W912MM18R4001_OCS_Vehicle_Rental.docx

W912MM18R4001

Section SF 1449 - CONTINUATION SHEET

OPERATIONAL SECURITY

OPERATIONAL SECURITY REQUIRMENTS

THE CONTRACTOR WILL PROTECT CONTROLLED UNCLASSIFIED INFORMATION (I.E. TRAINING TIMES, NUMBER OF PERSONNEL, ETC.) PERTAINING TO DAILY OPERATIONS. THE COR/POC WILL BRIEF THE VENDOR ON WHAT INFORMATION NEEDS TO BE PROTECTED, WHY IT NEEDS TO BE PROTECTED, AND HOW TO PROTECT IT. IF CONTRACTOR IS NOT SUPRIVISED BY A GOVERNMENT EMPLOYEE, A NATIONAL CRIMINAL INFORMATION CENTER (NCIC) BACKROUND CHECK IS REQUIRED. CONTRACTOR WILL ALSO PROVIDE AN EMPLOYEE LIST NO LATER THAN 30 DAYS PRIOR TO PERFORMANCE.

PERFORMANCE WORK STATEMENT

Performance Work Statement 1BN 196th OCS Army Rental Car Contract 2018

EVENT DATE: Wednesday, 30 MAY 2018 – Saturday, July 28th 2018 LOCATION: 196th RTI, 60 Sheridan Road, Fort Meade SD, 57741

EVENT REQUIREMENTS:

Schedule for rental vehicles required:

1BN OCS Rental Vehicle Requirements

Quantity

Unit Price per day

Total Costs

Dates: 31 May thru 29 July 2017 (60 days)

Minivans

15 passenger-vans

SUV

Dates: 12 thru 28 July 2017 (17 days)

*Minivans

15 passenger-vans

SUV

Total

Delivery Location:

196th RTI, 60 Sheridan Road, Fort Meade SD, 57741

Government POC: MAJ Michael Roselles 605-737-6456

**The government award/contract shall supersede any vendor rental agreements signed by a government representative for receipt of vehicles. Reference Claus 52.228-8 Liability and Insurance---Leased Motor Vehicle toward the end of this document.**

Vendor’s rental agreements will identify SDARNG or SD National Guard as the renter. Individual names will not be used.

Rental agreement is for unlimited miles.

All rentals will be clean, fully operational, and have a full tank of gas upon pickup and return.

Vendor is responsible for scheduled maintenance to include oil changes and repairs. The government operator is responsible for daily checks and maintain fluid levels. The government will notify the vendor of services due based on vendor providing service intervals.

Operators shall be military personnel with a valid civilian driver’s license.

The Government is self-insured and will not take rental/damage insurance.

Vendor to deliver and pickup vehicles Camp Rapid, 2823 West Main St., Rapid City, SD 57702 on the first day and last day of the rental period as stated in the line item detail.

The full rental period is noted in each line item’s extended description. If the government ops to extend a rental vehicle, providing the vehicle is available, or an early return it will be reduced or increased at the rates listed in the respective CLIN.

Early delivery or late pick up of vehicles for the vendor’s convenience will be coordinated by the vendor with the South Dakota Army National Guard (SDARNG) Point of Contact (POC) MAJ Michael Roselles 605-490-0405 or MSG Kory Urban 605-737-6486. The SDARNG will only be responsible for rental fee for the actual rental period and is not responsible for the vehicles if they are staged before or after the rental period for the vendor’s convenience. Cost adjustment will not be made for early return.

A written pre-inspection will be performed at the point of delivery 196th RTI, 60 Sheridan Road, Fort Meade SD, 57741, prior to acceptance of vehicles. A written post inspection will be performed upon the return of the vehicles at the point of return, same as above. A Vendor’s representative and a SDARNG representative will be present for both inspections, print their names and sign the inspection sheets. The written inspections will maintained by the SDANRG representative. Upon completion of each inspection the SDARNG POC will forward inspection documents and vendor’s rental agreement to NGSD-PFO-PC.

Vendor will invoice via Wide Area Workflow (WAWF).

QASP

QASP for 1BN, 196th OCS Rental Car Contract 2018

The Contractor Service Delivery Schedule identifies the major tasks or deliverables the contractor will be providing or accomplishing during the contract period. The schedule identifies the task standards, the acceptable level of quality and the primary method the Government will use to assess the contractor’s performance.

CONTRACTOR’s SERVICE DELIVERY SCHEDULE

- All lights and windshield wipers in working order

- Door locks and windows in good working order.

- Tires/spare are acceptable

- Vehicle meets industry PMCS standards.

-Daily inspections and spot checks.

Vehicle maintenance

1. PERFORMANCE STANDARDS:

1.1 The Performance Requirements includes performance standards. The Government shall use these standards to determine contractor performance. Regardless of the surveillance method, the Contracting Officer Representative (COR) shall always contact the contractor’s task manager or on-site representative when a defect is identified and inform the manager of the specifics of the problem. The COR shall be responsible for monitoring the contractor’s performance in meeting specific performance standards.

1.2 Methods of Quality Assurance Surveillance

1. Direct Observation. (Can be performed periodically or through 100% Surveillance)

1. Periodic Inspection. (Inspections may be scheduled daily or unscheduled as required)

1. Validate User/Consumer Complaints. (Relies on the user of the service to identify deficiencies. Complaints are then investigated and then validated)

1.3 Ratings. Metrics and Methods are designed to determine if performance exceeds, meets or does not meet a given standard and acceptable quality level. A rating scale shall be used to determine a positive, neutral or negative outcome. The following ratings shall be used:

Rental Vehicles

QUALITY CONTROL AND QUALITY ASSURANCE SURVEILLANCE PLANS (QASP)

Government will monitor the Contractor’s performance using the Quality Assurance Surveillance Plan (QASP). Government personnel will record all surveillance observations. When an observation indicates substandard performance (i.e. yellow or red ratings), the Government POC must annotate their findings on the QASP form and must immediately acquire the Contractor’s initials, or their representative at the site, on the completed QASP. The initialing does not necessarily constitute concurrence with the observation, only acknowledgement that the Contractor or their representative has been made aware of the substandard performance. Any action taken by the Contracting Officer as a result of surveillance will be in accordance with the terms of the contract.

GOVERNMENT - QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

FOR RENTAL Vehicles

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) WORKSHEET

Instructions for Performance Rating - Within the elements listed below, the evaluator must "check" the applicable rating and annotate any/all substandard performances. Additional elements may be noted in the "other" area of the form. With each DD250/SF1149 receiver's report, the Government POC must submit a completed QASP worksheet for the requirements within this contract. If any Rating Other than Green, send a copy of this QASP back to the Contracting Office.

Deliverable/Service

Vehicle Condition

Yellow

Red

Vehicle maintenance

Yellow

Red

Vehicle cleanliness

Yellow

Red

Vehicle fuel

Yellow

Red

With each DD250/SF1449 receiver’s report the Government POC must submit a completed QASP worksheet for the requirements within this contract.

Government Representative Signature Date Contractor’s Representative Signature Date

SOLICITATION INFORMATION

ALL QUESTIONS NEED TO BE SUBMITTED IN WRITING, NLT 1000 AM MST, 17 APRIL 2018

Mini-vans 6-8 Passenger

FFP

6 vehicles at two months each, unit of issue is months to allow for proper invoicing through WAWF at the end of each month.

Rental period: 30 May thru 28 July 2018 (60 days):

Daily Rate, each:

Weekly rate, each:

Monthly rate, each:

Entire rental period, each:

FOB: Destination

NET AMT

15 PAX vans

4 vehicles at two months each, unit of issue is months to allow for proper invoicing through WAWF at the end of each month.

Rental period: 30 May thru 28 July 2018 (60 days):

Daily Rate, each:

Weekly rate, each:

Monthly rate, each:

NET AMT

SUV

2 vehicles at two months each, unit of issue is months to allow for proper invoicing through WAWF at the end of each month.

Rental period: 30 May thru 28 July 2018 (60 days):

Daily Rate, each:

Weekly rate, each:

Monthly rate, each:

NET AMT

Mini-Vans 6-8 Passenger vans

6 vehicles at two months each, unit of issue is months to allow for proper invoicing through WAWF at the end of each month.

Rental period: 12 July thru 28 July 2018 (17 days):

Daily Rate, each:

Weekly rate, each:

Monthly rate, each:

NET AMT

15 PAX vans

2 vehicles at two months each, unit of issue is months to allow for proper invoicing through WAWF at the end of each month.

Rental period: 12 July thru 28 July 2018 (17 days):

Daily Rate, each:

Weekly rate, each:

Monthly rate, each:

NET AMT

SUV

2 vehicles at two months each, unit of issue is months to allow for proper invoicing through WAWF at the end of each month.

Rental period: 12 July thru 28 July 2018 (17 days):

Daily Rate, each:

Weekly rate, each:

Monthly rate, each:

NET AMT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

DELIVERY INFORMATION

28-JUL-2018

196TH REGIMENT (RTI)

60 SHERIDAN ST

FT MEADE SD 57741

W90YHE

28-JUL-2018

W90YHE

28-JUL-2018

196TH REGIMENT

60 SHERIDAN STREET

FORT MEADE SD 57741

W90YHE

28-JUL-2018

1ST BN, 196TH RTI

60 SHERIDAN ST

FT MEADE SD 57741

W90YHE

28-JUL-2018

W90YHE

28-JUL-2018

W90YHE

CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Daily, weekly, monthly and total rental period rates Early return or extended period rates Unlimited milage rates Maintenance policy

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (NOV 2011)

(a) Definition.

"Small business concern," as used in this clause, means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the size standards in this solicitation.

(b) Applicability. This clause applies only to--

(1) Contracts that have been totally set aside or reserved for small business concerns; and

(2) Orders set aside for small business concerns under multiple-award contracts as described in 8.405-5 and 16.505(b)(2)(i)(F).

(c) General. (1) Offers are solicited only from small business concerns. Offers received from concerns that are not small business concerns shall be considered nonresponsive and will be rejected.

(2) Any award resulting from this solicitation will be made to a small business concern.

(d) Agreement. A small business concern submitting an offer in its own name shall furnish, in performing the contract, only end items manufactured or produced by small business concerns in the United States or its outlying areas. If this procurement is processed under simplified acquisition procedures and the total amount of this contract does not exceed $25,000, a small business concern may furnish the product of any domestic firm. This paragraph does not apply to construction or service contracts.

(End of clause)

52.228-8 LIABILITY AND INSURANCE--LEASED MOTOR VEHICLES (MAY 1999)

(a) The Government shall be responsible for loss of or damage to--

(1) Leased vehicles, except for (i) normal wear and tear and (ii) loss or damage caused by the negligence of the Contractor, its agents, or employees; and

(2) Property of third persons, or the injury or death of third persons, if the Government is liable for such loss, damage, injury, or death under the Federal Tort Claims Act (28 U.S.C. 2671-2680).

(b) The Contractor shall be liable for, and shall indemnify and hold harmless the Government against, all actions or claims for loss of or damage to property or the injury or death of persons, resulting from the fault, negligence, or wrongful act or omission of the Contractor, its agents, or employees.

(c) The Contractor shall provide and maintain insurance covering its liabilities under paragraph (b) of this clause, in amounts of at least $200,000 per person and $500,000 per occurrence for death or bodily injury and $20,000 per occurrence for property damage or loss.

(d) Before commencing work under this contract, the Contractor shall notify the Contracting Officer in writing that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the interests of the Government shall not be effective (1) for such period as the laws of the State in which this contract is to be performed prescribe or (2) until 30 days after written notice to the Contracting Officer, whichever period is longer. The policies shall exclude any claim by the insurer for subrogation against the Government by reason of any payment under the policies.

(e) The contract price shall not include any costs for insurance or contingency to cover losses, damage, injury, or death for which the Government is responsible under paragraph (a) of this clause.

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/

252.209-7999 REPRESENTATION BY CORPORATIONS REGARDING AN UNPAID DELINQUENT TAX LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW (DEVIATION 2012-O0004) (JAN 2012)

(a) In accordance with sections 8124 and 8125 of Division A of the Consolidated Appropriations Act, 2012,(Pub. L. 112-74) none of the funds made available by that Act may be used to enter into a contract with any corporation that—

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless the agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government.

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless the agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that—

(1) It is [ ___ ] is not [ ___ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability,

(2) It is [ ___ ] is not [ ___ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

Date:_____________________________________________________

Business Name:_____________________________________________

POC Name:

Signature:

Please Check the above two statements and return to me

MAJ Matt Symonds Contract Specialist SDNG Office: 605-737-6731 Matthew.i.symonds.mil@mail.mil

(End of provision)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

(Contracting Officer: Insert applicable document type(s). Note: If a “Combo” document type is identified but not supportable by the Contractor's business systems, an “Invoice” (stand-alone) and “Receiving Report” (stand-alone) document type may be used instead.)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

(Contracting Officer: Insert inspection and acceptance locations or “Not applicable”.)

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF

(*Contracting Officer: Insert applicable DoDAAC information or “See schedule” if multiple ship to/acceptance locations apply, or “Not applicable.”)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

(Contracting Officer: Insert applicable email addresses or “Not applicable.”)

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

image1.wmf image2.wmf