State Family Program Workshop_PWS_28-30 June 24 V1.pdf

Ver. June 2021

PERFORMANCE WORK STATEMENT (PWS)

FOR

State Family Programs Workshop and Youth Symposium

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Conference, catering, and lodging Services, as defined in this PWS.

1.1.1 Objectives: The Louisiana National Guard (LANG) Office of Family Programs (OFP) is seeking a facility to provide 70 sleeping rooms for 2 nights, and conference space, parking, catering, and dining accommodations for approximately 140 participants (i.e., Service Members, youth, family readiness volunteers, and event staff) on Friday 28 June – Sunday 30 June 2024 in the Lafayette, LA area. This Performance Work Statement (PWS) is for informational gathering purposes only.

LANG Contracting Office will conduct the formal solicitation for a facility that can meet the requirements set forth in this PWS at the best value for the government. Final selection will be made by LANG Contracting Office.

1.2 Background: In accordance with FY24 Resource Guidance, Family Programs will host at least one State Volunteer Conference to assist with quality-of-life issues and sustainment training. In addition to an annual Volunteer Recognition ceremony during the State Volunteer Conference. In accordance with NGR 600-12, State Youth Symposium will be conducted locally and annually. The symposium brings youth together to share experiences about coping with deployment cycle issues, provide input regarding CYP needs and offers leadership and life skills training opportunities to youth volunteers.

1.3 Period of Performance (PoP): The Period of Performance shall be three working days 0800 CST Friday, 28 June 2024 – 1700 CST Sunday, 30 June 2024.

1.4 General Information:

1.4.1 Place and Performance of Services: The contractor shall provide services between the hours of 0800-1700 on Friday- Sunday, 28-30 June 2024 except on recognized US holidays. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.1.1 Telework: The Government does not permit the contractor to telework in support of this requirement. In furtherance of Continuity of Operations Planning (COOP), a telework program may be enacted to ensure that the Government's mission-critical operations stay operational during times of national emergency or incidents of national significance. Telework shall be at no additional cost to the Government.

1.4.1.2 Reserved

1.4.1.3 Reserved

1.4.2 Reserved

1.4.3 Reserved

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5 Reserved

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.7 Reserved

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5.

The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced.

The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO.

The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The

CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: Contracted personnel are not required to obtain and wear badges, wear specific uniforms, etc., in the performance of this contract.

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at

FAR 22.17.

1.4.12 Reserved

1.4.13 Reserved

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.15 Reserved

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

AEI Army Enterprise Infostructure AR Army Regulation AT/OPSEC Antiterrorism/Operational Security BI Background Investigation CM Contract Manager COR Contracting Officer Representative DA Department of the Army DD254 Department of Defense Contract Security Classification Specification DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense DTS Defense Travel System FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services HQDA Headquarters, Department of the Army HSPD Homeland Security Presidential Directive IA Information Assurance

IS Information System(s) LANG Louisiana National Guard KO Contracting Officer NGB National Guard Bureau OFP Office Of Family Programs OCI Organizational Conflict of Interest PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RIO Reintegration Office SCR Service Contract Reporting SSN Social Security Number SMFP Service Member Family Program TE Technical Exhibit USD(I) Under Secretary of Defense for Intelligence YR Yellow Ribbon YRRP Yellow Ribbon Reintegration Program YRT Yellow Ribbon Training

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Reserved

3.2 Reserved

3.3 Reserved

3.4 Reserved

3.5 Reserved

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 Reserved

4.3 Reserved

5.0 Requirements:

5.1. Contractor shall ensure the hotel lodging, meeting space, and provided meals meet the stated general and detailed requirements in this PWS for the hosting of a State Family Programs Workshop.

5.1.1 Hotel must guarantee the government per diem rate for the local area on all lodging and meals found at www.gsa.gov.

5.1.2 Hotel and meeting space must have access to self-parking options at no charge.

5.1.3 Require dining area space to hold 14 rounds of ten (10) and hold a total of 140 people for State Family Programs Workshop.

5.1.4 General Session area to hold 14 rounds of ten (10) and hold a total of 140 people seated comfortably banquet style. General session meeting space may be joined with dining space if required.

5.1.5 Request a lobby area or meeting room that can hold a minimum thirty (30) exhibitor tables.

5.1.6 Require five (5) separate meeting spaces to be used as training breakouts. Space must be able to hold a minimum of 30 people in theater or banquet style.

5.1.7 Require four (4) separate meeting spaces to be used in support of event operations.

5.1.8 Require general session meeting space to have a minimum of audiovisual (AV) equipment and internet support. AV equipment to include one (1) 10x10 diagonal projector screen, one (1) projector and overhead sound public address (PA) system to include podium with two (2) cordless handheld microphones, and clicker for the OFP event in the General Session area.

5.1.9 Allow “AV Freedom” if elected permitting the LANG OFP to utilize its own technicians, and a combination of its own, and contracted, AV equipment to include but not limited to sound, power, projection, screens, laptops and internet connections (routers, LAN, wireless).

5.1.10 Require wireless internet access to be available throughout the building.

5.1.11 Require tables, and stages include tablecloths, skirting and pipe and drape.

5.1.12 Hotel must allow a 12:00pm checkout.

5.2 Lodging requirements:

5.2.1 A total of 140 sleeping rooms each night Friday 28 June 2024, and Saturday 30 June 2024.

5.2.2 Rooms must be double occupancy, individual/private sleeping rooms with toilet and shower/tub facilities, with any combination of two (2) double beds, two (2) queen beds, and/or one (1) queen/king bed. Additional accommodations for attendee families with more than four (4) members or for family members that have higher physical needs may be requested two (2) weeks prior to and during 10-14 June 2024 (i.e., child cribs, pull out sleeper sofa).

5.2.3 All rooms will be reserved ahead of time by room list and/or reservation code. All rooms will be arranged via a room list provided by the OFP event planner and paid for via the “LANG OFP Master Account”.

5.2.4 Contractor shall provide lodging confirmation numbers for all rooms included on room list no later than (NLT) five (5) days prior to the event with a follow-up verification of all confirmed rooms NLT 1:00pm two (2) days prior to first day of check in.

5.2.5 The deadline for providing a final rooming list and/or reserving rooms under the reservation code will be NLT four (4) days prior to the event or 4:00pm, 24 June 2024.

Any rooms not reserved in the LANG OFP room block by this deadline shall be released from the block and made available for sale to the general public without penalty or charge to the “LANG OFP Master Account”.

5.2.6 A cancellation policy of 72 hours or more will be provided to avoid any penalty or fee. In case of unforeseen mission requirements or an emergency, members under this room block and reservation code will not be held liable for failure to cancel and will not be charged first night’s stay. A letter signed by the COR must be submitted in this case.

5.2.7 LANG OFP will request an additional rooming block of up to 20 rooms that will be paid for by individual party at time of booking/check in, (i.e., full-time OFP staff, presenters, contract staff, and/or vendors). These rooms are not part of the above contracted rooms and should NOT be counted in the total. To make a reservation, said individuals should have the option to book accommodations individually under their own name along with “LANG OFP Self-Pay”.

5.2.8 Persons with a room reserved/paid for via the “LANG OFP” Master Account should have the option, but not be required to, provide a credit card upon check in if they wish to have charging privileges associated with their hotel room. If no card is presented, the room will be blocked to all charges.

5.3 Meeting Space:

5.3.1 Meeting space requirements will be broken down by event, and where applicable, into two sections: the Adult Training and the Youth requirements. Both section requirements are to be viewed separately. All event space is required to be located together in the same area or within reasonable/safe walking distance from event location and lodging. All requested meeting space should be available beginning 8:00am Friday, 28 June 2024 - 5:00pm Sunday, 30 June 2024 and 0800am – 10:30pm Saturday, 29 June 2024. Event staff will be on site 10:00am Friday, 28 June 2024, to begin setting up event.

5.3.2 Conference space must accommodate 140 attendees comfortably.

5.3.3 Medium sized risers or fixed stage w/lectern or podium centered in room.

5.3.4 Sound board link into either house sound or PA.

5.3.5 Depending on space, up to two (2) screens, two (2) projectors, and two (2) cordless handheld mics.

5.3.6 Wireless routers or access to in house Wi-Fi.

5.3.7 Requesting AV freedom to use OFP staff to operate AV booth, with house AV staff on standby.

5.4 DINING ROOM Requirements: (May be combined with General Session if space requires)

5.4.1 Dining space to accommodate approximately 140 attendees in 14 rounds of ten seated comfortably.

5.5 FOOD & BEVERAGE Requirements:

5.5.1 Saturday, 29 June 2024; Breakfast menu negotiable, i.e., eggs, breakfast meat(s), fruits, Danish, etc., but not continental. Must include orange/apple juice, caffeinated and decaffeinated coffee, tea, water, and milk and must fall within per diem rates.

a) Food and Beverage, Breakfast Buffet, 29 June 2024

i) Quantity: 125 Adult Meals and 10 Children Meals

5.5.2 Saturday, 29 June 2024; Lunch menu negotiable and options must be provided to OFP for review prior to selection. - (NO hotdogs or sandwiches as a main course). 1 protein, 2 starches, and 2 vegetable options at a minimum, and must fall within per diem rates. Must include tea, water, sodas, caffeinated and decaffeinated coffee, hot tea.

a) Food and Beverage, Lunch Buffet, 29 June 2024

i) Quantity: 175 Adult Meals and 10 Children Meals

5.5.3 Saturday, 29 June 2024; Dinner menu negotiable and options must be provided to OFP for review prior to selection. - (NO hotdogs or sandwiches as a main course). 1 protein, 2 starches, and 2 vegetable options at a minimum, and must fall within per diem rates. Must include tea, water, sodas, caffeinated and decaffeinated coffee, hot tea.

a) Food and Beverage, Dinner Buffet, 29 June 2024

i) Quantity: 125 Adult Meals and 10 Children Meals

5.5.4 Sunday, 30 June 2024; Breakfast menu negotiable, i.e., eggs, breakfast meat(s), fruits, danish, etc., but not continental. Must include orange/apple juice, caffeinated and decaffeinated coffee, tea, water, and milk and must fall within per diem rates.

a) Food and Beverage, Breakfast Buffet, 30 June 2024

i) Quantity: 125 Adult Meals and 10 Children Meals

5.5.5 Sunday, 30 June 2024; Lunch menu negotiable and options must be provided to OFP for review prior to selection. - (NO hotdogs or sandwiches as a main course). 1 protein, 2 starches, and 2 vegetable options at a minimum, and must fall within per diem rates. Must include tea, water, sodas, caffeinated and decaffeinated coffee, hot tea.

a) Food and Beverage, Lunch Buffet, 30 June 2024

i) Quantity: 150 Adult Meals and 10 Children Meals

5.5.6 All meals must be prepared and delivered on prior to the scheduled mealtimes designated by the COR.

5.5.7 REFRESHMENTS/BREAKS:

5.5.7.1 The LANG OFP can only provide snacks/breaks per policy regulations.

However, if said items are part of a conference package or provided by an outside vendor, it is requested the contractor provide traditional break menu items to accommodate approximately 140 people.

5.5.7.2 Event planner or LANG OFP representative shall provide contractor with a final count of personnel to be served refreshment breaks, along with event agenda for times of service, no later than two (2) weeks prior to the event date. The LANG OFP, Government, or any of its affiliates, will not be responsible for any cost associated with refreshments.

5.6 Other Requirements:

5.6.1 Parking shall be provided free of charge with in and out privileges, or in the alternative, an acceptable alternative agreed upon between the contractor and LANG OFP. If off-site parking is provided, additional security/patrol of the parking area shall be provided by the contractor.

5.6.2 Signage and or corded off walking lanes, aiding attendees navigating towards registration and general meeting space and identifying signage listing breakout sessions on the doors of each breakout room. Signage should be labeled “LANG OFP” supplemented with directional arrows, directions to meeting space, and/or title of session being offered.

5.6.3 In addition to provided signage, contractor agrees to allow signage freedom to LANG OFP for use of additional signage.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Date of Publication

Mandatory or Advisory

Website

Federal Acquisition Regulation https://www.acquisition.gov/?q=browsefar Defense Federal Acquisition

Regulation Supplement http://www.acq.osd.mil/dpap/dars/dfarspgi/current/in dex.html or https://www.acquisition.gov/dfars Joint Travel Regulation (JTR) https://www.defensetravel.dod.mil/site/travelreg.cfm

DoDM 1000.13-M-V1 DoD Identification (ID) Cards (Enclosure 2, paragraph 3.b)

01/23/2014 (Change 1:

07/28/2020) http://www.esd.whs.mil/Directives/issuances/dodm

Federal Information Processing Standards (FIPS) Publication 201-2 Personal Identity Verification (PIV) of Federal Employees and Contractors

(paragraph 9)

August 2013 http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201 -2.pdf

DoDM 5200.2 Procedures for the DoD Personnel Security Program

(PSP)

04/03/2017 https://www.esd.whs.mil/Directives/issuances/dodm/

DoDI 5200.46 DoD Investigative and Adjudicative Guidance for Issuing the Common

Access Card (CAC)

09/09/14 (Change 1:

05/04/2018) https://www.esd.whs.mil/Directives/issuances/dodi/

Homeland Security Presidential Directive (HSPD)-12

Policy for a Common Identification Standard for Federal Employees and

Contractors

08/27/2004 https://www.dhs.gov/homeland-security-presidential-directive-12

DoDI 5400.11 Department of Defense Privacy and

Civil Liberties Programs

01/29/2019 https://www.esd.whs.mil/Directives/issuances/dodi/

DoD 5400.11-R Department of Defense Privacy

Program

05/14/2007 https://www.esd.whs.mil/Directives/issuances/dodm/

DoDD 8140.01 Cyberspace Workforce Management

10/05/2020 https://www.esd.whs.mil/Directives/issuances/dodd/

DoD 8570.01-M Information Assurance Workforce

Improvement Program

12/19/2005 (Change 4:

11/10/2015) https://www.esd.whs.mil/Directives/issuances/dodm/

DoD 5220.22-M National Industrial Security Program

Operating Manual (NISPOM)

02/28/2006 (Change 2:

05/18/2016)

Army Directive 2014-05 Policy and Implementation

Procedures for Common Access Card

03/07/2014 https://armypubs.army.mil/ProductMaps/PubForm/A rmyDir.aspx https://www.acquisition.gov/?q=browsefar http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html https://www.acquisition.gov/dfars http://www.esd.whs.mil/Directives/issuances/dodm http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201-2.pdf http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201-2.pdf https://www.esd.whs.mil/Directives/issuances/dodm/ https://www.esd.whs.mil/Directives/issuances/dodi/ https://www.dhs.gov/homeland-security-presidential-directive-12 https://www.dhs.gov/homeland-security-presidential-directive-12 https://www.esd.whs.mil/Directives/issuances/dodi/ https://www.esd.whs.mil/Directives/issuances/dodd/

Credentialing and Installation Access for Uncleared Contractors

AR 25-2

Information Assurance

04/04/2019 http://armypubs.army.mil/ProductMaps/PubForm/AR .aspx

AR 530-1

Operations Security

09/26/2014 http://armypubs.army.mil/ProductMaps/PubForm/AR .aspx

AR 525-13

Antiterrorism

12/09/2019 http://armypubs.army.mil/ProductMaps/PubForm/AR .aspx

AR 381-12

Threat Awareness and Reporting

Program (TARP) (Section II, ¶ 2-4.b)

06/01/2016 http://armypubs.army.mil/ProductMaps/PubForm/AR .aspx

AFI 10-245

Antiterrorism

03/28/2013 (Certified current

03/30/2017) https://www.e-publishing.af.mil/Product- Index/#/?view=pubs&orgID=10141&catID=1&series

=-1&modID=449&tabID=131

AFI 31-101

Security Forces Standards and

Procedures

08/18/2020 https://www.e-publishing.af.mil/Product- Index/#/?view=pubs&orgID=10141&catID=1&series

=-1&modID=449&tabID=131

AFMAN 31-113

Security Forces Standards and Procedures

03/05/2013 Change 1:

12/02/2015 https://www.e-publishing.af.mil/Product- Index/#/?view=pubs&orgID=10141&catID=1&series

=-1&modID=449&tabID=131

AFPD 17-1

Information Dominance Governance and Management

04/12/2016 https://www.e-publishing.af.mil/Product- Index/#/?view=pubs&orgID=10141&catID=1&series

=-1&modID=449&tabID=131

AFMAN 17-1301

Computer Security (COMPUSEC) 02/12/2020 https://www.e-publishing.af.mil/Product-

Index/#/?view=pubs&orgID=10141&catID=1&series =-1&modID=449&tabID=131

AFI 10-701

Operations Security

7/24/2019 (Change 1:

06/09/2020) https://www.e-publishing.af.mil/Product- Index/#/?view=pubs&orgID=10141&catID=1&series

=-1&modID=449&tabID=131

6.1 Applicable Forms: Forms applicable to the PWS are listed below:

Form Date Website

DD 1172-2

Application for Identification Card/DEERS Enrollment

Mar 2017 http://www.dtic.mil/whs/directives/forms/index.htm

I-9 Employment Eligibility Verification

10/21/2019 https://www.uscis.gov/sites/default/files/files/form/i-9.pdf

DD 441

Department of Defense Security

Agreement

Feb 2020 http://www.dtic.mil/whs/directives/forms/dd/ddforms0001- 0499.htm

DD 250

Material Inspection and Receiving

Report

Aug 2000 https://www.esd.whs.mil/Directives/forms/dd0001_0499/ http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://www.dtic.mil/whs/directives/forms/forminfo/forminfopage2479.html http://www.dtic.mil/whs/directives/forms/forminfo/forminfopage2479.html http://www.dtic.mil/whs/directives/forms/index.htm https://www.uscis.gov/sites/default/files/files/form/i-9.pdf http://www.dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm http://www.dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm https://www.esd.whs.mil/Directives/forms/dd0001_0499/

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS) This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance

Objective Performance Standard Acceptable Quality

Levels (AQL) Surveillance Method / By

Whom 5.1.1

Pricing within government perdiem rates

Hotel must guarantee the government per diem rate for the local area on all lodging and meals found at www.gsa.gov

Pricing must not exceed all government rates as stated on the gsa.gov website.

Proposal/quote provided by in the bid process.

KO/OFP Staff

5.1.3-5.1.4 Dining Space & General Session to hold 140 people in rounds of ten

Require dining area space to hold 14 rounds of ten with tablecloths (10) and hold a total of 140 people for Office of Family Programs Training

(OFPT).

State seating must be met with 100% compliance

Site visit scaled layout drawing, and on the spot assessment on the day of the event.

COR/OFP Staff 5.1.6

Breakout rooms capable of various seating

Require five (5) separate meeting spaces to be used as training breakouts. Space must be able to hold a minimum of 30 people in theater or banquet style.

100% compliance Site visit scaled layout drawing, and on the spot

5.1.7

Meeting space to support event operations

Require four (4) separate meeting spaces to be used in support of event operations.

100% compliance Site visit scaled layout drawing, and on the spot

5.2.1-5.2.2

140 Lodging Rooms

A total of 140 sleeping rooms with single and double occupancy each night Friday 28 June 2024, and Saturday

29 June 2024.

100% compliance with rooming list provided by

OFP Staff

Site visit, rooming list with confirmation numbers

5.5.7 5.5.7 All meals must be prepared and delivered on prior to the scheduled mealtimes designated by the

COR.

Meals must be in 100% compliance with menu specifications and delivered on schedule with 75% accuracy and not result in major event schedule change.

On site monitoring

COR

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS Reference / Deliverable Title

Frequency Number of copies/ordered quantity

Medium/Format Submit To

5.2.4 One week prior to the

event verified 3 days prior

1 Digital or printed

COR/OFP Staff

5.5.1 Saturday 29 June 2024

Breakfast Meal

125 Adult 10 Children

Buffet / Plated

COR

5.5.2 Saturday 29 June 2024

Lunch Meal

175 Adult 10 Children

Buffet / Plated

COR

5.5.3 Saturday 29 June 2024

Dinner Meal

125 Adult 10 Children

Buffet / Plated

COR

5.5.4 Sunday 30 June 2024

Breakfast Meal

125 Adult 10 Children

Buffet / Plated

COR

5.5.5 Sunday 30 June 2024

Lunch Meal

150 Adult 10 Children

Buffet / Plated

COR