all accessible diffusers.

c. Wash all glass areas, including door windows, not to include the interior or exterior side of any glass door or window on the outside perimeter of the building.

d. Wash inside and out all trash containers as needed.

d. Bi-Annually (April/October): (give notice to COR a week prior to commencing so the office staff can move their personal belongings appropriately)

1. Office/Conference Rooms/Restroom/Lunch Room:

a. Shampoo all carpeted areas.

b. Shampoo upholstered chairs.

c. Wash all tile floors.

a. Move all chairs/floor mats/rugs/trashcans/file cabinets with wheels

b. Use only the recommended dilution of detergent. Allow proper dwell

(remain on floor) time. The detergent solution must be given time to act on the soil load. Generally 5-10 minutes is sufficient.

c. Scrub with a nylon pad or bristle brush.

d. Rinse thoroughly with clean, clear water to remove the dirty detergent solution and emulsified soil. Rinsing is a critical step in the maintenance procedure. Remove the rinse water with a wet vacuum, dry mop or by toweling.

e. The use of an auto-scrubber and/or wet extraction machinery is acceptable.

f. NO WAX IS TO BE USED

d. Wash inside and out all trash containers as needed.

Government-Furnished Property:

The Government will furnish all items of personal property to be used in the performance of this contract: hand soap, hand towels, toilet tissue, and all items to be used in Government dispensers.

All other supplies, equipment or materials required in the performance of this contract, including but not limited to: scouring powders and mechanical and electrical cleaning equipment shall be Contractor-furnished.

Scope

These specifications provide data for accomplishing, by contract, required custodial services.

Included in the custodial services are janitorial and related services, sweeping and cleaning office furniture, walls, woodwork, cleaning glass, rugs, diffusers, air conditioning grilles, light fixtures, and trash removal from the buildings as specified herein.

Government-Furnished Facilities – Storage areas and janitorial closets will be made available to the Contractor without cost for storing equipment and materials. The Contractor will be responsible for orderliness and cleanliness of these facilities, which are subject to Government inspection at all times. The Contractor will insure that unsanitary and hazardous conditions do not exist, or that such conditions will be immediately corrected upon notification.

Safety

Safety is a key operating principle for the USACE, and, therefore, the Contractor shall adhere to the application of all applicable local, state, and federal requirements. The Contractor will comply with the current USACE Safety & Health Requirements Manual (EM385-1-1) which is available on-line at:

http://www.usace.army.mil/CESO/Pages/EM385-1-1.aspx

An Accident Prevention Plan (APP) is not required at this time.

Required Safety Submittals:

Globally Harmonized System (GHS) compliant Safety Data Sheet (SDS) for all chemicals brought on-site Contractor Monthly Man-Hour Reports by the 5th day of each month (reference

Attachment 1) Eng Form 3394 Accident Investigation Report as incidents occur (reference Attachment

1) also available at www.mvs.usace.army.mil/safety/eng3394.pdf

Activity Hazard Analysis addressing planned janitorial task(s)

ALL Contractor accidents, involving injuries (including First Aid), illnesses or property damage, occurring during the execution of this contract shall be reported to USACE within 4 hours of the Contractor becoming aware of its occurrence. Reporting injuries, illness or property damage to the Contracting Officer Representative (COR) or Toledo Office staff may be sufficient. Based upon the severity of the injury, illness or property damage, more detailed reporting may be required. More detailed notification will include contractor name; contract title; type of contract;

name of activity, installation or location where accident occurred; date and time of accident;

names of personnel injured; extent of property damage, if any; extent of injury, if known, and brief description of accident (to include type of construction equipment used, PPE used, etc.).

The USACE initial contact shall be made personally (telephone or email messages only are not acceptable) to one of the following:

1. Contracting Officer Buffalo District Walter Kamad 1776 Niagara Street Buffalo, NY. 14207-3199

(716) 879-4211 Office: 716 879-4134 Fax: 716 879-4353 Email: Walter.Kamad@usace.army.mil

2. Resident Engineer Toledo District Andre' Hampton, Senior Administrative Officer 1035 E. 9th Street Cleveland, OH 44114-1003 Office: 216.685.1210 Fax: 216.522.2470 Email: andre.m.hampton@usace.army.mil