DOR_Furniture_Details_Final_V2.pdf

USPFO PR Furniture Modernization Requirements

Requiring Activity / Program Office: USPFO-PR for Puerto Rico - Administration and Supply and Services Division (SSD) Storage and Distribution

I. PRODUCT SERVICE CODE (PSC) AND ACQUISITION CLASSIFICATION

Primary PSC: 7110 (Office Furniture) Suggested NAICS Code: 337214 (Office Furniture (except wood) Manufacturing)

II. BACKGROUND AND SCOPE

The USPFO-PR requires the procurement, delivery, and incidental installation of modern commercial off-the-shelf (COTS) office furniture. This initiative, which includes the disassembly and removal of existing furniture, will replace obsolete, end-of-life cubicles to support a highly collaborative, ergonomic, and technologically integrated working environment for USPFO-PR personnel.

The modernization will provide flexible workspaces, integrate power and cable management, functional solutions, space efficient configurations directly supporting the USPFO’s daily logistics, contracting, and fiscal management missions. This modernization will facilitate team collaboration, customer assistance, and optimize processing workflows. The furnishing will include workstations, executive desks, conference tables and chairs, storage cabinets, and other necessary office accessories. Furniture will be selected based on durability, comfort, quality and suitability for the available office space(s).

III. SALIENT CHARACTERISTICS (The Core Requirement)

Disassembly of Existent Office Furniture: De-installation, disassembly, and staging of existing office furniture for removal.

Requirement Specification

Furniture Breakdown

Disassemble all modular workstation panels, raceways, overhead storage bins, hanging shelves, worksurfaces, and support pedestals without damaging structural components or adjacent facility infrastructure.

Standard: zero damage to structural walls, perimeter drywall, architectural finishes, or sub-flooring.

Freestanding, Office, and Conference Furniture

Disassemble executive desk suites, conference tables, modular training tables, bookcases, credenzas and identified storage cabinets into manageable sub-assemblies for relocation to identified area(s).

Hardware and Fasteners Retention

Collect and bag all associated hardware, mounting brackets, and locking mechanisms. Fully account for loose hardware left in work areas.

Requirement Specification

Utility and Power Distribution

Disconnect modular furniture power harnesses and base-feed whips from building connection points.

The contractor shall provide all labor, tools and equipment necessary to perform the complete de-installation and disassembly of: acoustical panels (fabric, glass, metal), top/bottom rails, corner connectors, surface brackets, desks, under-desk storage, overhead flipper-door units, tack board, task lighting, utility spine/beam, dual-sided shared frames, single desks, “U” and “L” returns, bridge units, credenzas, overhead storage and modesty panels, lateral file drawers, sliding door cabinets, and integrated wardrobe towers.

Comptroller Section: 10 existing workstations identified in the removal scope. The replacement layout contains 13 desk positions, as detailed below.

Purchasing and Contracting: 8 workstations

Furniture: The supplies offered must be new [free from defects, damage, or excessive wear], commercial-grade items suitable for continuous office use. Products shall meet or exceed the Government’s minimum requirements for durability, functionality, safety, dimensions, ergonomics, and applicable commercial standards. The products should meet the following minimum essential physical, functional, or performance characteristics:

A. COMPTROLLER SECTION:

Design reference: PRARNG Comptroller Office, Sheet A-101, Revision 11, dated September 20, 2026 (Attachment A). Furnish and install commercial modular components that fit the shown arrangement, dimensions, door locations and clearances. Submit product dimensions and installation drawings with the bid; identify deviations for Government review before award.

Dimensions below are nominal design dimensions, not a measured site survey. Verify clear space, panel/post deductions, supports, utilities and installation tolerances before ordering.

1. Comptroller’s Office:

Room 01. Include one 66-inch-wide loveseat, two lounge chairs and one round coffee table approximately 26 inches in diameter. Center the loveseat on the coffee table. Retain the 70-inch TV location centered on the bottom wall. Provide three magnetic dry-erase boards:

shared wall B1 with writing and three-month calendar areas; 72-inch-wide B4 at the far right of the top wall; and 36-inch-wide B5 on the bottom wall left of the TV, above S3. Coordinate board heights and mounting with the furniture.

Component Technical Specifications & Dimensions

Overall configuration Room 01; 18 ft 1 in wide x 12 ft 8 in deep. One L-shaped executive station matching Room 02 in size and setup, mirrored so the user faces the shared middle wall. Design footprint: 96 x 72 inches.

Main Desk 96 x 24 inch main run along the shared wall. Use compatible catalog modules, such as two 48 x 24 inch tops, with manufacturer-approved supports and joints. Field-measure the existing executive desk before selecting replacement components.

Connecting Return 48 x 24 inch perpendicular return, producing a 72-inch total cross-run. Keep clear of the 48-inch door swing.

Credenza S3: one low 48 x 18 inch cabinet at the bottom-left corner. One 72 x 16 inch low TV console centered on the bottom wall. Cabinet heights and finishes to be submitted for approval.

Under-Desk Storage No separate under-desk pedestal is shown; preserve knee space and chair movement. Do not add units to the base quantity.

Wall-Mounted Storage S1: open shelves on the shared wall near the door, within the 24-inch wall span shown. Submit shelf depth, height, supports and mounting details.

Provide the three magnetic boards described above.

2. Budget Office:

Room 02. No separate guest chairs. Retain the 70-inch TV location centered on the bottom wall. Provide top-wall magnetic dry-erase board B2 with writing space on the left and at least three months of calendars on the right; the drawing allocates a 108-inch-wide span. Confirm catalog module sizes and mounting height to fit this span.

Component Technical Specifications & Dimensions

Overall configuration Room 02; 16 ft 0 in wide x 12 ft 8 in deep. One L-shaped executive station matching Room 01, mirrored so the user faces the shared middle wall.

Design footprint: 96 x 72 inches.

Main Desk 96 x 24 inch main run along the shared wall. Use compatible catalog modules, such as two 48 x 24 inch tops, with manufacturer-approved supports and joints. Field-measure the existing executive desk before selecting replacement components.

Connecting Return 48 x 24 inch perpendicular return, producing a 72-inch total cross-run.

Preserve the 48-inch door swing.

Credenza One 72 x 16 inch low TV console centered on the bottom wall. No additional freestanding credenza is shown.

Under-Desk Storage No separate under-desk pedestal is shown; preserve knee space and chair movement.

Wall-Mounted Storage S2: closed overhead cabinets along the shared-wall desk run, within the 96-inch span shown. Mount high enough to clear the actual large monitor and maintain working clearance. Submit cabinet module sizes, support details and mounting heights. Provide top-wall board B2 as described above.

2.1 Budget / (Visitor) Two desks

Overall configuration Two straight 48 x 24 inch desks positioned along the right wall of Room 02, with the 48-inch dimension parallel to that wall. Users face the right wall.

Include cable management; preserve access between the desks and the executive workstation.

These are the two right-wall desks in Room 02 and are counted separately from the Budget Officer executive position.

3. Accounting Section (3 workstations):

Rooms 07, 08 and 09. One Lead Accounting Technician position and two Accounting Technician positions. The Lead Enclosure is larger than either technician enclosure. All three have top/left L-shaped desks and bottom-wall magnetic boards.

Component Technical Specifications & Dimensions

Overall configuration Three L stations. Room 07 Lead: 8 ft 0 in x 7 ft 6 in. Rooms 08 and 09: 6 ft 6 in x 7 ft 6 in each. Each has 8-foot panels and a right-side exterior sliding door. Desks occupy the top and left walls; users face the left desk run.

Main Desk Lead: one 48 x 24 inch top-wall surface. Each technician: one 36 x 24 inch top-wall surface. The smaller technician tops preserve the right-side door opening.

Connecting Return Each station: one 66 x 24 inch left extension joined to the 24-inch-deep top surface, giving a 90-inch overall left run. Lead footprint 48 x 90 inches; each technician footprint 36 x 90 inches. Verify installation allowance.

Under-Desk Storage No separate under-desk units shown. Keep knee and chair space unobstructed.

Wall-Mounted Storage Bottom-wall magnetic dry-erase boards: Lead B3, 36 inches wide; each technician, 48 inches wide. Board heights and attachment to the panel system to be submitted. No overhead cabinets shown.

4. Accounting Officer Office:

Room 03. Provide one guest chair. Place the magnetic dry-erase board on the top wall; the drawing shows a 26-inch-wide allocation. Select a catalog board that fits and confirm its height and mounting with the Government.

Component Technical Specifications & Dimensions

Overall configuration Room 03; 9 ft 6 in x 9 ft 4 in. One L workstation in an 8-foot-panel office with a right-side exterior sliding door. The user faces the main desk toward the bottom of the plan.

Main Desk One 60 x 24 inch main surface, oriented horizontally as shown.

Connecting Return One 36 x 24 inch extension on the left, giving a 60 x 60 inch overall L footprint.

Under-Desk Storage No separate under-desk pedestal shown. Maintain the guest chair and door approach clearances.

Wall-Mounted Storage One magnetic dry-erase board on the top wall, as described above. No overhead storage cabinet shown.

5. Quality Assurance Office:

Room 06. Provide one 48-inch-wide magnetic dry-erase board on the bottom wall. QA is larger than the Lead enclosure and smaller than the Accounting Officer office.

Overall configuration Room 06; 8 ft 10 in x 7 ft 6 in. One L workstation in an 8-foot-panel enclosure with a right-side exterior sliding door. Desk along top and left walls; user faces the left run.

Main Desk One 60 x 24 inch top-wall surface.

Connecting Return One 66 x 24 inch left extension, giving a 60 x 90 inch overall footprint. The left run reaches the bottom wall in the design; verify actual fit.

Under-Desk Storage No separate under-desk pedestal shown. Preserve open knee and chair space.

Wall-Mounted Storage One 48-inch-wide magnetic dry-erase board on the bottom wall. Submit board height and panel-compatible mounting; no overhead cabinet shown.

6. Cost Accountant Cubicles:

Rooms 04A and 04B. Two compact employee-only cubicles, arranged one behind the other and facing toward the Accounting Technician row. No guest seating.

Component Technical Specifications & Dimensions

Overall configuration Two tandem cubicles, 04A and 04B, each 5 ft 0 in wide x 4 ft 6-1/2 in deep.

Regular-height panels with open right-side entrances; submit panel height for approval. Both users face toward the bottom of the plan. No guest seating.

Main Desk Two straight desks total, each 48 x 24 inches; one per cubicle.

Connecting Return Not applicable. These two stations use straight desks without returns.

Under-Desk Storage No separate under-desk pedestals shown; preserve knee space.

Wall-Mounted Storage No overhead storage or magnetic board shown for 04A or 04B.

7. Travel Office (2 desks):

Room 05. Shared enclosure for the LDTA and GTCC APC, with no internal full-height dividing wall. Use opposite-corner L-shaped desks. Provide desk-end privacy screens PS1 and PS2, 12–18 inches above the work surface, and retain the left-wall magnetic board location shown. The board allocation is 25 inches wide; confirm catalog size and mounting height.

Component Technical Specifications & Dimensions

Overall configuration Room 05; 12 ft 0 in x 9 ft 4 in. Two opposite-corner L desks in one shared 8-foot-panel enclosure, with one right-side exterior sliding entrance at the bottom. LDTA at bottom-left; APC at top-right. Preserve the shared entry route.

Main Desks LDTA: one 72 x 24 inch bottom-wall surface. APC: one 60 x 24 inch top-wall surface. Include cable management.

Connecting Return LDTA: one 48 x 24 inch left-wall extension, yielding a 72 x 72 inch L. APC:

one 24 x 24 inch right-wall extension, yielding a 60 x 48 inch L. Provide PS1 and PS2 privacy screens at the desk ends shown.

Under-Desk Storage No separate under-desk storage shown. No floor cabinets or guest chairs in the entrance route.

Wall-Mounted Storage Retain the left-wall magnetic dry-erase board location described above. No overhead cabinets shown. Provide supports and attachment details for both desk-end screens.

8. OFFICE LAYOUT

Comptroller layout totals: 13 occupied desk positions consisting of 2 executive L desks, 7 other L desks and 4 straight desks. Seating to be supplied totals 3 chairs (2 lounge and 1 guest), plus 1 loveseat. Desk/task chairs are excluded from the comptroller section of this DOR supply requirement; chairs shown at desks in Attachment A remain for space planning only. Provide 10 magnetic boards at the locations identified in the room descriptions and Attachment A. TVs and computer monitors shown are equipment references; new electronic equipment is not included in these furniture quantities.

Area Desk positions Other desks Executive desks Seating Storage units

Comptroller 13 11 2 3 chairs + 1 loveseat 5 assemblies*

The overall inside-wall design spans are 34 ft 7 in wide by 34 ft 9 in deep. Bottom-row enclosures are QA 8 ft 10 in, Lead 8 ft 0 in, and two technicians at 6 ft 6 in each, all 7 ft 6 in deep. The 4 ft entry aisle remains at the right. The Accounting Officer office is 9 ft 6 in by 9 ft 4 in. Maintain the 4 ft 9 in cross aisle and 7 ft 10 in central aisle shown.

Use 8-foot-high panels for the Accounting Officer, Travel Operations, QA, Lead and both Technician enclosures. Each has a right-side 36-inch nominal sliding opening, with the track and parked leaf outside on the aisle face and the leaf parking left (6 sliding doors total). Use regular-height panels and open right-side entrances for 04A and 04B. Existing swing-door design widths are 48 inches; do not reduce their openings or obstruct swings.

The 90-inch desk runs meet the nominal bottom-row depth without installation allowance. Bidders must demonstrate actual fit after panel and support deductions. Any shorter return or altered component arrangement requires Government review before delivery.

*Storage: S1 open-shelf assembly, S2 overhead-cabinet assembly, S3 low cabinet and two TV consoles. Individual shelf/cabinet module counts depend on the accepted catalog system. The 13 desk positions include the 2 executive desks and 11 other desks; these columns are not additive to the desk-position total.

Attachment A Comptroller Office Layout

Sheet A-101 Revision 11 dated September 20, 2026

Use the full-resolution A-101 drawing for dimension review. Written dimensions govern; do not scale from this reduced reference image.

B. PURCHASING AND CONTRACTING SECTION:

Office Furniture and Layout Specifications

Area / Item Description Measurements / Details

1. Stations (1, 2, 3) Laminated and electrified panels, glass terminations, metal edges, sliding door, desk with metal base, return, front skirt, B/B/F pedestal, and floating file with "Flipper Door". Includes 1 ergonomic chair and 1 armless guest chair.

Station: 84" x 84" Desk: 60" x 24"

Return: 36" x 24"

2. Conference Area (4) Peninsula style conference table with black metallic disc base. Includes 6 ergonomic chairs with arms.

Area: 108" x 96" Table: 72" x 36"

3. Cubicles Area (5) Includes 2 cubicle tops with metal base and divider, 2 ergonomic chairs with arms, storage unit, and a mobile credenza.

Area: 116" Cubicle Tops: 47" x 23"

Storage: 31" x 39" Coffee Station: 42" x 17"

4. Private Offices (6, 7) Desk with metal base, return, front skirt, B/B/F pedestal, and floating file with "Flipper Door".

Includes 1 ergonomic chair and 2 guest chairs with arms per office.

Area: 235" x 126" Desk: 66" x 24"

Return: 48" x 24"

C. SUPPLY AND SERVICES SECTION BUILDING 541:

BLDG 541

Furnish and install commercial modular components that fit the shown arrangement, dimensions, door locations and clearances. Submit product dimensions and installation drawings with the bid;

identify deviations for Government review before award. Dimensions below are nominal design dimensions, not a measured site survey. Verify clear space, panel/post deductions, supports, utilities and installation tolerances before ordering.

Disclaimer: The images provided for Building 541 are for illustrative and example purposes only. The actual furnishings requested may differ, specifically regarding seating, as the requirements call for chairs with wheels in certain areas which may not be accurately reflected in the reference images.

1. Supervisor Office (AREA G) (Santiago). Include one 6 feet conference table with eight (8) matching, compact chairs (6 with wheels and 2 stationary). Additionally, 5-tier bookcase (13” clearance per shelf to accommodate standard binders). (Table gray tone & chairs and bookcase black)

2. Breakroom:

(a) Include One (1) 6-foot table with nine (9) chairs (matching, compact, stationary / without wheels) - 6 chairs for the table & 3 for the counter

(b) Storage cabinet (for napkins, utensils, etc. – locker style with interior shelves)

(c) One (1) 6-foot sofa and two (2) armchairs / accent chairs

3. CIF Customer Service Counter

(a) Service counter with three (3) partitions, each 6 feet in height and 6 feet of spacing between each workstation

Dual-height counter surface:

1. Customer side height: 43”

2. CIF Clerk side height: 29”

(b) Three (3) stationary tall chairs (counter/bar stools) for the customer side

(c) Three (3) secretarial chairs (with wheels) for the clerk’s side

(d) 4 stationary chairs for waiting guests

4. CIF Record Room

Include one 6-foot conference table with six (6) matching, compact chairs (with wheels).

(Table gray tone & chairs black)

5. Trailer:

Include Partition wall / divider with an integrated door and locking hardware

(a) Two (2) desks (L-Shape)

(b) Two (2) secretarial chairs (with wheels)

(c) Four (4) guest / waiting chairs (stationary)

(d) Two (2) desks (L-Shape)

(e) Two (2) secretarial chairs (with wheels)

(f) Four (4) guest / waiting chairs (stationary)

The overhead cabinet in this image is not part of the requirement.

This would be the partition wall requested

IV. INCIDENTAL SERVICES AND INSTALLATION

The Contractor shall provide all labor, tools, and materials necessary to perform the incidental installation of the supplies at the USPFO-PR facilities, Fort Buchanan.

• Removal and Disassembly of Existing Furniture: The Contractor shall disassemble, remove, and haul away/relocate legacy workstations, cubicles, desks, and seating from designated areas in Building 540 prior to installing new furniture. No removal and disassembly of existing furniture will be needed on Building 541.

Area Equipment Quantity

Comptroller's Section

Fabric Partitions 38

U-Shape Desk 5

L-Shape Desk 4

Credenza 2

File Cabinets 3

Two-Seat Couch 1

Purchasing and Contracting

Section

Wood Laminated Partitions

U-Shape Desk 1

L-Shape Desk 7

File Cabinet 6

Credenza 8

Round Table 1

Office Chairs 7

Reception Chairs 7

On-Site Staging for Government Handling: The Contractor is not responsible for hauling legacy furniture off-post or disposing of it off-site.

Instead, disassembled components must be neatly organized, consolidated, and staged within a designated area inside the building as directed by the Government POC.

Transfer to Warehouse: Military personnel, operating in direct coordination with the Government POC, will take custody of the staged legacy furniture and execute its relocation/transportation to the warehouse.

Debris & Hardware Management: During disassembly, the Contractor shall collect and dispose of all loose fasteners, broken brackets, and nonreusable debris to keep walkways clear and ensure safe staging.

• Installation Tasks: Unboxing, staging, assembling, and mounting all furniture components according to the approved floor plan; connecting modular power whips to existing building base-power feeds.

• Site Cleanup: The Contractor shall remove all packaging, cardboard boxes, shipping pallets, plastic wrap, trash and associated debris from the facilities and installation site daily and upon completion.

• Operational Test: Upon installation, the Contractor shall plug in and power any electrical component to demonstrate basic functionality to the Government Point of Contact (POC).

V. ACCESS CONTROL AND SECURITY INSTRUCTIONS

To perform the incidental delivery and installation, the Contractor shall adhere to the following base access and security requirements:

• Installation Access: The Contractor must coordinate with the Government POC at least 10 days prior to delivery to secure visitor passes and clear commercial vehicles for gate screening. Delivery personnel must possess REAL ID-compliant identification.

• Escort Requirements: All Contractor personnel will be escorted by Government personnel at all times while inside the USPFO-PR facilities.

• Prohibited Items: No firearms, unauthorized recording devices, or unapproved wireless access points are permitted within the USPFO-PR facilities.

VI. COMMERCIAL WARRANTY TERMS AND CONDITIONS

The Contractor shall provide the standard commercial warranty offered to the general public for these supplies.

• Warranty Coverage: The warranty shall cover all defects in materials, structural integrity, electrical components, and workmanship. The workstations and components shall include manufacturer’s standard commercial warranty. The vendor must provide a copy of the terms and warranty documentation upon delivery.

• Duration: The warranty shall be for a minimum period of 10 years for structural components (frames, surfaces) and a minimum of 3 years for any electrical component(s), starting from the date of Government acceptance.

• Acceptance: The Government will inspect each workstation upon delivery and installation.

Acceptance will be based on compliance with the stated requirements, agreed design, proper assembly, absence of damage or defects, and suitability for the designated workspace

• Remedy: At the Government's discretion, the Contractor shall repair or replace defective items at no additional cost (including shipping, freight, and labor) during the warranty period.

VII. DELIVERY AND SCHEDULE

• Delivery Date/Timeframe: No later than 90 days After Receipt of Order (ARO), to be finalized at award. Delivery and installation must be performed during standard business hours (0800

– 1600, Monday – Friday) unless otherwise coordinated.

• Phasing and Removal Schedule: Removal of existing furniture and installation of new systems shall be phased by section/room to minimize operational disruption to USPFO-PR personnel, coordinated with the Government POC at least 10 business days in advance.

• Delivery Location(s): USPFO-PR Building 540, Borinqueneer Road, Fort Buchanan, Puerto

Rico, 00934; and USPFO-PR Building 541, Borinqueneer Road, Fort Buchanan, Puerto Rico, 00934. Single-level office building, loading bay/area availability. The contractor shall remove all packaging materials and leave the work area clean and ready for occupancy.

• Government POC: Will be provided at time of award.