SOW_20Mar14.pdf

U.S. Army Corps of Engineers® Buffalo District

Statement of Work Mount Morris Dam, Mount Morris, NY Visitor Center Seasonal Custodial Services

Customer:

Park Manager, Mount Morris Dam

Prepared By:

David Mastriano, NY/PA O&M U.S. Army Corps of Engineers Buffalo District 1776 Niagara Street Buffalo, NY 14207

March 2014

1 General Description of Work

1.1 Base Bid Item(s)

1.1.1 Base Bid Item 1 (Summer 2014)

1.2 Optional Bid Item(s)

1.2.1 Optional Bid Item 2 (Fall 2014)

1.2.2 Optional Bid Item 3 (Carpet Cleaning – Summer 2014)

1.2.3 Optional Bid Item 4 (Year 2—Summer 2015)

1.2.4 Optional Bid Item 5 (Year 2—Fall 2015)

1.2.5 Optional Bid Item 6 (Carpet Cleaning – Summer 2015)

1.2.6 Optional Bid Item 7 (Year 3—Summer 2016)

1.2.7 Optional Bid Item 8 (Year 3—Fall 2016)

1.2.8 Optional Bid Item 9 (Carpet Cleaning – Summer 2016)

1.2.9 Optional Bid Item 10 (Year 4—Summer 2017)

1.2.10 Optional Bid Item 11 (Year 4—Fall 2017)

1.2.11 Optional Bid Item 12 (Carpet Cleaning – Summer 2017)

1.2.12 Optional Bid Item 13 (Year 5—Summer 2018)

1.2.13 Optional Bid Item 14 (Year 5—Fall 2018)

1.2.14 Optional Bid Item 15 (Carpet Cleaning – Summer 2018)

2 Point of Contact 3 Pre-Bid Site Visit 4 Project/Contractual References 5 Detailed Description of Work

5.1 Detailed Description of Work – Base Bid Item(s)

5.1.1 Base Bid Item 1 (Summer 2014)

5.2 Optional Bid Item(s)

5.2.1 Optional Bid Item 2 (Fall 2014)

5.2.2 Optional Bid Item 3 (Summer 2014 Carpet Cleaning)

5.2.3 Optional Bid Item 4 (Year 2—Summer 2015)

5.2.4 Optional Bid Item 5 (Year 2—Fall 2015)

5.2.5 Optional Bid Item 6 (Summer 2015 Carpet Cleaning)

5.2.6 Optional Bid Item 7 (Year 3—Summer 2016)

5.2.7 Optional Bid Item 8 (Year 3—Fall 2016)

5.2.8 Optional Bid Item 9 (Summer 2016 Carpet Cleaning)

5.2.9 Optional Bid Item 10 (Year 4—Summer 2017)

5.2.10 Optional Bid Item 11 (Year 4—Fall 2017)

5.2.11 Optional Bid Item 12 (Summer 2017 Carpet Cleaning)

5.2.12 Optional Bid Item 13 (Year 5—Summer 2018)

5.2.13 Optional Bid Item 14 (Year 5—Fall 2018)

5.2.14 Optional Bid Item 15 (Summer 2018 Carpet Cleaning)

6 Project Information

6.1 Basis for Award

6.1.1 Multi-Year Optional Bid Items

6.1.2 Pre-Construction Submittals

6.2 Pre-Construction Meeting

6.3 Work Schedule

6.4 Material/Equipment Information

6.5 Dimension/Quantity Verification

6.6 Material Storage

6.7 Site Cleanup

7 Quality Assurance (QA)

7.1 Overview

7.1.1 Government Project Manager (PM)

7.1.2 Government Quality Assurance (QA)

8 Communication

9 Repair/Restoration of Government Property 10 Work Stoppage, Contract Cancellation Actions 11 Material Change Orders 12 Completion 13 Payment 14 Safety

14.1 Publications

14.2 Questions

14.3 Accident Reporting

14.4 Activity Hazard Analysis (AHA’s)

14.5 Man-Hours

15 Security

15.1 Start of Work

15.2 Arrival/Departure

15.3 Video/Camera Equipment

15.4 Personally Identifiable Information (PII)

16 Submittals

16.1 Bid Submittals

16.2 Pre-Work Submittals

Attachment #1 – Bid Schedule Attachment #2 – Directions to Mount Morris Dam Attachment #3 – Blank Activity Hazard Analysis

1 General Description of Work The contractor shall perform the following work under this contract:

1.1 Base Bid Item(s)

1.1.1 Base Bid Item 1 (Summer 2014)

Provide custodial services three (3) days a week for the Visitor Center from 5 May 2014 to 29 Aug 2014 for a total of fifty-one (51) days.

1.2 Optional Bid Item(s)

1.2.1 Optional Bid Item 2 (Fall 2014)

Provide additional custodial services three (3) days a week from 1 Sep 2014 to 31 Oct 2014 for a total of twenty-six (26) days.

1.2.2 Optional Bid Item 3 (Carpet Cleaning – Summer 2014)

Provide a one-time carpet cleaning of all carpeted surfaces.

1.2.3 Optional Bid Item 4 (Year 2—Summer 2015)

Provide custodial services three (3) days a week for the Visitor Center from 4 May 2015 to 28 Aug 2015 for a

1.2.4 Optional Bid Item 5 (Year 2—Fall 2015)

Provide additional custodial services three (3) days a week from 31 Aug 2015 to 30 Oct 2015 for a total of twenty-six (26) days.

1.2.5 Optional Bid Item 6 (Carpet Cleaning – Summer 2015)

1.2.6 Optional Bid Item 7 (Year 3—Summer 2016)

Provide custodial services three (3) days a week for the Visitor Center from 2 May 2016 to 26 Aug 2016 for a

1.2.7 Optional Bid Item 8 (Year 3—Fall 2016)

Provide additional custodial services three (3) days a week from 29 Aug 2016 to 28 Oct 2016 for a total of twenty-six (26) days.

1.2.8 Optional Bid Item 9 (Carpet Cleaning – Summer 2016)

1.2.9 Optional Bid Item 10 (Year 4—Summer 2017)

Provide custodial services three (3) days a week for the Visitor Center from 1 May 2017 to 25 Aug 2017 for a

1.2.10 Optional Bid Item 11 (Year 4—Fall 2017)

Provide additional custodial services three (3) days a week from 28 Aug 2017 to 27 Oct 2017 for a total of twenty-six (26) days.

1.2.11 Optional Bid Item 12 (Carpet Cleaning – Summer 2017)

1.2.12 Optional Bid Item 13 (Year 5—Summer 2018)

Provide custodial services three (3) days a week for the Visitor Center from 30 April 2018 to 24 Aug 2018 for a

1.2.13 Optional Bid Item 14 (Year 5—Fall 2018)

Provide additional custodial services three (3) days a week from 27 Aug 2018 to 26 Oct 2018 for a total of twenty-six (26) days.

1.2.14 Optional Bid Item 15 (Carpet Cleaning – Summer 2018)

2 Point of Contact For scheduling project site visits and/or questions regarding this Statement of Work:

U.S. Army Corps of Engineers, Buffalo District Attn: Contracting Officer 1776 Niagara Street Buffalo, New York 14207

Phone: 716-879-4173 Facsimile: 716-879-4353

3 Pre-Bid Site Visit There will be one (1) scheduled pre-bid site visit for prospective bidders. The date and time of the visit will be posted on FBO. The location of the visit will be William B. Hoyt II Visitor Center, 6103 Visitor Center Road, Mount Morris Dam, Mount Morris, New York 14510. Prospective bidders are urged to attend to gain information that will be necessary in the preparation of bid submittals. Due to maintenance, operation and security requirements, unscheduled visits will not be honored. Following a visit to the project site, a question and answer session will be held. During this session, prospective bidders are asked to direct all questions concerning the project to the Buffalo District Contracting Office (DCO).

4 Project/Contractual References

• EM 385-1-1, 15 Sep 2008, U.S. Army Safety and Health Requirements Manual

5 Detailed Description of Work

5.1 Detailed Description of Work – Base Bid Item(s)

5.1.1 Base Bid Item 1 (Summer 2014)

Contractor shall provide custodial services with the following requirements:

• Frequency: Cleaning shall be performed (3) days a week on Monday, Wednesday, and Friday between the hours of 0830 to 1000, including any federal holidays. All work described in this statement of work shall be completed daily no later than 1000 when the Visitor Center opens to the public. The contractor shall employ a workforce large enough to complete all work within this required timeframe. Failure to meet the required 1000 deadline for completion of daily work requirements will be grounds for unsatisfactory contractor performance.

• Period of Performance: Contractor shall commence work on 5 May 2014 and complete work on 29 August 2014. The total number of work days excluding shall equal fifty-one (51), including federal holidays. Work shall be performed on the following federal holidays: Monday, 26 May and Friday, 4 July. The bid item for this contract will be on a per-day quantity, with a bid quantity of fifty-one (51) total work days. If work is not performed on any required workday, payment will not be made for days missed. Contractor shall not fail to perform work on two (2) or more consecutive workdays or two (2) or more workdays in each calendar month.

If contractor is unable to meet these performance requirements, this is basis for defaulting on the contract and possible contract termination.

• Areas to be Cleaned:

o Visitor Center Restrooms: 685 square feet of ceramic tile o Restroom Foyer: 50 square feet of ceramic tile o Atrium: 1735 square feet of ceramic tile o Exhibit and Activity Area: 1375 square feet of carpet o Media Room: 675 square feet of carpet

• Duties and Responsibilities:

o Daily:

Empty waste containers, place new waste bags, and return to initial location. Items such as cardboard boxes shall be recycled and packing material too large or bulky for the waste baskets shall be placed in the large trash receptacles located adjacent to the maintenance building. Waste bags will be furnished by the government to the contractor.

Fixtures including exterior surfaces of toilets, urinals, toilet seats, paper product dispensers, soap dispensers, drinking fountains, and sinks shall be washed using a disinfectant and made clear of stains and odors. Mirrors shall be cleaned with a glass cleaner leaving the surface free of streaks and other evidence of removable soil. Fixtures shall be determined clean when all dirt, grime, streaks, and scale is removed. Chrome fixtures shall be polished. And brushes, sponges, cloths, or paper towels used to clean toilet fixtures shall not be used to clean any other areas.

Floors shall be swept free of dirt and debris, then wet-mopped with a disinfectant suitable for use on such floor surface per product label. Floor surfaces shall be free of streaks and other evidence of removable soil. Mops used to clean bathroom floors shall not be used to clean any other areas.

Perform a visual inspection of sink areas and report leaking fixtures, drainage problems, non-working light bulbs and damage to walls, floors, and fixtures to the government.

Carpeted areas shall be inspected for gum, tar, and other substances stuck to the surface.

Remove any substances and vacuum all carpeted areas. Areas such as corners not accessible by a push vacuum shall be cleaned with a vacuum hose with brush attachment. Carpets shall be free of all visible litter, soil, and embedded dirt.

Refill all toilet tissue and soap dispensers, when necessary. Toilet tissue and soap will be furnished by the government to the contractor.

o Weekly:

Clean interior window glass, doors, door knobs, and counters, free of visible smudges, fingerprints, marks, streaks, etc. Cleaner suitable per product label for glass use shall be used on all windows and surfaces shall be free of streaks and any soil.

Clean/dust horizontal surfaces in each work area which include tables, benches, chairs, visitor exhibits, furniture, baseboard molding, window trim and sills, hand rails, and vents. Use cleaner suitable for use on such surface per product label.

o As Needed:

Refill all paper product dispensers and soap dispensers. Paper product and soap will be furnished by the government to the contractor.

• Restrictions:

o Contractor shall not dispose of cleaning chemicals and supplies such as rags, towels, paper, etc. in the urinals or toilets, as the toilets are an environmentally friendly composting system and foreign chemicals and material is detrimental to the functionality of the system. Only approved cleaning products may be dumped into the utility sink located in the supply closet. Contractor’s employees shall ask permission from Mount Morris Dam staff before dumping chemicals into the sink.

• Healthy High Performance Cleaning (HPPC):

Contractor shall implement Healthy High Performance Cleaning methods. Include as a pre-bid submittal contractor cleaning procedures for employees for all specified surfaces in this Statement of Work. Include as a pre-work submittal all cleaning products to be used. Products shall not be used until approved by the government. Include all MSDS sheets. The following shall be followed:

o Products: All cleaning products shall be environmentally preferable products. Allowable cleaning products shall be clearly labeled on the container with either a Green Seal or an EPA Design for the Environment label.

o Vacuum: The contractor supplied vacuum to be used shall meet the Carpet and Rug Institutes (C&RI) Green Label Program and be fitted with appropriate bags and HEPA filters.

5.2 Optional Bid Item(s)

5.2.1 Optional Bid Item 2 (Fall 2014)

Provide additional custodial services as described in Base Bid Item 1 with work to be performed three (3) days a week from 1 Sep 2014 to 31 Oct 2014 for a total of twenty-six (26) days, including federal holidays on Monday, 1 Sep and Monday, 13 Oct.

5.2.2 Optional Bid Item 3 (Summer 2014 Carpet Cleaning)

Provide a one-time carpet cleaning including shampooing and steam cleaning on all carpeted surfaces with spot treating stained areas. Carpeted areas include all areas stated in Base Bid Item 1. This activity shall be performed during the first two (2) weeks of the performance period in Base Bid Item 1, which begins on 5 May 2014. Work shall begin at 0830 and is allowed to continue until whenever work is completed. This cleaning activity shall be scheduled to the convenience of the government during the two (2) week allotted period and may be performed any day Monday through Friday.

5.2.3 Optional Bid Item 4 (Year 2—Summer 2015)

Provide custodial services as described in Base Bid Item 1 with work to be performed three (3) days a week for the Visitor Center from 4 May 2015 to 28 Aug 2015 for a total of fifty-one (51) days, including federal holidays on Monday, 25 May and Friday, 3 Jul.

5.2.4 Optional Bid Item 5 (Year 2—Fall 2015)

Provide additional custodial services as described in Base Bid Item 1 with work to be performed three (3) days a week from 31 Aug 2015 to 30 Oct 2015 for a total of twenty-six (26) days, including federal holidays on Monday, 7 Sep and Monday, 12 Oct.

This line item may only be awarded if Optional Bid Item 4 is awarded. Award of Optional Bid Item 3 does not guarantee this line item will be awarded.

5.2.5 Optional Bid Item 6 (Summer 2015 Carpet Cleaning)

Provide a one-time carpet cleaning including shampooing and steam cleaning on all carpeted surfaces with spot treating stained areas. Carpeted areas include all areas stated in Base Bid Item 1. This activity shall be performed during the first two (2) weeks of the performance period which begins on 4 May 2015. Work shall begin at 0830 and is allowed to continue until whenever work is completed. This cleaning activity shall be scheduled to the convenience of the government during the two (2) week allotted period and may be performed any day Monday through Friday.

5.2.6 Optional Bid Item 7 (Year 3—Summer 2016)

Provide custodial services as described in Base Bid Item 1 with work to be performed three (3) days a week for the Visitor Center from 2 May 2016 to 26 Aug 2016 for a total of fifty-one (51) days, including federal holidays on Monday, 30 May and Monday, 4 Jul.

5.2.7 Optional Bid Item 8 (Year 3—Fall 2016)

Provide additional custodial services as described in Base Bid Item 1 with work to be performed three (3) days a week from 29 Aug 2016 to 28 Oct 2016 for a total of twenty-six (26) days, including federal holidays on Monday, 5 Sep and Monday, 10 Oct.

This line item may only be awarded if Optional Bid Item 7 is awarded. Award of Optional Bid Item 5 does not guarantee this line item will be awarded.

5.2.8 Optional Bid Item 9 (Summer 2016 Carpet Cleaning)

Provide a one-time carpet cleaning including shampooing and steam cleaning on all carpeted surfaces with spot treating stained areas. Carpeted areas include all areas stated in Base Bid Item 1. This activity shall be performed during the first two (2) weeks of the performance period which begins on 2 May 2016. Work shall begin at 0830 and is allowed to continue until whenever work is completed. This cleaning activity shall be scheduled to the convenience of the government during the two (2) week allotted period and may be performed any day Monday through Friday.

5.2.9 Optional Bid Item 10 (Year 4—Summer 2017)

Provide custodial services as described in Base Bid Item 1 with the exception work is to be performed three (3) days a week for the Visitor Center from 1 May 2017 to 25 Aug 2017 for a total of fifty-one (51) days, including federal holidays on Monday, 29 May.

5.2.10 Optional Bid Item 11 (Year 4—Fall 2017)

Provide additional custodial services as described in Base Bid Item 1 with work to be performed three (3) days a week from 28 Aug 2017 to 27 Oct 2017 for a total of twenty-six (26) days, including federal holidays on Monday, 4 Sep and Monday, 9 Oct.

This line item may only be awarded if Optional Bid Item 10 is awarded. Award of Optional Bid Item 7 does not guarantee this line item will be awarded.

5.2.11 Optional Bid Item 12 (Summer 2017 Carpet Cleaning)

Provide a one-time carpet cleaning including shampooing and steam cleaning on all carpeted surfaces with spot treating stained areas. Carpeted areas include all areas stated in Base Bid Item 1. This activity shall be performed during the first two (2) weeks of the performance period which begins on 1 May 2017. Work shall begin at 0830 and is allowed to continue until whenever work is completed. This cleaning activity shall be scheduled to the convenience of the government during the two (2) week allotted period and may be performed any day Monday

5.2.12 Optional Bid Item 13 (Year 5—Summer 2018)

Provide custodial services as described in Base Bid Item 1 with the exception work is to be performed three (3) days a week for the Visitor Center from 30 April 2018 to 24 Aug 2018 for a total of fifty-one (51) days, including federal holidays on Monday, 28 May and Wednesday, 4 July.

5.2.13 Optional Bid Item 14 (Year 5—Fall 2018)

Provide additional custodial services as described in Base Bid Item 1 with work to be performed three (3) days a week from 27 Aug 2018 to 26 Oct 2018 for a total of twenty-six (26) days, including federal holidays on Monday, 3 Sep and Monday, 8 Oct.

This line item may only be awarded if Optional Bid Item 13 is awarded. Award of Optional Bid Item 9 does not guarantee this line item will be awarded.

5.2.14 Optional Bid Item 15 (Summer 2018 Carpet Cleaning)

Provide a one-time carpet cleaning including shampooing and steam cleaning on all carpeted surfaces with spot treating stained areas. Carpeted areas include all areas stated in Base Bid Item 1. This activity shall be performed during the first two (2) weeks of the performance period which begins on 30 April 2018. Work shall begin at 0830 and is allowed to continue until whenever work is completed. This cleaning activity shall be scheduled to the convenience of the government during the two (2) week allotted period and may be performed any day Monday

6 Project Information

6.1 Basis for Award

The government shall award the contract to the offeror who provides the lowest priced technically acceptable offer.

The evaluated price shall include the base work plus all option(s). In order to be considered technically acceptable, the contractor shall:

• Have a minimum of (5) years experience on projects of a similar nature. The contractor shall supply the names, locations, and client contact information for two (2) projects of similar size and scope that have been accomplished within the previous five (5) years as part of the bid submittals.

6.1.1 Multi-Year Optional Bid Items

Optional bid items are setup to allow the government to award up to an additional four (4) years of work past the base work for this contract, plus an extension of work for each year. If the government chooses to award one or more of these optional work periods, the award date of said optional bid item will be no later than thirty (30) days prior to the beginning of the performance period of that optional line item.

6.1.2 Pre-Work Submittals

All pre-work submittals, as stated in Section 16.2 of this SOW, shall be provided to the government within fourteen (14) days following the award of the contract. The contractor shall allow up to twenty-one (21) days from time of receipt for government review of submittals. Work may not begin until government approval of all submittals required in Section 16.2 of this Statement of Work.

6.1.2.1 Project Timeline

As part of the pre-construction submittals, the contractor shall supply a timeline or schedule for accomplishing the work showing the following minimum milestones and completion dates: submittal completion date, start date, 100% completion date.

6.2 Pre-Construction Meeting

Following the award of the contract and review and acceptance of the contractor’s pre-construction submittals, the prime contractor must attend a mandatory pre-work conference. The meeting shall be scheduled by the government, and conducted on-site, at the Mount Morris Dam, at a time and date to be announced following the award of the contract.

6.3 Work Schedule

All scheduled work is to be performed during hours of days stated in the bid item description above. If the contractor desires to work beyond the previously stated hours and days, written permission to do so shall be obtained from the government. Schedule changes shall be requested at minimum 24 hours in advance, unless there is an emergency situation.

6.4 Material/Equipment Information

Contractor shall provide all labor, tools, ladders, scaffolding, equipment, supplies and materials needed to complete the work described herein, unless otherwise noted herein that any of these items will be provided by the government.

6.5 Dimension/Quantity Verification

Contractor shall independently measure and verify all dimensions and quantities given herein prior to ordering materials and supplies for the project. This information shall be provided to the government QA person as part of the pre-work submittals.

6.6 Material Storage

Material storage will be accommodated for brooms, vacuums, mops, and towels only. The contractor shall not store any liquid cleaning solvents, products, or chemicals. All liquid cleaning products shall be removed from the premises after work is completed for said day.

6.7 Site Cleanup

All excess, waste, and removed material related to this project shall become the contractor’s property and shall be promptly removed from the site and disposed of or reused/recycled in accordance with applicable local, state, and federal regulations. Documentation describing disposal of material shall be furnished to the government as part of the project closeout files. The contractor shall not dispose of any project generated waste in government receptacles or on government grounds.

7 Quality Assurance (QA)

7.1 Overview

7.1.1 Government Project Manager (PM)

The government has appointed a Project Manager (PM) for this project. The PM shall ensure all questions of a technical nature concerning the contractual work are answered.

7.1.2 Government Quality Assurance (QA)

The government will appoint a Quality Assurance (QA) person to ensure all work is accomplished in accordance with contractual documents. The QA person for this contract will be identified after the contract is awarded. The QA person serves as the liaison between the contractor, PM, and the DCO. The QA person does not have the authority to modify contractual agreements.

8 Communication

During the execution of the contract, the PM shall receive weekly status reports from the contractor on issues such as milestones met and/or missed, and issues standing in the way of project completion. The DCO shall be the communication hub for the government QA Person, PM, and the contractor regarding clarification of contractual issues. By adhering to the established lines of communication, it will reduce or avoid generation of duplicate requests for information, which may inadvertently result the government or the contractor to the acceptance of contractual changes without official approval by the DCO.

9 Repair/Restoration of Government Property Contractor, at no expense to the government, is required to protect all government facilities, grounds, equipment, sidewalks, and pavement during construction. All government structures, grounds, and equipment disturbed by contractor during the performance of work shall be returned to a pre-work condition prior to request of final payment.

Damages to government property that were caused by contractor and/or sub-contractor will be repaired at no expense to the government by the prime contractor.

10 Work Stoppage, Contract Cancellation Actions The Mount Morris Dam Park Manager, PM, or government QA person may issue temporary “Stop Work” notification if they find activities or job site conditions are in violation of Federal, Department of Defense, State or local health, safety and/or environmental standards, laws and regulations. The District Safety Officer (DSO), the DCO, and the PM shall be contacted immediately after a Stop Work notification order is issued or rescinded. Violation of health, safety or environmental regulations committed by the contractor shall not be grounds for compensation by the government to the contractor. Refer to contractual documents provided by the District Contracting Office regarding additional work stoppage and/or contract cancellation actions.

11 Material Change Orders Once equipment and materials are approved and accepted by the government, the contractor shall not substitute equipment or materials without providing a detailed explanation for the substitution. Changes in materials will require full justification and approval from the DCO. Modifications to contractual documents must be reviewed by the contractor, government QA person and PM, and approved by the government’s DCO. Requests for modifications must be in writing explaining the reasons for the modification, detailed description of the modification and what the benefits are and an estimated cost broken down by materials, labor and equipment.

12 Completion The contract will not be deemed fulfilled until all services provided by the contractor under the terms of the contractual documents are found satisfactory to the DCO.

13 Payment The work will be paid for on a per workday basis, or lump sum, depending on the line item per the attached bid schedule. The per-day price which includes all labor, materials, supplies, equipment, mobilization/demobilization, disposal, and other costs required to complete the work. Any lump sum bid items will be paid for in whole after said work is completed satisfactorily. Partial payment(s) on a monthly basis will be made; this will be discussed at the pre-construction meeting.

14 Safety

14.1 Publications

Contractor shall follow all applicable safety requirements detailed in the USACE Safety & Health Requirements Manual EM 385-1-1 (11 August 2011), available on-line at: http://140.194.76.129/publications/eng-manuals/EM_385-1-1_languages/EM_385-1-1_English_2008/toc.html The project shall not proceed until all safety submittals required under this contract have been reviewed and accepted by the government.

14.2 Questions

Questions regarding Safety and Health requirements for the project shall be addressed to the DCO with an informational copy provided to the PM. The contractor shall permit safety inspections by any government personnel of all work being performed.

14.3 Accident Reporting

All contractor accidents, involving injuries or property damage, occurring during the execution of this contract shall be reported to USACE within 4 hours of the contractor becoming aware of its occurrence. Notification will include contractor name; contract title; type of contract; name of activity, installation or location where accident occurred;

date and time of accident; names of personnel injured; extent of property damage, if any; extent of injury, if known, and brief description of accident (to include type of construction equipment used, PPE used, etc.). The USACE initial contact must be made personally (telephone or email messages only are not acceptable) to one of the following:

In Person Contact: Mount Morris Dam Park Manager at the William B. Hoyt II Visitor Center Via Telephone Contact: Project Manager Identified after contract award Via Telephone Contact: District Safety Officer 716-879-4406 Via Telephone Contact: Contracting Officer Jeff Ernest Work 716-879-4173; Cell 716-803-5405

14.4 Activity Hazard Analysis (AHA’s)

Work cannot begin until after government acceptance of all Activity Hazard Analysis (AHA). The AHA’s must be developed specifically for this project and shall address the specific safety hazards associated with the work. During the site visit, contractors are encouraged to develop a preliminary hazard list based upon their observations and the information contained in this Scope of Work. The AHA’s shall be provided within the APP.

14.5 Man-Hours

USACE requires that contractors (prime and sub) report all man hours worked as well as all lost time for on-the-job accident and illness. This report shall be documented on the Buffalo District Man hour Exposure Report. See Attachment of this scope of work. The reporting time period begins following the award of the contract and continues until the life cycle of the project expires. All accidents shall be reported on USACE Eng Form 3394. Instruction for completing the form can be obtained from the government QA or District Safety Officer.

15 Security http://140.194.76.129/publications/eng-manuals/EM_385-1-1_languages/EM_385-1-1_English_2008/toc.html http://140.194.76.129/publications/eng-manuals/EM_385-1-1_languages/EM_385-1-1_English_2008/toc.html

15.1 Start of Work

Contractor shall notify the Park Manager of their planned arrival at the project to start work at least seven (7) calendar days in advance. Contractor shall submit a weekly work schedule thereafter by no later than the Friday before the coming work week.

15.2 Arrival/Departure

Contractor is required to notify the government QA person Park Manager of their arrival to and departure from the project site. A similar notification is required if there shall be any deviation or cancellation of a scheduled work day during the life of the project.

15.3 Video/Camera Equipment

Contractor shall not transport or use video or camera equipment while working at Mount Morris Dam unless permission to do so is requested through the Park Manager or Lock Master and approval is granted by the Buffalo District Security Officer.

15.4 Personally Identifiable Information (PII)

For all prime and subcontractor employees working at Mount Morris Dam, the following Personally Identifiable Information (PII) shall be provided for the US Army Corps of Engineers to perform a limited background check:

Complete name, social security number, date of birth, place of birth, and current address of residence. This information is mandatory before any workers will be allowed to enter the facility.

16 Submittals

16.1 Bid Submittals

The following submittals are required from the contractor under this Scope of Work to be submitted with the bid proposal:

• Complete Bid Schedule with prices for all base and optional items. (See Attached)

• The product data and specification sheets for the following materials to be used by the contractor:

o Healthy High Performance Cleaning Processes

• Contractor experience as stated in Section 6.1

• Other documentation as required by the DCO:

o Representations and certifications

16.2 Pre-Work Submittals

All submittals are required as per the timeline described in Section 6.2 of this SOW:

• Project Submittals

• Activity Hazard Analysis (AHA’s)

• All materials/equipment data sheets provided under the contract, including but not limited to:

o Cleaning products with MSDS sheets

END OF STATEMENT OF WORK

Attachment #1 – Bid Schedule Attachment #2 – Directions to Site Attachment #3 – Blank Activity Hazard Analysis

Attachment #1 – Bid Schedule Mount Morris Dam, Mount Morris, New York

Visitor Center Custodial Services March 2014

Item No. Description Bid Quantity Bid Unit Unit Price ($) Price ($)

1 (Base) Provide Custodial Services - 2014 Fifty-One (51) Day

2 (Option) Provide Extended Custodial Services - 2014* Twenty-Six (26) Day

3 (Option) One-Time Carpet Cleaning - 2014 One (1) Lump Sum (LS)

4 (Option) Provide Custodial Services -2015 Fifty-One (51) Day

5 (Option) Provide Extended Custodial Services - 2015* Twenty-Six (26) Day

6 (Option) One-Time Carpet Cleaning - 2015 One (1) Lump Sum (LS)

7 (Option) Provide Custodial Services - 2016 Fifty-One (51) Day

8 (Option) Provide Extended Custodial Services - 2016* Twenty-Six (26) Day

9 (Option) One-Time Carpet Cleaning - 2016 One (1) Lump Sum (LS)

10 (Option) Provide Custodial Services - 2017 Fifty-One (51) Day

11 (Option) Provide Extended Custodial Services - 2017* Twenty-Six (26) Day

12 (Option) One-Time Carpet Cleaning - 2017 One (1) Lump Sum (LS)

13 (Option) Provide Custodial Services - 2018 Fifty-One (51) Day

14 (Option) Provide Extended Custodial Services - 2018* Twenty-Six (26) Day

15 (Option) One-Time Carpet Cleaning - 2018 One (1) Lump Sum (LS)

*If bid item is chosen for award, the government will award in conjunction with the line item above. I.E. option item 14 will only be awarded if option item 13 is awarded but it is not required that option item 14 be awarded for awarding of option item 13.

TOTAL BASE BID AMOUNT (Item(s) 1):________________

TOTAL OPTIONAL BID AMOUNT (Item(s) 2-15):________________

TOTAL BID AMOUNT (Item(s) 1-15):________________

Attachment #2 – Directions to Mount Morris Dam

Mount Morris Dam Directions

The William B. Hoyt II Visitor Center access road (Visitor Center Rd) is located approx. 1.7 miles South of Mount

Morris and 11 Miles North of Nunda on SR 408.

From the north:

(Interstate 90) take 390S to exit 7 - Mount Morris/Letchworth, 5 miles south on Route 408. Turn onto Visitor Center

Rd; continue for about 1.25 miles.

From the south:

(Route 17, I-86) take 390N to exit 6 - Sonyea, 7 miles north on Route 36, then two miles south on Route 408. Turn onto Visitor Center Rd; continue for about 1.25 miles.

Distance to Dam in Miles Rochester, NY................ 35 Binghamton, NY Buffalo, NY.....................75 Williamsport, PA Elmira, NY......................81 Cleveland, OH Syracuse, NY............... 111 Pittsburgh, PA

U.S. Army Corps of Engineers William B. Hoyt II Visitor Center

6103 Visitor Center Road Mount Morris, NY 14510

Attachment #3 – Blank Activity Hazard Analysis (See PDF attachments for editable XML version)

*Note: This is an un-editable image. See attachment of PDF document for editable XML version