Bidder_Inquiry_Q A.pdf

Bid Inquiry Contractor Report All Inquiries

Project: Pembina BPS D-B RFP Review: Pembina BPS Phase I (sorted by CommentID ) Displaying 39 inquiries.

Id Discipline Sheet Detail Spec

4811555 Specifications P. 17, 18, & 19 of 277

P. 17 of 277, 2.3 Table TAB B indicates a 20 page front & back limit as does P. 18 of 277, 4.1. P. 19 of 277, 4.1.2.1 indicates this page limit to be 30 pages. Please clarify the correct page limit for Tab B. On: 05-Sep-12.

Government Response. . This has been corrected in Solicitation Amendment 0001 to 20 pages On: 14-Sep-12

Current Request Status: Request Closed

Information for this report is procurement sensitive.

4811561 Specifications P. 18 of 277

P. 18 of 277, 4.1.1.1 indicates to include "their job locations" on the Key Personnel Organizational Chart. Please indicate exactly what is met by this term (i.e., onsite/offsite, City/State, etc.). On: 05-Sep-12.

Government Response. . This location should indicate the primary office location for the key personnel along with the city and state. On: 14-Sep-12

Current Request Status: Request Closed

Information for this report is procurement sensitive.

4811570 Specifications P. 32 & 102 of 277P

P. 32 of 277, 5.2.2.4 Sustainability Requirements states to "Additionally, the Offeror shall coordinate and work with a third party Commissioning Agent throughout the project." P. 102 of 277, 3.6.2.8 Commissioning, Testing, Adjusting, and Balancing states "Designer of Record shall have a Commissioning/TAB member on the design team". Please indicate if the Commissioning Agent is to be a member of the Design Team or an Independent Third Party. If it is a Third Party, does the Government pay for this service separately or do we include the Commissioning Agent as a team member? On: 05-Sep-12.

Government Response. . The commissioning agent will be an independent third party and will be contracted separately by the government. On: 14-Sep-12

Current Request Status: Request Closed

Information for this report is procurement sensitive.

4811590 General 00100

Paragraph 2.3, Tab C, Factor 2 shows page count 15 pages. Paragraph 5.1 shows Factor 2 page count 10 double-sided pages (20 single sides). Please clarify what the page count is for Factor 2? On: 05-Sep-12.

Government Response. . This has been corrected in Solicitation Amendment 0001 to 10 pages. On: 14-Sep-12

Current Request Status: Request Closed

Information for this report is procurement sensitive.

4811591 General 00100

Paragraph 5.1.1 Past Performance. Please clarify, are the project examples limited to five for EACH the Prime and the Designer; or five BETWEEN the Prime and Designer? On: 05-Sep-12.

Government Response. . Five each. On: 14-Sep-12

Current Request Status: Request Closed

Information for this report is procurement sensitive.

4811593 General 00100

Paragraph 5.1.1 Past Performance describes the use of Attachment 4 Past Performance Questionnaire AND project examples. Please clarify what the Government expects to see in this Factor, i.e. Project Descriptions in addition to completed PPQ forms? On: 05-Sep-12.

Government Response. . Inserted into 5.1.1 " All PPQ's submitted will be accompanied with a narrative demonstrating relevant experience in key construction areas for each project cited on each PPQ." On: 14-Sep-12

Current Request Status: Request Closed

Information for this report is procurement sensitive.

4811595 General 00100

Paragraph 5.1 Please clarify what documents are considered "Attachments" and not included in the page count? On: 05-Sep-12.

Government Response. . The PPQ (Attachment 4) does not account towards the 10 page limitation. However the narrative accompanying the PPQ does count towards the 10 page limit. On: 14-Sep-12

Current Request Status: Request Closed

Information for this report is procurement sensitive.

4811598 General 00100

Paragraph 5.1.4 and 5.1.5. Please clarify: are the discussion elements required under paragraph 5.1.5 in addition to the two pages referenced in Paragraph 5.1.4, the supplemental narrative? On: 05-Sep-12.

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Government Response. . Discussion elements in 5.1.5 are part of the original 10 double sided page limit, not related to

5.1.4. On: 14-Sep-12

Current Request Status: Request Closed

Information for this report is procurement sensitive.

4811622 CAD-BIM 00100

Paragraph 4.2.1.2 discusses BIM technology and references Section 01 33 16 and Appendix F, which were not included with the RFP documents. Will the Government provide these documents? On: 05-Sep-12.

Government Response. . Section 01 33 16 is provided with the soliciation. Last sentence of paragraph 4.2.1.2 should read Attachment F (not appendix). Attachment F is also supplied with Section 01 33 16. On: 14-Sep-12

Current Request Status: Request Closed

Information for this report is procurement sensitive.

4811838 Contracting 15 of 277 Factor 2

Item 1 on page 15 of 277 describes Factor 2 – Past Performance to include two Sub-factors: Relevant Experience in Key Construction Areas and Performance on Previous, Relevant Contracts. However, section 5.0 on page 21 of 277 appears to omit a requirement to submit Experience in Key Construction Areas. This section requires submission of three items: • Past performance questionnaires (5.1.1) • Performance recognition documents (5.1.2) • Supplemental narrative (5.1.3) No mention is made of submission of corporate experience profiles of the projects for which each offeror will submit PPQs. This appears to be an error as Phase 1 RFPs typically require submission of corporate experience project profiles and PPQs for each profiled project. Please consider amending the solicitation to include submission of corporate experience profiles. On: 05-Sep-12.

Government Response. . Inserted into 5.1.1 " All PPQ's submitted will be accompanied with a narrative demonstrating relevant experience in key construction areas for each project cited on each PPQ." On: 14-Sep-12

Current Request Status: Request Closed

Information for this report is procurement sensitive.

4811858 Contracting 19 of 277 4.1.2.1

Section 4.1.2.1 on page 19 of 277 requires submission of resumes for the On-Site Manager and the General Superintendent. Is the On-Site Manager intended to be the Quality Control System Manager? If not please consider eliminating this requirement as the size of the project does not warrant an on-site project manager. On: 05-Sep-12.

Government Response. . The onsite manager may also be the QCSM. Resume shall be submitted as noted. On: 14-Sep-

Current Request Status: Request Closed

Information for this report is procurement sensitive.

4811867 Contracting 19 of 277 4.1.2

Section 4..1.2 on page 19 of 277 references Attachment 5 - Key Personnel Resume. Is use of this form required or can offerors use their own form provided it contains the required information? On: 05-Sep-12.

Government Response. . As long as all of the information is included on the offerors form and the page limit requirements are still met per the solicitation then the offerors form may be used. On: 14-Sep-12

Current Request Status: Request Closed

Information for this report is procurement sensitive.

4811877 Contracting 24 of 277 6.1

Section 6.1 on page 24 of 277 requires submission of a Small Business Participation Plan as described in Attachment 2. This appears to be a Small Business Subcontracting Plan, which is normally submitted in Phase 2 with a price proposal. Is your intention to evaluate offerors Past Performance in the utilization of Small Businesses? If so please revise the RFP accordingly. On: 05-Sep-12.

Government Response. . Factor 3 Utilization of Small Business has been removed from Phase 1 proposals. On: 18-Sep-12

Current Request Status: Request Closed

Information for this report is procurement sensitive.

4812683 General P. 13 of 277 (Item 1.10)

Item 1.10 on Page 13 of 277 indicates that "As stated on Standard Form SF 1442: Phase I Proposals will be received until 1400 (02:00 PM) Eastern Time on 21 September 2012 ..." however there is no time or date shown on Form SF 1442. Will Form SF 1442 be amended to show the final submission time and date? Please confirm that 1400 (02:00 PM) Eastern Time on 21 September 2012 is the correct time and date for the submission deadline. On: 06-Sep-12.

Government Response. . SF 1442 and Item 1.10 will be amended to reflect 1400 (02:00 PM) Eastern Time on 24 September 2012 On: 14-Sep-12

Current Request Status: Request Closed

Information for this report is procurement sensitive.

4812686 General P. 21 of 277 (Item 5.1.1)

Item 5.1.1 on page 21 of 277 of the RFP directs the prime contractor and design firm(s) " to each demonstrate recent, relevant experience on similar projects, using the the PPQ." [i.e., Attachment 4]. Is it acceptable to submit final or interim CCASS evaluations or previously submitted PPQs in lieu of the Attachment 4 form provided in the RFP? On: 06-Sep-12.

Government Response. . Submit Attachment 4 form provided in the RFP. On: 14-Sep-12

Current Request Status: Request Closed

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Information for this report is procurement sensitive.

4812941 General Tab C, 5.1.1, page 21 Tab C, 5.1.1, page 21

Regarding Past Performance Questionnaires (PPQs)... since the USACE provides CCASS for all projects completed under the USACE, can we submit those CCASS instead of having our clients fill out PPQs? On: 06-Sep-12.

Government Response. . PPQs are required. On: 14-Sep-12

Current Request Status: Request Closed

Information for this report is procurement sensitive.

4812964 General Tab C Tab C

In Phase I, under Past Performance, there is no attachment for 'Company Specialized Experience for Prime/Designer'....are we not to fill out any type of Project Experience Sheet on the projects we are submitting PPQs for? On: 06-Sep-12.

Government Response. . Company specialized experience is submitted as part of a Phase II proposal. On: 14-Sep-12

Government Response. . The text below appends or clarifies ALL previous replies.

All PPQ's submitted will be accompanied by a narrative. (See comment #4811593) On: 17-Sep-12

Current Request Status: Request Closed

Information for this report is procurement sensitive.

4816265 Contracting 00100

Para 2.3 Tab A 6 pages max. Please consider having no page count for this tab. SF 1442 is 2 pages; Data Sheet 1-2 pages; Clauses 52.209-5 and 52.204-8 are 6 pages On: 08-Sep-12.

Government Response. . The page count requirement will be corrected to 10 pages. On: 14-Sep-12

Current Request Status: Request Closed

Information for this report is procurement sensitive.

4818070 General 00100

Paragraph 4.1.2.1 and Attachment 5 key personnel resume form lists a food service consultant as key personnel. Please clarify if a resume of a food service consultant is required for Phase 1. On: 10-Sep-12.

Government Response. . There are no dining facilities for this project so a food service consultant is not required. On: 14- Sep-12

Current Request Status: Request Closed

Information for this report is procurement sensitive.

4820085 General 00100

Please clarify what requirements are driving the need for a food service consultant? On: 11-Sep-12.

Government Response. . No food service consultant is required. On: 14-Sep-12

Current Request Status: Request Closed

Information for this report is procurement sensitive.

4820696 General 00100, 1.0; p. 11 of 277

Please confirm if there are any elements of a Land Point of Entry (security lanes, vehicle inspection areas, etc.) associated with this project; or is it purely a Border Patrol Station without LPOE elements. On: 11-Sep-12.

Government Response. . No LPOE elements as stated above are required for this project. On: 14-Sep-12

Current Request Status: Request Closed

Information for this report is procurement sensitive.

4820699 General 00100, 1.0

What is the proximity of the proposed project site to the existing Land Point of Entry? On: 11-Sep-12.

Government Response. . Please explain relevance to solicitation. On: 14-Sep-12

Current Request Status: Request Closed

Information for this report is procurement sensitive.

4822125 General p. 21 of 277

Can we submit CCASS or similar government performance reviews in lieu of the PPQ provided (Attachment 4)? On: 12-Sep-12.

Government Response. . PPQ are required. On: 14-Sep-12

Current Request Status: Request Closed

Information for this report is procurement sensitive.

4822396 Specifications RFP Submission Requirements 4.1.2.1

Sub-factor 2, Qualifications of Key Team Members states "Permit preparers must be professionally registered in the state the project is located." Is there a specific engineering discipline in which the permit preparer must be registered? Will a North Dakota-registered architect be accepted as the permit preparer? Will a North Dakota-registered PE (civil) be accepted as the permit preparer? Please clarify the qualifications to meet the government's definition of "permit preparer." On: 12-Sep-12.

Government Response. . A registered design professional is required to prepare permits. The permit preparer should be

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registered in the discipline the permit is applicable too. On: 14-Sep-12

Current Request Status: Request Closed

Information for this report is procurement sensitive.

4822694 Geotechnical 90 3.3.7.3 Site Plans

The Amended Solicitation states, "The conceptual site plan for the Pembina Border Patrol Station provided by the government is included within the Appendices. Any discrepancies which are found in the furnished plans shall be brought to the attention of the Contracting Officer's Representative. (See Appendix G - Civil Drawings.)" Yet the conceptual site plan is not in Appendix G. Will that be available to review for the Phase I submittal? On: 12-Sep-12.

Government Response. . A conceptual site plan will be provided as an amendment. On: 14-Sep-12

Current Request Status: Request Closed

Information for this report is procurement sensitive.

4822715 Geotechnical 85 3.3.2.1 Geotechnical Design Criteria

Will the Geotechnical Report be available before the Phase I submittal is due? The Amended Solicitation notes: 3.3.2 Geotechnical Design Criteria 3.3.2.1 A Geotechnical Report was prepared for the Pembina Border Patrol Station. This report is appended (to be provided with Final RFP) to these specifications and should be used for information only. On: 12-Sep-12.

Government Response. . No it will not be available for Phase 1. It will be available for Phase 2. On: 14-Sep-12

Current Request Status: Request Closed

Information for this report is procurement sensitive.

4822956 Specifications Pg. 15 Section 2.0 Gen Instructions

Tab B and C have page limitations that include "front and back." For Tab B, does this mean 20 pages with printed material allowed on the front and backside of all 20 pages. Or, rather, does 20 pages mean that 20 is inclusive of the front and back of a single page so that the limit is actually 10 single pages? Please clarify. On: 12-Sep-12.

Government Response. . 20 pages with printed material allowed on the front and back. On: 14-Sep-12

Current Request Status: Request Closed

Information for this report is procurement sensitive.

4824029 General 00100

Factor 3 requests a small business participation plan, utilizing Attachment 2. This attachment requests the Total Contract Value for the contract as well as the dollar value for small businesses. As pricing will not be determined until Phase II of the proposal how should this addressed?

Furthermore naming subcontractors as requested in this factor also seems premature as subs have not provided bids at this time. Please clarify what is required for Factor 3 in Phase I. On: 13-Sep-12.

Government Response. . Factor 3 Utilization of Small Business has been removed from Phase 1 proposals. On: 18-Sep-12

Current Request Status: Request Closed

Information for this report is procurement sensitive.

4824041 Contracting 00100

To date, there have been no responses to questions from the Government. As the answers to these questions impact our Phase 1 submittals, we respectifully request an extension of one week. On: 13-Sep-12.

Government Response. . No extension granted. On: 14-Sep-12

Current Request Status: Request Closed

Information for this report is procurement sensitive.

4826980 Engineering Support page 18 of 278 subfactor 2 4.1.2.1

Under 4.1.2.1, we are instructed to "provide unequivocal letters of commitment from all proposed key personnel not currently employed by the team members." Please clarify what constitutes a team member. Is this only the prime offeror? Must all employees of all subcontractors complete this form? On: 14-Sep-12.

Government Response. . Key personnel should be prime, designer and construction contractor, or the Design Build team.

Letter of commitment are required from these team members. On: 17-Sep-12

Current Request Status: Request Closed

Information for this report is procurement sensitive.

4829404 Contracting 01 10 00

Does the Government anticipate furnishing or installing any equipment for this project? If so, will that information be provided as part of the Phase II information? On: 17-Sep-12.

Government Response. . This information will be provided in Phase 2. There will be government furnished contractor installed equipment. On: 18-Sep-12

Current Request Status: Request Closed

Information for this report is procurement sensitive.

4829410 Contracting 01 10 00

If Government furnished/installed equipment will be part of the project, will scheduling parameters be given to the proponents in Phase II in order to compile and accurate schedule? On: 17-Sep-12.

Government Response. . Government furnished/contractor installed equipment will be coordinated with the proponents of

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Phase 2 in order to compile an accurate schedule. On: 18-Sep-12

Current Request Status: Request Closed

Information for this report is procurement sensitive.

4829412 Contracting 01 10 00

Please verify that the Government objective is a 50 year life cycle building as indicated in 5.3.3.1. On: 17-Sep-12.

Government Response. . The objective design life will be clarified in Phase 2. On: 18-Sep-12

Current Request Status: Request Closed

Information for this report is procurement sensitive.

4829415 Contracting 01 10 00

Does the project site under consideration offer the possibility of privatized utility systems? On: 17-Sep-12.

Government Response. . Please clarify this question. There are public utilities available at the site. On: 18-Sep-12

Current Request Status: Request Closed

Information for this report is procurement sensitive.

4829906 General 5.1.1 TAB C

Paragraph 5.1.1 of TAB C states "Submit projects that are currently well underway (designed and at least 50% construction progress completed) or completed and turned over no longer than five (5) years preceding the date of this Solicitation." If our Design Firm has a project that is 100% designed but is waiting on Government funding for construction, can the project be used as relevant experience for the Design Firm as long as a PPQ is attained from the Client? On: 17-Sep-12.

Government Response. . The project must also be at least 50% construction complete. On: 18-Sep-12

Current Request Status: Request Closed

Information for this report is procurement sensitive.

4831080 General 1.10

The RFP states that the proposal must be courier-delivered or hand-delivered on September 24th. Would a commercial courier service such as UPS or Fed-Ex be acceptable to deliver the proposal? On: 18-Sep-12.

Government Response. . Yes. On: 19-Sep-12

Current Request Status: Request Closed

Information for this report is procurement sensitive.

4831083 General Attachment 2

Since this is Phase 1, Design-Build, multi-step selection process for this project, would it be acceptable to submit "Past Utilization for Small Business" in lieu of filling out Attachment 2 at this stage of the process? On: 18-Sep-12.

Government Response. . Small business (factor 3) requirement has been removed from phase 1 proposals. On: 19-Sep-12

Current Request Status: Request Closed

Information for this report is procurement sensitive.

4831084 General Technical Capability

Please confirm that the Technical Capability section is limited to 20 pages front and back, not including attachments. On: 18-Sep-12.

Government Response. . That is correct. On: 19-Sep-12

Current Request Status: Request Closed

Information for this report is procurement sensitive.

4831142 General 00100

We have been informed by our Corps of Engineers PM's that they are prohibited from filling out PPQ's since that may be considered an endorsement of a vendor. Please verify the position of the Corps on this issue and provide alternatives to PPQ's...such as ACASS Evaluations in lieu of PPQ's. On: 18-Sep-12.

Government Response. . Page 21, Section 5.1.1, states "If the offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the offeror should complete and submit with the proposal PPQ, which will provide contract and client information for the respective project(s)." This submission method can be used for USACE projects as well.

On: 19-Sep-12

Current Request Status: Request Closed

Information for this report is procurement sensitive.

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