Sole Source Synopsis.pdf

SEE ADDENDUM

(No Collect Calls)

W912NW21Q0067 24-Jun-2021

b. TELEPHONE NUMBER

361-961-2643

8. OFFER DUE DATE/LOCAL TIME

12:00 AM 30 Jun 2021

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912NW9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

CARLOS S. BERNAL

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W45N7V10280054

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

ARMY CONTRACTING COMMAND - REDSTONE

CONTRACTING OFFICE

CORPUS CHRISTI ARMY DEPOT

9035 OCEAN DR. BLDG 10, MAIL STOP 18

CORPUS CHRISTI TX 78419-5260

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$8,000,000

NAICS:

811310

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF74

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912NW21Q0067

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 2 Each SEMI-ANNUAL Maintenanc

FFP

SEMI-ANNUAL PM TO CCAD'S 3 VACUUM FURNACES B/C: T0006686,

T0008305, T0009647 FOB: Destination

NSN: AASSVC10280054

PURCHASE REQUEST NUMBER: W45N7V10280054

PSC CD: J048

NET AMT

0002 Each Emergency Call out Repair Service

FFP

FOB: Destination

0003 Lot Parts and Material for Maintenance

FFP

1001 2 Each OPTION SEMI-ANNUAL Maintenanc

FFP

SEMI-ANNUAL PM TO CCAD'S 3 VACUUM FURNACES B/C: T0006686,

T0008305, T0009647

1002 Each Emergency Call out Repair Service

FFP

1003 Lot OPTION Parts and Material for Maintenance

FFP

2001 2 Each SEMI-ANNUAL Maintenanc

FFP

SEMI-ANNUAL PM TO CCAD'S 3 VACUUM FURNACES B/C: T0006686,

T0008305, T0009647

2002 Each Emergency Call out Repair Service

FFP

2003 Lot Parts and Material for Maintenance

FFP

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 1001 Destination Government Destination Government 1002 Destination Government Destination Government 1003 Destination Government Destination Government 2001 Destination Government Destination Government 2002 Destination Government Destination Government 2003 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 N/A N/A N/A N/A

0002 N/A N/A N/A N/A

0003 N/A N/A N/A N/A

1001 N/A N/A N/A N/A

SPECIFIC TASKS

5.0 REQUIREMENTS:

5.1 Basic Services: The contractor shall provide maintenance services for CCAD’s three (3) Vacuum Furnace Systems. The requirements are to provide preventative maintenance, emergency callout repair service, and Parts and Materials support to CCAD’s Vacuum Furnaces, T0006686/Model 52613V, T0008305/Model 52713V, and T0009647/Model 52813V. On-site contractor personnel will consist of Field Service Technician(s) with proper skill sets and in adequate numbers to complete the requirements of this PWS and to provide technical assistance to CCAD personnel with the overall goal of maximizing the full operational capability/capacity of the Vacuum Furnace systems.

5.2 Task/Requirement Heading: The contractor shall provide maintenance services for CCAD’s three (3) Vacuum Furnace. The maintenance requirements are broken into three general categories: Semi-Annual Preventative Maintenance, Emergency Call-out repair services, and Parts and Materials required in maintaining the Vacuum Furnaces. The purpose of this acquisition is to provide the required scheduled semi-annual preventative maintenance and emergency repair requirements to include parts and materials support. It is critical that production down-time is minimized with these Vacuum Furnace systems.

5.2.1 All onsite contractors shall be United States citizens and shall be proficient at speaking, writing and understanding the English language. All documentation generated shall be in English. The Contractor shall provide to the COR a Field Service Report at the completion of required services provided for each visit. The Field Service Report will give a description of the scope of work completed and include the following information:

Equipment model and serial number Date/time of arrival at the Depot Hours spent on PM and/or repairs Itemized parts/materials used Description of work completed Description of problem(s) Corrective action Date/time completed Signature Contractor Signature of Government COR or COR alternate

5.2.2 The contractor shall provide this service when scheduled and as required during a 40 hour work week on regular workdays excluding federal holidays or when the government facility/installation is closed due to local or national emergencies, administrative closings, or similar government-directed facility/installation closings. After normal working hours emergency services will also be required and must be approved by the COR prior to commencement of work.

5.2.3 A complete operational check shall be conducted in accordance with (IAW) Original Equipment Manufacturer (OEM) standards by the contractor during each visit to ensure proper and secure operating conditions of the Vacuum Furnace equipment.

5.2.4 The contractor shall notify the COR at least 10 days in advance of any new visitors to the depot in order for the COR to obtain required personnel information and security office to authorize the visit.

5.3 Semi-Annual Preventative Maintenance

5.3.1 The contractor shall provide two (2) Semi-Annual Preventative Maintenance visits for the three (3) Vacuum Systems specified in paragraph 1.0 of this PWS in accordance with OEM standards and specifications. The contractors Field Service Department shall coordinate each scheduled PM visit at least 20 days in advance in order to allow for CCAD the opportunity to adjust their production schedule. At a minimum, the following checks shall be completed for each Vacuum Furnace during the Semi-Annual PM:

General Inspection:

-Thermal Insulation -Heating Elements -Heating Elements Bolts and Nuts -Ceramics -Control Thermocouples -Pumping System -Gas System -Water System -Pneumatic System -Hydraulic System -Door -Control Cabinet -Electrical

Technical Utility -Electrical Power -Compressed Air -Process Gas -Oil in Vacuum Pumps (Mechanical, Root, Diffusion, and Holding) -Oil in Hydraulic System -External water Cooling System (Coolant condition, temperature in tank, and Environmental temperature)

Control Cabinet -Filter Cleanliness -Functionality Control (Emergency Stop, Lamps, Switches, and V and A meters) -Electronic Equipment (Industrial Computer, Over temperature controls, Vacuum gage indication, Temperature indication, Historical alarms, and Historical trends) -Internal Equipment (Inside cleanliness, Circuit breakers, and Current circuits)

Water System -Furnace Installation (Flow indicators, Thermometers, Pressure indicator, and Operating pressure) -Furnace Heat Exchanger (Thermometer, Pressure indicator, Operating pressure) -Emergency water supply

Vacuum Pumping System -Mechanical Pump (Motor Load and Vacuum level) -Root Pump (Motor load and Vacuum level) -Diffusion Pump (Heater load, Vacuum level, Oil temperature) -Evacuating Speed to Working Vacuum

-Conduct Leak Rate Test and Uniformity Test

5.3.2 The contractor shall identify any Preventative Maintenance (PM) requirements needed to support the Vacuum Furnace operations and equipment service life IAW OEM standards.

5.3.2.1 Perform a complete Vacuum Furnace System inspection and provide the Contract Officer Representative (COR) documentation of completion of the Semi-Annual Preventative Maintenance and Inspection and annotate service that was performed, refer to paragraph 5.2.1. At a minimum, a checklist of all items inspected during preventative maintenance shall be provided to include services recommended for future repair.

5.4 Emergency Callout Repair Service.

5.4.1 Emergency callout repair service, to include troubleshooting faulty equipment, shall be provided as part of this contract and shall be as needed to diagnose and repair equipment breakdowns.

5.4.2 Emergency service shall have an immediate response via teleconference support. Telephone support shall be available at least 8 hrs. a day between 0700 AM and 3:00 PM, 5 days a week. If an on-site visit is required, a maximum of 48 hours response is required after notification. All reasonable efforts shall be made to arrive at CCAD’s site between 24 and 48 hours after approval for site visit. Emergency Service visits must first be approved by the Contracting Officer (KO) in writing.

5.4.3 The contractor shall provide the COR with an emergency phone number to contact for equipment breakdowns within 30 days after contract award.

5.5 Parts and Materials Support.

5.5.1 The contractor shall furnish all Parts, material, transportation and labor necessary to repair any part of the system during Preventative Maintenance and Emergency repairs.

5.5.2 All replacement parts shall meet OEM Standards/specifications or “exceed quality” and are required to repair the Vacuum Furnace Systems to the Original Equipment Manufacturer (OEM) standards/specifications. Original design of equipment or equipment systems shall not be changed or modified from their original size, design, and configuration without prior approval of the Contracting Officer’s Representative and Industrial Equipment Engineer.

5.5.3 Parts that are not available locally are to be shipped by the most cost-effective method unless the COR requests expedited freight.

5.6 Contractor Personnel

5.6.1 Employees. The Contractor personnel shall be easily recognized by wearing distinctive clothing and /or badges bearing the name of the company and employee name.

5.6.2 The Contractor shall ensure all employees have a current and valid base pass when performing work on the installation. Contractor shall wear identification above the waist on the front of the body and will be worn at all times while the bearer is on the federal reservation.

5.6.3 Asbestos Containing Material (ACM): The Contractor shall stop all work in the event that suspect ACM (Asbestos-containing material) or other carcinogen materials are encountered that were not initially identified in the project scope of work. The Contractor shall immediately notify the COR in writing on the location the suspect material. The Government will make the determination on the sampling protocol of the suspect material and removal protocol if the material is determined to be ACM by accredited laboratory results.

5.6.4 All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR (or to the contracting officer, if a COR is not assigned) within 30 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at http://jko.jten.mil

5.6.5 The contractor and all associated subcontractors shall brief all employees on the local iWATCH program. This is a locally developed training that is provided by CCAD security and will be used to inform employees of the types of suspicious behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees’ commencing performance, with the results reported to the COR no later than 30 days after training completion.

5.7 Safety

5.7.1The contractor shall comply with the safety requirements incorporated into this PWS and follow all applicable Federal, State, and state and local SOH requirements, specifications, and reporting requirements IAW CCAD workplace safety program; local safety regulations including Chapter 4, CCADR-385-30; and the Contractors accepted CCAD Accident Prevention Plan during the performance of this project. Contractors shall be responsible for the safety and occupational health of their workforce in accordance with 29 CFR 1910, 29 CFR 1925, and 29 CFR 1926. Contractors shall not expose Government employees, equipment, or facilities to hazards as a result of contractor operations. The Contractor shall be responsible for providing and placing barricades, warning signs and safety devices during work performance. The Contractor shall follow applicable OSHA standards, rules, and regulations. The Contractor shall be responsible for obtaining and wearing the appropriate safety personal protection devices.

5.7.2 CCAD Accident Prevention Plan (CAPP). The contractor shall have a qualified person prepare and submit a written contract-specific CAPP. Prepare the CAPP in accordance with the format and requirements contained in Attachment 4, Appendix A. The CAPP shall be job-specific and address any unusual or unique aspects of the project or activity for which it is written. The CAPP shall interface with the Contractor's overall safety and health program referenced in the CAPP in the applicable CAPP element, and made contract-specific. In addition to specific requirements of Appendix A, the CAPP shall describe the methods to evaluate past safety performance of potential subcontractors in the selection process. Also, describe innovative methods used to ensure and monitor safe work practices of subcontractors. The Government considers the Prime Contractor to be the "controlling authority" for all safety and health of the subcontractors. Contractors are responsible for informing their subcontractors of the safety provisions under the terms of the contract and the penalties for noncompliance, coordinating the work to prevent one craft from interfering with or creating hazardous working conditions for other crafts, and inspecting subcontractor operations to ensure that accident prevention responsibilities are being carried out. The CAPP shall be signed by an officer of the firm (Prime Contractor senior person), the individual preparing the CAPP, the on-site superintendent (if applicable), the designated Contractor Safety and health officer, the Contractor Quality Control Manager, and any designated Certified Safety Professional (CSP) or Certified Health Physicist (CIH). The SSHO shall provide and maintain the CAPP and a log of signatures by each subcontractor foreman, attesting that they have read and understand the APP, and make the CAPP and log available on-site to the Contracting Officer. If English is not the foreman's primary language, the Prime Contractor shall provide an interpreter. Submit the CAPP to the Contracting Officer 10 calendar days prior to the date of the pre-performance conference for acceptance. The government will review the contractor’s proposed CAPP, within 3 calendar days of receipt and provide response as to its acceptability by the government and the contractor shall promptly resolve any comments arising from government review. When requested by the contracting officer, DoD qualified safety and health personnel may participate in the government review of the contractor’s proposed CAPP. Work cannot proceed without an accepted CAPP. Once reviewed and accepted by the Contracting Officer, or designated Government Designated Authority (GDA), the CAPP and attachments will be enforced as part of the contract. Disregarding the provisions of this contract or the accepted CAPP is cause for stopping of work, at the discretion of the Contracting Officer, until the matter has been rectified. Continuously review and amend the CAPP, as necessary, throughout the life of the contract. Changes to the accepted CAPP shall be made with the knowledge and concurrence of the Contracting Officer, project superintendent, SSHO and Quality Control Manager. Incorporate unusual or high-hazard activities not identified in the original CAPP as they are discovered. Should any severe hazard exposure (i.e. imminent danger) become evident, stop work in the area, secure the area, and develop a plan to remove the exposure and control the hazard. Notify the Contracting Officer within 24 hours of discovery. Eliminate and remove the hazard. In the interim, take all necessary action to restore and maintain safe working conditions in order to safeguard onsite personnel, visitors, the public (as defined by American Society of Safety Professionals (ASSP) A10.34), and the environment.

5.7.3 Confined Space Entry. The Contractor shall be responsible for obtaining confined space clearance and all required permits. The Contractor shall have trained personnel that are certified to enter confined spaces. All confined space entries shall be in accordance with Occupational Safety and Health Administration (OSHA) standard

29 CFR 1910.146.

5.7.4 Safety Inspection: The Contractor shall be responsible for establishing, scheduling, and enforcing the frequency of an annual safety inspection program for the vacuum furnaces covered under this scope of this effort.

The Contractor shall conduct the safety inspection program so as to comply with requirements of National Fire Protection Association (NFPA) 86 (2015 edition) Section 7.4 to include any corrective actions necessary to maintain equipment in a safe operating condition. The contractor shall perform inspection and testing interlocks and safety devices at least annually and all safety devices and interlocks shall be maintained in accordance with the OEM’s instructions.