W912MM20Q0012.pdf

SEE ADDENDUM

(No Collect Calls)

W912MM20Q0012 20-Apr-2020

b. TELEPHONE NUMBER

605-737-6923

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 29 Apr 2020

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912MM9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

DOUGLAS W. HARDING

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USPFO SD PURCHASING & CONTRACTING

2823 WEST MAIN STREET

RAPID CITY SD 57702-8186

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W56TJS 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

W56TJS - JFHQ

SEE POC IN CLIN FOR DETAILS

BLDG 456 2626 CANYON LAKE DR

RAPID CITY SD 57702

TEL: 605-737-6013 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$35,000,000

NAICS:

721110

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF12

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912MM20Q0012

Section SF 30 - BLOCK 14 CONTINUATION PAGE

PERFORMANCE WORK STATEMENT

Performance Work Statement – 196th MEB & 115th Signal Company Pre-Mobilization Event

1 August 2020 South Dakota Yellow Ribbon Reintegration Program

FY20

1. BACKGROUND:

The South Dakota Army National Guard will host multiple Yellow Ribbon Reintegration Events in FY20. These events are for Soldiers and their families deploying and returning from deployments.

This will be a one-day event with childcare services. The goal is to prepare service and family members for mobilization, to sustain family during mobilization and to reintegrate service members with their families, communities and employers when they return. The selected venue will provide the meeting, vendor and childcare spaces, audio/visual (A/V) equipment and food/beverages for the event listed in this solicitation.

2. SCOPE:

The objective of this Statement of Work is to conduct and complete the requirements for the 196th

MEB & 115th Signal Company Pre Mobilization Event. It is the responsibility of the contractor to ensure all requested requirements are met. Childcare services, meeting, vendor and childcare spaces, audio/visual (A/V) equipment and food/beverages will be secured by the contractor with oversight from the Yellow Ribbon POC.

3. EVENT REQUIREMENTS:

Date: 1 August 2020 Hours: 8:00 a.m. to 6 p.m. on August 1st 2020 Location: Sioux Falls, SD

4. MEETING, VENDOR AND CHILDCARE ROOMS:

Meeting Room: Large room for general assembly to accommodate 500 people, round tables and chairs for seating.

1) 1 podium with microphone stand

2) 1 wireless microphone and 2 hand microphones for questions with house sound system

3) 1 laptop with a CD/DVD drive and ability to connect to hotel WiFi

4) 2-4 large projector screens

5) 2-4 projectors and small tables for projectors or A/V carts

6) 1 small presenters table by podium with water pitcher and glasses

7) American and State Flag to be set up on each side of podium

8) Trash cans, food tray stands, pens and paper will be in the room

9) 4 water/beverage and snack stations at back of room

10) 4 double sided buffet lines at back of room (both breakfast meals for adult/youth/children and adult lunch to be served buffet style and eaten in general assembly room)

$________Per Room

Vendor Room: Large room for vendor booths by general session for resource tables and people to comfortably visit booths during breaks.

1) 20 - six/eight foot tables for vendor/resource booths.

2) 2 - six/eight foot table for registration and travel vouchers

3) All tables will include table cloths with skirting; 2 chairs at each table; trashcan accessible.

Youth Room: Large room for staff and 100 youth ages 8-17.

1) 1 - six/eight foot table with 2 chairs for registration outside the room.

2) Wifi code will be provided.

3) Lunch for the youth will be served in this room (see menu). Plates, cups, utensils and napkins will be provided for lunch and snacks.

4) Round tables with chairs to accommodate youth activities and meals.

5) Open space for seating and activity area.

6) Water station with cups, trash can and Kleenex in the room.

Childcare Rooms: Large room for staff and 100 children ages birth to 7 years old. Separate space for napping and must be furnished with pillows, blankets, cribs and pack-n-plays.

1) 1- six/eight foot table with 2 chairs for registration outside the room.

2) Wifi code will be provided.

7) Lunch for the kids will be served in this room (see menu). Plates, cups, utensils and napkins will be provided for lunch and snacks.

3) Six foot tables in room (no tablecloths) with chairs to accommodate children’s activities and meals.

4) Open space for seating, play area and daycare needs.

5) Water station with cups, trash can and Kleenex in the room.

Total Cost for meeting space/rooms $_______

5. CHILDCARE SERVICE: Childcare service requirements are for 100 children ages birth to 7. Childcare service hours are from 8:00 a.m. to 6:00 p.m. on Saturday August 1st 2020.

1) Staff will be operational 30 minutes prior to start of event.

2) The provider-to-child ratios and group size are maintained in accordance with South Dakota state licensing regulations.

3) CPR certified managers and state certified personnel for up to 100 children ages birth to 7.

4) Equipment to include age appropriate toys, cribs, high chairs, playpens and supplies as required.

5) Yellow Ribbon will provide facility space, meals and snacks for children. Meals will not be provided for childcare staff.

6) The contractor will provide a list of all childcare staff, their phone numbers and proof of CPR certification to the Yellow Ribbon POC.

7) The Yellow Ribbon POC will provide the contractor the final number of children 7 days prior to the event. Provisions should exist to decrease the number of childcare providers needed and invoice for the final number.

Total Cost for Childcare

6. FOOD: 500 Adults, 100 Youth and 100 Children All day beverage service - Coffee (regular and decaf) tea (hot and iced) and water will be refreshed through the end of the day on Saturday.

$___________per person X 700 people =

Adult Continental Breakfast – assorted juices, fresh seasonal sliced fruit and pastries (muffins, scones, plain croissants, Danish pastry, donuts).

$___________per person X 500 people =

3) Youth Breakfast – assorted donuts, fruit cups, cartons of orange and apple juice, cartons of 2% white milk.

$___________per person X 100 people =

Children Breakfast – assorted donuts, fruit cups, cartons of orange and apple juice, cartons of 2% white milk.

Adult Lunch time – Taco Bar; tortilla chips, hard and soft shells, ground beef and diced chicken, chopped tomato, shredded lettuce, black olives, nacho cheese, sour cream, guacamole; tossed salad with assorted dressings, lemonade and water.

$___________per person X 500 people =

Youth Lunch time – hamburgers and buns, ketchup and mustard packets, assorted chip bags OR chicken strips with fries, lemonade and water.

$___________per person X 100 people =

Child Lunch time – chicken nuggets, macaroni and cheese, lemonade and water.

$___________per person X 100 people =

Adult Break time – variety of cut bars and cookies (no raisin or nuts) $___________per person X 500 people =

Youth Break time – sugar and chocolate chip cookies with lemonade and water.

Child Break time – sugar and chocolate chip cookies with lemonade and water.

***Gluten free options for food and snacks must be available.***

Total Cost for Meals and Breaks: $___________

The Yellow Ribbon POC will provide the contractor the final number of adults, youth and children 7 days prior to the event. Provisions should exist to decrease the amount of food and beverages needed and invoice for the final number.

7. ADDITIONAL REQUIREMENTS:

1) Site visit of contracted spaces to be scheduled with Yellow Ribbon POC.

2) Meeting and vender spaces to be located away from pool and restaurant areas.

3) Each meeting room must have solid walls (no pipe and drape).

4) Access to hotel staff throughout event. Must provide floor manager’s cell phone number to Yellow Ribbon POC prior to event.

5) All contracted spaces must be set up and available by 5 p.m. on Friday, July 31st 2020 through Saturday, August 1st at 6 p.m.

6) A/V sound check will be conducted with hotel staff and the Yellow Ribbon POC at 5 p.m. Friday, July 31st.

7) Offer free parking to all attendees and vendors throughout event.

8) All attendee numbers are estimates and final numbers will be provided within 7 days of event.

Food and childcare service invoices will be adjusted to reflect final numbers.

OPERATIONAL SECURITY

The contractor will protect controlled unclassified information (i.e. training times, number of personnel, etc) pertaining to daily operations. The COR/POC will brief the vendor on what information needs to be protected, why it needs to be protected, and how to protect it.

*** Due to COVID-19 we reserve the right to cancel the event, at no cost to the Government, based on climate of the country***

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0010 1 Job Meeting Space

FFP

Services, Non-Personal

This CLIN also includes Youth and Childcare Rooms

***See attached Performance Work Statement for complete details*** FOB: Destination

PSC CD: S203

NET AMT

0020 1 Job Meals and Breaks

FFP

Services, Non-Personal

***See attached Performance Work Statement for complete details***

0030 1 Job Childcare

FFP

Services, Non-Personal

***See attached Performance Work Statement for complete details***

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0010 Destination Government Destination Government 0020 Destination Government Destination Government 0030 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0010 POP 31-JUL-2020 TO

01-AUG-2020

N/A W56TJS - JFHQ

SEE POC IN CLIN FOR DETAILS

BLDG 456 2626 CANYON LAKE DR

RAPID CITY SD 57702

605-737-6013

W56TJS

0020 POP 31-JUL-2020 TO

01-AUG-2020

N/A (SAME AS PREVIOUS LOCATION)

0030 POP 31-JUL-2020 TO

01-AUG-2020

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions NOV 2013 52.203-5 Covenant Against Contingent Fees MAY 2014 52.203-6 Restrictions On Subcontractor Sales To The Government SEP 2006 52.203-7 Anti-Kickback Procedures MAY 2014 52.203-17 Contractor Employee Whistleblower Rights and Requirement

To Inform Employees of Whistleblower Rights

APR 2014

52.204-13 System for Award Management Maintenance OCT 2018 52.204-18 Commercial and Government Entity Code Maintenance JUL 2016 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment

OCT 2015

52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018 52.212-5 (Dev) Contract Terms and Conditions Required to Implement

Statutes or Executive Orders--Commercial Items (Deviation 2018-O0021)

JAN 2020

52.219-6 (Dev) Notice of Total Small Business Set-Aside (DEVIATION 2019-O0003).

JAN 2019

52.219-28 Post-Award Small Business Program Rerepresentation JUL 2013 52.222-3 Convict Labor JUN 2003 52.222-19 Child Labor -- Cooperation with Authorities and Remedies JAN 2020 52.222-21 Prohibition Of Segregated Facilities APR 2015 52.222-26 Equal Opportunity SEP 2016 52.222-36 Equal Opportunity for Workers with Disabilities JUL 2014 52.222-50 Combating Trafficking in Persons JAN 2019 52.222-55 Minimum Wages Under Executive Order 13658 DEC 2015 52.223-18 Encouraging Contractor Policies To Ban Text Messaging

While Driving

AUG 2011

52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 52.232-1 Payments APR 1984 52.232-33 Payment by Electronic Funds Transfer--System for Award

Management

OCT 2018

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

DEC 2019

252.225-7048 Export-Controlled Items JUN 2013 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

252.232-7006 Wide Area WorkFlow Payment Instructions DEC 2018 252.232-7010 Levies on Contract Payments DEC 2006 252.244-7000 Subcontracts for Commercial Items JUN 2013

252.247-7023 Transportation of Supplies by Sea FEB 2019

CLAUSES INCORPORATED BY FULL TEXT

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

The contractor shall submit pricing for Meeting Spaces, Meals and Childcare, per pages 3-6. Offers will be evaluated on price and past performance. The contractor must be found acceptable/responsible based on confirmation of Past Performance. In the event the Contractor has no past performance, a neutral rating will be given. The Government intends to award to the low priced acceptable/responsible contractor.

The contracting officer may determine an offer noncompliant with the terms and conditions of the solicitation if the contractor does not provide the information requested, specifically:

Provide Pricing per Meeting Space

Provide Pricing per Meals/Breaks

Provide Pricing per Childcare

Paster performance will be used to determine the acceptability of an offer

Signed SF1449 (Page 1) with Cage Code

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.216-22 INDEFINITE QUANTITY. (OCT 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum". The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum".

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and

Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after 1 August, 2020.

(End of clause)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://acquisition.gov

(End of clause)

252.209-7999 REPRESENTATION BY CORPORATIONS REGARDING AN UNPAID DELINQUENT TAX

LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW (DEVIATION 2012-O0004) (JAN 2012)

(a) In accordance with sections 8124 and 8125 of Division A of the Consolidated Appropriations Act, 2012,(Pub. L.

112-74) none of the funds made available by that Act may be used to enter into a contract with any corporation that—

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless the agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government.

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless the agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that—

(1) It is [ ___ ] is not [ ___ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability,

(2) It is [ ___ ] is not [ ___ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

(End of provision)