STATEMENT_OF_WORKRestorative_Carpet_Cleaning.doc

STATEMENT OF WORK

1 May 15

Restorative Carpet Cleaning, Bldg 1, 2, 5, 6

Buffalo Corps of Engineers

1776 Niagara Street Buffalo, New York 14207 All restorative carpet cleaning will be performed on Saturdays between the hours of 7:00 A.M. – 2:00 P.M. If unable to complete within time frame, the following Saturday will be scheduled to complete the cleaning. Arrangements for cleaning will be made through the Logistics Management Office.

Required cleaning method:

1. Areas to be preconditioner with liquid hot steam detergent with a ph of 8.1. Must not include any optical brighteners and no use of oil based defoamers.

2. Enzyme pre-spray with ph no greater than 9.5. Preconditioner shall have a dwell time of 10 to 15 minutes before extraction.

3. Extraction will be accomplished by portable or truck mounted extractors.

4. All water to be heated before mixing with liquid steam detergent for optimum cleaning performance. Remove chemical cleaning residue to reduce rate of resoil.

5. All technicians are to be IICRC certified. IICRC is required and is required with bid.

Schedule of cleaning:

Building #1 – Vestibules, executive office, employee’s lounge, stairs, hallways and all traffic areas leading to desk areas; cleaned every two (2) months and all other carpeted areas on the first and second floors to be included in the cleaning at every six* (6) month intervals.

Chair(s) will be removed by the Contractor so employees cubicle (carpet) can be cleaned and Contractor will place the chair(s) back in the cubicle.

Building #2 – Vestibules, employee’s break area, hallways and all traffic areas leading to desk areas to be cleaned every two (2) months and all other carpeted areas to be included in the cleaning at every six* (6) month intervals.

Chair(s) will be removed by the Contractor so employees cubicle (carpet) can be cleaned and Contractor will place the chair(s) back in the cubicle.

Building #5 – All carpeted areas to be cleaned at the six* (6) month interval.

Chair(s) will be removed by the Contractor so employees cubicle (carpet) can be cleaned and Contractor will place the chair(s) back in the cubicle.

Building #6 – Employee’s break area, hallways, stairs and all traffic areas leading to desk areas; cleaned every two (2) months and all other carpeted areas on the first and second floors to be included in the cleaning at every six* (6) month intervals.

Chair(s) will be removed by the Contractor so employees cubicle (carpet) can be cleaned and Contractor will place the chair(s) back in the cubicle.

There may be occasions when we may need to have emergency cleaning done.

Square Footage of Carpet: High Traffic Areas (Bldgs 1 & 2 & 6) (Drawing will not be provided) Building 1 – (High Traffic Areas To Be Cleaned Every Two Months): 1st Floor – 5,271 Sq Ft.; 2nd Floor – 4,904 Sq Ft. Total Square Footage: 10,175 Square Feet.

Building 2 – (High Traffic Areas To Be Cleaned Every Two Months): Ground Floor – 604 Sq Ft.; 1st Floor – 878 Sq Ft.; 2nd Floor – 846 Sq Ft. Total Square Footage: 2,328 Square Feet.

Building 6 – (High Traffic Areas To Be Cleaned Every two Months): 1st Floor: 2,176 Sq Ft; 2nd Floor: 2,176 Sq Ft. Total Square Footage: 4,352 Sq Ft.

Total Carpet Square Footage for All Buildings:

Building 1 – 1st Floor: 16,387 Sq. Ft.; 2nd Floor: 17,612 Sq. Ft. Total: 33,999 Sq. Ft.

Building 2 – Ground Floor: 1,766 Sq. Ft.; 1st Floor: 2,394 Sq. Ft.; 2nd Floor: 2,583 Sq. Ft. Total: 6,743 Sq. Ft.

Building 5 – 700 Square Feet.

Building 6 - 6,032 Square Feet Total Square Footage for all Buildings: 47,474 Square Feet.

GENERAL SAFETY REQUIREMENTS:

A. Contractor shall take safety and health measures into account while performing work under this contract. Contractor is subject to applicable federal, state, and local laws, regulations, ordinances, codes, and orders relating to safety and health.

B. During the performance of work, the contractor shall comply with procedures prescribed for control and safety of persons visiting the site. Contractor is responsible for his personnel and for familiarizing each of his subcontractors with safety requirements. Contractor shall advise the Contracting Officer of any special safety restriction he has established so that Government personnel can be notified of these restrictions. The contractor shall permit safety inspections of all work being performed.

C. The contractor shall follow applicable Safety Requirements detailed in the Unified Facilities Guide Specifications (USACE UFGS 01-35-26, February 2009), and applicable Safety & Health Requirements Manual per EM 385-1-1. EM 385-1-1 is available on-line at: http://www.usace.army.mil/CESO/Pages/EM385-1-1,2008NEW!.aspx

D. Contractor will complete an Activity Hazard Analysis (AHA). The AHA will be submitted, reviewed and accepted prior (two weeks) to the start of the work. The APP will be submitted to: U.S. Army Corps of Engineers, Buffalo District Safety Office, ATTN: Mr. William Pioli (Safety Office, Bldg 2), 1776 Niagara Street, Buffalo NY 14207.

E. Attached is a Contractor AHA template. The Contractor may use tis template or one of their choosing as long as all required information is included (see EM385-1-1 01.A.13 for requirements).

F. Contractor will maintain a complete inventory of all chemicals in use, to include Safety Data Sheets (SDS’s) for each product. Per USACE & OSHA requirements, contractor will maintain this documentation on-site where the products are in use. Contractor will provide the USACE Safety Office with a copy of chemical inventory and all SDS’s.

G. For all prime and subcontractor employees working at the Buffalo District Federal Reservation, the following Personally Identifiable Information (PII) shall be provided for the U.S. Army Corps of Engineers to perform a limited background check: 1) Complete Name (First, Middle, Last); 2) Social Security Number; 3) Driver’s License (State/Number); 4) Date Of Birth; 5) Place Of Birth (City/State); 6) Current Address (Street Number, Street Name, City, State, Zip Code). This information is mandatory before any workers will be allowed to enter the facility. The Contractor shall allow up to twenty-one (21) days from the time of receipt for government completion of background checks. Work may not begin until employees are cleared by the Security Management Office to access the facility.

QUALITY ASSURANCE:

A. The Contractor shall provide for the safe, careful and efficient operations of all tools and equipment. All tools and equipment shall be in good operating condition when calibrated, when required.

B. All employees shall possess required licenses/certificates as required by federal, state, and local authorities.

PROCUREMENT:

Contractor shall be responsible for controlling procurement sources and those of his subcontractors to ensure that each purchase meets quality requirements.

GOVERNMENT FURNISHED PROPERTY AND SERVICES:

The Government will not provide any facilities, materials, equipment, supplies or vehicles to the contractor.

CONTRACTOR FURNISHED ITEMS:

A. The contractor shall supply all equipment, tools, maintenance products, etc. necessary to perform the tasks, as specified.

B. All equipment must be in good working condition.

COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

· The Contractor shall be required to commence work under this contract within ten (10) calendar days after the date of receipt by the Contractor of the Notice To Proceed to prosecute said work diligently, and to complete the entire work ready for use not later than thirty (30) calendar days from the date of receipt by the Contractor of the Notice to Proceed provided. Of this thirty (30) day performance period, fifteen (10) days have been allocated for submittal review and approval. The time stated for completion shall include final clean-up of the premises.

· The Contractor shall submit a complete schedule of work covering the period of time from the Notice of Award through the specified duration of the contract, to the Contracting Officer within ten (10) calendar days of receipt of the Notice of Award.

C. All equipment, tools, maintenance products, etc. used by the contractor shall be in compliance with OSHA, EPA and other DOD directives.

POINT OF CONTACT

For scheduling site visits and questions on the Scope Of Work and/or contract: U.S. Army Corps of Engineers, Buffalo District Contracting Officer, ATTN: Mr. Frank Dandrea (Bldg 1), 1776 Niagara Street, Buffalo, New York 14207.

Phone: 716.879.4245

FAX: 716.879.4353

Invoices and Billing:

All properly prepared invoices shall be sent to: USACE, ATTN: David Laube (Bldg 5), 1776 Niagara Street, Buffalo NY 14207-3199. All invoices will be billed arrears for work that was actually completed.

SUBMITTALS

Submittals shall be submitted in triplicate to: U.S. Army Corps of Engineers, Buffalo District Office, ATTN: Mr. Frank Dandrea (Bldg 1, Contracting Office), 1776 Niagara Street, Buffalo, New York 14207.

Phone: 716.879.4245

FAX: 716.879.4353

List Of Submittals:

Proposed complete work schedule identifying significant tasks and dates, submittal schedule and on-site work schedule. Work Plan to include hours of work, work sequence, Quality Control, disposal of waste, and daily housekeeping.

Submission of Accident Prevention Plan (APP).

All safety requirements per EM 385-1-1.

Emergency contact list.