Solicitation_W912MM-17-T-0031.doc

Section SF 1449 - CONTINUATION SHEET

Semi-Private Rooms Rapid City

FFP

Service, Non-Personal

Army Lodging - Rapid City, SD 57702

Dates and estimated room requirment:

Check-in / Check-out Dates:

June 2, 2017 / July 1, 2017 - 27 rooms @ 29 nights= 783 each

*** See attached PWS for complete details.

FOB: Destination

NET AMT

Semi-Private Rooms Fort Meade

Service, Non-Personal

Army Lodging Fort Meade/Sturgis, SD 57785

Dates and estimated room requirment:

Check-in / Check-out Dates:

Semi-Private Rooms: 20 rooms X 3 nights = 60 room nights check in June 8, 2017 check out June 11, 2017.

Semi-Private Rooms: 18 rooms X 15 nights = 270 rooms nights check in July 14, 2017 with check out July 29, 2017.

Semi-Private rooms Total 330 room nights for the two periods.

NET AMT

Private Rooms Fort Meade/Sturgis

Service, Non-Personal

Army Lodging - Fort Meade/Sturgis, SD 57785

Dates and estimated room requirment:

Check-in / Check-out Dates:

July 14, 2017 / July 29, 2017 - 20 rooms @ 15 nights= 300 each.

NET AMT

Contractor Manpower Report

The Office of the Assistant Secretary of the Army (Manpower& Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://contractormanpower.army.pentagon.mil or https://cmra.army.mil

The required information includes:

1. Contracting Office and Contracting Officer

2. Contract number, including task and delivery order number (if applicable)

3. Beginning and ending dates covered by reporting period

4. Contractor name, address, phone number, e-mail address, identity of contractor

5. Estimated direct labor hours (including subcontractors)

6. Estimated direct labor dollars paid this reporting period (including subcontractors)

7. Total payments (including subcontractors)

8. Predominant Product Service Code (PSC) reflecting services provided by contractor (and separate predominant PSC for each subcontractor if different) PSC Code V231.

9. Estimated data collection cost

10. Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information)

11. Locations where contractor and subcontractors (if applicable) perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website)

12. Presence of deployment or contingency contract language

13. Number of contractor and subcontractor employees deployed in theater this reporting period.

As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor's systems to the secure website without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site.

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Department of Army CMRA via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at http://www.ecmra.mil/

Services, Non-Personal

NET AMT

PERFORMANCE WORK STATEMENT

EVENT DATE:

Friday, June 2, 2017 – Saturday, July 29th 2017

Location:

Fort Meade/Sturgis, SD 57785 and

Rapid City, SD 57702

Estimated Attendance:

On average about 32-38 personnel per night for lodging

EVENT REQUIREMENTS:

The Regional Training Institute (RTI) and South Dakota Army National Guard (SDARNG) has a requirement to support scheduled training with private and semi-private rooms in the Sturgis and Rapid City, SD area. Hotel rooms shall have one bed per room and an attached bathroom. The hotel shall provide all bedding and pillows. There should be a minimum of two pillows per bed, sheets and a blanket. The room shall contain a heating and cooling system that can be controlled by the occupants. The minimum requirements for the bathroom are shower, towels, toilet and sink. The requirement is for contractor to service rooms in the following locations:

2017 Rapid City, SD Lodging

June 2 - July 1, 2017

2017 Ft. Meade/Sturgis, SD Lodging

June 8-11, 2017

July 14-29, 2017

15 nights

Total

The total number of rooms for OCS 2JUN17 to 29JUL17 “SHALL NOT EXCEED” 1113 room nights for semi-private rooms and 300 room nights for private rooms.

This will be a Not-To-Exceed Award meaning the final award amount will be equal to or less than the amount estimated for the Rooms. The tax exemption number will be provided upon contract award.

SDANG will be responsible to pay only for the actual number of rooms utilized.

Government will assume responsibility for payment of the rooms only. Any other charges, may include but are not limited to telephone calls, laundry, room service, smoking fees, etc., will be the responsibility of the individual. The collection of any additional charges from individual occupants is the vendor’s responsibility. Only room charges will be tax exempt.

SDARNG POC will coordinate and maintain an updated usage matrix with full names and dates. These will be used to validate invoices presented for payment. SDANG POC must submit reconciled paperwork detailing the number of rooms utilized and itemized vendor invoice prior to payment being authorized. The Government POC shall coordinate room numbers on an ongoing basis with the contractor. The Government POC will coordinate at least 24 hrs in advance with the contractor to provide the final number of rooms to be utilized. A room roster will be provided to the hotel by the Government POC. The Government is responsible for all rooms reserved.

Invoicing. With the exception of the final payment, the minimum time frame which an invoice can be submitted for payment shall be 7 calendar days. Invoicing will be completed electronically at https://WAWF.eb.mil/. Payment will be based on the actual number of room night stays. See page titled, Subject: Wide Area Workflow Invoicing Information, for Instructions.

At the end of each Performance Completed for each individual CLIN or at the end of the contract, the vendor will submit a detailed itemized bill identifying the building/location, number of rooms, types of rooms and dates utilized per CLIN for the billing cycle to Commercial Accounts.

As instructed by the Office of the Secretary of Defense, prior to awarding a contract, vendor must be registered in a DoD SAM (System for Award Management) database. Information regarding registration can be obtained at the following website: www.sam.gov If the Internet is not available, you can call the local Procurement Technical Assistance Contact (PTAC) at 605-367-5252 for assistance.

Same room rate for all dates is required. Quotes will be evaluated using room availability and determination of room acceptablility. Please provide any additional items that are contained in the room, such as refrigerator, microware, internet, etc. One or more awards will be made as what is determined to be in the best interest of the government.

Prior to award, the Government reserves the right to inspect the facilities offered in the Request for Quote (RFQ).

Motel must have 24-hour desk service to facilitate check-in/out and phone messaging.

OPERATIONAL SECURITY REQUIRMENTS

The contractor will protect controlled unclassified information (i.e. training times, number of personnel, etc) pertaining to daily operations. The COR/POC will brief the vendor on what information needs to be protected, why it needs to be protected, and how to protect it.

eCMRA - Contracting Manpower Reporting Application:

Contractor Manpower reporting is also required. See page titled contractor manpower reporting.

The Contractor Service Delivery Schedule identifies the major tasks or deliverables the contractor will be providing or accomplishing during the contract period. The schedule identifies the task standards, the acceptable level of quality and the primary method the Government will use to assess the contractor’s performance.

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Army collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil.

If providing price quote for Contracting Manpower Reporting Application, submit it on the Price Quote Lodging Request Spreadsheet.

Vendor shall complete and submit DFARS clause 252.209-7999 with their quote.

The schedule for sleeping rooms required:

Government/Unit Point of Contact (POC) will coordinate a minimum of 1 week in advance with the contractor to request number of rooms to be reserved. Rooms will not automatically be reserved by Hotel manageres for estimated dates in this document. The Government POC shall coordinate room numbers on an ongoing basis. The motel shall allow a 48 hour cancellation notice, should the requested number of rooms need to be changed. The Government POC shall coordinate room numbers on an ongoing basis with the contractor. A room roster will be provided to the hotel by the Government POC. The Government is responsible for all rooms reserved.

**THE ONLY AMOUNT AUTHORIZED PER ROOM IS THE QUOTED RATE OF $________ for private rooms and$______ a night for semi-private rooms. THE GOVERNMENT IS NOT RESPONSIBLE FOR ANY ADDITIONAL CHARGES AFTER THE CONTRACT HAS BEEN AWARDED I.E. OTHER FEES AND TAXES NOT INCLUDED IN THE QUOTE**

***ANY CHARGES IN ADDITION TO THE ROOM CHARGE SHALL BE THE RESPONSIBILITY OF THE INDIVIDUAL. THE INDIVDIUAL WOULD BE RESPONSIBLE FOR SUCH CHARGES AS, BUT NOT LIMITED TO, PHONE CALLS, LAUNDRY, ROOM SERVICE, SMOKING FEES, ETC. THESE CHARGES WILL NOT BE TAX EXEMPT. ***

CONTRACTOR'S SDS/QASP

The Contractor Service Delivery Schedule identifies the major tasks or deliverables the contractor will be providing or accomplishing during the contract period. The schedule identifies the task standards, the acceptable level of quality and the primary method the Government will use to assess the contractor’s performance.

CONTRACTOR’s SERVICE DELIVERY SCHEDULE ROOMS

-Pillows are provided

-Room door locks properly

-Room is clean

-Blankets are clean

Bath Room / Shower

-Shower works properly with hot water

-Shampoo and soap provided

-Towels provided are clean

-Bathroom is clean

-Air conditioning works properly

-Iron and ironing board provided

-Microwave provided in room

-Refrigerator provided in room

1. PERFORMANCE STANDARDS:

1.1 The Performance Requirements includes performance standards. The Government shall use these standards to determine contractor performance. Regardless of the surveillance method, the Contracting Officer Representative (COR) shall always contact the contractor’s task manager or on-site representative when a defect is identified and inform the manager of the specifics of the problem. The COR shall be responsible for monitoring the contractor’s performance in meeting specific performance standards.

1.2 Methods of Quality Assurance Surveillance

· Direct Observation. (Can be performed periodically or through 100% Surveillance)

· Periodic Inspection. (Inspections may be scheduled daily or unscheduled as required)

· Validate User/Consumer Complaints. (Relies on the user of the service to identify deficiencies. Complaints are then investigated and then validated)

1.3 Ratings. Metrics and Methods are designed to determine if performance exceeds, meets or does not meet a given standard and acceptable quality level. A rating scale shall be used to determine a positive, neutral or negative outcome. The following ratings shall be used:

LODGING (Sleeping) ROOMS

QUALITY CONTROL AND QUALITY ASSURANCE SURVEILLANCE PLANS (QASP)

Government will monitor the Contractor’s performance using the Quality Assurance Surveillance Plan (QASP). Government personnel will record all surveillance observations. When an observation indicates substandard performance (i.e. yellow or red ratings), the Government POC must annotate their findings on the QASP form and must immediately acquire the Contractor’s initials, or their representative at the site, on the completed QASP. The initialing does not necessarily constitute concurrence with the observation, only acknowledgement that the Contractor or their representative has been made aware of the substandard performance. Any action taken by the Contracting Officer as a result of surveillance will be in accordance with the terms of the contract.

GOVERNMENT - QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) FOR ROOMS

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) WORKSHEET

Instructions for Performance Rating - Within the elements listed below, the evaluator must "check" the applicable rating and annotate any/all substandard performances. Additional elements may be noted in the "other" area of the form. With each DD250/SF1449 receiver’s report, the Government POC must submit a completed QASP worksheet for the requirements within this contract. Send a copy of this QASP back to the Contracting Office and Force Protection no matter what the rating is.

Deliverable/Service

Sleeping Room

Yellow

Red

Bathroom/shower

Yellow

Red

Heating/Cooling

Yellow

Red

Other/Amenities

Yellow

Red

Operational Security Requirements

Yellow

Red

With each DD250/SF1449 receiver’s report the Government POC must submit a completed QASP worksheet for the requirements within this contract.

Government Representative Name (print) Contractor’s Representative Name (print)

Government Representative Signature Date Contractor’s Representative Signature Date

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

DELIVERY INFORMATION

02-JUL-2017

KORY URBAN

BLDG 54 SHERIDAN STREET

FORT MEADE SD 57741

605-737-6486

W90YHE

29-JUL-2017

W90YHE

29-JUL-2017

W90YHE

W90YHE

CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

52.216-22 Indefinite Quantity. (OCT 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum". The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum".

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after July 29, 2017.

(End of clause)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

www.arnet.gov.far www.acq.osd.mil www.deskbook.osd.mil https://farsite.hill.af.mil

(End of clause)

252.209-7999 REPRESENTATION BY CORPORATIONS REGARDING AN UNPAID DELINQUENT TAX LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW (DEVIATION 2012-O0004) (JAN 2012)

(a) In accordance with sections 8124 and 8125 of Division A of the Consolidated Appropriations Act, 2012,(Pub. L. 112-74) none of the funds made available by that Act may be used to enter into a contract with any corporation that—

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless the agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government.

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless the agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that—

(1) It is [ ___ ] is not [ ___ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability,

(2) It is [ ___ ] is not [ ___ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

(End of provision)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through

WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

"2 IN 1"

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

NOT APPLICABLE

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF

Data to be entered in WAWF

Pay Official DoDAAC

HQ0670

Issue By DoDAAC

W912MM

Admin DoDAAC

W912MM

Inspect By DoDAAC

W90YHE

Ship To Code

W90YHE

Service Acceptor (DoDAAC)

W90YHE

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

kevin.r.kabrud.civ@mail.mil kyle.l.kienzle.mil@mail.mil shawn.h.harwood.mil@mail.mil

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

Visit http://www.aptac-us.org to find your local Procurement Technical Assistance or Helpdesk@dfas.mil or call (800) 456-4571, option 6.

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)