W912MM-22-Q-0037 Amendment P00001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of amendment P00001 is to add the questions and answ ers from the site visit to solicitation W912MM-22-Q-0037. This amendment also w ill changes the solicitation Statement of Objectives to better clarify the Governments needs. See attached.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 6

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 23-Aug-2022

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912MM22Q0037

X 9B. DATED (SEE ITEM 11)

03-Aug-2022

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

23-Aug-2022

CODE

USPFO SD PURCHASING & CONTRACTING

2823 WEST MAIN STREET

RAPID CITY SD 57702-8186

W912MM 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912MM22Q0037

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by reference:

52.232-18 Availability Of Funds APR 1984

The following have been added by full text:

SITE VISIT QUESTIONS/ANSWERS

Solicitation/Site Visit Questions

W912MM-22-Q-0037

Bldg. 802 Classrooms 113/114 AV Upgrade

1. Should the solution allow for the ability to bring in someone’s own laptop and be able to run the systems?

a. Yes, ideally if someone brought in their own Government Furnished Equipment (GFE) it should be able to run the system.

2. Does the currently installed GFE need to be removed?

a. Yes, the current equipment that is installed in the classroom needs to be removed however it will stay in the Government’s possession. (cameras, smart boards, cables, etc.)

3. Does the Government want to re-use the existing ceiling speakers?

a. Yes, however if there is a solution that will fit the objectives better that involves replacing the currently installed speakers that will be acceptable.

4. Please, do we need to offer TAA Compliant equipment?

a. If any of the proposed equipment is considered IT then it should be TAA compliant, equipment that is considered to be AV equipment does not require TAA compliance.

5. Do we need to adhere to the DISA APL List of Devices for this solicitation?

a. No, unless the suggested equipment is considered to be IT. AV equipment should be exempt.

6. Do you want to output the new interactive monitors into the matrix switcher? In other words – would the government like to output the interactive monitor out to the other sources in the room after annotation or whiteboarding?

a. This function is not required but if the proposed solution includes this functionality that is fine for the Government’s needs.

7. The wireless microphones requested in the room, are these for voice lift in the room, video conferencing, or recording? Do you want one handheld and one lavalier in each room? Or TWO Handhelds - And a ceiling microphone in each room.

a. Microphones are for all three: voice lift in the room, video conferencing and recording capabilities. One Lavalier, one handheld and one ceiling mic in each classroom.

8. Currently, what is the VTC system in use? Codec name

a. There is currently no VTC system in these classrooms. Any proposed solution should include compatibility for use with Endpoint licenses and CISCO VTC systems.

9. What will the government use for VTC – soft client - a Computer or a Codec? Today most conferencing calls are done on a room computer (soft client codec). This will run MS Teams, Zoom, and DISA GVS.

Others are bridged on the government network and use a Codec (separate conferencing unit with touchpad)

a. The intended VTC’s will use a Codec, specifically Cisco equipment that requires compatibility with Endpoint User Licenses.

10. Does the government want each room to be able to perform VTC separately? And as one room?

a. The VTC capabilities should allow for the option to perform separately and as one conjoined room.

11. Do you want the ability to run a VTC from either podium? Using a soft client (room computer or laptop)

a. Soft Client VTC would not be required as the Government uses a Codec.

12. Do you want the same style VTC Cameras as used in the Building #802 Theater? These are Pan/Tilt/Zoom cameras with HDBaseT over CAT 6 extenders located in the equipment rack. The extenders provide both HDMI output for video switchers and CODECS with a simultaneous USB3.0 output for the TEAMS PC.

a. Yes, the installed cameras should have PTZ capabilities. The cameras should be placed in a vantage point where the primary focus would be the presenter and the secondary focus (if needed) would be the class participants.

13. Does the TEAMS PC need a “Shared Content” input into the PC for routing the room’s A/V sources, Laptop, etc. for use in a conference?

a. Yes

14. What type of Podium Laptop Inputs do we need? HDMI? DisplayPort? VGA & Audio for older analog laptops? Do we want / need a wired Network jack for the presenter Laptop or is this wireless only?

a. HDMI and Display Port inputs; it would be wireless only (we need to ensure that access to our network is secure).

15. Does the Podium Laptop need to be able to Run ZOOM or other software as part of an on-the-fly BYOD video conference? Do we need to be able to “Share” all the system’s Mics, USB3.0 Cameras and room speakers with both the TEAMS PC *and* the laptop?

a. Yes to both

The following have been modified:

STATEMENT OF OBJECTIVES

SOUTH DAKOTA ARMY NATIONAL GUARD

2823 W. MAIN ST. RAPID CITY, SD 57702

STATEMENT OF OBJECTIVES (SOO)

BLDG 802 CLASSROOMS 113/114 AV UPGRADE

1. Purpose: The South Dakota Army National Guard (SDARNG) has a requirement to upgrade the AV equipment in the BLDG 802 Classrooms 113/114. The intent of the upgrade is to replace and upgrade the current systems to have current technology and ease-of-use for the end user.

2. Scope or Mission: The scope of work includes determining a solution that provides an AV integrated system with ease-of-use for the end user. This includes replacement of the AV Processor, audio amp, supporting AV equipment, audio conference equipment, update and/or replacement of ceiling speakers, AV wiring and removal of abandoned wiring, and labeled and clean cable management.

3. Period and Place of Performance: The period of performance will be 90 days after date of award. Place of performance is Building 802 Classrooms 113/114 located on Camp Rapid, 2823 W. Main St., Rapid City, SD 57702.

4. Background: The current AV system equipment is neither reliable nor user friendly for customer usage and does not meet the working expectations of the current operational environment (i.e. Teams, Zoom, and/or Cisco compatibility).

5. Performance Objectives: The contractor will determine the most efficient cost-effective solution to updating the current AV system that will provide ease-of-use to the end user. This will include the purchase and installation of AV equipment. The new system will have the capability to perform the duties required of the current operational environment. See objectives below:

Objective #1: AV interface solution to include a touch screen control panel capable of supporting a minimum of six individual display feeds; three in each classroom as well as the capability to create one conjoining classroom with six total. One panel will be installed in each classroom, two total.

Objective #2: Update existing audio processor and accompanying components as needed.

Objective #3: Install and replace Smartboards with 86” Interactive Touchscreen monitors. Remove existing ceiling projectors in each classroom.

Objective #4: Each classroom needs to be compatible with current government equipment that can function with an DoD approved Codec VTC. Procurement and installation of a stand alone VTC system is not required at this time. The Cameras should be compliant with FAR 52.204-24, 52.204.25, 52.204-26 and installed in the best vantage point for the classrooms. The currently installed cameras will need to be removed. A total of two cameras are need, one for each classroom. The solution should be compatible with Endpoint user Licenses as well as having the capability for MS Teams and zoom.

Objective #5: Install four LED commercial TV monitors that are appropriately sized to provide the maximum viewing capabilities for students in the classroom. The monitors must be a minimum of 42” – 55”. The monitors will have a minimum 4K resolution and will be placed where the existing TVs are in the classrooms.

Existing TVs need to be removed. New TVs will still need to be on adjustable wall mounts.

Objective #6: Configure / integrate room AV equipment into the government provided computer for use in the current operational environment; needs to be compatible for VTC, Teams, Zoom, etc.

Objective #7: Configure / integrate room AV equipment to the podium for use by external devices (HDMI and Display Port inputs).

Objective #8: Replace any existing ceiling mics with one Ceiling Array Mic with (8) Steerable Coverage Lobes in each classroom. Two ceiling mics total. These should be centered in the best placement to receive sound throughout the room in each classroom.

Objective #9: Configure existing gooseneck podium mics in each classroom and ensure they are integrated into the whole AV interface.

Objective #10: Install one Digital 24-bit wireless microphone and one Digital 24-bit handheld microphone in each classroom, total of four microphones. All existing microphones besides those mentioned in Objectives #9 and #10 need to be removed. A Dual Microphone Docking / Recharging Station will be installed on the podium in each classroom for easy recharge of microphone batteries.

Objective #11: All speakers and microphones need to be linked to the AV interface.

Objective #12: Replace current DVD players with a minimum of 4K Ultra HD Blu-ray DVD players in each classroom that are connected to the AV interface.

Objective #13: All of these components will be linked to a single Control Processor / Rack Mount accessible to the government POC. Each classroom needs to be able to function individually and / or as one large conjoining classroom (individually: controls components in its own classroom; conjoining: controls all components throughout both classrooms).

Objective #14: Remove any unused wiring related to the AV system and components to include cable management.

6. Deliverables / Schedule: Delivery will be FOB destination. Any equipment shipped will be delivered to the SDARNG Warehouse 2823 West Main Street, Rapid City, SD 57702. The project site / exact location will be conveyed at time of request to attend the pre-proposal site visit (also located under Section 3.0). Installation to be arranged between the vendor and Government POC (listed within contract award). The company with the knowledge and experience of the equipment to be installed shall perform the installation. Vendor shall indicate in their proposal a list of equipment to be replaced and how many calendar days lead-time is required for the project.

The intent of the upgrade is to update the system capabilities of Building 802 Classrooms 113/114 to replace equipment that is going end of life by providing a modern, functional AV system. This includes but is not limited to: the ability to control source feeds and display content to separate displays, system upgrades to include replacement of outdated equipment, and the SDARNG will retain all equipment replaced / removed (besides expendable items: excess wiring, etc.).

Contractor shall provide an instructor-led, one-time, onsite instruction session for up to five SDNG personnel to ensure end user is familiar with the operation and maintenance of the new equipment. Vendor shall furnish all documentation, user operation guides, configuration files, and technical manuals for all installed equipment to the SDARNG POC. In addition, the contractor will provide a follow-up visit, at the request of the government, to correct any problems related to the system after final installation for up to at least 12 months after the installation.

INTELLECTUAL PROPERTY

The Contractor shall provide the SDARNG equipment manuals, all software and written programming, and passwords/codes/keys for this project for the specific purpose of maintaining the system as installed, component replacement, and any future expansions.

The contractor hereby acknowledges and agrees that all reports, plans, specifications, technical data, miscellaneous drawings, software system programs, passwords, key codes, and documentation, procedures, or files, operating instructions and procedures, source code(s) and documentation, including those necessary to upgrade and maintain the software program, and all information contained therein in connection with its performance of services under this agreement shall belong to and is the property of the SDARNG and will not be used in any way by the contractor without the written consent of the SDARNG. Papers, reports, forms, software programs, source code(s) and other material which are a part of the work under this agreement will not be copyrighted without written approval.

WARRANTY/SUPPORT

The contractor shall provide a minimum of one (1) year warranty on all materials and services from the date of the government’s acceptance of work (final installation). The contractor will provide a minimum of 12 months for technical support for troubleshooting questions by phone as needed per the request for support (during normal business hours). In addition, if problems cannot be resolved over the phone, the contractor will provide a qualified representative with background knowledge of the system (current employee) to the physical location of the site within a 24-hour timeframe. During Emergency Operations (National Guard called to State Active Duty by Governor of South Dakota), contractor will provide onsite help within 8 hours.

OPERATING CONSTRAINTS

Equipment is required to comply with Electronic & Info Tech (EIT) Section 508 - *Federal Law requires compliance with Section 508. All EIT must be accessible to individuals with disabilities.

Equipment is to be Energy Star Compliant as well as Trade Agreement Act (TAA) compliant.

7. Operational Security: Access and general protection policy: the contractor shall comply with applicable installation, facility, and area access and local security policies and procedures provided by a government representative.

OPSEC Info: The contractor will protect controlled unclassified information (i.e. installation times, number of personnel, etc.) pertaining to daily operations. The POC will brief the vendor on what information needs to be protected, why it needs to be protected, and how to protect it.

NOTICE OF PRE-PROPOSAL SITE CONFERENCE

A MANDATORY onsite pre-proposal conference is anticipated to be conducted on 16 August 2022 (09:00 MST) for purposes of allowing interested parties to see the current system(s) and existing equipment and ask questions regarding the requirements set forth in this document. The existing system(s) equipment details will be provided at site conference. ATTENDANCE AT THE SITE CONFERENCE IS MANDATORY FOR ANY/ALL PARTIES THAT INTEND TO SUBMIT A RESPONSE TO THIS SOLICITATION. The facility is located in Rapid City, SD. Address to be provided upon notification of attendance.

Interested parties planning on attending, please submit your name, company, and contact number to Jesse Sweesy at jesse.m.sweey.civ@army.mil 605-737-6768. Attendance requests must be provided in advance, no later than one

(1) business day prior to the meeting.

(End of Summary of Changes)