PWS_KidsAT2019_-_20190308.docx

PERFORMANCE WORK STATEMENT (PWS)

FOR

2019 Youth Leadership Camp and Kids’ AT

1.0 GENERAL:

1.1 SCOPE: Vendor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and quality control necessary except as specified in Paragraph 7.0 as Government Furnished, to perform administrative and technological support services, as defined in this PWS;

1.2 BACKGROUND: Annually each summer, Louisiana National Guard (LANG) conducts two (2) camps for LANG children; Youth Leadership Camp (YLC) and Kids’ Annual Training (Kids’ AT). YLC is reserved for teenagers 14 years to 18 years old. Kids’ AT is reserved for LANG dependents between the ages of 8 years and 13 years old. Campers participate in five (5) days of structured fun and adventure. Camp cadre consists of Active, M-Day Guard members and volunteers. Junior Support Staff (JSS) are selected based on their performance at YLC;

1.3 PERIOD OF PERFORMANCE:

1.4 INFORMATION:

1.4.1 LOCATION: The facility must be within 85 miles of the Louisiana National Guard Child and Youth Program Office. The LANG Child and Youth Office is located at 8110 GSRI Road, Baton Rouge, La 70802. This requirement is mandatory to facilitate the movement of equipment and materials to/ from the Camp Site during making multiple trips;

2.0 LODGING:

2.1.1 Vendor must provide 200 sleeping beds. All lodging space(s) must have working air conditioning systems. Temperatures must be maintained no higher than 72 degrees. If beds consist of bunk beds, all top bunks must have security railing encompassing bed for safety. All mattresses must be clean, free of urine and dirt stains, and disinfected at a minimum of 1 week before arrival. Vendor to allow for LANG representative to be present at time of disinfection. Vendor must provide, at a minimum 45 private showers, toilets and sinks for hygiene purposes for campers and staff. Shower stalls must have untorn, clean, disinfected shower curtains. A minimum of 145 linens and towels must be provided by vendor. Vendor must provide means to lock/ secure building and allow LANG to have access key to said building;

2.1.2 Of the 200 beds, 55 beds need to be separate and apart from the remaining 145 beds to allow for adult male and female volunteers to have privacy and down-time at night. Adult staff work 16-18 hours a day and this space will afford them rest and time away from campers. Additionally, lodging space must have working air conditioning systems. Temperatures must be maintained no higher than 72 degrees. All mattresses must be clean, free of urine and dirt stains, and disinfected at a minimum of 1 week before arrival. Vendor to allow for LANG representative to be present at time of disinfection. Within this area of lodging, a minimum of 1 full-sized functional kitchen, to include refrigerator, is required and must seat 10 persons. Additionally, 1 meeting space in the same building must be available to accommodate 20 persons. A minimum of 2 full-sized bathrooms equipped with shower, sink and toilets must be available in this lodging space. Vendor must provide means to lock/ secure building and allow LANG to have access key to said building;

2.1.3 LODGING COST: Not to exceed per diem rate;

3.0 MEALS:

3.1.1 All meals will be prepared by vendor and served in a dining hall style building. Building must accommodate a minimum of 100 persons at a time; Vendor will provide 1 meal for dinner on June 18, 3 meals per day (breakfast, lunch, dinner) June 19-27, and 2 meals on June 28 (breakfast and lunch); See sample menu included in Technical Exhibit 1;

3.1.2 All meal menus will be pre-approved by LANG OFP within 30 days from start of camp. Vendor to provide complete menu selections with proposal to include portion sizes and macro/ food groups. Meal menus must consist of nutritious, healthy choices for campers to include, but not limited to cereal options, meat, vegetables, fruit, yogurt, assorted Danishes/ bagels/ muffins, salad and sandwich bars (lunch & dinner), drink station with assorted juices for breakfast; tea & lemonade for lunch and dinner;

3.1.3 Vendor must provide a chef/ kitchen supervisor for all meals. The LANG will provide a minimum of two servers and two clean up helpers for each meal;

3.1.4 MEAL COST: Not to exceed per diem rate;

4.0 FACILITY RECREATION SERVICES:

4.1.1 30 ft. high Rock Wall with trained/ certified staff on site during event for course management; vendor must support and execute up to 25 campers every 1.5 hours for total of 6 hours for minimum of 2 days; vendor must provide certification of staff 30 days before start of camp;

4.1.2.2 300 ft. long Zip-line with trained staff on site during event for course management; vendor must support and execute up to 25 campers every 1.5 hours for total of 6 hours for minimum of 3 days; vendor must provide certification of staff 30 days before start of camp;

4.1.3 Swimming Facilities with a minimum of (2) Certified Life Guard provided and on hand for all swimming activities; vendor must provide LANG up-to-date life guard certifications to include CPR and First Aid provided by American Red Cross or American Heart Association 30 days before start of camp; vendor must support and execute swimming activities for up to 75 campers every 2 hours for a total of 4 hours for a minimum of 5 days;

4.1.4 Archery Range-All bows, arrows, wrist guards, and fingers guards must be provided by vendor. Bows suitable for children to adults must be available for use along with a trained archery instructor to demonstrate the correct procedures on how to shoot. A minimum of 15 workable bows, 100 arrows, and 15 wrist / finger guards must be provided by vendor. The instructor(s) must assist guests and completely supervise the range during use; vendor must provide certification of staff 30 days before start of camp;

Vendor must support and execute activity for up to 25 campers every 1.5 hours for total of 6 hours for a minimum of 2 days;

4.1.5 Fishing Lake- minimum use of 2 hours per day for total of 5 days;

4.1.6 Hiking Trails- unlimited use for duration of camps;

4.1.7 Canoeing- All canoes, life jackets must be provided. Vendor to provide at minimum 4 canoes; canoeing instructors must be provided along with a certified life guard on duty when canoeing; vendor must support and execute activity for up to 25 campers every 1.5 hours for total of 6 hours for a minimum of 3 days;

4.1.8 Low Ropes Course – vendor must support and execute activity for up to 25 campers every 1.5 hours for total of 6 hours for a minimum of 3 days; vendor must provide certification of staff 30 days before start of camp;

4.1.9 Recreation Field(s) - must include Gaga Ball, Tether Ball, Ping Pong, Soccer, Softball, Football, Volleyball and Mud Volleyball; this items must be unlimited use at discretion of LANG;

5.0 MEETING SPACE: 4 separate and apart

5.1.1 Meeting space with seating capacity for 115 persons; must be air conditioned and temperature maintained no higher than 72 degrees; 10x10 storage area to house logistical equipment and sensitive equipment; and in-door, fully functioning latrines and sinks; vendor must provide means to lock/ secure building and allow LANG to have access key to said building;

5.1.2 Meeting space with seating capacity for 50 persons; must be air conditioned and temperature maintained no higher than 72 degrees; functioning kitchen which includes sink, refrigerator and oven/ stove top; in-door functioning latrines and sinks; vendor must provide means to lock/ secure building and allow LANG to have access key to said building;

5.1.3 Meeting space with seating for 50 persons; must be air conditioned and temperature maintained no higher than 72 degrees; in-door functioning latrines and sinks; vendor must provide means to lock/ secure building and allow LANG to have access key to said building;

5.1.4 Meeting space with seating for 30 persons; must be air conditioned and temperature maintained no higher than 72 degrees; in-door functioning latrines and sinks; vendor must provide means to lock/ secure building and allow LANG to have access key to said building;

6.0 FACILITY MAINTENANCE:

6.1. GROUNDS: Vendor must treat and maintain grounds to minimize harmful insects to include fire ants, roaches, spiders, wasps, yellow jackets, bees, hornets and red bugs at minimum 3 weeks before camp and weekly thereafter until start date of camp and maintain throughout camp. Vendor to provide invoice to government to reflect initial treatment has taken place. Additionally, vendor will re-treat event areas on the mornings of each event, as per training schedule; Vendor to allow for LANG representative to be present at time of treatment(s);

6.2 BUILDINGS:

6.2.1 Vendor must support 200 persons for duration of camp with efficient plumbing, to include abundance of hot water, adequate water pressure during shower times, maintenance free latrines, and cold air conditioning;

6.2.2 Vendor must provide use to LANG staff a minimum of 1 commercial washer and 1 commercial dryer for duration of camps and free of charge; LANG will provide detergent for staff;

6.2.3 Vendor to provide maintenance contact name and number for after-hours emergency due to air conditioning, hot water, running water, plumbing issues, building/ water leaks, gas leaks, flooding, fire and/ or evacuation; this must be included before contract is signed by LANG;

6.2.4 Vendor must provide unlimited wireless internet and accessible to LANG for duration of camps;

6.2.5 LANG must have exclusive use of the entire facility for the duration of camps;

7.0 PRIVATE OWNED VEHICLES: Vendor to provide designated parking area for LANG staff and volunteers to store POV’s for duration of camp;

7.0 GOVERNMENT FURNISHED:

7.1 Must be able to use at minimum 12 All-Terrain Vehicles (ATV’s) to support activities. (LANG will incorporate strict guidelines concerning ATV use for approval by vendor);

7.2 LANG will provide its own nurse and first aid medical supplies;

7.3 LANG must be able to provide logistical items to include, but not limited to, CYP Conex container, portable tents, portable lights, cooling systems, hand washing stations, ice-house, training equipment, gaming centers, portable toilets to various activity locations around the facility to support the event;

7.4 LANG must be able to deliver bulk drinking water to various activity locations around the facility and refill them as needed;

7.5 LANG must be able to provide a minimum of 4 portable toilets as needed to support the event;

7.6 LANG will provide daily snacks to campers and staff;

7.7 LANG will provide all snacks to campers for duration of camp;

8.0 DEPOSIT: Vendor must not require a deposit for use of it facilities;

9.0 DEFINITIONS AND ACRONYMS:

DEFINITIONS:

9.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime;

9.1.2 CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government;

9.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract;

9.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement;

9.1.5 DELIVERABLE. Anything that can be physically delivered, but may include non- manufactured things such as meeting minutes or reports;

9.2. ACRONYMS:

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

TECHNICAL EXHIBIT 1 (continued) Performance Requirements Summary (PRS)

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

COPIES

1 key per building

In person

LCOR

Electronic Submission

KO, SFPD

Electronic Submission

KO, SFPD

Electronic Submission

KO

Electronic Submission

KO, SFPD