digital.pdf

Buffalo District

Request for Proposal

Digital Photographic Documentation of Construction

Sandusky Bay Customs and Border Protection Facility Port Clinton, OH

U.S. Customs and Border Protection

14 June 2011

Customs and Border Protection Sandusky Bay Border Patrol Station

TABLE OF CONTENTS

1.0 General………………………………………………………………………………………………. 2

1.1 Introduction…………………………………………………………………………… 2

1.2 General Requirements………………………………………………………….. 2

1.3 Safety Requirements……………………………………………………………… 2

2.0 Description of Work…………………………………………………………………………….. 4

3.0 Contractor Support……………………………………………………………………………… 6

4.0 Schedule……………………………………………………………………………………………… 6

5.0 Qualifications………………………………………………………………………….……………. 7

6.0 Warranty……………………………………………………………………………………………… 7

7.0 Proposal Tabulation Form……………………………………………………………………. 8

ATTACHMENTS

Attachment 1 ‐ DHS Form I‐9 Employment Eligibility Verification Attachment 2 ‐ Contractor Monthly Man‐Hour Report Blank Form Attachment 3 ‐ Activity Hazard Analysis Blank Form Attachment 4 ‐ US Army Corps of Engineers Accident Investigation Report Blank Form Attachment 4a ‐ Abbreviated Accident Prevention Plan Checklist Attachment 5 ‐ Site Plan/Floor Plan

1.0 GENERAL

1.1 Introduction

The U.S. Customs and Border Protection (CBP) is constructing a new combined facility to support its Sandusky Bay operations of the Office of Border Protection (OBP), Office of Field Operations (OFO) and Office of Air and Marine (OAM). The facility will consist of a single station building, connected to an enclosed GOV parking garage and OAM vessel storage on a single site. The station will have an office component for all three agencies, a muster room, quiet room, training room and conference room(s) component, a holding/detention component, a kennel component and an exercise/locker room(s). The facility will be located on a 14.8‐acre undeveloped parcel along the eastern side of Southeast (SE) Catawba Road (State Route [SR] 17 53), approximately

0.25 miles north of East State Road and 0.25 miles south of East Clean 18 Street. The site is a reverse “L” shaped parcel with 918 feet of depth and approximately 360 linear feet of road frontage.

1.2 General Requirements

1.2.1 The Contractor shall comply with clauses and requirements as contained in the Contract.

1.2.2 The Contractor shall provide all labor, equipment, tools, instruments, transportation and supplies necessary to perform the services to complete the work specified under this RFP and described herein. During the execution of the work, the Contractor shall provide adequate professional supervision and quality control to ensure the accuracy, quality, completeness and progress of the work.

1.2.3 All employees of the Contractor will maintain a quiet and professional demeanor while in the workplace.

1.2.4 Hours of Work – The Contractor shall determine the typical work day for his workers on site and coordinate with the Contracting Officer’s Representative (COR) (Janet Lane, (216) 685‐1217, janet.r.lane@usace.army.mil) for approval.

1.2.5 Site Access – The Contractor shall coordinate access to the project site with the USACE

Point of Contact (POC). The Contractor’s employees may be required to pass a security background check; therefore, personal information including but not limited to, names, addresses and social security numbers, shall be provided to the COR upon request.

1.2.6 Proposal Submission Requirements – The Contractor shall submit a Work Plan and a completed Bidding Schedule.

1.2.7 The Work Plan shall include a description of the Contractor’s normal hours of operation, the number of people expected on site, and equipment to be used. Also to be included turnaround duration of submittal(s) and a description of how the work will be performed.

1.3 Safety Requirements

Safety is a key operating principle for USACE, and therefore, the Contractor shall adhere to the application of all applicable local, state and federal requirements.

The Contractor shall follow all Safety Requirements detailed in the Unified Facilities Guide Specifications (USACE UFGS 01‐35‐26, August 2009) http://www.wbdg.org/ccb/DOD/UFGS/UFGS%2001%2035%2026.pdf and applicable Safety & Health Requirements Manual per EM 385‐1‐1 http://www.usace.army.mil/CESO/Pages/EM385‐1‐1.aspx

Work cannot begin until Government acceptance is recorded for all submittals. Prior to start of work, the following submittals are required:

Preconstruction Submittals

Abbreviated Accident Prevention Plan (APP)

Abbreviated APP Check List (Attachment 4a)

Activity Hazard Analysis (AHA) (Attachment 3)

Proof of qualifications for Competent Persons/Site Safety and Health Officer(s) (SSHO);

to include a copy of the 30‐hour OSHA construction safety class completion certificate, resume of experience, documentation of 24/hr within the past 4 years formal safety training.

Submit reports as required

Accident Reports via ENG Form 3394 Accident Investigation Report (Attachment 4)

Monthly Man‐Hour Exposure Reports by the 5th day of each month (Attachment 2)

The abbreviated APP shall be developed and submitted in the format provided in Appendix A of USACE EM 385‐1‐1 while addressing the elements of the abbreviated APP Checklist (see Attachment 4a). The Contractor shall complete the abbreviated APP Checklist and submit it as an attachment to the abbreviated APP. The following documents shall also be considered in the preparation of the abbreviated APP:

USACE EM 385‐1‐1 (15 Sep 2008) Safety and Health Requirements Manual

UFGS‐01 35 26 (February 2009) Governmental Safety Requirements

USDOL OSHA 29 CFR 1926 Safety and Health Regulations for Construction

USDOL OSHA 29 CFR 1910 Occupational Safety and Health Standards

The Contractor shall complete an Activity Hazard Analysis (AHA) per EM 385‐1‐1, 01.A.13 for each work phase, which will be submitted as an attachment to the abbreviated APP (see Attachment 3).

The Site Safety and Health Officer (SSHO), as a minimum, must have completed the 30‐hour OSHA Construction Safety Training, must be on‐site at all times when work is being performed, and must have three (3) years experience. The SSHO must also have competent person training applicable to the task and hazard identified in the AHA. (NOTE this is Level 2 SSHO qualification ref: USACE UFGS ‐ 01 35 26 (August 2009)). The Contractor Quality Control (QC) person may serve as the SSHO on this project.

All Contractor accidents, involving injuries or property damage, occurring during the execution of this contract shall be reported to USACE within 4 hours of the Contractor becoming aware of its occurrence. Positive contact must be made; telephone answering machine messages are not acceptable. Notification will include contractor name; contract title; type of contract; name of activity, installation or location where accident occurred; date and time of accident; names of personnel injured; extent of property damage, if any; extent of injury, if known, and brief description of accident (to include type of construction equipment used, PPE used, etc.). The USACE initial contact must be made personally (telephone or email messages only are not acceptable) to one of the following:

1. Contracting Officer Representative (COR): Janet Lane, work (216) 685‐1217 Email to: janet.r.lane@usace.army.mil

2. Contracting Officer: Jeff Ernest, work (716) 879‐4173; Blackberry (716) 803‐5405 Email to: jeffrey.g.ernest@usace.army.mil

3. Project Manager: Jason Powell, work (716) 879‐4312 Email to: jason.f.powell@usace.army.mil

A Contractor Monthly Man‐Hour Report (including prime and subcontractor results) must be attached to the monthly billing request and submitted to the Contracting Officer by the fifth working day of each month. A sample form can be found in Attachment 2.

During the site visit, contractors are encouraged to develop a preliminary hazard list based upon their observations and the information contained in this Scope of Work.

The Contractor is responsible for his personnel and for familiarizing each of his subcontractors with safety requirements. The Contractor shall advise the Contracting Officer of any special safety restriction he has established so that Government personnel can be notified of these restrictions. The Contractor shall permit safety inspections of all work being performed.

During the pre‐bid site visit, prospective bidders are advised to note the potential safety hazards posed to their employees, government personnel, and others who may be on site as well as potential damage to government property during the life of the contract. This information will be beneficial to the contractor awarded this project. It will be needed for the preparation of required safety submittals.

Questions regarding Safety and Health requirements will be addressed to the COR or the District Contracting Officer (DCO) with a copy to the Project Manager.

2.0 Description of Work

2.1 Indexing and navigation system shall utilize actual construction drawings or equivalent as the basis for an interactive on‐line interface. For all documentation referenced herein, indexing and navigation must be organized by both time (date‐stamped) and location throughout the project.

2.2 Documentation shall combine indexing and navigation system with inspection‐grade high‐resolution digital photography designed to capture actual conditions throughout construction and at critical milestones. Documentation shall be accessible on‐line through the use of an Internet connection during construction. Documentation shall allow for multiple‐user access, simultaneously, on‐line.

Access shall adhere to industry standards for information security and protection of data. Multi‐ tiered access levels shall be achievable through use of individual passwords.

2.3 Before construction, the building pad, adjacent streets, roadways, parkways, driveways, curbs, sidewalks, landscaping, adjacent utilities and adjacent structures surrounding the building pad and site shall be documented. Overlapping photographic techniques will be used to insure maximum coverage. Indexing and navigation shall be accomplished through interactive architectural drawings.

If site work or pad preparation is extensive, this documentation may be required immediately before construction and at several pre‐determined intervals before building work first commences.

2.4 Construction progress for all trades will be tracked at pre‐determined intervals, but not less than once every thirty (30) calendar days. Documentation will comprehensively track both the exterior and interior construction of the building. Exterior documentation will track 360 degrees around the site and each building. Interior documentation will track interior improvements beginning when stud work commences and continuing until project completion.

2.5 As‐built conditions of site utilities and pre‐slab utilities (to the extent possible with the current construction progress) will be documented prior to pouring slabs, placing concrete and/or backfilling. This process will include all underground and in‐slab utilities within the building(s) envelope(s) and utility runs in the immediate vicinity of the building(s) envelope(s). Overlapping photographic techniques will be used to insure maximum coverage. Indexing and navigation shall be accomplished through interactive site utility plans.

2.6 As‐built conditions of underground utilities (to the extent possible with the current construction progress) from within the building envelope(s) to the site limits will be documented prior to pouring slabs, placing concrete and/or backfilling. This process will include, but not limited to, all sanitary utilities and storm water utilities. Overlapping photographic techniques will be used to insure maximum coverage. Indexing and navigation shall be accomplished through interactive site utility plans.

2.7 As‐built conditions of mechanical, electrical, plumbing and all other systems will be documented post‐inspection and pre‐insulation, sheet rock or dry wall installation or as near to this milestone as reasonably possible. This process will include all finished systems located in the walls and ceilings of all buildings at the project. Overlapping photographic techniques will be used to insure maximum coverage. Indexing and navigation shall be accomplished through interactive architectural drawings.

2.8 As‐built conditions of the roofing systems and façade will be documented post‐inspection, pre‐ insulation and construction completion. This process will include all penetrations of all buildings at the project. Overlapping photographic techniques will be used to insure maximum coverage.

Indexing and navigation shall be accomplished through interactive architectural drawings.

2.9 As‐built conditions of exterior skin and elevations shall be documented with an increased concentration of digital photographs as directed by the Client in order to capture pre‐determined focal points, such as waterproofing, window flashing, and architectural or EIFS detailing. Overlapping photographic techniques will be used to insure maximum coverage. Indexing and navigation shall be accomplished through interactive elevations or elevation details.

2.10 As‐built finished conditions of the interior of each building including floors, ceilings and walls shall be documented at certificate of occupancy or equivalent, as directed by the Government.

Overlapping photographic techniques will be used to insure maximum coverage. Indexing and navigation shall be accomplished through interactive architectural drawings.

2.11 Miscellaneous events that occur during any Contractor site visit, or events captured by the Government independently, will be dated, labeled and inserted in the appropriate section depicted in the photograph.

2.12 Customizable project‐specific digital photographic documentation of other details or milestones. Indexing and navigation shall be accomplished through interactive architectural plans.

3.0 Contractor Support; Hosting, Client Access, Client Usage Rights and Contractor Deliverables

3.1 Field personnel are to undertake the documentation provided exclusively by the Contractor. Field personnel shall be OSHA certified and certified, if applicable, per the project‐specific safety programs. Coordination with project teams is accomplished through a designated representative on‐site at the project, typically a Superintendent or Project Manager. The Contractor’s operations team will provide regular updates regarding the status of the documentation, including completed elements of the documentation, the availability of recent documentation on‐line and anticipated future shoot dates.

3.2 All on‐line domain/web hosting, industry standard security measures and redundant server back‐ up of the documentation are furnished by the Contractor.

3.3 Any software required for all indexing, navigation, hosting and remote access are furnished by the

Contractor (except web browsers).

3.4 The Contractor furnishes technical support related to using the system or service.

3.5 The Contractor must be able to create an off‐line or stand‐alone (on‐site) version of the entire documentation platform required by this specification.

3.6 Upon completion of the project, final copies of the documentation with the underlying housing software, indexing and navigation system embedded will be provided in a digital media format, typically a DVD or external hard‐drive. Intellectual property rights associated with the digital media prepared in direct service of the project shall transfer, along with the media itself, to the Government. One multiple‐user license for use of the underlying housing software, indexing and navigation is included for accessing the digital media.

4.0 Schedule

The Contractor shall be required to commence work under this contract within five (5) calendar days after the date of receipt by the Contractor of the Notice to Proceed to prosecute said work diligently, and to complete the entire work ready for use not later than thirty (30) calendar days from the completion of construction. Of the performance period, ten (10) days have been allocated for a preconstruction submittal review and approval. The time stated for completion shall include final clean‐up of the premises. The Contractor shall comply with the milestone schedule below:

Milestone Maximum Calendar Days After Receipt of Notice to

Proceed

Commence Work (Submittals, Administration, etc.)

Commence Actual Documentation Operations

Complete Entire Work 30 days after completion of construction

The Contractor shall submit a complete schedule of work covering the period of time from the Notice of Award through the specified duration of the contract, including all private and Government work, to the Contracting Officer within ten (10) calendar days of receipt of the Notice of Award.

5.0 Qualifications

5.1 Demonstrable minimum experience of five (5) years in operation providing expert and independent third party digital photography construction documentation using advanced indexing and navigation systems.

5.2 Representative portfolio of completed construction projects of similar type, size, duration and complexity as the project.

5.3 In‐house programming division for customizable documentation solutions required.

5.4 At least three (3) references may be required.

5.5 The Contractor must have a local office within 150 miles of the project site and be able to respond to site visit requests with qualified personnel within four (4) hours of notice.

6.0 Warranty

The Contractor shall provide, in addition to the Manufacturer’s Standard Warranty, a one (1) year performance warranty for work performed under this contract.

7.0 Proposal Tabulation Form

Port of Clinton, Ohio

U.S. Customs and Border Protection

Item No.

Description Estimated Quantity

Unit

Amount Proposed

LUMP SUM BID

1 Contract Estimate 1 LS

Base Bid (Bid Item 1)

Attachment 1: DHS Form I‐9 Employment Eligibility Verification

Attachment 2: Contractor Monthly Man‐Hour Report Blank Form

Attachment 3: Activity Hazard Analysis Blank Form

AHA fillable 29Apr11.pdf

Attachment 4: USACE ENG Form 3394 ‐ Accident Investigation Report Blank Form

Attachment 4a – Abbreviated Accident Prevention Plan Checklist

CONTRACTOR ABBREVIATED ACCIDENT PREVENTION PLAN (APP) CHECKLIST (EM 385-1-1, Appendix - A, dated; 15 Sept.

08)

Minimum Basic Outline for Accident Prevention Plan

The APP is the Contractor Safety and Health Program Document. The following Site Specific Areas will be addressed:

NOTE: 1. Contractor will complete Checklist and Submit with their APP.

NOTE: 2. Contractor APP WILL be submitted in format below.

NOTE: 3. Safety Office will review Contractor APP and return to PM / COR.

NOTE: 4. Contractor APP's ARE NOT APPROVED by the USACE, only found as Acceptable or Non-Acceptable.

Safety Office Review Status: ACCEPTED BY/DATE: ________________ NOT ACCEPTED

BY/DATE:________________

Contractor Name: Contract No:

Project Title & Location: Included ?

Yes No N/A Page(s)

ALL CHECKLIST ITEMS WILL BE COMPLETED!

11. ABBREVIATED APP for LIMITED-SCOPE SERVICE, SUPPLY AND R&D CONTRACTS. If service, supply and R&D contracts with limited scopes are awarded, the contractor may submit an abbreviated Accident Prevention Plan. This APP shall address the following areas at a minimum. If other areas of the EM 385-1-1 are pertinent to the contract, the contractor must assure these areas are addressed as well.

a. Title, signature, and phone number of the plan preparer.

b. Background Information to include: Contractor; Contract number; Project name; Brief project description, description of work to be performed, and location (map); The project description shall provide a means to evaluate the work being done (see AHA requirements in 01.A.13) and associated hazards involved. Contractor’s APP shall address the identified hazards involved and the control measures to be taken.

c. Statement of Safety and Health Policy detailing their commitment to providing a safe and healthful workplace for all employees.

d. Responsibilities and Lines of Authorities – to include a statement of the employer’s ultimate responsibility for the implementation of his SOH program; Identification and accountability of personnel responsible for safety at all levels to include designated site safety and health officer (SSHO) and associated qualifications. The District SOHO will review the qualifications for acceptance.

e. Training - new hire SOH orientation training at the time of initial hire of each new employee and any periodic retraining/recertification requirements.

f. Procedures for job site inspections - assignment of responsibilities and frequency.

g. Procedures for reporting man-hours worked and reporting and investigating accidents. Report ALL accidents as soon as possible but not more than 4 hours afterwards to the Contracting Officer/Representative (CO/COR). An accident that results in a fatal injury, permanent partial or permanent total disability shall be immediately reported to the Contracting Officer.

h. Emergency Planning. Employees working alone shall be provided an effective means of emergency communication. This may be cellular phone, two-way radio or other acceptable means. The selected means of communication must be readily available and must be in working condition.

i. Drinking Water provisions, toilet and washing facilities.

j. First Aid and CPR training (at least two employees on each shift shall be qualified/certified to administer first aid and CPR) and provision of first aid kit (types/size).

k. Personal Protective Equipment.

(1) WORK CLOTHING - Minimum Requirements. Employees shall wear clothing suitable for the weather however minimum requirements for work shall be short-sleeve shirt, long pants (excessively long or baggy pants are prohibited) and leather work shoes. If analysis determines that safety-toed (or other protective) footwear is necessary (i.e., mowing, weed eating, chain saw use, etc), they shall be worn.

(2) Eye and Face Protection. Eye and face protection shall be worn as determined by an analysis of the operations being performed HOWEVER, all involved in chain saw use, chipping, stump grinding, pruning operations, grass mowing, weed eating and blowing operations shall be provided safety eyewear (Z87.1) as a minimum.

(3) Hearing Protection. Hearing protection must be worn by all those exposed to high noise activities (to include grass mowing and trimming, chainsaw operations, tree chipping, stump grinding and pruning).

(4) Head Protection. Hard hats shall comply with ANSI Z89.1 and shall be worn by all workers when a head hazard exists. At a minimum, hard hats shall be worn when performing activities identified in (2) above.

(5) High Visibility Apparel shall comply with ANSI/ISEA 107, Class 2 requirements at a minimum and shall be worn by all workers exposed to vehicular or equipment traffic.

(6) Protective Leg chaps shall be worn by all chainsaw operators.

(7) Gloves of the proper type shall be worn by persons involved in activities that expose the hands to cuts, abrasions, punctures, burns and chemical irritants.

(8) If work is being performed around water and drowning is a hazard, PFDs must be provided and worn as appropriate.

l. Machine Guards and safety devices. Lawn maintenance equipment must have appropriate guards and safety devices in place and operational.

m. Hazardous Substances. When any hazardous substances are procured, used, stored or disposed, a hazard communication program must be in effect and MSDSs shall be available at the worksite. Employees shall have received training in hazardous substances being used. When the eyes or body of any person may be exposed to corrosives, irritants or toxic chemicals, suitable facilities for quick drenching or flushing of the eyes and body shall be provided within 10 seconds of the worksite.

n. Traffic control shall be accomplished in accordance with DOT’s MUTCD.

o. Control of Hazardous Energy (Lockout/Tagout). Before an employee performs any servicing or maintenance on any equipment where the unexpected energizing or startup of the equipment could occur, procedures must be in place to ensure adequate control of this energy.

p. Driving, working on (i.e., working with equipment/mowers) while on slopes, working from/in boats/skiffs, etc shall also be considered and dealt with accordingly.

APP Checklist

Attachment 5 ‐ Site Plan/Floor Plan

A200A100

A200A100

AMO

STOR. 1

AMO

STOR. 3

A201A100

A201A100

A200A100

A201A100

A300A100

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A300A100

A B C D E G H J K L M N P Q R S T U

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G2

G1

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5'

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272'-8"

81'-4" 191'-4"

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5.2

GENERAL NOTES

NOTE DESCRIPTION

1. 1.

PARKING

STATION

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TROY DAVID YODER

INTERIM REVIEW ONLY

DOCUMENT INCOMPLETE AND

MAY NOT BE USED FOR

REGULATORY APPROVAL,

PERMIT, OR CONSTRUCTION.

TEXAS REGISTERED ARCHITECT

INTERIM REVIEW ONLY

DOCUMENT INCOMPLETE AND

MAY NOT BE USED FOR

REGULATORY APPROVAL,

PERMIT, OR CONSTRUCTION.

TEXAS REGISTERED ARCHITECT

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