SoWTPOsnowremoval.doc

STATEMENT OF WORK

SNOW REMOVAL

USACE – BUFFALO DISTRICT

OHIO AREA OFFICE - TOLEDO RESERVATION

The work to be performed consists of providing equipment, safety equipment, tools, materials and supervision to perform snow plowing, shoveling, snow removal, ice abatement and miscellaneous snow excavation and clearing at the Ohio Area Office, Toledo Reservation, located at 3906 North Summit Street, Toledo, OH 43611. All contractors are to visit the site and verify the size, location, condition, and equipment needed before submitting their proposal.

QUALITY:

The snow removal contractor, hereinafter referred to as “Contractor,” will provide and perform all snow removal services in a professional and timely manner as addressed in the Snow Removal Specifications.

COVERAGE:

The Contractor shall remove and keep clear snow and ice all parking areas, walkways, sidewalks, loading dock areas, garage entrances, and entrances to the Property at all times. This scope of work includes shoveling or snow blowing all sidewalks, steps and Property entrances.

GENERAL CONDITIONS:

The Contractor will supply all labor, snowplows, shovels, snow blowers, ice melt, sand/calcium chloride, sand/calcium chloride spreaders, and safety equipment.

Contractor shall hold and save harmless the Government from all claims by personnel or property which may be damaged or injured by Contractor, its employees or subcontractors, and including but not limited to the use of equipment or materials.

Contractor shall make reasonable and prompt restitution by cash, replacement or repairs, subject to the approval of the Government for any damages for which the Contractor is liable.

SNOW REMOVAL SPECIFICATIONS:

A. Contractor will remove and keep clear snow and ice from all parking areas, walkways, sidewalks, loading dock areas, garage entrances and entrances to the Property at all times. This scope of work includes shoveling or snow blowing all sidewalks, steps, and building entrances. Using a truck mounted plow blade to clear sidewalks is unacceptable.

B. Contractor shall commence service in accordance with, but not limited to, the following guidelines:

1. Snowfall – Contractor will ensure that walkways, access roads, and parking lots shall be cleared to permit occupancy of the Property no later than 6:30 AM, Monday through Friday. Plowing of all parking lot areas and roadways must be completed after one (1) inch of snow has accumulated and the clearing of all sidewalks has accumulated to permit access and movement of Government employees. Contractor will not interfere with Government’s employees in their day-to-day business. During the normal workday, it is also the Contractor’s responsibility to return to the Property to keep the entrances, drive aisles, and sidewalks free from ice and snow. At no time during the workday should there be more than two (2) inches of snow on the entrances, drive aisles, and sidewalks. An application of sand and/or ice melt to all roadways, parking areas, building entrances, and walkways will be required after plowing and clearing is completed. Note: Ice melt will be non injurious to concrete or asphalt.

2. Fire Hydrants and Sprinkler Valve Openings – All fire hydrants and sprinkler valve openings shall be kept free and clear of ice and snow. No snow is to be piled against these areas.

3. Charges for Services – The contractor will bill one all inclusive price, to cover the cost of plowing, shoveling, salting, and snowplowing during and after a snowstorm based on a mutually acceptable contract payment schedule.

C. Contractor will pile snow in areas approved by the Government and outlined on the attached drawing.

D. Contractor is responsible for staking and maintaining and removing stakes for all landscape islands, fire hydrants and other areas that could be damaged by the Contractor to minimize the likelihood of damage and clearly identify those areas where access needs to be maintained. This work is to be completed by the first Friday of October.

E. Contractor is responsible for damage to the Property (signs, railings, light poles, fences, trees, curbing, plants, sprinkler system, and grass) resulting from Contractor’s services. The Contractor is responsible for reporting all damage in writing within forty-eight (48) hours of each occurrence. Contractor will inspect the Property for pre-existing damage and submit a report detailing all pre-existing damage by the second week in October of each contract year. The Government will review this report with the Contractor.

F. Contractor is required to make arrangements satisfactory to Government to repair damage to Property and to remove all stakes and markers and complete Spring sand removal by May 1st of each year.

SITE VISIT:

Mr. Arnold Page will be available from 8-11 or 1-3:30 July 27, 28 and 29. Anyone interested please contact him prior to coming out for a site visit at 419-726-9028 to make sure he will be here. Bids are due Friday 7/29/11.

GENERAL SAFETY REQUIREMENTS:

A. Contractor shall take all safety and health measures in performing work under this contract pursuant to the current USACE Health and Safety Manual EM385-1-1. Contractor is subject to applicable federal, state, and local laws, regulations, ordinances, codes, and orders relating to safety and health.

B. The minimum required PPE are hard hats, minimum a short sleeve shirt, long pants, steel toe safety shoes and as necessary safety glasses, hearing protection, gloves and pertinent cold weather gear and clothing.

C. Contractor is responsible for his personnel and any of his subcontractors with safety requirements.

D. All Contractor accidents, involving injuries or property damage, occurring during the execution of this contract shall be reported to USACE within 4 hours of the contractor becoming aware of its occurrence. Notification will include contractor name; contract title; type of contract; name of activity, installation or location where accident occurred; date and time of accident; names of personnel injured; extent of property damage, if any; extent of injury, if known, and brief description of accident (to include type of construction equipment used, PPE used, etc.). The USACE initial contact must be made personally (telephone or email messages only are not acceptable) to one of the following:

1. Contracting Officer Representative (COR)

2. Contracting Officer = Jeff Ernest work (716) 879-4173; Blackberry (716) 803-5405

Email to: Jeffrey.G.Ernest@usace.army.mil

E. The contractor shall permit safety inspections of all work being performed.

F. The contractor shall not use photo\video equipment during the execution of this project unless prior permission to do so has been obtained from the government.

Preconstruction Submittals

Activity Hazard Analysis (AHA); (see Attachment 1 for suggested format)

Proof of qualifications for Competent Persons/Site Safety and Health Officer(s) (SSHO

Submit reports as required

Accident Reports via Eng Form 3394 Accident Investigation Report (Attachment 2) Monthly Man-Hour Exposure Reports by the 5th day of each month (Attachment 3)

SUPPLIES:

The Government will not provide any facilities, materials, equipment, supplies or vehicles to the Contractor. Contractor shall furnish all sand, salt and ice melt chemicals needed to perform the scope of work and ensure that those Chemicals meet environmental protection or related government regulatory agency standards Ice melt is to be placed at each entrance to each occupied building on the Property.

PRECONSTRUCTION AND SUBMITTALS:

A. Prior to commencing construction activities, the contractor will prepare all necessary documentation including permits necessary to start and complete the work. The contractor will submit for approval a work plan detailing the work, a plan and schedule for the progress of the work.

B. The following submittals shall be transmitted to the government and approved. Allow 30 days for review and approval.

AHA- Activity Hazard Analysis – plowing, shoveling, salting, shoveling, blowing SSHO- Responsible person & Site Safety and Health Officer – Qualifications Certificate of Insurance Workers Compensation Certificate Activity payroll report - submitted with pay request accompanied by Man-Hour Exposure Report form Materials literature, data, and suppliers

COMPLETION OF WORK AND PAYMENT:

A. All physical work required by this contract shall be completed within 6 hours after request by the Contracting Officer. Completion of work shall include satisfactory performance. Liquidated Damages will be assessed in the amount of $150 and will be assessed at 8:00 a.m. the day requiring snow removal.

B. The contractor shall invoice the government every 14 days and expect payment 15 days after receipt of an acceptable invoice.

NOTES, GENERAL:

A. There are three vehicles normally parked on site overnight, normally parked in the back parking lot. Snow removal will not block or impede the use of these vehicles.

B. This contract is for one calendar year starting on 1 October 2011 and ending on 30 September 2012. There are two options each for an additional calendar year. The option will be exercised no later than thirty (30) days prior to the end of the previous period.

C. Site visits can be scheduled for the week of 1 August 2011 and should be conducted during normal work hours. The POC is Arnold Page, Project Engineer, 419.726.9028.

ATTACHMENTS:

1. Site plan

2. Removal Plan

3. Safety instructions

4. AHA form

5. ENG3394 and instructions

6. Man-Hour Exposure Report Form

Attachment 1: Activity Hazard Analysis embedded AHA fillable PDF

Attachment 2 Eng Form 3394 Accident Investigation Report

Eng Form 3394 Accident Investigation Report Instructions

ATTACHMENT 3 Contractor Monthly Man-Hour Reports

Embedded Contractor Monthly Man-Hour Report

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USACE Buffalo District Monthly Man Hour Exposure Report

(Ref. EM 385-1-1, page-10, Para 01.D.04d)

Contract No.

Month/Year

P/R WEEK WEEK DAYS PER PROJECT NAME & LOCATION TYPE OF CONTRACTOR MANHOURS # OF LOST WORK-DAYS # OF DAYS SINCE LAST

# BEGINNING ENDING WEEK OPERATION NAME WORKED DUE TO INJURY LOST WORK-DAY

TOTALS 0.0 0.0

_1366184100.xls Sheet1

USACE Buffalo District Monthly Man Hour Exposure Report

(Ref. EM 385-1-1, page-10, Para 01.D.04d)

Contract No.

Month/Year

P/R WEEK WEEK DAYS PER PROJECT NAME & LOCATION TYPE OF CONTRACTOR MANHOURS # OF LOST WORK-DAYS # OF DAYS SINCE LAST

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_1366184095.pdf

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ACTIVITY HAZARDS ANALYSIS

NWW Form 385-1 (Revised) April 2008

S e v e r i t y

Risk Assessment Code Matrix

Assess the impact of each hazard in terms of potential loss and cost, based on the probability and severity should an incident occur.

E = Extremely High Risk

H = High Risk

Probability

M = Moderate Risk

L = Low Risk

E

E

H

H

M

E

H

H

M

L

H

M

M

L

L

M

L

L

L

L

JOB STEPS

Break down the job into individual steps, e.g., mobilization, erect forms, erect scaffolding, install reinforcement bar, remove forms, demobilization.

HAZARDS

Identify the hazards, what are the man, machine, and environmental hazard factors of an operation. Note: include hazards that could potentially change the risk, such as weather, changing site conditions, abnormal operating procedures, etc. Do a change analysis when site conditions change.

ACTIONS TO ELIMINATE OR MINIMIZE HAZARDS

List the controls needed to eliminate or reduce the risks. Controls can be in the form of educational controls (training), physical controls (barriers, guards, signs, etc.), Administrative Controls, Personal Protective Equipment, or Engineering Controls. Risk avoidance is another alternative, are there ways to do the job differently so that risks aren't encountered.

RAC

EQUIPMENT

List equipment needed for the job.

TRAINING

List any specialized training or certifications needed for the job.

INSPECTION

List any inspection requirements, before, during, or after the job is completed.

8.0.1291.1.339988.308172

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Date AHA form was prepared or last revised.:

List project name:

For multiple job steps, use the highest obtained Risk Code. Note: the risk code is the residual risk after controls have been implemented. The following codes require the appropriate personnel approvals:

E = Division Commander (E = Extremely High Risk). Equates to loss of ability to accomplish mission if hazards occur during mission.

H = District Commander (H = High Risk). Results in significant degradation of mission capabilities if hazards occur during mission.

M = Program Manager, Project Manager, Project Engineer (M = Moderate). Minor injury, lost workday accident, compensable injury or illness, minor system damage, or minor property damage.

L = First Line Supervisor, Quality Assurance Representative (L = Low). Little or no impact on mission accomplishment.:

Continuously experiences or occurs very often. Likely to occur often in the life of an item with a probability of occurrence greater than 10-1 in that life.:

Occurs frequently. Several times in the life of an item with a probability of occurrence less than 10-1 but greater than 10-2 in that life.:

Occurs several times. Likely to occur some time in the life of an item with a probability of occurrence less than 10-2 but greater than 10-3 in that life.:

Unlikely but can reasonably be expected to occur. Unlikely but possible to occur in the life of an item with a probability of occurrence less than 10-3 but greater than 10-6 in that life.:

Unlikely to occur but possible. So unlikely, it can be assumed occurrence may not be experienced with a probability of occurrence less than 10-6 in that life.:

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Could result in injury or occupational illness resulting in one or more lost work days, loss exceeding $10K but less than $200K, or mitigable (minor) environmental damage without violation of law or regulation where restoration activities can be accomplished for the environment. Lost day due to injury or illness not exceeding 3 months (accident risk).:

Could result in injury or illness not resulting in a lost work day, loss exceeding $2K but less than $10K, or minimal environmental damage not violating law or regulation. A first aid or minor medical treatment (accident risk). Slight equipment or system damage but fully functional and serviceable. Little or no property or environmental damage.:

Describe specific activity in which this AHA form is being prepared for, i.e., Unit 2 Annual Maintenance.:

Give location, i.e., McNary Dam Fish Facility.:

Who prepared this analysis?:

JobSteps:

Hazards:

Actions:

Select risk assessment code from drop down list based on matrix above:

Equipment:

Training:

Inspections:

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