W912MM-23-Q-0012.pdf

SEE ADDENDUM

(No Collect Calls)

W912MM23Q0012 01-Mar-2023

b. TELEPHONE NUMBER

605-737-6768

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 20 Mar 2023

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912MM9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

SHELLY J THOMSON

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USPFO SD PURCHASING & CONTRACTING

2823 WEST MAIN STREET

RAPID CITY SD 57702-8186

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W56TJS 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

CHILD & YOUTH PROGRAM

SEE SCHEDULE

2823 W. MAIN ST

RAPID CITY SD 57702

TEL: SEE SCHEDULE FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$8,000,000

NAICS:

721214

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF37

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912MM23Q0012

Section SF 1449 - CONTINUATION SHEET

STATEMENT OF WORK

Statement of Work for the 2023 SD Military Youth Camp (ages 9-11)

23-30 June 2023 Youth Camp: Explore (ages 12-14)

24-28 July 2023

Including 2024 option year projections for Youth Camp (ages 9-11)

21-28 June 2024 Youth Camp: Explore (ages 12-14)

15-19 July 2024

South Dakota National Guard Child & Youth Program

FY 23 – FY 24

BACKGROUND:

1.1 The South Dakota National Guard Child & Youth Program will be conducting the 2023 SD Military Youth Camp for ages 9-11 in June and SD Military Youth Camp Explore in July. These events provide the opportunity for military youth, ages 9-11 & 12-14, to connect with each other in a camp-setting with a programming focus on leadership, team building, resilience, life skills, personal development, and military values. Youth Camp is a core program element of the National Guard Child & Youth Program.

1.2 Youth Council Meeting and Volunteer Meeting Prior to Camp 23-25 June 2023. The event is a five-day event, which includes a morning and afternoon of travel, as well as training for adult volunteers prior to campers arriving at camp. Camp will take place at a camp/retreat center in the Rapid City/Sturgis area. The selected provider/facility will provide the required meeting space, food, lodging, and possible customized outdoor activities for the event listed in this solicitation.

1.3 The SD Military Youth Camp will be funded through the Child & Youth Program, as well as a possible community partner. This contract covers lodging and meals for all volunteers, as well as campers affiliated with the Army National Guard. It also covers possible additional outdoor activity /challenge course costs for the Army National Guard campers. Funding through a possible community partner will cover the lodging, meals, and outdoor activity/challenge course costs for campers affiliated with the Air National Guard and other branches of service.

For 2023, Youth Camp (ages 9-11) we are planning for 90 campers, 20+ adult volunteers, and 12+ junior counselors with an approximate total of 125 people at camp.

For 2023, Youth Camp Explore 2023 (ages 12-14), we are planning for 80+ campers and 15+ adult volunteers at this time, with an approximate total of 100 people at camp.

For 2024, Youth Camp (ages 9-11) we are planning for 90 campers, 20+ adult volunteers, and 12+ junior counselors with an approximate total of 125 people at camp.

For 2024, Youth Camp Explore 2023 (ages 12-14), we are planning for 80+ campers and 15+ adult volunteers at this time, with an approximate total of 100 people at camp.

Offers may quote on either June or July dates or both. Specific numbers will be provided to the vendor within two weeks following the close of registration, for necessary billing arrangements through this contract and through our possible community partner.

1. SCOPE:

2.1 The objective of this Statement of Work is to conduct and complete the requirements for the 2023 SD Military Youth Camp & Youth Camp Explore / option year projections for the 2024 SD Military Youth Camp & Youth Camp Explore. It is the responsibility of the contractor to ensure all requested requirements are met or exceeded. Meeting space, food, lodging, and possible customized outdoor activities shall be performed by the contractor with oversight by the SDNG Child & Youth Program POC.

2.2 It will be the responsibility of the assigned and trained Contracting Officer Representative (COR) to provide the lodging list to the contractor 2 week prior to the event. The Child & Youth Program staff will provide the numbers for food (to include special dietary needs) and outdoor activities to the contractor 2 week prior to the event. The Child & Youth Program staff will also confirm the cabins/lodging rooms and meeting spaces that will be used 2 week prior to the event.

The Child & Youth Program Staff will provide a point-of-contact for the contractor to work with throughout the scheduling and execution process of the event.

The Child & Youth Program and community partner will be charged for actual numbers of participants for lodging & activities during the week of camp. Meals will be billed off of the meal numbers provided two weeks prior to camp. The numbers provided in this statement of work are for estimate purposes. The number of meals per day is also subject to change based on the final Youth Camp training schedule.

EVENT DATES: 23-30 June 2023 Youth Camp (ages 9-11)

Locations: Black Hills area Requirements for Friday, June 23, 1200, hours – Friday, June 30, 1300, hours

23-25 June – Youth Council meeting – estimated 15 people.

25-26 June – Youth Camp Volunteer Training – estimated 35 people.

26-30 June – Youth Camp – estimated 125 people.

1) Access to retreat POC/staff throughout the event.

2) Ability for Child & Youth staff to begin event set-up and preparation the afternoon of 23

June (if needed) and tear down the afternoon of 30 June.

3) 1 General Assembly Meeting Room – 125+ people; Welcome Center and Office/ outdoor area for registration (26 June). Large area for meeting space, general assembly, evening dance, lodging, dining area, and as needed.

4) 6-7 Meeting Breakout areas for six-seven teams 20+ people.

5) Supply Room – locked room for storage of camp supplies, camper medications, etc. Meeting Room – Meeting space for adult volunteers, etc.

6) 1 Dining Hall area – 125+ people; for breakfast, lunch, and dinner to be served.

7) Lodging – Cabins/Lodges and meeting areas for event attendees only.

8) Access to participate in outdoor activities with certified staff/instructors through the venue – i.e., possible low ropes challenge course and guided hike to a gold mine. Possible archery activity as well. Number of participants to be provided prior to event.

9) Access to Flagpole and outside gathering area, open green field for recreation, activities, etc.

Meal/Break Requirements

1) Monday-Friday – access to water jugs – keep replenished throughout the day.

2) Menu for meals to be provided to Child & Youth Program staff prior to event. Breakfast, lunch, dinner, and the possibility of sack lunch with drink if requested. Possible evening snack if requested as well. Meals and sack lunch to be youth-friendly and nutritious. Special dietary needs for campers and volunteers to be provided for if applicable (i.e., gluten-free, and peanut-free).

3) Permission for Child & Youth Program to bring outside snacks and beverages into facility.

4) Breakfast – Saturday and Sunday for the Youth Council Meeting, Monday for all Camp volunteers (which also incorporates the Youth Council), and Tuesday through Friday for all campers and volunteers.

5) Lunch – Saturday and Sunday for the Youth Council meeting, Monday (Youth Council and Volunteers) and Tuesday through Thursday for all campers and volunteers. Camp agenda to be provided, as well as time to prepare sack lunches if requested based on activity schedule.

Sack lunches on Friday for only those that are riding the bus across the state. Child & Youth Program to provide Friday sack lunch numbers 1 week prior to camp.

6) Dinner – Friday, Saturday, and Sunday for the Youth Council, Sunday for Youth Council, and Monday through Thursday for all campers and volunteers.

Lodging Requirements

1) Lodging location to be at event location. Specific cabins/lodges to be used, based on the number of attendees, to be confirmed prior to the event.

2) Youth Council will arrive Friday afternoon and will have access to requested cabins and meeting space.

3) Camp volunteers will arrive on Sunday evening for training. Volunteers will have access to the requested cabins and meeting spaces.

4) Campers arrive on Monday afternoon, with lodging access through Friday around noon.

5) Youth Camp campers and volunteers are the only people to be lodged in the above cabins/lodges or utilizing the cabins/lodges during the event.

6) Access to cabins and meeting rooms for 23-30 June, with access to supply/storage rooms as well.

7) Child & Youth Program will provide attendee numbers to contractor prior to event.

EVENT DATES: July 24-28 July 2023 Youth Camp Explorer (ages 12-14)

Locations: Black Hills area

Requirements for Monday, July 24, 0730 hours – Friday, July 28, 1300, hours

1) Retreat POC/staff accessible and onsite 24/7 through the duration of Youth Camp.

2) Adequate staff available to assist with camp size of 100 people.

3) Ability for Child & Youth staff to begin event set-up and preparation the morning of 24

July and tear down the afternoon of 28 July.

4) 1 General Assembly Meeting Room – 100 people; Area for registration, meeting space, general assembly, dining area, possible evening dance, and as needed.

5) 4-5 indoor/weather-proof meeting breakout areas for four-five teams of 20+ people.

6) Supply/Medic Room – locked room for storage of camp supplies, camper medications, etc.

7) 1 Dining Hall – 100 people; breakfast, lunch, and dinner to be served.

8) Lodging – Cabins and meeting areas for event attendees only. Separate lodging facilities for males and females.

9) Access to participate in outdoor activities, to include close location to Ft. Meade.

10) Access to Flag Pole and outside gathering areas, fire pit if allowed, area for outdoor dance, open field areas for recreation, games, activities, etc.

a. Outdoor recreation to include, but not limited to, volleyball, tetherball, gaga ball, carpet ball, basketball, etc.

Meal/Break Requirements

1) Monday-Friday – access to ice and water jugs – keep replenished throughout the day.

2) Menu for meals to be provided to Child & Youth Program staff prior to event for approval.

Breakfast, lunch, dinner, and the possibility sack lunch with drink if requested. Meals and sack lunch to be youth-friendly and nutritious. Special dietary needs of campers and volunteers to be provided/accounted for if needed (i.e. gluten free, peanut free, etc.).

3) Permission for Child & Youth Program to bring outside snacks and beverages into facility.

4) Breakfast – Tuesday through Friday for all campers and volunteers.

5) Lunch – Monday (volunteers arriving prior to camp) and Tuesday through Thursday for all campers and volunteers. Camp agenda to be provided, as well as time to prepare sack lunches if requested based on activity schedule. Sack lunches on Friday for only those that are riding the bus across the state. Child & Youth Program to provide Friday sack lunch numbers 1 week prior to camp.

6) Dinner – Monday through Thursday for all campers and volunteers.

7) All kitchen staff to be provided by the contractor for meal preparation, meal service, and clean-up. Campers will be expected to participate in bussing their own trays, general clean-up, etc.

8) Meals to be prepared in time and provided in accordance with the Youth Camp schedule.

Lodging Requirements:

1) Lodging location to be at event location. Specific cabins to be used, based on the number of attendees, to be confirmed prior to the event.

2) Camp volunteers will arrive on Monday morning for training. Volunteers will have access to the requested cabins and meeting spaces on Monday morning.

3) Youth Camp campers and volunteers are the only people to be lodged in the above cabins/camp venue or utilizing the cabins/camp venue during the entire event.

4) Access to the above cabins and meeting rooms for 24-28 July with access to supply/storage rooms earlier if needed.

5) Child & Youth Program will provide attendee numbers to contractor prior to event.

EVENT DATES: 21-28 June 2024 Youth Camp (ages 9-11)

Locations: Black Hills area Requirements for Friday, June 21, 1200, hours – Friday, June 28, 1300, hours

21-23 June – Youth Council meeting – estimated 15 people.

23-24 June – Youth Camp Volunteer Training – estimated 35 people.

24-28 June – Youth Camp – estimated 125 people.

The above listed requirements/scope are the same for the 2024 option year, with the adjusted dates included.

EVENT DATES: 15-19 July 2024 Youth Camp Explorer (ages 12-14)

Locations: Black Hills area Requirements for Monday, July 15, 0730 hours – Friday, July 19, 1300, hours

The above listed requirements/scope are the same for the 2024 option year, with the adjusted dates included.

2. PERFORMANCE REQUIREMENTS:

3.1 The contractor shall provide all management, labor, material, and supplies necessary to provide the 2023 / 2024 SD Military Youth Camp Explore listed in the statement of work.

3.2 The Event Facility: Contractor shall ensure that rooms are set-up IAW with the Statement of Work.

3.3 Food Service: The contractor shall ensure that there is adequate food for each camper and volunteer as outlined in the SOW. All food served shall be IAW with state and city requirements. No later than 2 weeks prior to the event the contractor shall furnish the COR with a proposed detailed menu(s). Child & Youth Program Staff will also furnish the contractor the numbers to prepare for food IAW the contract and also regarding any specific dietary needs as requested by the campers/volunteers.

3.4 Pre-camp inspection: The contractor shall permit Child & Youth Program Staff to conduct on-site inspection 30-days prior and one-week prior to camp start date as needed. The purpose of on-site inspection is: (1) conduct a walk-through of the campground facilities to ensure contractor has made adequate preparations per SOW in anticipation of SD Military Youth Camp,

(2) review camp agenda, and (3) exchange pertinent information that will ensure a smooth conduct of camp.

3. PERFORMANCE STANDARDS:

4.1 The Performance Requirements includes performance standards. The Government shall use these standards to determine contractor performance. Regardless of the surveillance method, the Contracting Officer Representative (COR) shall always contact the contractor’s task manager or on-site representative when a defect is identified and inform the manager of the specifics of the problem. The COR shall be responsible for monitoring the contractor’s performance in meeting specific performance standards.

4.2 Methods of Quality Assurance Surveillance

Direct Observation. (Can be performed periodically or through 100% Surveillance) Periodic Inspection. (Inspections may be scheduled daily or unscheduled as required) Validate User/Consumer Complaints. (Relies on the user of the service to identify deficiencies.

Complaints are then investigated and then validated)

4.3 Ratings. Metrics and Methods are designed to determine if performance exceeds, meets or does not meet a given standard and acceptable quality level. A rating scale shall be used to determine a positive, neutral or negative outcome. The following ratings shall be used:

GREEN

Performance meets or exceeds contract requirements to the Government's benefits.

YELLOW Substandard Performance will be corrected on the spot.

RED Substandard Performance that may not be corrected on the spot or at all.

The Contractor Service Delivery Schedule identifies the major tasks or deliverables the contractor will be providing or accomplishing during the contract period. The schedule identifies the task standards, the acceptable level of quality and the primary method the Government will use to assess the contractor’s performance.

CONTRACTOR’s SERVICE DELIVERY SCHEDULE ROOMS

Deliverable/Tasks Performance Standard Acceptable Quality Level

Method Used/ Frequency

Sleeping Room -Beds are in good condition -Room door locks properly -Room is clean -Blankets are clean if provided -Smoke detectors in working order -Garbage cans are cleaned out/removed regularly.

100% of time -Complaint

Bath Room / Shower

-Shower works properly with hot water -Bathroom is clean and in working order -Plumbing works properly -Garbage cans are cleaned out/removed regularly.

Heating/Cooling -Heating system works properly -Air conditioning works properly

95% of time -Complaint

CONTRACTOR’s SERVICE DELIVERY SCHEDULE MEALS

Deliverable/Tasks Performance Standard Acceptable Quality Level

Method Used/ Frequency

Meal -Food is hot, warm, fresh as appropriate -Portions are sufficient size

95% of time -Complaint

-Special dietary needs are accommodated for

- Meals prepared for in time/ accordance to schedule

Cleanliness -Maintains cleanliness of dining area -Maintains cleanliness of serving equipment -Kitchen appliances (to include ice machines) are in working order and food is stored/maintained at the correct temperature settings/levels

100% of time

100% of time

-Complaint

Contractor Personnel -Contractor personnel have proper hygiene -Contractor personnel wear proper serving attire

4. GOVERNMENT ROLES AND RESPONSIBILITIES:

The following personnel shall oversee and coordinate surveillance activities.

a. Contracting Officer (KO) – The KO shall ensure performance of all necessary actions for effective contracting, ensure compliance with the contract terms and shall safeguard the interests of the United States in the contractual relationship. The KO shall also assure that the contractor receives impartial, fair and equitable treatment under this contract. The KO is ultimately responsible for the final determination of the adequacy of the contractor’s performance.

PRICING INDEX

Youth Camp (ages 9-11) 23-30 June 2023 Black Hills Area

Meal/Break Requirements:

Dining Hall:

Dining Hall for up to 125 people. Dining area for breakfast, lunch, and dinner to be served.

Breakfast – Saturday and Sunday Youth Council $ /per person x 15 attendees x 2 meals each = $ Total

Breakfast – Monday Youth Council and Volunteers $ /per person x 35 attendees x 1 meals each = $ Total

Breakfast – Tuesday - Friday Campers and Volunteers $ /per person x 125 attendees x 4 meals each = $ Total

Lunch – Saturday and Sunday Youth Council $ /per person x 15 attendees x 2 meals each = $ Total

Lunch - Monday for Youth Council and Volunteers $ /per person x 35 attendees x 1 meal each = $ Total

Lunch - Tuesday – Thursday Campers and Volunteers $ /per person x 125 attendees x 3 meals each = $ Total

If sack lunch is requested due to activity schedule, sack lunch will have drink included.

Sack Lunch - Friday for those that are riding the bus across the state $___ /person x 40 = $ Total

Dinner – Friday, Saturday, and Sunday Youth Council $ /per person x 15 attendees x 3 meals each = $ Total

Dinner – Monday-Thursday for Campers and Volunteers $ /per person x 125 attendees x 4 meals each = $ Total

Snack (evening) – Monday – Wednesday Campers and Volunteers $ /per person x 125 attendees x 3 meals each = $ Total.

Example – Requesting Ice Cream sundaes (or the like) on Monday evening and popcorn on Tuesday evening during movie night. Wednesday evening option as well.

Will bill for total participatnts provided two weeks prior to camp for Meals.

Camp store to be available to campers on Tuesday night before the evening movie and on Thursday night during the dance (TBD).

Access to water/ice to fill water jugs throughout the week.

Lodging Requirements:

Cabins/Lodges for Youth Council Check in on Friday, June 23

$ __ /per person x 15 attendees x 2 nights = $ ______Total

Volunteer Check in on Sunday, June 25

$ __ /per person x 35 attendees x 1 nights = $ ______Total

Camper check-in on Monday, June 26, and check-out on Friday, June 30.

$ __ /per person x 125 attendees x 4 nights = $ ______Total

Campers/staff responsible for bringing own pillows, sleeping bags, linens, and towels.

Will bill for actual number of overnight attendees.

General Assembly Meeting Room / Meeting Breakout Areas:

Meeting Room for up to 125 people, 26-30 June. Welcome Center and Office/ outdoor area for registration. Large area(s) for meeting space, general assembly, evening dance, lodging, dining area, and as needed.

Supply Room/Medic Room – locked room(s) for storage and medicine

Access to Flagpole and outside gathering area, open green field for recreation, activities, etc.

Staff facilitated hike to a gold mine.

Outdoor Challenge Requirements:

Access to participate in outdoor challenge activities with certified instructors as requested.

Number of participants to be provided prior to event.

Low Ropes Challenge Course – possibility to utilize low ropes challenge course. Will confirm prior to camp whether this will be utilized.

Archery

All outdoor activities - will bill for actual number of participants

Tuesday – Thursday $ /per person x 125 attendees

Please list activities available at site:

1.

2.

3.

4.

5.

6.

Youth Camp Explorer (ages 12-14) 21-28 June 2024 Black Hills Area Venue

Meal/Break Requirements:

Dining Hall:

Dining Hall for up to 100 people for breakfast, lunch, and dinner to be served.

Breakfast - Tuesday - Friday $ /per person x 100 attendees x 4 meals each = $ Total

Lunch - Monday for volunteers arriving prior to camp $ /per person x 15 attendees x 1 meals each = $ Total Lunch- Tuesday - Thursday $ /per person x 100 attendees x 3 meals each = $ Total

If sack lunch is requested due to activity schedule, sack lunch will have drink included.

Sack Lunch with drink - Friday for those that are riding the bus across the state.

$ person x 40 = $ Total

Dinner – Monday – Thursday for all campers and volunteers $ /per person x 100 attendees x 4 meals each = $ Total

Snack (evening) – Monday – Wednesday Campers and Volunteers $ /per person x 100 attendees x 3 meals each = $ Total.

Example – Requesting Ice Cream sundaes (or the like) on Monday evening and popcorn on Tuesday evening during movie night. Wednesday evening option as well.

Will bill for total participatnts provided two weeks prior to camp for Meals.

Access to water and ice to fill water jugs throughout the week.

Lodging Requirements:

Cabins available for check-in on Monday, July 24, and check-out on Friday, July 28.

$ /per person x 100 attendees x 4 nights = $ _____Total

Campers/staff responsible for bringing own pillows, sleeping bags, linens, and towels.

Will bill for actual number overnight attendees

General Assembly Meeting Room:

Meeting Room for up to 100 people, July 24-28. Area also available for registration, meeting space, general assembly, dining area, evening dance, and as needed.

Meeting Breakout Areas:

Indoor/weather-proof Meeting Breakout areas for four-five teams of 20 people, July 24-28

Supply Room/Medic Room – locked room(s) for storage and medicine

Access to Flagpole and outside gathering area, open field for recreation, activities, etc.

Access to fire pit and nearby hiking trails.

Access to Bear Butte for hiking / programming opportunities.

All outdoor activities - will bill for actual number of participants

Tuesday – Thursday $ /per person x 100 attendees

Please list activities available at site:

1.

2.

3.

4.

5.

6.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0010 125 Each 2023 June Youth Camp Lodging

FFP

2023 June Youth Camp Lodging Services, Non-Personal

Multiple Awards may be made based on offers received. Please give pricing for line items you are able to provide.

***See SOW for additional details***

Vendor POC: To Be Determined

Government POC:

Name:To Be Determined Phone Number:

FOB: Destination

PSC CD: G099

NET AMT

0020 1 Job 2023 June Youth Camp Meals

FFP

2023 June Youth Camp Meals Services, Non-Personal

Breakfast:

Lunch:

Sack Lunch:

Dinner:

Evening Snack

***See SOW for additional details***

0030 125 Each 2023 June Youth Camp Outdoor Activities

FFP

2023 June Youth Camp Outdoor Activities Services, Non-Personal

***See SOW for additional details***

0040 100 Each 2023 July Youth Camp Lodging

FFP

2023 July Youth Camp Explore Lodging Services, Non-Personal

***See SOW for additional details***

0050 1 Job 2023 July Youth Camp Meals

FFP

2023 July Youth Camp Explore Meals Services, Non-Personal, Breakfast:

Lunch:

Sack Lunch:

Dinner:

Evening Snack:

***See SOW for additional details***

0060 100 Each 2023 July Youth Camp Outdoor Activity

FFP

2023 July Youth Camp Explore Outdoor Activity Services, Non-Personal

***See SOW for additional details***

1010 125 Each OPTION 2024 June Youth Camp Lodging

FFP

2024 June Youth Camp Lodging Services, Non-Personal

***See SOW for additional details***

1020 1 Job OPTION 2024 June Youth Camp Meals

FFP

2024 June Youth Camp Meals Services, Non-Personal

Breakfast:

Lunch:

Snack Lunch:

Dinner:

Evening Snack:

***See SOW for additional details***

1030 125 Each OPTION 2024 June Youth Camp Outdoor Activies

FFP

2024 June Youth Camp Outdoor Activies Services, Non-Personal

***See SOW for additional details***

1040 100 Each OPTION 2024 July Youth Camp Lodging

FFP

2024 July Youth Camp Explore Lodging Services, Non-Personal

***See SOW for additional details***

1050 1 Job OPTION 2024 July Youth Camp Meals

FFP

2024 July Youth Camp Explore Meals Services, Non-Personal, Breakfast:

Lunch:

Sack Lunch:

Dinner:

Evening Snack:

***See SOW for additional details***

1060 100 Each OPTION 2024 July Youth Camp Outdoor Activities

FFP

2024 July Youth Camp Explore Outdoor Activities Services, Non Personal

***See SOW for additional details***

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0010 Destination Government Destination Government 0020 Destination Government Destination Government 0030 Destination Government Destination Government 0040 Destination Government Destination Government 0050 Destination Government Destination Government 0060 Destination Government Destination Government 1010 Destination Government Destination Government 1020 Destination Government Destination Government 1030 Destination Government Destination Government 1040 Destination Government Destination Government 1050 Destination Government Destination Government 1060 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0010 POP 31-MAR-2023 TO

30-MAR-2024

N/A CHILD & YOUTH PROGRAM

SEE SCHEDULE

2823 W. MAIN ST

RAPID CITY SD 57702

SEE SCHEDULE

W56TJS

0020 POP 31-MAR-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

0030 POP 31-MAR-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

0040 POP 31-MAR-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

0050 POP 31-MAR-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

0060 POP 31-MAR-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

1010 POP 31-MAR-2024 TO

30-MAR-2025

N/A (SAME AS PREVIOUS LOCATION)

1020 POP 31-MAR-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

1030 POP 31-MAR-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

1040 POP 31-MAR-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

1050 POP 31-MAR-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

1060 POP 31-MAR-2024 TO

31-MAR-2025

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management OCT 2018 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards

JUN 2020

52.204-13 System for Award Management Maintenance OCT 2018 52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.204-17 Ownership or Control of Offeror AUG 2020 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.204-20 Predecessor of Offeror AUG 2020

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities

NOV 2021

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment

NOV 2021

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

NOV 2015

52.212-1 Instructions to Offerors--Commercial Products and Commercial Services

NOV 2021

52.212-4 Contract Terms and Conditions--Commercial Products and Commercial Services

DEC 2022

52.216-27 Single or Multiple Awards OCT 1995 52.217-5 Evaluation Of Options JUL 1990 52.222-3 Convict Labor JUN 2003 52.222-21 Prohibition Of Segregated Facilities APR 2015 52.222-22 Previous Contracts And Compliance Reports FEB 1999 52.222-25 Affirmative Action Compliance APR 1984 52.222-26 Equal Opportunity SEP 2016 52.222-36 Equal Opportunity for Workers with Disabilities JUN 2020 52.222-41 Service Contract Labor Standards AUG 2018 52.222-43 Fair Labor Standards Act And Service Contract Labor

Standards - Price Adjustment (Multiple Year And Option Contracts)

AUG 2018

52.222-50 Combating Trafficking in Persons NOV 2021 52.222-55 Minimum Wages for Contractor Workers Under Executive

Order 14026

JAN 2022

52.223-18 Encouraging Contractor Policies To Ban Text Messaging While Driving

JUN 2020

52.223-22 Public Disclosure of Greenhouse Gas Emissions and Reduction Goals -- Representation.

DEC 2016

52.225-13 Restrictions on Certain Foreign Purchases FEB 2021 52.225-25 Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran-- Representation and Certifications.

JUN 2020

52.232-33 Payment by Electronic Funds Transfer--System for Award Management

OCT 2018

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

NOV 2021

52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.246-1 Contractor Inspection Requirements APR 1984 52.252-6 Authorized Deviations In Clauses NOV 2020 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

SEP 2022

252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

DEC 2019

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services -- Representation

MAY 2021

252.204-7020 NIST SP 800-171 DoD Assessment Requirements MAR 2022 252.225-7001 Buy American And Balance Of Payments Program-- Basic JUN 2022 252.225-7031 Secondary Arab Boycott Of Israel JUN 2005 252.225-7048 Export-Controlled Items JUN 2013 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006 252.237-7010 Prohibition on Interrogation of Detainees by Contractor

Personnel

JUN 2013

252.243-7001 Pricing Of Contract Modifications DEC 1991 252.244-7000 Subcontracts for Commercial Items DEC 2022 252.247-7023 Transportation of Supplies by Sea FEB 2019

CLAUSES INCORPORATED BY FULL TEXT

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services-- Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications- Commercial Products and Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision-

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L.

115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L.

115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services."

(d) Representations. The Offeror represents that--

(1) It [ ___ ] will, [ ___ ] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that--

It [ ___ ] does, [ ___ ] does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures.

(1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment--

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services--

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment--

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services--

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision)

52.204-25 PROHIBITION ON CONTRACTING FOR CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

(a) Definitions. As used in this clause--

Backhaul means intermediate links between the core network, or backbone network, and the small subnetworks at the edge of the network (e.g., connecting cell phones/towers to the core telephone network). Backhaul can be wireless (e.g., microwave) or wired (e.g., fiber optic, coaxial cable, Ethernet).

Covered foreign country means The People's Republic of China.

Covered telecommunications equipment or services means--

(1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities);

(2) For the purpose of public safety, security of Government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities);

(3) Telecommunications or video surveillance services provided by such entities or using such equipment; or

(4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.

Critical technology means--

(1) Defense articles or defense services included on the United States Munitions List set forth in the International Traffic in Arms Regulations under subchapter M of chapter I of title 22, Code of Federal Regulations;

(2) Items included on the Commerce Control List set forth in Supplement No. 1 to part 774 of the Export Administration Regulations under subchapter C of chapter VII of title 15, Code of Federal Regulations, and controlled--

(i) Pursuant to multilateral regimes, including for reasons relating to national security, chemical and biological weapons proliferation, nuclear nonproliferation, or missile technology; or

(ii) For reasons relating to regional stability or surreptitious listening;

(3) Specially designed and prepared nuclear equipment, parts and components, materials, software, and technology covered by part 810 of title 10, Code of Federal Regulations (relating to assistance to foreign atomic energy activities);

(4) Nuclear facilities, equipment, and material covered by part 110 of title 10, Code of Federal Regulations (relating to export and import of nuclear equipment and material);

(5) Select agents and toxins covered by part 331 of title 7, Code of Federal Regulations, part 121 of title 9 of such Code, or part 73 of title 42 of such Code; or

(6) Emerging and foundational technologies controlled pursuant to section 1758 of the Export Control Reform Act of 2018 (50 U.S.C. 4817).

Interconnection arrangements means arrangements governing the physical connection of two or more networks to allow the use of another's network to hand off traffic where it is ultimately delivered (e.g., connection of a customer of telephone provider A to a customer of telephone company B) or sharing data and other information resources.

Reasonable inquiry means an inquiry designed to uncover any information in the entity's possession about the identity of the producer or provider of covered telecommunications equipment or services used by the entity that excludes the need to include an internal or third-party audit.

Roaming means cellular communications services (e.g., voice, video, data) received from a visited network when unable to connect to the facilities of the home network either because signal coverage is too weak or because traffic is too high.

Substantial or essential component means any component necessary for the proper function or performance of a piece of equipment, system, or service.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L.

115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. The Contractor is prohibited from providing to the Government any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless an exception at paragraph (c) of this clause applies or the covered telecommunication equipment or services are covered by a waiver described in FAR 4.2104.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L.

115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract, or extending or renewing a contract, with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless an exception at paragraph (c) of this clause applies or the covered telecommunication equipment or services are covered by a waiver described in FAR 4.2104. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract.

(c) Exceptions. This clause does not prohibit contractors from providing--

(1) A service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(2) Telecommunications equipment that cannot route or redirect user data traffic or permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(d) Reporting requirement.

(1) In the event the Contractor identifies covered telecommunications equipment or services used as a substantial or essential component of any system, or as critical technology as part of any system, during contract performance, or the Contractor is notified of such by a subcontractor at any tier or by any other source, the Contractor shall report the information in paragraph (d)(2) of this clause to the Contracting Officer, unless elsewhere in this contract are established procedures for reporting the information; in the case of the Department of Defense, the Contractor shall report to the website at https://dibnet.dod.mil. For indefinite delivery contracts, the Contractor shall report to the Contracting Officer for the indefinite delivery contract and the Contracting Officer(s) for any affected order or, in the case of the Department of Defense, identify both the indefinite delivery contract and any affected orders in the report provided at https://dibnet.dod.mil.

(2) The Contractor shall report the following information pursuant to paragraph (d)(1) of this clause:

(i) Within one business day from the date of such identification or notification: The contract number; the order number(s), if applicable; supplier name; supplier unique entity identifier (if known); supplier Commercial and Government Entity (CAGE) code (if known); brand; model number (original equipment manufacturer number, manufacturer part number, or wholesaler number); item description; and any readily available information about mitigation actions undertaken or recommended.

(ii) Within 10 business days of submitting the information in paragraph (d)(2)(i) of this clause: Any further available information about mitigation actions undertaken or recommended. In addition, the Contractor shall describe the efforts it undertook to prevent use or submission of covered telecommunications equipment or services, and any additional efforts that will be incorporated to prevent future use or submission of covered telecommunications equipment or services.

(e) Subcontracts. The Contractor shall insert the substance of this clause, including this paragraph (e) and excluding paragraph (b)(2), in all subcontracts and other contractual…