W912LR25QA007 BLC Jan 22- Feb 13 2025.docx

W912LR25QA007

Section A - Solicitation/Contract Form

COMBINED SYNOPSIS/SOLICITATION

Solicitation/ Notice ID: W912LR-25-Q-A007

Type of Solicitation: Request for Quotation (RFQ)

Description of Requirement: Prepared Meals for 201st Regiment MFTR Date of Solicitation: Tuesday, January 14, 2025 Closing Date: Friday 17 January , 2025 at 9:00 am, Atlantic Standard Time/local time Puerto Rico Issued by: USPFO PR W912LR

No. of Amendments: None

This is a COMBINED SYNOPSIS/SOLICITATION for commercial products prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a separate written solicitation will not be issued. This solicitation is issued as a request for Quote (RFQ) competed IAW FAR Part 13, Simplified Acquisition Procedures and FAR Part 12, Commercial Products. Quotes failing to meet all the terms and conditions of this solicitation; to include buy terms, line-item descriptions, and attachments, may not be evaluated for award. One (1) firm-fixed price (FFP) contract will be awarded resulting from this solicitation. Any reference to the term “BID” in this solicitation is used synonymously with the word “QUOTE”. Please see FAR 13.004-Legal effect of quotations. Clauses and provisions included in FAR 52.212-1, 52.212-2, 52.212-3, 52.212-4 and 52.212-5 are incorporated by reference unless additionally clarified in this RFQ via addendums.

The Puerto Rico National Guard Purchase and Contracting Office intends to utilize this Request for Quote (RFQ) to obtain offers for the purchase of the following:

PRE-PACKAGED MEALS FOR ARMY NATIONAL GUARD UNIT (201st Regiment MFTR)

Original Set Aside: 100% Small Business Set-Aside (FAR 19.5)

Product Service Code: 8970 - Prepared Meals

NAICS Code: 722310 - Food Service Contractors

Place of Delivery/Performance: Bldg. 148, Fort Allen, Juana Diaz, PR

Delivery Date/Period of Performance: from 22 January 2025 to 13 February2025. Meals shall be delivered per delivery schedule in the description of requirement.

The Government intends to select only one offeror.

Note: The contractor shall include in their response applicable taxes, fees, and rates.

Government may modify up to five percent (5%) meal counts (increase or decrease) within 48 hours advanced notice to the service/product provider with no penalties.

All quoters must have a Commercial and Government Entity (CAGE) code and be registered with System for Award Management (SAM) at http://www.sam.gov. Please review all sought requirements thoroughly as incomplete offers will not be considered for evaluation. All quoters must list Unique Entity Identifier (UEI) number, CAGE code, and Federal TIN with Company name, POC, and phone number. To obtain or renew a UEI number or CAGE code, please visit https://www.sam.gov. Lack of registration in the SAM database will make a quoter ineligible for award. Vendor must also be registered in Wide Area Workflow to receive payment through electronic funds transfer. If you are not currently registered, please visit the following website https://piee.eb.mil/ to complete your free of charge registration. All offerors must be a certified Small Business of the solicited socio-economic group (if specified) in SAM at time of submitting offers and at time of award or quoter will be ineligible for award.

The procuring office DOES NOT and will NOT respond questions pertaining to SAM Registration and business classification (small vs. large), or procedures for becoming a Small Business or any of the applicable socio-economic classifications. Offerors are responsible for meeting the requirements for the set-aside at the time of submission of OFFERS and AWARD.

No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer. The Government will not pay for costs incurred in the preparation of offers.

The period of acceptance for offers shall be no less than 30 calendar days from closing date of the solicitation.

FAR 52.212-2 Evaluation of Commercial Items

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Price Only.

SUBMISSION OF OFFERS/QUOTES:

The responses to this RFQ are intended to be evaluated, and award made, without discussions unless discussions are deemed to be necessary. Since award will be based on initial responses, quoters are highly encouraged to quote their most advantageous pricing in their initial response. The Government shall NOT accept any price adjustments after closing of solicitation.

Offerors shall respond to this RFQ on or before date and time specified in this solicitation and must conform to the requirements specified in this RFQ and its attachments. Responses shall be submitted prior to the closing date and time identified above electronically via email to:

ng.prarng.purchasing-and-contracting.mbx@army.mil

Contract Specialist(s):

Maria Ruiz, maria.d.ruizperez.mil@army.mil

Argenies Gonzalez, argenies.e.gonzalezgarcia.mil@army.mil

Offerors are responsible to ensure offer/quote response is received by the date and time specified. Any quote, modification, or revision of a quote received after the exact time specified for receipt of quotes is considered “late” and will NOT BE EVALUATED.

Offerors may submit questions regarding this solicitation to the Government Point of Contact pursuant to FAR 12.603(c)(2)(xvi). If, after closing of the solicitation, the Contracting Officer determines in the best of the Government, the contracting officer may request information on offers to ensure all aspects of the offer are clear and that the offeror understands the requirements as specified (see FAR 13.106-2(b)(3)(ii). This request will NOT be used to cure deficiencies or material omissions in a quote, materially alter the technical or cost elements of the quote, or otherwise revise the quote after solicitation period has closed. All quotes are final after close of solicitation in accordance with FAR 12.301(b)(1) and as prescribed in 52.212-1(f)(2)(ii).

Section B - Supplies or Services and Prices

Prepared BREAKFAST Package

FFP

This requirement for the preparation and delivery meals as specified in the description of requirement. The delivery of goods will be at 148, Fort Allen, Juana Diaz, Puerto Rico, which has an average travel time from the main gate to point of service/delivery of 5 minutes.

From 23 Jan 2025 to 13 Feb 2025: 46 meals per day

BREAKFAST: Delivery shall occur NO LATER THAN 6:30 am local standard time Puerto Rico (AST)

The meal period consumption starts at 6:45 am. The meal period duration is 1 hour. The contractor has 45 minutes to remediate the non-conforming item to allow reasonable distribution for consumption.

FOB: Destination

PSC CD: 8970

NET AMT

Prepared LUNCH Package

This requirement for the preparation and delivery meals as specified in the description of requirement. The delivery of goods will be at 148, Fort Allen, Juana Diaz, Puerto Rico which has an average travel time from the main gate to point of service/delivery of 5 minutes.

From 22 Jan 2025 to 12 Feb 2025: 46 meals per day

LUNCH: Delivery shall occur for NO LATER THAN 11:30 am local standard time Puerto Rico (AST)

The meal period consumption starts at 11:45 am. The meal period duration is 1 hour. The contractor has 45 minutes to remediate the non-conforming item to allow reasonable distribution for consumption.

PSC CD: 8940

NET AMT

Prepared Dinner Package

This requirement for the preparation and delivery meals as specified in the description of requirement. The delivery of goods will be at148, Fort Allen, Juana Diaz, Puerto Rico, which has an average travel time from the main gate to point of service/delivery of 5 minutes.

From 22 Jan 2025 to 12 Feb 2025: 46 meals per day

DINNER: Delivery shall occur NO LATER THAN 4:30 pm local standard time Puerto Rico (AST)

The meal period consumption starts at 4:45 pm. The meal period duration is 1 hour. The contractor has 45 minutes to remediate the non-conforming item to allow reasonable distribution for consumption.

PSC CD: 8940

NET AMT

Section C - Descriptions and Specifications

DESCRIPTION OF REQUIREMENT

DESCRIPTION OF REQUIREMENT FOR

Prepared Meals for Army National Guard Unit – 201st Regiment MFTR This requirement for the preparation and delivery meals as specified in the description of requirement. The delivery of goods will be at building 148, Fort Allen, Juana Diaz, Puerto Rico, which has an average travel time from the main gate to point of service/delivery of 5 minutes. The offeror shall take into consideration commuting distance to point of delivery to minimize the time meals spend in transit. The requirement is for:

Prepared Meals for Army National Guard Units 201st Regiment MFTR for the total amounts specified below:

ATTACHMENT: 21 DAY MENU OPTIONS

BREAKFAST: Delivery shall occur NO LATER THAN 6:30 am local standard time Puerto Rico (AST)

The meal period consumption starts at 6:45 am. The meal period duration is 1 hour. The contractor has 45 minutes to remediate the non-conforming item to allow reasonable distribution for consumption.

LUNCH: Delivery shall occur NO LATER THAN 11:30 am local standard time Puerto Rico (AST)

The meal period consumption starts at 11:45 am. The meal period duration is 1 hour. The contractor has 45 minutes to remediate the non-conforming item to allow reasonable distribution for consumption.

DINNER: Delivery shall occur for NO LATER THAN 4:30 pm local standard time Puerto Rico (AST)

The meal period consumption starts at 4:45 pm. The meal period duration is 1 hour. The contractor has 45 minutes to remediate the non-conforming item to allow reasonable distribution for consumption.

ALL DELIVERIES SHALL OCCUR NO LATER THAN ESTABLISHED TIME FOR ARRIVAL.

Meal consumption period starts 15 minutes after scheduled arrival time. In the event of a discrepancy or non- conforming item, the contractor shall replace the non-conforming item 15 minutes prior to the end of the consumption period of each delivery.

VARIATIONS IN QUANTITES AND DELIVERY SCHEDULE

The Government may modify up to five percent (5%) meal counts (increase or decrease) within 48 hours advanced notice to the service/product provider with no penalties.

The Government may, with advance notice but no less than 24 hours prior, adjust the individual meal periods no more than 15 minutes to established delivery times to either 15 minutes before established or 15 minutes after established (for example, change from 6:30 am to 6:15 am or from 6:30 am to 6:45am). If no notice is given, the contractor shall deliver as specified in the schedule.

GENERAL CONDITIONS

Customary with commercial practices and sanitary procedures and Technical Bulletin (TB) MED 530, the offeror shall consider the following temperature ranges for verification upon delivery:

· Hot food: Should be held at 135 °F to 140°F (57 to 60 °C) or warmer. When and if serving food at a buffet, keep food hot with chafing dishes, slow cookers, and warming trays.

· Cold food: Should be held at 41 °F (5 ºC) or colder. Keep food cold by nesting dishes in bowls of ice.

· Perishable food: Should not be left out more than 2 hours at room temperature—1 hour when the temperature is above 90 °F (32.2 ºC).

The offeror is required to meet local and federal sanitary requirements for food preparation and handling. Food preparation shall be carried out in accordance with sound hygienic principles. In all places of employment where all or part of the food deliveries are provided, the food dispensed shall be wholesome, free from spoilage, and shall be processed, prepared, handled, and stored in such a manner as to be protected against contamination. The offeror shall provide, with their offer, the means and methods for quality assurance and control to ensure prepackaged meals arrived to point of service/delivery within acceptable temperature ranges and quality parameters in accordance with commercial practices.

The Government may, at discretion and with reasonable advance notification, request to inspect the premises in which the food is prepare, to ensure compliance with commercial practices for food preparation, handling, packaging, and customary hygiene practices. Offeror shall maintain a representative with the delivery that has direct contractual relation with the Government to promptly address deficiencies at time of inspection and acceptance by the Government.

Food Preparation Acceptable Quality Standards:

Food Safety Requirements. The Contractor shall comply with all National Food Safety Code and other applicable federal/state/local health guidelines and Army Technical Bulleting (TB) MED 530. In cases where TB MED 530 and the Food Code differ, the more stringent requirement shall apply. A copy of the material reference can be found at Army Publishing Directorate or upon request. Document can be downloaded at the following link:

https://armypubs.army.mil/ProductMaps/PubForm/Details.aspx?PUB_ID=1006236 Prior to delivery and inspection, the contractor shall:

· Ensure that food is delivered and packaged adequately to maintain proper minimum temperatures for inspection and acceptance at time of receipt.

· Delivery method shall be in a clean, sanitized, and covered vehicle, to prevent any type of contamination of food delivered.

· Food shall be ready for inspection to confirm that quality meets serving criteria specified in TB MED 530.

· The contractor shall have food thermometers available for confirmation of temperature at time of inspection and acceptance.

Food Quality Requirements: Food items shall be prepared and meet minimum quality requirements specified below:

· Beef and Veal, USDA Grade Choice

· Pork, Lamb and Poultry, USDA Grade A

· Eggs and Dairy products, USDA Grade A

· Frozen Food, USDA Grade A

· Fresh Produce, Fancy

· Canned Products, USDA Grade A

· All other food products must be of comparable quality as defined above.

Menu Requirements: The contractor shall comply with the menu provided for this requirement. Substitutions or deviations shall not be approved without express approval of the contracting agency. Material substitution shall be or equal or greater quality if the contractor cannot supply the items listed in their offer at no additional cost to the Government.

Special note: Up to 10% of the total meals contracted may be requested as a special menu, whether for medical conditions, vegan, vegetarian diet, or religious beliefs. This information will be provided to the contracting party 24 hours before the preparation of the meals, without any penalty for the parties involved in the contract.

Packaging and Delivery: Meals shall be packaged and delivered as specified in this requirement and meet material references for acceptable quality standards. All meals shall have enough disposable tableware (forks, spoons, knives, etc.), condiments and sauces (salt, pepper, BBQ sauce, mayonnaise, mustard, ketchup, salad dressing, and any other condiments), appropriate for the meals requested. At minimum, provide sufficient quantities to meet the per meal quantity plus a 5% excess of tableware, condiments, and sauces.

The offeror shall deliver meals in a disposable, chafing dish buffet set kit with components to keep warm throughout serving. The contractor shall not individually serve the food but will setup the serving line at a place specified by the Government. The contractor shall provide disposable serving utensils, plates, and components necessary to allow the Government to serve their meals with Government authorized personnel. Once serving line is set and inspection is completed, the contractor shall not be required to remain during serving.

The contractor shall use the reference serving amounts to ensure the delivered main course, sides, and complements amount the individual meals required for the total amount of personnel. The contractor shall consider a 2% excess of meal components that are loss (waste) due to serving rather than individual packaging.

CONTRACTOR QUALIFICATIONS:

The contractor shall meet local and state federal qualifications for food preparation consistent with local requirements for food preparation, handling, and distribution.

INSPECTION/ACCEPTION POINTS OF CONTACT

The submitted invoices shall be accepted in WAWF under DODAAC W58BMG by SFC Jorge Amaya, Jorge.e.amayajimenez.mil@army.mil and contact phone 787-718-3975.

The delivered goods shall be inspected and accepted by SSG Katiria Martinez, katiria.martinezotero.mil@army.mil /787-414-0216 or SFC Francisco Rivera, francisco.j.riverasoto.mil@army.mil / tel. 787-307-9687 or SPC Roberto Huertas roberto.huertassoto.mil@army.mil/ tel. 787-806-8243.

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

Section I - Contract Clauses

CLAUSES INCORPORATED BY REFERENCE

52.212-5 (ADDENDUM 1)

National Guard Agency Protest Program

NG Agency Protest Program is intended to encourage interested parties to seek resolution of their concerns with the National Guard (NG) as an Alternative Dispute Resolution forum, rather than filing a protest with the Government Accountability Office (GAO) or other external forum.

Contract award or performance is suspended during the protest to the same extent, and within the same time periods as if filed at the GAO. The NG protest decision goal is to resolve protests within 35 calendar days from filing. An agency protest may be filed with either the Contracting Officer or the NG Agency’s Protest Decision Authority, but not both, in accordance with NG protest procedures.

To be timely, the protests must be filed with the periods specified in FAR 33.103. To file a protest under the NG Agency Protest Program, the protest must request resolution under that program and be sent to the address below:

National Guard Bureau Office of the Director of Acquisitions/ Head of Contracting Activity

ATTN: NGB-AQ-O

111 S. George Mason Dr.

Arlington, VA 22204 Email: ng.ncr.ngb-arng.mbx.ngb-task-order-ombudsman@mail.mil

All other agency-level protests should be sent to the Contracting Officer for resolution at the address in the solicitation. See FAR clause 52.233-2.

NG Public-facing, general Protest information is found at: https://www.nationalguard.mil/Leadership/Joint-Staff/Special-Staff/Director-of-Acquisitions/

Directorate of Acquisitions information for the contracting enterprise is found at https://gko.portal.ng.mil/ngb/STAFF/D01/D01/OI/Protests%20and%20Complaints/Forms/AllItems.aspx