2012.07.13 Donlon Watertight Doors Contract - SOW Bid Sheet Provisions Attachment List.pdf

PART 1 – Scope of Work and Bid Sheet

Bid Sheet

Watertight Doors and Hatch for M/V Mike Donlon

Item Description Qty Unit Unit Extended Price Price

1 Safety Plans & Submittals 1 LS _______ _______

2 Pilot House Doors 1 LS _______ _______

3 Engine Room Doors and Hatch 1 LS _______ _______

Total _______

SCOPE OF WORK

ITEM 1 SAFETY PLANS AND SUBMITTALS

SAFETY REQUIREMENTS:

The contractor shall follow all Safety Requirements detailed in the Unified Facilities Guide Specifications (USACE UFGS 01-35-26, February 2012), attached, and applicable Safety & Health Requirements Manual per EM 385-1-1.

EM385-1-1 is available on-line at:

http://140.194.76.129/publications/eng-manuals/EM_385-1-1_languages/EM_385-1-1_English_2008/toc.html

SAFETY SUBMITTALS:

• Abbreviated Accident Prevention Plan (APP)

• Completed Abbreviated APP Checklist (blank attached)

• Activity Hazard Analyses (AHA, blank form attached)

• Proof of qualifications for Competent Persons/Site Safety and Health Officer(s) (SSHO) to include o A resume detailing work on similar projects.

o Copy of the certificate for 10-hour OSHA construction safety course.

o Competent person training as needed.

All safety submittals shall be provided to the government within 14 calendar days after contract award.

SUBMIT REPORTS AS REQUIRED:

• Accident Reports via Eng Form 3394 Accident Investigation Report (blank attached)

• Monthly Man-Hour Exposure Reports by the 5th day of each month (blank attached)

Work shall not begin until the APP has been submitted to, and accepted by, the USACE http://140.194.76.129/publications/eng-manuals/EM_385-1-1_languages/EM_385-1-1_English_2008/toc.html�

Buffalo District Contracting Officer or COR. In the APP, the Contractor shall avoid providing material of a general nature not specifically related to this project or site.

Previous versions of existing off-the-shelf APP are not acceptable. The APP shall be prepared following the format found in USACE publication U.S. Army Corps of Engineers (USACE) Safety and Health Requirements Manual EM 385-1-1, Appendix A.

The following documents shall be considered in the preparation of the APP:

• USACE EM 385-1-1 (15 Sep 2008) Safety and Health Requirements Manual;

• UFGS-01 35 26 (February 2012) Governmental Safety Requirements;

• USDOL OSHA 29 CFR 1926 Safety and Health Regulations for Construction;

• USDOL OSHA 29 CFR 1910 General Industry Safety and Health Standards.

Portions of the submittals that are disapproved shall be promptly corrected and re-submitted. If additional work items are added to the contract work the APP and AHA shall be amended as necessary and approved prior to the start of the additional work items.

A SSHO shall be present on-site whenever project-related construction work is being executed. The contractor shall permit safety inspections of all work being performed.

Payment for this item will be in one lump sum.

ITEM 2 WATERTIGHT DOORS FOR PILOT HOUSE

Replace the two doors of the pilot house with new watertight doors. Make such modifications to the pilothouse as are required for compatibility with the new doors. The new doors shall be provided with locks, keyed alike, and two sets of keys shall be provided for the locks. All work shall be suitable for vessels in Great Lakes service, and in compliance with ABS Rules for Building and Classing Steel Vessels. All new construction and any modified areas of the pilothouse or other areas of the vessel where paint is disturbed as consequence of the work shall be prepared and painted to match the existing vessel in accordance with the PAINT SCHEDULE, GENERAL NOTES, and COLOR CHART shown on Drawing 533-D406-01 of the Record Drawings provided as an attachment to this Contract.

With the bid, provide such schematic drawings, sketches, and product literature as required to adequately describe the nature of the work for bid evaluation purposes (technical acceptability). After award, and prior to starting work, provide detailed drawings of the proposed work, certified and approved by the American Bureau of Shipping (ABS). After installation, perform such testing of the watertightness of the doors as is required by ABS standards, and provide certification from ABS of successful testing.

ITEM 3 WATERTIGHT ENGINE ROOM DOORS AND HATCH

Replace the engine room doors and hatch with new watertight doors and hatch or equivalent entry system. Make such modifications to the engine room enclosure as are required for compatibility with the new doors and hatch. The new doors and hatch shall be securely lockable, and two sets of keys shall be provided for any new locks. All work shall be suitable for vessels in Great Lakes service, and in compliance with ABS Rules for Building and Classing Steel Vessels. All new construction and any modified areas of the engine room enclosure or other areas of the vessel where paint is disturbed as consequence of the work shall be prepared and painted to match the existing vessel in accordance with the PAINT SCHEDULE, GENERAL NOTES, and COLOR CHART shown on Drawing 533-D406-01 of the Record Drawings provided as an attachment to this Contract.

With the bid, provide schematic drawings, sketches, and product literature as required to adequately describe the nature of the proposed work for bid evaluation purposes (technical acceptability). After award, and prior to starting work, provide detailed drawings of the proposed work, certified and approved by the American Bureau of Shipping (ABS). After installation, perform such testing of the watertightness of the doors as is required by ABS standards, and provide certification from ABS of successful testing.

ITEM 4 SCHEDULE

All work shall be complete no later than 6 weeks after the date of Contract Award.

Part 2 – Special and Technical Provisions

SPECIAL PROVISIONS

SP-1 SCOPE OF WORK- The work to be done under this Job Order consists of furnishing all labor, material (except Government furnished materials, see Paragraph SP-8), equipment, supplies, facilities, and services required, and performing the work described herein for repairing U.S. Derrickboat McCauley in strict accordance with these specifications and the Master Agreement for Repair and Alteration of Vessels.

Prior to award of this Contract, the successful bidder will be required to sign with the Government a Master Agreement for Repair and Alteration of Vessels. This document can be found on line at:

http://www.acq.osd.mil/dpap/dars/dfars/html/current/217_71.htm

The U. S. Tug Cheraw will deliver the McCauley and berth at the contractor’s facility during this work unless the option for Transport of the DB McCauley is awarded.

SP-2 QUANTITIES- Section not used

SP-3 OPTIONAL ITEMS OF WORK- Section not used

SP-4 DIMENSIONS OF PLANT- The approximate physical dimensions and physical data of the vessel covered by these specifications are as follows:

M/V Mike Donlon

Type of Plant Tug Length, overall 53 ft. 0 in.

Beam, molded 19 ft. 2.5 in.

Draft 5 ft.

Light Ship Weight 53.34 long tons Hull Material Steel Construction Welded

SP-5 DELIVERY AND RETURN OF PLANT-

SP 5.1 The work shall be performed at the Contractor’s facility.

SP 5.2 The Government will deliver the plant to the Contractor in open water clear of the Contractor's yard within one week of the date of Contract award.

http://www.acq.osd.mil/dpap/dars/dfars/html/current/217_71.htm�

SP 5.3 Upon completion of the work, the Government will accept return of the plant at the point where it was delivered to the Contractor. The date and hour of return of the plant to the Government shall be considered to be the time of the completion of the work, subject to the provisions of Paragraph SP 6.

SP 5.4 Any additional tug or pilot services required between open water and the drydock, slip, or berth at the Contractor's yard shall be promptly furnished by the Contractor at no additional expense to the government.

SP-6 COMMENCEMENT, PROSECUTION, AND COMPLETION- The Contractor will be required to commence work under the Job Order within one working day after delivery of the plant to the work location, to prosecute the work with faithfulness and diligence, and to complete it within the time specified, provided that, if the Contracting Officer orders any additional work to be done beyond that called for by these specifications and/or orders any work described and required in these specifications not be done, appropriate adjustments in the time and/or price shall be made in accordance with the Master Agreement for Repair and Alteration of Vessels. The time stated for completion is to include final cleanup of the plant.

SP-7 DRAWINGS-

SP-7.1 A full set of record drawings for the vessel are made a part of these specifications, and electronic copies are provided as an attachment to this solicitation package.

SP-8 SHIFTING, ALTERATIONS, ETC.- Should the removal or shifting of any parts of the plant or its fittings, stores, fuel, water, etc., be necessary for carrying out the repairs specified, the same shall be done by the Contractor at his expense and all such removals shall be subsequently replaced and any damage or loss resulting from such removal or shifting or replacement shall be made good by the contractor at his expense. Should any portion of the plant's structure, housing, fixtures, or equipment require alteration in order to carry out the work, the Contractor shall make such alterations at his expense.

SP-9 DISPOSITION OF SCRAP AND SALVAGEABLE MATERIAL- Notwithstanding the requirements of the Master Agreement for Repair and Alteration of Vessels, all items designated as scrap resulting from the work shall become the property of the Contractor, and due consideration of the value of such scrap shall be reflected in the bid price of the individual items concerned. This shall not apply to salvageable items ordered to remain property of the Government, which shall be loaded and returned to the Government on truck or on board the vessel as directed. The determination of whether or not an item is salvageable shall rest with the Contracting Officer's Representative if not stated in the specifications.

SP-10 REPAIRS TO BE MADE BY THE GOVERNMENT- Section not used.

SP-11 CLEANLINESS ABOARD PLANT- The Contractor shall keep working areas clean and shall clean up such working areas to a condition "as found prior to commencement of work." The Contractor shall at all times refrain from marring, marking, or defacing any portion of the interior of the vessel. Any such marring, marking, or defacing shall be restored to it's original condition by and at the expense of the Contractor prior to acceptance of the plant by the Government as provided in Paragraph SP-5.

SP-12 SERVICES TO BE FURNISHED BY THE CONTRACTOR WITHOUT FURTHER COST- The Contractor shall furnish without further cost to the Government the services listed below.

SP-12.1 The Contractor shall furnish and connect a temporary auxiliary electric power supply to permit lighting and ventilation of quarters, the galley, and machinery spaces, and for the operation of necessary deck and auxiliary machinery. The Tug will require 100 Amp, 440 VAC, 3 phase service. The Derrickboat will require a 200 Amp, 230 VAC, 3 phase service.

SP 12.2 The Contractor shall supply shore power as needed to power the ships systems and keep the ships batteries charged.

SP-12.3 The Contractor shall provide access to designated Government representatives as necessary for them to observe and inspect the work, and shall provide them with access to water and restroom facilities while they are on site.

SP-13 FINAL EXAMINATION AND ACCEPTANCE- As soon as practical after the completion of the entire work as may be designated in the specifications a thorough examination thereof will be made by the Contracting Officer's Representative at the site of the work. If such work is found to comply fully with the requirements of the Contract Job Order it will be accepted, and final payment will be made in accordance with the Contract article entitled "Payment".

SP-14 LIQUIDATED DAMAGES- Notwithstanding the clause entitled "Default" in the Master Agreement for Repair and Alteration of Vessels, liquidated damages will be based upon, and calculated in accordance with the following:

The Contractor shall include in his quote a statement of the scheduled completion date necessary to accomplish all of the mandatory work items. If optional items or other additional work is required an allowance will be made and the time to complete the work will be adjusted accordingly. In addition, allowances will be made for delays due to causes beyond the contractor’s control (e.g. rain delaying the painting of the hull, uncontrollable delay in acquiring supplies). For each work day beyond the adjusted scheduled completion date that completion of the work is delayed liquidated damages of $625 per day will be assessed. For the purposes of this paragraph work days consist of Monday through Friday inclusive with the exception of Federal holidays.

SP-15 BID EVALUATION-

This Contract will be awarded to the lowest priced technically acceptable proposal. Technical acceptability will be based on the Government’s evaluation of the schematic drawings, sketches, and product literature provided with the bid.

SP-16 SUBMITTALS

SP-16.1 Safety Submittals

All safety submittals shall be provided to the government within 14 calendar days after contract award. No work on the vessel will be permitted until the COE Safety Office has reviewed and found the submittals to be acceptable.

SP-16.2 Schedule

In addition to the schedule information required with the bid, the Contractor shall submit a detailed schedule showing the planned dates of starting and completing each item of work awarded. A revised schedule shall be submitted whenever any optional work is awarded or other event occurs that affects the completion date. The schedule shall be prepared using the critical path method to identify work that is critical to timely completion. The initial schedule shall be submitted within 14 calendar days after contract award. Updates shall be submitted within 3 work days after the date of an event affecting the completion date, or at minimum every three weeks otherwise.

SP-16.3 Product Data

Submit product data for all products to be incorporated into the work for the following items within 14 days after contract award

- Paint

SP-16.4 Certified Drawings

Submit detailed drawings of the proposed work, certified by the American Bureau of Shipping, prior to starting the work.

SP-16.5 Certified Test Results

Upon physical completion and testing of the work, submit test results certified by the American Bureau of Shipping (ABS) demonstrating that the work has passed the watertightness tests required by applicable ABS standards.

SP-17 SITE VISIT

The Tug Donlon will be available for inspection in Fairport Harbor, OH or Cleveland Harbor, OH through the bid period. A site visit to inspect the vessel may be arranged by contacting the Vessel Master Tim Colburn at (216) 701-5444.

TECHNICAL PROVISIONS

TP-1 WORKMANSHIP

TP-1.1 General

a. All labor shall be especially skilled for each kind of work, thorough, and first class in every respect, and under competent and coordinated supervision.

b. Where work of one trade joins, passes through, or is on other work, there shall be no discrepancy or misfit when completed. In engaging one kind of work with another, marring or damaging previously acceptable construction shall be cause for rejection.

c. All parts of the work intended to join or bear upon others shall have complete and solid surface contact and fit together neatly without excessive cold work during erection. All faying surfaces shall be painted and shall be clean and smooth before bolting up. Shims or liners shall not be used for the purpose of overcovering a bad fit.

d. Workmanship throughout shall be in accordance with the best modern practice and shall conform to the current edition of he American Bureau of Shipping's "Rules for Building and Classing Steel Vessels", and U.S. Coast Guard rules as applicable.

TP-1.2 Cutting. All edges and corners of plates and shapes shall be smooth and free of burrs. The use of a cutting torch is permissible for cutting plates and shapes to size, but the burning of bolt holes will not be permitted.

TP-1.3 Welders and Welding.

a. All welding under this job order shall be done only by welders who have successfully passed the qualification test of the American Bureau of Shipping except that any welding coming under the jurisdiction of the U.S. Coast Guard Marine Inspection shall be done only by welders having passed the qualification test of the U.S. Coast Guard or equal.

b. The electrodes used throughout the work shall be suitable for use with the parent metal at each weld. Electrodes shall be received on the job in unbroken packages bearing the manufacturer's label or be similarly marked.

c. Assembly of all welded joints before welding shall be such as to secure proper gaps in butt welds and metal to metal contact on fillet welds. Welding shall not be used to close openings larger that stipulated for each plate thickness by the American Bureau of Shipping. Surfaces to be welded shall be free from paint, scale, etc.

d. Welding procedures, as to direction, length, number and sequence of beads, shall be carefully planned so as to minimize locked up stresses.

e. All welding is to conform to the specifications set up by the American Welding Society and shall be in compliance with the latest edition of "Rules for Building and Classing Steel Vessels" as published by the American Bureau of Shipping.

TP-2 INSPECTION AND TESTS-

TP-2.1 The work will be conducted under the general direction of the Contracting Officer and is subject to inspection by any appointed inspectors to insure strict compliance with the terms of the Contract. No inspector is authorized to change any provision of the specifications without written authorization of the Contracting Officer, nor shall the presence or absence of an inspector relieve the Contractor from any requirements of the Job Order.

TP-2.2 Inspection and tests shall be made at such times and in a manner satisfactory to the Contracting Officer. The Contractor shall keep the Contracting Officer informed of the desired time of all proposed tests or inspections. Trial of machinery shall be conducted by the Contractor at this expense.

TP-2.3 When any workmanship, material, or apparatus fails to pass any test or inspection it shall be fully retested only after all known defects have been eliminated therefrom.

TP-3 PAINTS-

TP-3.1 Paints shall be accurately compounded of materials as called for in the applicable specifications therefore.

TP-3.2 Paint shall be well mixed before use so that it can be readily broken with a paddle to a smooth uniform paint of good spraying consistency. Paint shall be applied in accordance with the manufacturers standards or recommendations for proper application.

TP-3.3 Commercial paint systems shall be those of a reputable manufacturer of marine coatings, of a premium grade, and suitable for fresh water service. The paint system shall be applied properly allowing adequate drying times. If the surface preparation recommended by the manufacturer and the preparation called for in these specifications are different, the method calling for the higher degree of surface preparation shall be used.

TP-3.4 The Contractor shall furnish paint combs and a reliable dry film thickness gage and take random measurements in the presence of the Government Inspector to demonstrate that the specified paint film thicknesses are achieved for each coat of paint.

TP-3.5 Blast all disturbed areas and new steel to near white metal (SSPC SP-10) and immediately paint with two coats of Amerlock 400 manufactured by PPG Protective and Marine Coatings. Exterior surfaces shall have an undercoat with a minimum 4 mils dry film thickness (color red), followed by a top coat with a minimum 6 mils dry film thickness (color grey). Interior surfaces shall have an undercoat with a minimum 5 mils dry film thickness (color blue), followed by a top coat with a minimum 6 mils dry film thickness (color grey). Comply with all manufacturer’s instructions for application of the paint.

TP-4 MATERIALS, OPERATING CHARACTERISTICS, ETC.- Any material not specified shall be the best of its kind, suitable for the purpose intended, and subject to the approval of the Contracting Officer.

Where sizes, firs, operating characteristics or controls are not specified, they shall be as approved by the Contracting Officer.

TP-5 REFERENCES- The latest edition of the following references are made part of this specification:

American Bureau of Shipping Rules for Building and Classing Steel Vessels

Code of Federal Regulations 29CFR1915, Occupational Safety and Health Standards for Shipyard Employees

Army Corps of Engineers EM 385-1-1, Safety and Health

Requirements Manual

American society for Testing ASTM A-36, Structural Shapes and Materials

American Iron and Steel AISI-1015, Low Carbon Steel Institute Plate

Institute of Electrical and IEEE-45, IEEE Recommended Electronic Engineers Practice for Electric

Installations on Shipboard

Part 3 – LIST OF ATTACHMENTS

The following is a list of attached documents hereby incorporated into this Contract.

Safety Attachments

1. UFGS 01 35 26 Governmental Safety Requirements (pdf)

2. Abbreviated Accident Prevention Plan Checklist (pdf, xls)

3. Activity Hazard Analysis Form (pdf)

4. Accident Investigation Report – ENG Form 3394 (electronically fillable pdf)

5. Monthly Man Hour Exposure Report (pdf, xls)

Technical Attachments

6. Photos of Vessel (pdf)

7. Record Drawing Set (Reduced to 11 x 17) (pdf)