W912MM21Q0031 0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to post questions and answ ers in response to the site visit held on 17 Aug 2021.

1. The SOO changed to reflect a required blue ray player to be updated.

2. Answ ers to questions from the 17Aug21 Site-Visit are included w ithin this Amendment.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 6

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 20-Aug-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912MM21Q0031

X 9B. DATED (SEE ITEM 11)

03-Aug-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

20-Aug-2021

CODE

USPFO SD PURCHASING & CONTRACTING

2823 WEST MAIN STREET

RAPID CITY SD 57702-8186

W912MM 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912MM21Q0031

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

QUESTIONS AND ANSWERS

W912MM21Q0031 / Building #802 / Theater AV Update Questions & Answers

Table Microphones:

• Is the total Table Mic count of (8) acceptable?

Eight (8) would be acceptable

• We currently have (3) wired table microphones on the first row of seating and (5) on the second row. To keep the channel count even on the under-table mic expansion boxes, would it be acceptable to make it (4) on each row?

Four (4) would be acceptable as long as they are position between the seats so two people can use them if needed.

Need to be centered on the rows.

• The existing table mics are a table “gooseneck” style, recently supplied by Haggerty’s. I’m happy with these Shure mic models if they are acceptable to you. Are the existing mics OK to re-use?

As long as they are functional and nothing is broke, loose, etc. they can be re-used.

Wireless Microphones:

• How many total wireless Mics do we need?

Four (4)

• The wireless mics can be Handheld, Lavaliere, Head-worn “over-the-ear” or Table “gooseneck”. What type(s) do we need?

Two (2) hand-held and Two (2) over-the-ear. We’ve had issues with the lapel ones not picking up sound if the speaker turns their head.

Ceiling Microphones:

• Do we want to use the (5) existing Shure “choir” style hanging mics or update to a new ceiling microphone(s)?

Update mics and lower (dropdown)

Cisco Video Conference Camera Connections:

• We will need PTZ Camera video & control connections for the new Cisco Room Kit Pro. Do we also want to be able to use the same cameras for the Room PC running Microsoft Teams, including full control of the camera PTZ and Preset Positions?

Yes if possible

• Do we want/need cameras with a higher zoom, 20x to 30x, to be able to frame speakers at the long distances required in this room?

Yes

Podium Room PC:

• Does MS Teams need a “Share” content input into the PC for routing the room’s A/V sources, Laptop, etc. to use in a conference?

Need to be able to share content from the room PC or external laptop

Podium Laptop Inputs

• What type of Laptop Inputs do we need? HDMI? DisplayPort? VGA & Audio for older analog laptops?

HDMI and Display Port, Thunderbolt. No need for older technology displays

• Do we want/need a wired Network jack for a presenter Laptop or is this wireless now?

A wired jack would be nice so we have the ability to make it commercial or NIPR depending on the presenter.

Podium Monitor:

• We’ll need a Monitor on the Podium with an HDMI Input. Is the current one going to stay?

Yes

Side TV’s

• The existing Sharp LC-60LE820UN models are a 60” TV.

Do you have a preferred size in mind? Maybe a 75” or 85” in a commercial series for a room this large?

75 or 85 depending on your thoughts for a room that size

Camp Rapid Cable TV:

• There is an existing Contemporary Research TV Tuner in the Lectern for standard cable TV Channels. Is this still active and/or needed?

We will need to integrate our current solution of TV over IP. We use a ZeeVee convertor that we will provide.

Lighting Control Integration:

• Do we want to integrate lighting control of the existing Lutron Grafik Eye?

Personally, I think the existing wall keypads are confusing to run without button labels and buttons that have no functions. We can build a very user-friendly interface on the Touch-panel with full control of the Lutron by adding a Lutron QSE-CI-NWK-E RS-232 Interface to communicate.

Great idea! I like that option

Sony Blu-ray / DVD Player:

• The existing 2011 model BDP-S580 cannot play 4K UHD discs. The downside of keeping the original 2011 out-of-warranty player is if someone brings a 4K disc, they may be confused why it won’t play. Do we want to upgrade or re-use the 2011 model?

New model; these are used pretty often. The SOO will be changed to reflect new player requirement.

The following have been modified:

STATEMENT OF WORK

BUILDING 802 THEATER AV UPGRADE

STATEMENT OF OBJECTIVES

1.0 Purpose: The South Dakota Army National Guard (SDARNG) has a requirement to upgrade the Audio Video (AV) equipment to Building 802 Theater. The intent of the upgrade is to replace all the outdated audio visual equipment so that the systems capability for ease of use for the end user.

2.0 Scope or Mission: The Statement of Objectives includes determining a solution that provides an audio-video integrated system with ease of use for the end user. This may include replacement of the AV Processor, audio amp, supporting AV equipment, audio conference equipment, update and/or replacement of ceiling speakers, AV wiring and removal of abandoned wiring, and labeled and clean cable management.

3.0 Period and Place of Performance: The period of performance will be 90 days after date of award. Place of performance is Building 802 Theater located on Camp Rapid 2823 W. Main St. Rapid City, SD 57702

4.0 Background: The current Audio Visual system equipment is neither reliable nor user friendly for customer usage and does not meet the working expectations of the government

5.0 Objectives: The contractor will determine the most efficient cost effective solution to updating the current AV system that will provide ease of use to the end user. This will include the purchase and installation of AV equipment. Removal of any unused wiring related to the audiovisual system and components to include clean cable management shall be required for each objective. The following are AV upgrade objectives:

Objective #1: Replace/ Update existing audio visual processor and accompanying components.

Objective #2: Replace/ Update existing audio processor and accompanying components; ceiling speakers, ceiling microphones, podium microphone, table microphones and wireless microphones. Configure all microphones to function on a signal audio processor/amplifier.

Objective #3: Replace outdated VTC system – codec, ceiling microphones (if needed), and two cameras (if needed) Government is already in possession of the new VTC codec it will just need to be installed by the vendor. System must be in compliance and compatible with the government network standards and regulations.

Objective #4: Configure/ Integrate room video and audio into the existing government computer, for use with Microsoft Teams.

Object #5 (Option 1): Relocate audio components from network closet at the back of the theater to the podium in front of the theater

6.0 Deliverables / Schedule: Delivery will be FOB destination. The solution will provide a detailed list of equipment to be upgraded . Any equipment shipped will be delivered to: see schedule. Installation to be arranged between the vendor and Government POC (listed within contract award). A person with knowledge and experience of the equipment to be installed shall perform installation.

The intent of the upgrade is to update the system capabilities of the Building 802 Theater to a functional audio visual system. The ability to control source feeds and display content to separate displays. System upgrade includes replacement of outdated equipment. The SDARNG retains all equipment if replaced.

Contractor shall provide instructor led, one time, onsite training session for up to 5 SDNG personnel to ensure end user is familiar with the operation and maintenance of the new equipment. Vendor shall furnish all documentation, user operation guide, configuration files, and technical manuals for all installed equipment to the SDARNG POC. In addition, the contractor will provide a follow-up visit, at the request by the Gov’t, to correct any problems related to the system after installation.

Vendor shall indicate in their proposal a list of equipment to be replaced and how many calendar days lead-time is required for the project.

INTELLECTUAL PROPERTY

The Contractor shall provide the SDARNG equipment manuals, all software and programming written, and passwords/codes/keys for this project for the specific purpose of maintaining the system as installed, component replacement, as well as any future expansion.

The contractor hereby acknowledges and agrees that all reports, plans, specifications, technical data, miscellaneous drawings, software system programs, passwords, key codes, and documentation, procedures, or files, operating instructions and procedures, source code(s) and documentation, including those necessary to upgrade and maintain the software program, and all information contained therein in connection with its performance of services under this agreement shall belong to and is the property of the SDARNG and will not be used in any way by the Contractor without the written consent of the SDARNG. Papers, reports, forms, software programs, source code(s) and other material which are a part of the work under this Agreement will not be copyrighted without written approval.

WARRANTY/SUPPORT

The contractor shall provide a minimum of one (1) year warranty on all materials and workmanship from the date of the Government’s acceptance of work. The contractor will provide a minimum of 1-year for technical support for troubleshooting questions by phone within a 4-hour request for support (during normal business hours). In addition, if problems cannot be resolved over the phone the contractor will provide a qualified representative, with a background knowledge of the system (current employee), to the physical location of this requirement within a 24-hour timeframe. During Emergency Operations (National Guard called to State Active Duty by Governor of South Dakota) contractor will provide on-site help within 8 hours.

Operating Constraints:

Equipment is required to comply with Electronic & Info Tech (EIT) Section 508 - *Federal Law requires compliance with Section 508. All EIT must be accessible to individuals with disabilities’. Equipment is to be Energy Star Compliant

7.0 OPERATIONAL SECURITY

Access and general protection policy: The Contractor shall comply with applicable installation, facility, and area access and local security policies and procedures provided by government representative. OPSEC Info: The contractor will protect controlled unclassified information (i.e. installation times, number of personnel, etc.)

pertaining to daily operations. The POC will brief the vendor on what information needs to be protected, why it needs to be protected, and how to protect it.

For contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

For contracts that require OPSEC Training. Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.

NOTICE OF PRE-PROPOSAL SITE CONFERENCE

A MANDATORY on site pre-proposal conference is anticipated to be conducted on 17 Aug 2021 (9:30 AM MT) for purposes of allowing interested parties to see the current system and existing equipment and asking questions regarding this requirement. The project site/exact location will be: 802 Theater located on Camp Rapid 2823 W.

Main St. Rapid City, SD 57702. The existing system equipment details will be provided at site conference.

Notification of attendance to the Contracting Officer will be required no less than 2 days prior to site-visit to include: name, company, phone number, and driver’s license number of individuals who wish to attend.

ATTENDANCE AT THE SITE CONFERENCE IS MANDATORY FOR ALL PARTIES THAT INTEND

TO SUBMIT A RESPONSE TO THIS SOLICITATION.

Questions to this solicitation will be due by 9:00 AM MST on 20 Aug 2021.

Current Equipment List

List of current equipment installed in the Building 802 Theater:

Crestron DM-MD8x8 Crestron DGE-1 Crestron AV2 Cisco C40 Video Teleconference Codec o Government has replacement – Cisco Room Presence Kit Product# CS-KITPRO-P60-K9

QSC

Sharp TVs (Qty:2) Vortex EF2280 SoundWeb BLU-100 Shure SLX 4 (Qty:4) Shure Handheld Microphone Shure SLX 1_(Qty: 2) Wireless Lavalier Microphone Shure MX418D/C Podium Microphone Shure (Qty: 10) Table Microphones Sony Blu-Ray DVD Player Epson Pro L 1070U Model: V11H940020 Projector (does not require replacement)

(End of Summary of Changes)