RFQ_W912MM-19-Q-0007.pdf

SEE ADDENDUM

(No Collect Calls)

W912MM19Q0007 22-Feb-2019

b. TELEPHONE NUMBER

605-737-6614

8. OFFER DUE DATE/LOCAL TIME

01:00 PM 04 Mar 2019

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912MM9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

SHAWN H. HARWOOD

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

W912MM - USPFO FOR SOUTH DAKOTA

ATTN: SHAWN HARWOOD

E-MAIL: SHAWN.H.HARWOOD.MIL@MAIL.MIL

2823 WEST MAIN ST, BLDG 420

RAPID CITY SD 57702-8170

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W56TJS 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

CHILD & YOUTH PROGRAM

SEE SCHEDULE

2823 W. MAIN ST

RAPID CITY SD 57702

TEL: SEE SCHEDULE FAX:

605-737-6752FAX:

TEL: 605-737-6614 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$7,500,000

NAICS:

721214

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF29

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912MM19Q0007

Section SF 1449 - CONTINUATION SHEET

PERFORMANCE WORK STATEMENT

Statement of Work for the 2019 SD Military Youth Camp: Explore June 24-28, 2019 and Option Period to be determined in June or July 2020

South Dakota National Guard Child & Youth Program All information below pertains to base period FY 2019 (October 1, 2018 – September 30, 2019) and Option Period FY 2020 (October 1, 2019 – September 30, 2020).

BACKGROUND:

The South Dakota National Guard Child & Youth Program will be conducting the 2019 and 2020 SD Military Youth Camp Explore in June. This event provides the opportunity for military youth, ages 12-14, to connect with each other in a camp-setting with a programming focus on leadership, team building, resilience, life skills, personal development, and military values.

Youth Camp is a core program element of the National Guard Child & Youth Program.

The event is a five-day event, which includes a morning and afternoon of travel, as well as training for adult volunteers prior to campers arriving at camp. Camp will take place at a camp/retreat center in the Sturgis/Black Hills area. The selected provider/facility will provide the required meeting space, food, lodging, and possible customized outdoor activities for the event listed in this solicitation.

The SD Military Youth Camp will be funded through the Child & Youth Program, as well as a community partner. This contract covers lodging and meals for all volunteers, as well as campers affiliated with the Army National Guard. It also covers possible additional outdoor activity /challenge course costs for the Army National Guard campers. Funding through a community partner will cover the lodging, meals, and outdoor activity/challenge course costs for campers affiliated with the Air National Guard and other branches of service. We are planning for 100 campers and 20 adult volunteers at this time, with registration for camp closing in early June.

Based on registration numbers from prior summers, we are planning that approximately 65% of the campers (65 campers) will be from the ARNG and 35% of campers (35 campers) will be from other branches of service. Specific numbers will be provided to the vendor within two weeks following the close of registration, in order for necessary billing arrangements through this contract and through our community partner.

SCOPE:

The objective of this Statement of Work is to conduct and complete the requirements for the 2019 and 2020 SD Military Youth Camp: Explore. It is the responsibility of the contractor to ensure all requested requirements are met or exceeded. Meeting space, food, lodging, and possible customized outdoor activities shall be performed by the contractor with oversight by the SDNG Child & Youth Program Point of Contact (POC).

It will be the responsibility of the assigned and trained Government (POC) to provide to the contractor the event dates and location 60+ days prior to the event. The Child & Youth Program will provide the lodging list to the contractor 1 week prior to the event. The Child & Youth Program staff will provide the numbers for food and outdoor activities to the contractor 1 week prior to the event. The Child & Youth Program staff will also confirm the cabins/lodging rooms and meeting spaces that will be used 1 week prior to the event. The Child & Youth Program Staff will provide a point-of-contact for the contractor to work with throughout the scheduling and execution process of the event.

The Child & Youth Program and community partner will be charged for actual numbers of participants and meals during the week of camp. The numbers provided in this statement of work are for estimate purposes. The number of meals per day is also subject to change based on the final Youth Camp training schedule.

EVENT DATES: June 24-28, 2019 (2020 to be determined) Location: __________________________________ Requirements for Sunday, June 23, 1200 hours – Friday, June 28, 1300 hours

1) Retreat POC/staff accessible and onsite 24/7 through the duration of Youth Camp.

2) Adequate staff available to assist with camp size of 120 people.

3) Ability for Child & Youth staff to begin event set-up and preparation the afternoon of 23

June (if needed) and tear down the afternoon of 28 June.

4) 1 General Assembly Meeting Room – 120 people; Area for registration, meeting space, general assembly, dining area, evening dance, and as needed.

5) 4 to 5 indoor/weather-proof meeting breakout areas for four teams of 25+ people or possible five teams of 20 people.

6) Supply/Medic Room – locked room for storage of camp supplies, camper medications, etc.

7) 1 Dining Hall – 120 people; breakfast, lunch, and dinner to be served.

8) Lodging – Cabins and meeting areas for event attendees only. Separate lodging facilities for males and females.

9) Access to participate in outdoor activities, to include close location to Ft. Meade.

10) Access to Flag Pole and outside gathering areas, fire pit if allowed, area for outdoor dance, open field areas for recreation, games, activities, etc.

a. Outdoor recreation to include, but not limited to, volleyball, tetherball, gaga ball, carpet ball, etc.

Meal/Break Requirements

1) Monday-Friday – access to ice and water jugs – keep replenished throughout the day.

2) Menu for meals to be provided to Child & Youth Program staff prior to event for approval.

All meal (breakfast, lunch, dinner, sack lunch with drink) at quoted price/person. Meals and sack lunch to be youth-friendly and nutritious. Special dietary needs of campers and volunteers to be provided/accounted for if needed (i.e. gluten free, peanut free, etc.).

3) Permission for Child & Youth Program to bring outside snacks and beverages into facility.

4) Breakfast – Tuesday through Friday for all campers and volunteers.

5) Lunch – Monday (volunteers arriving prior to camp) and Tuesday through Thursday for all campers and volunteers. Camp agenda to be provided, as well as time to prepare sack lunches if requested based on activity schedule. Sack lunches on Friday for only those that are riding the bus across the state. Child & Youth Program to provide Friday sack lunch numbers 1 week prior to camp.

6) Dinner – Monday through Thursday for all campers and volunteers.

7) All kitchen staff to be provided by the contractor for meal preparation, meal service, and clean-up. Campers will be expected to participate in bussing their own trays, general clean-up, etc.

8) Meals to be prepared in time and provided in accordance with the Youth Camp schedule.

Lodging Requirements:

1) Lodging location to be at event location. Specific cabins to be used, based on the number of attendees, to be confirmed prior to the event.

2) Camp volunteers will arrive on Monday morning for training. Volunteers will have access to the requested cabins and meeting spaces on Monday morning.

3) Youth Camp campers and volunteers are the only people to be lodged in the above cabins/camp venue or utilizing the cabins/camp venue during the entire event.

4) Access to the above cabins and meeting rooms for 24-28 June with access to supply/storage rooms the afternoon of 23 June if needed.

5) Child & Youth Program will provide attendee numbers to contractor prior to event.

1. PERFORMANCE REQUIREMENTS:

The contractor shall provide all management, labor, material, and supplies necessary to provide the 2019 and 2020 SD Military Youth Camp: Explore listed in the statement of work.

The Event Facility: Contractor shall ensure that rooms are set-up IAW with the Statement of Work.

Food Service: The contractor shall ensure that there is adequate food for each camper and volunteer as outlined in the SOW. All food served shall be IAW with state and city requirements. No later than 2 weeks prior to the event the contractor shall furnish the Government POC with a proposed detailed menu(s). Child & Youth Program Staff will also furnish the contractor the numbers to prepare for food IAW the contract and also regarding any specific dietary needs as requested by the campers/volunteers.

Pre-camp inspection: The contractor shall permit Child & Youth Program Staff to conduct on-site inspection 30-days prior and one-week prior to camp start date as needed. The purpose of on-site inspection is: (1) conduct a walk-through of the campground facilities to ensure contractor has made adequate preparations per SOW in anticipation of SD Military Youth Camp,

(2) review camp agenda, and (3) exchange pertinent information that will ensure a smooth conduct of camp.

WIDE AREA WORK FLOW (WAWF)

Vendor to submit an electronic invoice via Wide Area Work Flow (WAWF) for the services provided. Instructions will be included in the award for invoicing. Vendor will complete the Contractor’s Manpower Report found at https://contractormanpower.army.pentagon.mil or https://cmra.army.mil. If there is a fee for completing the Contractor’s Manpower Report you must include it on your price quote. Vendor can charge the government a fee for completing the Contractor’s Manpower Report but shall include it as a separate line on their price quote.

eCMRA - Contracting Manpower Reporting Application:

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Army collection site.

The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil. If providing price quote for Contracting Manpower Reporting Application, submit it on the Price Quote Meal Request Spreadsheet.

System for Award Management:

(SAM) All contractors/vendors wishing to contract with the Government for services or supplies must register in SAM. This must be accomplished before a quote or bid can be considered. Visit https://www.sam.gov/sam/ to register.

OPERATIONAL SECURITY

The contractor will protect controlled unclassified information (i.e. training times, number of personnel, etc) pertaining to daily operations. The COR/POC will brief the vendor on what information needs to be protected, why it needs to be protected, and how to protect it.

CONTRACTOR'S SDS

2. PERFORMANCE STANDARDS:

4.1 The Performance Requirements includes performance standards. The Government shall use these standards to determine contractor performance. Regardless of the surveillance method, the Government Point of Contact (POC) shall always contact the contractor’s task manager or on-site representative when a defect is identified and inform the manager of the specifics of the problem. The POC shall be responsible for monitoring the contractor’s performance in meeting specific performance standards.

4.2 Methods of Quality Assurance Surveillance

Direct Observation. (Can be performed periodically or through 100% Surveillance) Periodic Inspection. (Inspections may be scheduled daily or unscheduled as required) Validate User/Consumer Complaints. (Relies on the user of the service to identify deficiencies.

Complaints are then investigated and then validated)

4.3 Ratings. Metrics and Methods are designed to determine if performance exceeds, meets or does not meet a given standard and acceptable quality level. A rating scale shall be used to determine a positive, neutral or negative outcome. The following ratings shall be used:

GREEN

Performance meets or exceeds contract requirements to the Government's benefits.

YELLOW Substandard Performance will be corrected on the spot.

RED Substandard Performance that may not be corrected on the spot or at all.

The Contractor Service Delivery Schedule identifies the major tasks or deliverables the contractor will be providing or accomplishing during the contract period. The schedule identifies the task standards, the acceptable level of quality and the primary method the Government will use to assess the contractor’s performance.

CONTRACTOR’s SERVICE DELIVERY SCHEDULE ROOMS

Deliverable/Tasks Performance Standard Acceptable Quality Level

Method Used/ Frequency

Sleeping Room -Beds are in good condition -Room door locks properly -Room is clean -Blankets are clean if provided -Smoke detectors in working order -Garbage cans are cleaned out/removed regularly.

100% of time -Complaint

Bath Room / Shower

-Shower works properly with hot water -Bathroom is clean and in working order -Plumbing works properly -Garbage cans are cleaned out/removed regularly.

100% of time -Complaint

Heating/Cooling -Heating system works properly -Air conditioning works properly

95% of time -Complaint

CONTRACTOR’s SERVICE DELIVERY SCHEDULE MEALS

Deliverable/Tasks Performance Standard Acceptable Quality Level

Method Used/ Frequency

Meal -Food is hot, warm, fresh as appropriate -Portions are sufficient size -Special dietary needs are accommodated for

- Meals prepared for in time/ accordance to schedule

95% of time -Complaint

Cleanliness -Maintains cleanliness of dining area -Maintains cleanliness of serving equipment -Kitchen appliances (to include ice machines) are in working order and food is stored/maintained at the correct temperature settings/levels

95% of time

100% of time

-Complaint

Contractor Personnel -Contractor personnel have proper hygiene -Contractor personnel wear proper serving attire

95% of time -Complaint

PRICING INFORMATION

Summary of pricing for lodging rooms, meals, and outdoor activities if utilized:

All Pricing below will be for the base period FY 2019 (October 1, 2018 – September 30, 2019) and Option Period FY 2020 (October 1, 2019 – September 30, 2020)

These numbers reflect estimated numbers for the adult volunteers (20) and Army National Guard affiliated campers (65) that will be paid for through this contract and SDNG Child & Youth Program funds (Total estimate 85). Other Service Branch affiliated campers (35) will be covered separately through SDSU 4H Extension. The contractor will provide meals, lodging, etc. for all participants (120) with the camp being paid for by two different entities.

Meal/Break Requirements:

Dining Hall for up to 120 people for breakfast, lunch, and dinner to be served.

Breakfast - Tuesday - Friday $ /per person x 85 attendees x 4 meals each = $ Total.

Lunch - Monday (volunteers arriving prior to camp) $ /per person x 20 attendees x 1 meals each and Tuesday - Thursday $ /per person x 85 attendees x 3 meals each = $ Total for all campers and volunteers.

Sack Lunch with drink - Friday for only those that are riding the bus across the state $___________/person x 35 = $ _Total. If additional sack lunch is requested due to activity schedule, sack lunch will be same price with drink included.

Dinner – Monday – Thursday for all campers and volunteers $ /per person x 85 attendees x 4 meals each = $ Total.

Will bill for actual number of Meals and Persons served.

Access to water and ice to fill water jugs throughout the week.

Lodging Requirements:

Cabins available for check-in on Monday, June 24, and check-out on Friday, June 28.

$__________ /per person x 85 attendees x 4 nights = $ _ ______Total. (If charging for use of General Assembly Meeting Room, Meeting Breakout Areas or Supply Room/Medic Room include it in price of cabins).

Campers/staff responsible for bringing own pillows, sleeping bags, linens, and towels.

Will bill for actual number overnight attendees

General Assembly Meeting Room:

Meeting Room for up to 120 people, June 24-28. Area also available for registration, meeting space, general assembly, dining area, evening dance, and as needed.

Meeting Breakout Areas:

Indoor/weather-proof Meeting Breakout areas for four teams of 25+ people or possible five teams of 20 people each, June 24-28

Supply Room/Medic Room – locked room(s) for storage and medicine Access to Flag Pole and outside gathering area, open field for recreation, activities, etc.

Access to fire pit and nearby hiking trails.

Access to Bear Butte (or similar location) for hiking / programming opportunities.

Total Estimate (lodging and meals) for volunteers and ARNG affiliated campers

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0010 340 Each 2019 Cabins June 24-28

FFP

Services, Non-Personal

Quantity is per person per night, 4 nights X 85 campers for a total of 340 rooms nights.

2019 SD Youth Camp Explore June 24-28, 2019. Check in will be on Monday June 24, 2019 and check out will be Friday June 28, 2019.

(If charging for use of General Assembly Meeting Room / Meeting Breakout Areas and Supply Room/Medic Room include it in price of cabins)

See Additional Information, Cabin Requirements and Contractor's Service Delivery Schedule for details. This will be a Not To Exceed Award meaning the final award amount will be equal to or less than the amount of estimated lodging.

Point of Contact:

To Be Announced

FOB: Destination

PSC CD: G099

NET AMT

0020 340 Each 2019 Breakfast

FFP

Services, Non-Personal

2019 SD Youth Camp Tuesday June 25 - Friday June 28, 2019.

See Additional Information, Meal Requirements and Contractor's Service Delivery Schedule for details. This will be a Not To Exceed Award meaning the final award amount will be equal to or less than the amount of estimated meals.

The contractor shall ensure that there is adequate food for each camper and volunteer as outlined in the PWS. All food served shall be IAW with state and city requirements. The vendor shall provide a sample menu with their quote. No later than one week the Child & Youth Program Staff will furnish the contractor the numbers to prepare for food IAW the contract.

Point of Contact:

To Be Announced

0030 275 Each 2019 Lunch

FFP

Services, Non-Personal

2019 SD Youth Camp Monday June 24 - Thursday 27, 2019.

20 meals will be provided for volunteers arriving prior to camp on Monday June 24.

255 meals will be provided for June 25 - 27 (3 days X 1 meal each day X 85 campers = 255).

Total is 275 lunch meals.

Pricing Breakdown is provided under Meal/Break Requirements in this Soliciation.

See Additional Information, Meal Requirements and Contractor's Service Delivery Schedule for details. This will be a Not To Exceed Award meaning the final award amount will be equal to or less than the amount of estimated meals.

The contractor shall ensure that there is adequate food for each camper and volunteer as outlined in the PWS. All food served shall be IAW with state and city requirements. The vendor shall provide a sample menu with their quote. No later than one week the Child & Youth Program Staff will furnish the contractor the numbers to prepare for food IAW the contract.

Point of Contact:

To Be Announced

0040 340 Each 2019 Dinner

FFP

Services, Non-Personal

2019 SD Youth Camp Monday June 24 - Thursday June 27, 2019.

340 meals will be provided for June 24 - 27 (4 days X 1 meal each day X 85 campers = 340).

Pricing Breakdown is provided under Meal/Break Requirements in this Soliciation.

See Additional Information, Meal Requirements and Contractor's Service Delivery Schedule for details. This will be a Not To Exceed Award meaning the final award amount will be equal to or less than the amount of estimated meals.

The contractor shall ensure that there is adequate food for each camper and volunteer as outlined in the PWS. All food served shall be IAW with state and city requirements. The vendor shall provide a sample menu with their quote. No later than one week the Child & Youth Program Staff will furnish the contractor the numbers to prepare for food IAW the contract.

Point of Contact:

To Be Announced

0050 35 Each 2019 Sack Lunch

FFP

Services, Non-Personal

2019 SD Youth Camp Friday June 28, 2019.

35 meals for those that are riding the bus across the state.

Pricing Breakdown is provided under Meal/Break Requirements in this Soliciation.

See Additional Information, Meal Requirements and Contractor's Service Delivery Schedule for details. This will be a Not To Exceed Award meaning the final award amount will be equal to or less than the amount of estimated meals.

The contractor shall ensure that there is adequate food for each camper and volunteer as outlined in the PWS. All food served shall be IAW with state and city requirements. The vendor shall provide a sample menu with their quote. No later than one week the Child & Youth Program Staff will furnish the contractor the numbers to prepare for food IAW the contract.

Point of Contact:

To Be Announced

0060 1 Each 2019 Contractor Manpower Report

FFP

The Office of the Assistant Secretary of the Army (Manpower& Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address:

https://contractormanpower.army.pentagon.mil or https://cmra.army.mil

The required information includes:

1. Contracting Office and Contracting Officer

2. Contract number, including task and delivery order number (if applicable)

3. Beginning and ending dates covered by reporting period

4. Contractor name, address, phone number, e-mail address, identity of contractor

5. Estimated direct labor hours (including subcontractors)

6. Estimated direct labor dollars paid this reporting period (including subcontractors)

7. Total payments (including subcontractors)

8. Predominant Federal Service Code (PSC) reflecting services provided by contractor (and separate predominant PSC for each subcontractor if different) PSC Code G099.

9. Estimated data collection cost

10. Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information)

11. Locations where contractor and subcontractors (if applicable) perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website)

12. Presence of deployment or contingency contract language

13. Number of contractor and subcontractor employees deployed in theater this reporting period.

As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website.

The XML direct transfer is a format for transferring files from a contractor's systems to the secure website without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site.

This requirement shall be completed within 30 days from the end of the service.

1010 340 Each OPTION 2020 Cabins June - July

FFP

Services, Non-Personal

Quantity is per person per night, 4 nights X 85 campers for a total of 340 rooms nights.

2020 SD Youth Camp Explore June - August, 2020 (official dates to be determined). Check in will be June - August, 2020 and check out will be June - August, 2020.

(If charging for use of General Assembly Meeting Room / Meeting Breakout Areas and Supply Room/Medic Room include it in price of cabins)

See Additional Information, Cabin Requirements and Contractor's Service Delivery Schedule for details. This will be a Not To Exceed Award meaning the final award amount will be equal to or less than the amount of estimated lodging.

Point of Contact:

To Be Announced

1020 340 Each OPTION 2020 Breakfast

FFP

Services, Non-Personal

2020 SD Youth Camp June - August, 2020 (official dates to be determined).

See Additional Information, Meal Requirements and Contractor's Service Delivery Schedule for details. This will be a Not To Exceed Award meaning the final award amount will be equal to or less than the amount of estimated meals.

The contractor shall ensure that there is adequate food for each camper and volunteer as outlined in the PWS. All food served shall be IAW with state and city requirements. The vendor shall provide a sample menu with their quote. No later than one week the Child & Youth Program Staff will furnish the contractor the numbers to prepare for food IAW the contract.

Point of Contact:

To Be Announced

1030 275 Each OPTION 2020 Lunch

FFP

Services, Non-Personal

2020 SD Youth Camp June - August, 2020 (official dates to be determined).

20 meals will be provided for volunteers arriving prior to camp.

255 meals will be provided for June - August (3 days X 1 meal each day X 85 campers = 255).

Total is 275 lunch meals.

Pricing Breakdown is provided under Meal/Break Requirements in this Soliciation.

See Additional Information, Meal Requirements and Contractor's Service Delivery Schedule for details. This will be a Not To Exceed Award meaning the final award amount will be equal to or less than the amount of estimated meals.

The contractor shall ensure that there is adequate food for each camper and volunteer as outlined in the PWS. All food served shall be IAW with state and city requirements. The vendor shall provide a sample menu with their quote. No later than one week the Child & Youth Program Staff will furnish the contractor the numbers to prepare for food IAW the contract.

Point of Contact:

To Be Announced

1040 340 Each OPTION 2020 Dinner

FFP

Services, Non-Personal

2020 SD Youth Camp June - August, 2020 (official dates to be determined).

340 meals will be provided for (4 days X 1 meal each day X 85 campers = 340).

Pricing Breakdown is provided under Meal/Break Requirements in this Soliciation.

See Additional Information, Meal Requirements and Contractor's Service Delivery Schedule for details. This will be a Not To Exceed Award meaning the final award amount will be equal to or less than the amount of estimated meals.

The contractor shall ensure that there is adequate food for each camper and volunteer as outlined in the PWS. All food served shall be IAW with state and city requirements. The vendor shall provide a sample menu with their quote. No later than one week the Child & Youth Program Staff will furnish the contractor the numbers to prepare for food IAW the contract.

Point of Contact:

To Be Announced

1050 35 Each OPTION 2020 Sack Lunch

FFP

Services, Non-Personal

2020 SD Youth Camp June - August, 2020 (official dates to be determined).

35 meals for those that are riding the bus across the state.

Pricing Breakdown is provided under Meal/Break Requirements in this Soliciation.

See Additional Information, Meal Requirements and Contractor's Service Delivery Schedule for details. This will be a Not To Exceed Award meaning the final award amount will be equal to or less than the amount of estimated meals.

The contractor shall ensure that there is adequate food for each camper and volunteer as outlined in the PWS. All food served shall be IAW with state and city requirements. The vendor shall provide a sample menu with their quote. No later than one week the Child & Youth Program Staff will furnish the contractor the numbers to prepare for food IAW the contract.

Point of Contact:

To Be Announced

1060 1 Each OPTION 2020 Contractor Manpower Report

FFP

The Office of the Assistant Secretary of the Army (Manpower& Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address:

https://contractormanpower.army.pentagon.mil or https://cmra.army.mil

The required information includes:

1. Contracting Office and Contracting Officer

2. Contract number, including task and delivery order number (if applicable)

3. Beginning and ending dates covered by reporting period

4. Contractor name, address, phone number, e-mail address, identity of contractor

5. Estimated direct labor hours (including subcontractors)

6. Estimated direct labor dollars paid this reporting period (including subcontractors)

7. Total payments (including subcontractors)

8. Predominant Federal Service Code (PSC) reflecting services provided by contractor (and separate predominant PSC for each subcontractor if different) PSC Code G099.

9. Estimated data collection cost

10. Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information)

11. Locations where contractor and subcontractors (if applicable) perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website)

12. Presence of deployment or contingency contract language

13. Number of contractor and subcontractor employees deployed in theater this reporting period.

As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website.

The XML direct transfer is a format for transferring files from a contractor's systems to the secure website without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site.

This requirement shall be completed within 30 days from the end of the service.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0010 Destination Government Destination Government 0020 Destination Government Destination Government 0030 Destination Government Destination Government 0040 Destination Government Destination Government 0050 Destination Government Destination Government 0060 Destination Government Destination Government 1010 Destination Government Destination Government 1020 Destination Government Destination Government 1030 Destination Government Destination Government 1040 Destination Government Destination Government 1050 Destination Government Destination Government 1060 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0010 POP 24-JUN-2019 TO

28-JUN-2019

N/A CHILD & YOUTH PROGRAM

SEE SCHEDULE

2823 W. MAIN ST

RAPID CITY SD 57702

SEE SCHEDULE

W56TJS

0020 POP 25-JUN-2019 TO

28-JUN-2019

N/A (SAME AS PREVIOUS LOCATION)

0030 POP 24-JUN-2019 TO

27-JUN-2019

N/A (SAME AS PREVIOUS LOCATION)

0040 POP 24-JUN-2019 TO

27-JUN-2019

N/A (SAME AS PREVIOUS LOCATION)

0050 28-JUN-2019 35 (SAME AS PREVIOUS LOCATION)

0060 28-JUL-2019 1 (SAME AS PREVIOUS LOCATION)

1010 POP 01-JUN-2020 TO

31-AUG-2020

N/A (SAME AS PREVIOUS LOCATION)

1020 POP 01-JUN-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

1030 POP 01-JUN-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

1040 POP 01-JUN-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

1050 POP 01-JUN-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

1060 30-SEP-2020 1 (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.203-17 Contractor Employee Whistleblower Rights and Requirement

To Inform Employees of Whistleblower Rights

APR 2014

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards

OCT 2018

52.204-13 System for Award Management Maintenance OCT 2018 52.209-6 Protecting the Government's Interest When Subcontracting

With Contractors Debarred, Suspended, or Proposed for Debarment

OCT 2015

52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018 52.212-5 (Dev) Contract Terms and Conditions Required to Implement

Statutes or Executive Orders--Commercial Items (Deviation 2018-O0021)

JAN 2019

52.219-6 Notice Of Total Small Business Set-Aside NOV 2011 52.219-14 Limitations On Subcontracting JAN 2017 52.219-28 Post-Award Small Business Program Rerepresentation JUL 2013 52.222-3 Convict Labor JUN 2003 52.222-21 Prohibition Of Segregated Facilities APR 2015 52.222-26 Equal Opportunity SEP 2016 52.222-36 Equal Opportunity for Workers with Disabilities JUL 2014 52.222-50 Combating Trafficking in Persons JAN 2019 52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts

SEP 2013

52.223-18 Encouraging Contractor Policies To Ban Text Messaging While Driving

AUG 2011

52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 52.232-1 Payments APR 1984 52.232-33 Payment by Electronic Funds Transfer--System for Award

Management

OCT 2018

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013

52.232-40 Providing Accelerated Payments to Small Business Subcontractors

DEC 2013

52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

OCT 2016

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

MAY 2016

252.223-7006 Prohibition On Storage, Treatment, and Disposal of Toxic or Hazardous Materials

SEP 2014

252.225-7048 Export-Controlled Items JUN 2013 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006 252.244-7000 Subcontracts for Commercial Items JUN 2013 252.247-7023 Transportation of Supplies by Sea APR 2014

CLAUSES INCORPORATED BY FULL TEXT

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

The following factors shall be used to find an offer acceptable:

1.Past Performance/ Prior Experience in the last two years that indicates a minimum level of satisfactory service for similar (Military) type requirements.

2.The contracting officer may determine an offer noncompliant with the terms and conditions of the solicitation if the contractor does not provide the information requested, specifically:

•Signed SF1449 (Page 1), •Lodging Event (location) Pricing per room, (Total Lodging Price equals Base Period plus Option Period Evaluated) •Room Specifications •Completed Provision 252.209-7999 Dev REPRESENTATION BY CORPORATIONS REGARDING AN

UNPAID DELINQUENT TAX LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW—

3. Government Reserves the right to determine acceptability of offered rooms.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.216-21 REQUIREMENTS (OCT 1995)

(a) This is a requirements contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government's requirements do not result in orders in the quantities described as "estimated'' or "maximum" in the Schedule, that fact shall not constitute the basis for an equitable price adjustment.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the Ordering clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(c) Except as this contract otherwise provides, the Government shall order from the Contractor all the supplies or services specified in the Schedule that are required to be purchased by the Government activity or activities specified in the Schedule.

(d) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under this contract.

(e) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified under this contract, and if the Contractor will not accept an order providing for the accelerated delivery, the Government may acquire the urgently required goods or services from another source.

(f) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after June 28, 2019.

(End of clause)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

www.arnet.gov/far www.acq.osd.mil www.deskbook.osd.mil

252.209-7999 REPRESENTATION BY CORPORATIONS REGARDING AN UNPAID

DELINQUENT TAX LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW

(DEVIATION 2012-O0004) (JAN 2012)

(a) In accordance with sections 8124 and 8125 of Division A of the Consolidated Appropriations Act, 2012,(Pub. L. 112-74) none of the funds made available by that Act may be used to enter into a contract with any corporation that—

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless the agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government.

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless the agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that—

(1) It is [ ___ ] is not [ ___ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability,

(2) It is [ ___ ] is not [ ___ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

(End of provision)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232- 7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

“INVOICE 2 IN 1”

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC HQ0670

Issue By DoDAAC W912MM

Admin DoDAAC** W912MM

Inspect By DoDAAC W56TJS

Ship To Code W56TJS

Service Acceptor (DoDAAC) W56TJS

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert “See Schedule” or “Not applicable.”)

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.