Purchase_Description_V2.docx

Operation Patriot Bandoleer (MOTSU) – Southport, NC 04 June 2018 – 27 July 2018

1. Schedule – Contract structured as follows:

04 JUN 18 – 24 JUL 18 212 Room Nights

04 JUN 18 – 21 JUL 18 630 Room Nights

1. Additional Information to be Technically Acceptable– Southport, North Carolina

SEE ATTACHED ROOM BREAKOUT FOR DETAILS

- 335 Single occupancy rooms and 507 double occupancy rooms, Total of 842

- Lodging required at one hotel/beach house within 12 driving miles from hotel (12 Miles via Mapquest), without tolls from and to Military Ocean Terminal Sunny Point (MOTSU) Physical address is: 6280 Sunnypoint Rd., Southport, NC, 28461.

- Option of additional rooms (Pending availability of funds and rooms) Approximate 2 rooms

- Accommodate 12:00 pm checkout -Ability to cancel or adjust room nights at no cost to the Government with approximate 24 hr notice (or normal hotel policy / normal commercial practice) -Tax Exempt (but normal fees are acceptable)

- Contractor shall provide daily housekeeping services to include ensuring cleanliness of rooms, making beds, replenishing towels and other bathroom items. Contractor shall provide laundered linen when different soldiers occupy rooms.

-Breakfast required for CLIN 0001-00014

- Breakfast to meet the following minimum meal example:

Three Eggs / Bacon (3 slices) OR Sausage (3 links/patties) / 2 Slices of bread/toast (with butter) / Potato (1 cup) (example shredded, diced, or patty) / Fruit (1 cup) / Drinks: Milk (8oz), Coffee (8oz) and Juice (8oz)

-NOTE: 1 Hotel is Technically Acceptable for CLIN 0001 -CLIN 0014. We will only look at multiple hotel options if none are available (or no quotes received that can meet one hotel) in order of 2 hotels, 3 hotels. Not to exceed 3.

1. Room Requirements

- Provide the following for room:

Desk

TV

4. Proposal Requirements

- Proposal must address ALL criteria above, in details, to be considered

- Proposal MUST include a hotel layout

- Must include an expense estimate sheet to include

- CAGE Code (Must be SAM.gov registered before award)

- Policy for room cancelations -Invoices shall be submitted via the Wide Area Work Flow (WAWF) system. The quantities ordered in this contract are estimates. The contractor shall invoice for actual services/supplies provided only. Actual services/supplies provided/rendered in accordance with the terms and conditions of this contract will be accepted and paid for by the Government. Upon sending a final invoice you must also provide room quantity, type and occupancy number.

5. Basis of Award is “Lowest Price / Technically Acceptable”

· Being considered technically acceptable is meeting the terms of this Statement of Work

· If no location and/or bidder cannot meet the terms of this statement of work than the Missouri National Guard reserves the right to make clarifications (on a lowest price first order) to determine if the requiring unit finds that location acceptable, but only if no location and/or bidder cannot meet the requiring units need.

· The Missouri National Guard requires this Event/Lodging to be in one location/hotel/convention center/etc.

· It shall be know that Missouri National guard reserves that right to inspect the “quality” and acceptability of a location before award.

· Market Research has shown locations that can meet the need, but is unsure of availability

· Concord, CA area is considered technically acceptable and no other location shall be considered except; The Missouri National Guard will consider further locations, but only if no Port Chicago, Concord, CA location is available/technically acceptable.

· Award will be a firm-fixed price contract

· The requiring unit is the deciding authority in determining technical acceptance.

6. AT-OPSEC – (Anti-Terrorism)

- Due to the current environment, the MOARNG reserves the right to not post FBO.gov award notice until after the contract is fulfilled (i.e. – We do not want to let everyone know where we are staying)