W912MM-23-Q-0016-0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Change to PWS and CLINS. One fo the latrine locations is moving to another location listed in the solicitation. An option is also being added to address the need for a possible change during the exercise.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 12

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 07-Apr-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912MM23Q0016

X 9B. DATED (SEE ITEM 11)

06-Apr-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

07-Apr-2023

CODE

USPFO SD PURCHASING & CONTRACTING

2823 WEST MAIN STREET

RAPID CITY SD 57702-8186

W912MM 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912MM23Q0016

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

FOR

Portable Latrine Services

1.0 General: The SDARNG has a requirement for portable latrine Services during the 2023 Golden Coyote Training Exercise.

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to provide portable latrines with daily cleaning services, as defined in this PWS.

1.1.1 Objectives The objective of this requirement is to establish and maintain operational portable latrines at 6 remote locations leading up to, and throughout a 2-3 week military exercise.

1.2 Background: Golden Coyote is an annual training exercise hosted by the South Dakota National Guard every June. Exercise participants spend this time bivouacking in various locations throughout the Black Hills, and the ability to ensure proper sanitation standards is highly dependent upon the availability of portable latrines.

1.3 Period of Performance (PoP): The Period of Performance shall be 16 days:

May 31-15 June 2023.

1.4 General Information:

1.4.1 Place and Performance of Services: Latrines are to be placed at the designated locations “No Later Than” 0900 on the first day and removed “No Earlier Than” 1600 on the Last Day.

Price is to include all delivery, pick-up and daily service charges throughout scheduled period. The Government intends to pay for portable latrine services only on dates listed in the schedule.

Delivery Schedule:

22 latrines delivered 31 May 23 to Crooks Tower returned 12 Jun 23 23 latrines delivered 01 Jun 23 to Castle Ridge, returned 13 Jun 23 0 latrines delivered 31 May 23 to Barnes Canyon, CSP, returned 14 Jun 23 22 latrines delivered 03 Jun 23 to Orman Dam, returned 14 Jun 23 2 latrines delivered 03 Jun 23 to Timber Haul, returned 12 Jun 23 16 latrines delivered 31 May 23 to West Camp, returned 14 Jun 23

*** Highlighted lines were changed from the original solicitation

*** An option is being included to address a possible move from Orman Dam to Barnes Canyon CSP during the exercise. This will most likely be due to excessive rain, so the training area will be in poor conditions if this move is to occur. It is manditory to submit a quote for this option to be considered for award.

Delivery Schedule/Price Listing:

***Prices shall include the total price per latrine per day including all transportation and administrative cost, maintenance, and fees.

22 latrines to Crook Tower, with Delivery on 31 May 2023.

Service Period 31 May through 12 June 2023 Price $________ Per Day; Price $________ Total

23 latrines to Castle Ridge, with delivery on 1 June 2023.

Service Period 1 June through 13 June 2023 Price $________ Per Day; Price $________ Total

22 latrines to Orman Dam, with delivery on 3 June 2023.

Service Period 3 June through 14 June 2023 Price $________ Per Day; Price $________ Total

2 latrines to Timber Haul, with delivery on 3 June 2023.

Service Period 3 June through 12 June 2023 Price $________ Per Day; Price $________ Total

16 latrines to West Camp Rapid, with delivery on 31 May 2023.

Service Period 31 May through 14 June 2023 Price $________ Per Day; Price $________ Total

GREY WATER REMOVAL – Provide pricing for an estimated 7,000 gallons. Vendor will provide weekly update to Contracting Office with gallons removed.

Price $________ Per Gallon; Price $________ Total

LATRINE RELOCATIONS – Relocations shall not exceed 20. Vendor will notify Contracting Office of any relocation requests.

Price $________ Per Relocation; Price $________ Total

OPTION: Move all 22 latrines from Orman Dam to Barnes Canyon CSP during the exercise (31 May 2023 to 14 June 2023).

Price $________

Contact Information

Contractor Primary POC Name:

Telephone:

Email:

Cage Code:

UEI:

1.4.1.1 Telework: Not applicable.

1.4.1.2 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.1.3 Reserved.

1.4.2 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is how the contractor assures that its work complies with the requirements of the contract. At a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS).

1.4.3 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.4 Installation Access and Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Government POC.

1.4.5 Contract Manager (CM): The contactor shall designate a POC who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the POC is absent, shall be designated in writing to the KO.

The POC or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The POC shall work through the Government Representative to resolve issues, receive technical instructions, and ensure adequate performance of services. The POC shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The POC shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

AR Army Regulation AT/OPSEC Antiterrorism/Operational Security CM Contract Manager COR Contracting Officer Representative CSP Custer State Park DA Department of the Army DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services HQDA Headquarters, Department of the Army HSPD Homeland Security Presidential Directive KO Contracting Officer NGB National Guard Bureau OCI Organizational Conflict of Interest PII Personally Identifiable Information POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SCR Service Contract Reporting SSN Social Security Number TE Technical Exhibit

3.0 Government Furnished Property: None

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E): Portable latrines in the quantities and locations specified in paragraph 1.4.1.

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements: The contractor shall:

5.1 Contractor shall coordinate delivery with the Government (POC) upon award and at least 48 hours prior to initial delivery to each specified location.

5.2 Contractor shall deliver; pick-up, and repair or replace improperly functioning latrines throughout the scheduled period.

5.3 Contractor shall ensure latrines are functioning properly prior to delivery and during performance under this contract. The contractor shall repair, replace, or relocate any latrine not functioning properly within 24 hours of notification of an issue.

5.4 Contractor shall check with each location’s POC while servicing the location, as grey water removal may be required at some locations on an as needed basis during the period of performance.

5.5 It may become necessary to relocate a latrine(s) during the exercise. Upon receiving notification from the P&C office the vendor may relocate the latrine.

5.6 The contractor must contact the Purchasing/ Contracting Office on any problems.

The contractor shall routinely make contact with the Government Point of Contact and a minimum contact will be made on a weekly basis during the performance period. Any changes requested that will affect the price of the contract will be coordinated through Purchasing / Contracting Office (P&C).

5.7 If valid complaints are received regarding delivery / servicing, the Contracting Officer will contact the contractor. If necessary, the Contracting Officer will coordinate the delivery / servicing with another firm, with all expenses incurred being assessed to the original contractor. The costs incurred shall be deducted from the contractor’s invoice prior to the invoice being approved for payment.

5.8 The contractor must be able to accomplish the delivery and daily servicing of latrines as stipulated in the contract even under adverse weather conditions.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Date of Publication

Mandatory or Advisory

Website

Federal Acquisition Regulation M https://www.acquisition.gov/?q=browsefar Defense Federal Acquisition

Regulation Supplement A http://www.acq.osd.mil/dpap/dars/dfarspgi/current/in dex.html or https://www.acquisition.gov/dfars

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance

Objective Performance Standard Acceptable Quality

Levels (AQL) Surveillance Method / By

Whom

Paragraph 1.4.1

& 5.2

-Delivered as scheduled

100% of time

Complaint Gov’t POC & Contracting

Paragraph 5.3

-Delivered in operational state ready for use.

Paragraph 5.3

Latrines repaired or replaced in 24 hours of notification

Gov’t POC & Contracting

Paragraph 5.4 Grey water removed as necessary

100% of time Complaint

Paragraph 5.6

Weekly call conducted by contractor to ensure service acceptability

TECHNICAL EXHIBIT 2

Deliverables Locations

***Note: Barnes Canyon will not require latrines or services unless the option is exercised.

***Note: The number of latrines required at West Camp increased to 16.

(End of Summary of Changes)