Delivery_&_Install_-_DEERS_Office_Furniture.pdf

W912MM17T0066

DEERS OFFICE FURNITURE

Delivery and Installation for

1.0 SCOPE

This project concerns the purchase and installation of office furniture and wall partitions.

2.0 TECHNICAL REQUIREMENTS

The Contractor shall provide all products, equipment, set-up, and installation in accordance with the attached PLAN - DEERS Office Furniture.

3.0 TASKS AND DELIVERABLES

3.1 Post Award Meeting. A post award meeting must be held within 1 week of award.

The Post Award Meeting will include key Government personnel and the Contractor’s pertinent staff. This is an opportunity to discuss delivery and install scheduling in order to identify and resolve potential problems. This also provides both the Government and

Contractor personnel an opportunity to achieve a clear and mutual understanding of all contract requirements.

3.2 Contractor’s Project Management. The Contractor shall provide a Project Manager

(PM) and alternate(s) responsible for contract performance and quality. The

Contractor’s Project Manager and Alternate shall be identified to the Contracting

Officer in writing. This written appointment must include a description of the authority for each individual able to act on behalf of the Contractor.

3.3 Superintendent (On-Site Point of Contact). The Contractor shall designate in writing to the Contracting Officer a Superintendent and an alternate if needed. The Primary or

Alternate Superintendent shall be on site at all times during on-site work until project completion. The Superintendent shall be the interface for all work site communications with the Government, including quality, safety, and discrepancy matters.

3.4 Project Work Plan and Schedule. At a minimum, the work and schedule plan shall contain the strategy and milestones for completing the project tasks.

3.5 Equipment Delivery. Limited storage and staging space will be available during the installation and must be coordinated and approved in advance with the Government.

The Government will not except drop shipments nor furnish storage and staging space without advance coordination and approval by the Contracting Officer.

3.6 System Installation and Integration. The work shall be completed by manufacturer-certified installation personnel that are U.S. citizens in accordance with manufacturer’s standards and guidelines.

3.7 Operator training. Not applicable.

3.8 O&M manuals, parts lists and cut sheets.

Note: All material gathered and/or developed in the performance of the tasks listed in the contract shall be the property of the Government

SUMMARY LIST

No. Tasks/Deliverables Format Schedule Calendar Days from

Date Of Award

1 Post Award Meeting TeleCon or OnSite

2 Identification of Project Manager and

Superintendent

Digital 15

3 Project Work Plan and Schedule Digital 30

5 Equipment Delivery Tasks 60

6 Installation and Training Tasks 75

7 O&Ms/Parts Listing/Cut Sheets Digital (1 copy for Contract File;

1 copy for Gov't POC)

4.0 GOVERNMENT POINT OF CONTACT. The Contracting Officer will designate a POC in writing. The POC’s responsibilities will include but are not limited to:

4.1 Monitoring delivery and installation. Maintaining liaison and direct communications with the Contractor during delivery and installation. Written communications and documentation of other communications (phone calls, texts, verbal etc…) shall be furnished to the contracting officer. Record and report to the contracting officer incidents of faulty or non-conforming work, delays or problems.

4.2 Coordinate site entry for Contractor personnel, and insure that any Government-furnished property is available when required.

4.3 The POC is not empowered to award, agree to, or sign any contract, contract modification or in any other way obligate the payment of money by the Government.

The POC may not take any action which may affect contract or delivery order schedules, funds or scope. All contractual agreements, commitments or modifications which involve: price, quantity, quality, delivery schedules or other terms and conditions of the contract shall be made by the contacting officer only. The POC may not re-delegate their authority, but alternate POC’s may be designated by the contracting officer who may assist the primary POC with their responsibilities in their absence.

5.0 HOURS OF OPERATION. Normal duty schedule is limited to 7am to 5pm Tuesday through Friday excluding all Federal Holidays. Work outside these duty hours requires prior coordination and approval by the Contracting Officer.

6.0 ANTITERRORISM / OPERATIONS SECURITY / INFORMATION PROTECTION

REQUIREMENTS.

6.1 Access and General Protection/Security Policy and Procedures - The Contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Government Point of Contact

(POC). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s

Security Forces, Director of Emergency Services or local Security Office. The Contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, HAF and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in Contractor security matters or processes.

6.2 For Contractors that do not require Common Access Card (CAC) issuance, but require access to a DoD Facility and/or Installation - Contractor and all associated sub‐

Contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC‐III) and

Terrorist Screening Database (TSDB) (AFI 31‐101 and AFI 10‐245), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

6.3 Contractor shall provide the information requested on the "Consent for Background

Checks" form for each employee accessing Joe Foss Field. For the purposes of this offering, it is implied that, any and all parties agree to a Criminal History Background

Check once entered into any contract/task order. Any documents that are provided and found fraudulent to include, but not limited to driver’s licenses, contracting licenses, etc., will result in an arrest and potential termination for default from the contract. All Contractors are subject to search in order to obtain entry onto the installation and while working on the installation. Any refusal to submit to a search of their person or vehicle will be deemed as a violent act of aggression against the installation and will be cause for dismissal from the installation and revocation of future privileges and installation access.

6.4 There will be areas on base which will require additional security measures. In these areas Cellular telephones, pagers, two-way radios, disguised USB devices or other portable wireless/personal electronic devices (laptops, iPod, iPad, etc.) are not allowed. Anyone found in possession of the camera phone within Air Force CLASSFIIED areas or exiting these CLASSIFIED areas will have the camera phone confiscated and delivered to Security Forces for disposition. These areas will be identified upon the initiation of the project.

7.0 ENVIROMENTAL REQUIREMENTS. Contractor shall provide all items (MSDS) required for Hazardous Material Identification as described in the "Contractor Requirements for

Hazardous Material Identification" document.

8.0 PROJECT SAFETY. Contractors are required to use the U.S. Army Corps of Engineers

Safety and Health Requirements Manual, EM 385-1-1 to access the manual use the link below http://www.usace.army.mil/SafetyandOccupationalHealth/SafetyandHealthRequireme ntsManual.aspx

8.1 Accident/Incident Reporting and Investigation. The Contractor shall record and report all available facts relating to each instance of injury to either Contractor or

Government personnel to the Base Safety Office unless otherwise stated in the PWS.

The Contractor shall secure the scene of any accident and wreckage until released by the accident investigative authority through the Base Safety Office. If the Government elects to conduct an investigation of the incident, the Contractor shall cooperate fully and assist Government personnel until completion of the investigation.

8.2 Permits. The Contractor shall be responsible for coordination of all digging permits before any digging is accomplished.

http://www.usace.army.mil/SafetyandOccupationalHealth/SafetyandHealthRequirementsManual.aspx http://www.usace.army.mil/SafetyandOccupationalHealth/SafetyandHealthRequirementsManual.aspx

8.3 Cell Phone Use. Per Air Force policy Contractor employees are prohibited from dialing, talking or texting on cellular devices or similar equipment while walking or driving on base.

9.0 COORDINATION WITH GOVERNMENT ACTIVITIES. If it becomes necessary to interrupt work activities in buildings and/or areas for work purposes, permission to do so shall be requested in writing to the QAE no less than two (2) working days prior to commencing work on the planned interruption.

10.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES. Government owned water and electrical utilities will be furnished to the Contractor without charge only at existing water spigots and electrical outlets where they are readily available. The Contractor will make no modifications or alterations to these existing spigots and outlets without written permission of the Contracting Officer. No other Government owned utilities or services will be available to the Contractor. The Contractor shall pay all charges (hook-up fees, metering, monthly usage, etc.) for utility usage for these projects in addition to those described above from date installation begins through 100% acceptance of the project. The offerors will take this into consideration when computing its offer and shall not be used or distributed by the Contractor without specific permission.

11.0 WARRANTY. The Contractor shall warrant all equipment and labor provided under this contract for a period of no less than one year. Defective equipment shall be repaired or replaced by the Contractor at no cost to the government during the warranty period. Abuse or misuses by Government personnel, normal wear and tear or

Acts of God are excluded from the warranty. The Contractor shall have in place, a program to offer extended maintenance agreements to cover repairs and equipment replacement beyond the warranty period. Extended maintenance agreements will be at the government’s future discretion.

12.0 INSURANCE – Minimum Amounts

Reference Contract Clause titled “Insurance – Work on a Government Installation (FAR

52.228-5). Kings and minimum amounts are as follows:

KIND AMOUNTS (FAR 28.307-2)

Workmen’s Compensation $100,000 (1)

Comprehensive General Liability $500,000 per occurrence for bodily injury

Comprehensive Automobile Liability $200,000 per person; $500,000 per occur

For bodily injury; $20,000 for property

Damage

12.1 Except in states with exclusive or monopolistic funds that do not permit Worker’s

Compensation to be written by private carriers.

12.2 Before commencing work under this contract, the Contractor shall certify to the

Contracting Officer, in writing, that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government’s interest shall not be effective (1) for such period as the laws of the state in which this contract is to be performed prescribe or (2) until 30 days after the Insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer. The Contractor shall maintain a copy of all subcontractors’ proofs in required insurance and shall make copies available to the Contracting Officer upon request.

13.0 CLEAN-UP AND DISPOSAL OF CLEAN-UP OF DEBRIS AND MATERIALS. The Contractor shall clean up the work area and ensure that all trash and debris resulting from the operations are removed from the work area. Unless directed otherwise, by the QAE or

Contracting Officer, disposal of debris shall be made at the Contractor’s expense and shall be delivered to a State approved disposal site located off Base. Debris shall not be left in such a manner that wind or other weather conditions can cause the debris to be scattered outside the work area.

14.0 INSPECTION AND ACCEPTANCE. Certification by the Government of satisfactory supplies and services provided is contingent upon the Contractor performing in accordance with the terms and conditions of the referenced contract. The

Government POC will record and forward to the Contracting Officer no less than monthly all pertinent surveillance observations and documentation. The POC may submit a Surveillance Report at any time and as often as necessary to document quality levels. When an observation indicates performance requirements are not being met, the COR will notify the Contractor. The Contractor will take steps to rectify the situation and notify the Government upon completion. Government reserves the right to require re-performance at no additional cost. Surveillance will be done according to standard inspection procedures or other contract provisions. Any action taken by the

Contracting Officer as a result of surveillance will be in accordance with the terms of this contract.

14.1 The Contracting Officer will assume a quality performance rating of “satisfactory” on all measured deliverables unless otherwise notified by the POC.

14.2 At the end of the contract period of performance, the POC will submit to the

Contracting Officer, a Final Inspection and Acceptance Letter to document the

Contractors performance rating for the entire performance period. The Contractor will be notified of any unsatisfactory rating, either in the individual element or in the overall rating. Prior to completing the evaluation, the Contractor may comment on the rating and all Contractor comments will be made a part of the official record. Performance evaluation reports will be available to all DOD Contracting Officers for their future use.

15.0 Invoicing and Payments.

Invoices must be submitted electronically utilizing Wide Area Workflow. See attached instructions for WAWF invoicing.

16.0 ATTACHMENTS. The following to be provided at time of award:

Attachment 1 – Consent for Background Check.

Attachment 2 – Contractor Requirements for Hazardous Material Identification.

Attachment 3 – Environmental Management Handbook.

Attachment 4 – Fire Plan Review Checklist for Contractors.

Attachment 5 – Contractor Anti-Terrorism Awareness Pamphlet.

Attachment 6 – OPSEC Contractor Brochure.

Attachment 7 – Contractor Tool and FOD Control Brochure.

Attachment 8 – Safety Guide for Civilian Contractors.