Solicitation_W912MM-16-T-0038.doc

Section SF 1449 - CONTINUATION SHEET

BASE IDT Fatigue Management FY17

FFP

IDT Fatigue Management for the South Dakota Army National Guard for the entire Fiscal Year 17, October 1, 2016 through September 30, 2017.

Rooms are typically required 1 weekend a month, normally the 1st weekend of each month.

Estimated number of rooms and dates are listed in the Performance Work Statement.

Rooms will not be automatically reserved by Hotel Management for estimated room quantities and dates in the Performance Work Statement in this document. Unit Point of Contact (POC) is to coordinate with vendor on room quantities on an ongoing basis.

Government POC:

To Be Announced

Price quote per Single Occupancy room $______________.

Price quote per Double Occupancy room $______________.

FOB: Destination

NET AMT

FFP

IDT Fatigue Management for the South Dakota Army National Guard for the entire Fiscal Year 17, October 1, 2017 through September 30, 2018.

Rooms are typically required 1 weekend a month, normally the 1st weekend of each month.

Estimated number of rooms and dates are listed in the Performance Work Statement.

Rooms will not be automatically reserved by Hotel Management for estimated room quantities and dates in the Performance Work Statement in this document. Unit Point of Contact (POC) is to coordinate with vendor on room quantities on an ongoing basis.

Government POC:

To Be Announced

Price quote per Single Occupancy room $______________.

Price quote per Double Occupancy room $______________.

NET AMT

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT FOR FY 17 LODGING

Fatigue Management Hotel Rooms for FY2017 South Dakota Army National Guard

October 1, 2016 – September 30, 2017 plus Option Year Oct. 1, 2017 – Sept. 30, 2018.

APPROXIMATED TOTAL ROOM NIGHTS:

Room numbers are dependent on location, see spreadsheet on page 7.

Locations: 19

Some locations have multiple SD Army National Guard units. See page 7 for schedule of locations and numbers.

Hotel is to quote price per unit/location: Hotel must be within 10 miles of location.

Provide price quote on the location(s) you are able to provide hotel service for. If hotel has multiple locations submit price quote on one response but broken out into individual locations. Multiple awards will be made depending on locations.

Lodging Requirements:

The South Dakota Army National Guard (SDANG) has a requirement for ongoing rental of lodging rooms on an as needed basis for 30 units at 19 locations in the state of South Dakota.

The lodging needs requirement is for single occupancy and double occupancy (depending on location), non-smoking sleeping rooms. The dates and number of rooms needed are listed in this solicitation. The specifications are as follows:

1. Double occupancy hotel rooms shall have a minimum of two beds per room and an attached bathroom. Some locations are requesting single occupancy rooms, refer to below schedule for details.

The hotel will provide all bedding and pillows.

There shall be a minimum of two pillows per bed, sheets, and a blanket.

The room shall contain a heating and cooling system that can be controlled by the soldiers. The minimum requirements for the bathroom are shower, toilet, and sink.

2. The anticipated schedule for needed rooms is included with room numbers for October 1, 2016 – September 30, 2017. Dates for lodging will be provided by the unit point of contact prior to units stay.

3. Motel must have 24-hour desk service to facilitate check-in/out and phone messaging.

4. Government/Unit Point of Contact (POC) will coordinate a minimum of 1 week in advance with the contractor to request number of rooms to be reserved. Rooms will not automatically be reserved by Hotel managers. The Government POC shall coordinate room numbers on an ongoing basis. The motel shall allow a 48 hour cancellation notice, should the requested number of rooms need to be changed.

5. SDANG will be responsible to pay only for the actual number of rooms utilized. Government will assume responsibility for payment of the rooms only. Any other charges, may include but are not limited to telephone calls, laundry, room service, smoking fees, etc., will be the responsibility of the individual. The collection of any additional charges from individual occupants is the vendor’s responsibility. Only room charges will be tax exempt.

6. SDARNG POC will coordinate and maintain an updated usage matrix with full names and dates. These will be used to validate invoices presented for payment. SDANG POC must submit reconciled paperwork detailing the number of rooms utilized and itemized vendor invoice prior to payment being authorized.

7. Prior to award, the Government reserves the right to inspect the facilities offered in the Request for Quote (RFQ).

8. Invoicing. With the exception of the final payment, the minimum time frame which an invoice can be submitted for payment shall be 7 calendar days. Invoicing will be completed electronically at https://WAWF.eb.mil/. Payment will be based on the actual number of room night stays.

9. This will be a tax-exempt contract. The tax exemption number will be provided upon contract award.

10. Same room rate for the entire Period is required. Quotes will be evaluated using room availability and determination of room acceptability. Please provide any additional items that are contained in the room, such as refrigerator, microware, internet, etc. One or more awards will be made as what is determined to be in the best interest of the government.

11. As instructed by the Office of the Secretary of Defense, prior to awarding a contract, vendor must be registered in a DoD SAM (System for Award Management) database. Information regarding registration can be obtained at the following website: www.sam.gov If the Internet is not available, you can call the local Procurement Technical Assistance Contact (PTAC) at 605-367-5252 for assistance.

The Contractor will protect controlled, unclassified information (Delivery times and dates, Training times, Number of personnel) pertaining to daily operations. The COR/POC will brief the vendor on what information needs to be protected, why, and how.

QUOTE FOR COST PER ROOM, PER NIGHT: $______________

Projected Anticipated room Requirements List

This is for informational purposes. Dates and room numbers may change due to unit needs.

Vendor Name: _______________________________________

OPERATIONAL SECURITY

OPERATIONAL SECURITY REQUIREMENTS

The Contractor will protect controlled, unclassified information (I.E. Delivery times and dates, Training times, Number of personnel, etc.) pertaining to daily operations. The COR/POC will brief the vendor on what information needs to be protected, why it needs to be protected, and how to protect it. If Contractor is not supervised by a Government Employee, a National Criminal Information Center (NCIC) background check is required. Contractor will also provide an employee list no later than 30 days prior to performance.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

DELIVERY INFORMATION

30-SEP-2017

POC LISTED IN SCHEDULE

DETAILS IN CLIN OR SCHEDULE

. SD .

SEE POC TELE IN CLIN

W90YD8

30-SEP-2018

W90YD8

CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

The following factors shall be used to find an offer acceptable:

1.Past Performance/ Prior Experience in the last two years that indicates a minimum level of satisfactory service for similar (Military) type requirements.

2.The contracting officer may determine an offer noncompliant with the terms and conditions of the solicitation if the contractor does not provide the information requested, specifically:

•Signed SF1449 (Page 1), •Lodging Event (Location) Pricing per room, (Total Lodging Price equals Base Year plus Option Year Evaluated)

•Room Specifications

•Completed Provision 252.209-7999 Dev REPRESENTATION BY CORPORATIONS REGARDING AN UNPAID DELINQUENT TAX LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW—

3. Government Reserves the right to determine acceptability of offered rooms.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.216-22 Indefinite Quantity. (OCT 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum". The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum".

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after September 30, 2017.

(End of clause)

52.232-18 AVAILABILITY OF FUNDS (APR 1984)

Funds are not presently available for this contract. The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

(End of clause)

52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR 1984)

Funds are not presently available for performance under this contract beyond 30 Sept 2016 . The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond 30 Sept 2016 , until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

(End of clause)

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

www.arnet.gov.far www.acq.osd.mil www.deskbook.osd.mil https://farsite.hill.af.mil (End of provision)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

www.arnet.gov.far www.acq.osd.mil www.deskbook.osd.mil https://farsite.hill.af.mil

(End of clause)

252.209-7999 REPRESENTATION BY CORPORATIONS REGARDING AN UNPAID DELINQUENT TAX LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW (DEVIATION 2012-O0004) (JAN 2012)

(a) In accordance with sections 8124 and 8125 of Division A of the Consolidated Appropriations Act, 2012,(Pub. L. 112-74) none of the funds made available by that Act may be used to enter into a contract with any corporation that—

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless the agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government.

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless the agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that—

(1) It is [ ___ ] is not [ ___ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability,

(2) It is [ ___ ] is not [ ___ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

(End of provision)

Vendor Name:____________________________________________

Signature: _______________________________________________ Please Check the above two statements and return to me.

SFC Shawn Harwood

Contract Specialist

Purchasing & Contracting

South Dakota Army National Guard

Office:(605) 737-6614

FAX:(605)-737-6752

Shawn.h.harwood.mil@mail.mil

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through

WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

2 IN 1

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

NOT APPLICABLE

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF

Data to be entered in WAWF

Pay Official DoDAAC

HQ0670

Issue By DoDAAC

W912MM

Admin DoDAAC

W912MM

Inspect By DoDAAC

W90YD8

Ship To Code

W90YD8

Service Acceptor (DoDAAC)

W90YD8

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)