PWS 755th Pre DEP 28 SEP (50miles).pdf

Ver. October 2022

Performance Work Statement (PWS) for 755th MP Co.

Pre-Deployment Event

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform 755th MP Co. Yellow Ribbon Reintegration Program Pre-Deployment Event Services, as defined in this PWS.

1.1.1 Objectives: Give the soldiers and families the tools and resources to have a successful Mobilization and post the deployment. Provide a better understanding of the service provided by the G1 in the areas of finance, family readiness support, and others.

Assets Service Members needs in any of the following: VA Service, scope of mental and spiritual need and resilience tools. Conduct exercise related to self-awareness, self-regulation, optimism, mental agility, strength, and Benefit to which they are eligible.

1.2 Background: Under, (FY 2008 National Defense Authorization Act, Public Law 110- 181, Section 582); The Adjutant General’s Office has directed that the Families of Soldiers who deploy for 90 consecutive days be afforded the opportunity to attend the Pre-Deployment Seminar which is conducted by the Yellow Ribbon Reintegration Program. The purpose of the Yellow Ribbon Pre-Deployment Seminar is to give Soldiers’ and Family members the necessary tools to enable them to strengthen their Families Before & during the deployment cycle. It is designed to assist the Soldiers and their Families with preparation for the deployment, and communication issues. The seminar will be conducted in Spanish and will incorporate the services of Military Family Life Counselors and other agencies. The audience will be divided in groups: married, singles, parents, and children. Children will be receiving the same seminar adapted by ages.

1.3 Period of Performance (PoP): The Period of Performance shall be one day (September 28, 2024).

1.4 General Information:

1.4.1 Place and Performance of Services: Puerto Rico

1.4.1.1 Telework: None

1.4.2 Recognized Holidays: None

1.4.3 Quality Control (QC). The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is how it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary. After acceptance of the QCP, the contractor shall obtain the Contracting Officer’s (KO) acceptance in writing of any proposed changes to its QCP.

1.4.4 Quality Assurance (QA). The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.5 Installation Access and Security Requirements. None

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.6.1 Key Control: None

1.4.7 Special Qualifications: None

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO within 3 calendar days after contract award. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

The CM shall work through the COR, (or the KO if a COR is not assigned), to resolve issues, receive technical instructions, and ensure adequate performance of services.

The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e- mail) and dealings with Government or non-Government entities/ Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed. The contractor shall retrieve all identification media (including vehicle passes) from their employees who depart employment for any reason.

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at

FAR 22.17.

1.4.12 Contractor Travel: Not authorized on this PWS.

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of a product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

AAR After Action Report AFARS Army Federal Acquisition Regulation Supplement ANG Army National Guard AR Army Regulation AUP Acceptable Use Policy BBP Better Business Practice CDM Concept Development Meeting CFR Code of Federal Regulations CM Contract Manager CNGB Chief National Guard Bureau COMSEC Communications Security CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf CUI Controlled Unclassified Information DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation FTE Full Time Equivalent

HQDA

IT

JFHQ

KO

LNO

MOA

MPM

MSR

NACI

NGB

NLT

OCI

OCONUS

ODC

PII

POC

PRS

PWS

QA

QAP

QASP

QC

QCP

SME

TAR

TBD

TE

Headquarter Department of Army IA Information Assurance Information Technology Joint Forces Headquarters Contracting Officer Liaison Officer Memorandum of Agreement Mid-Planning Meeting Monthly Status Report National Agency Check Inquires National Guard Bureau Not Later Than Organizational Conflict of Interest Outside Continental United States Other Direct Costs OPSEC Operations Security Protection of Personally Identifiable Information Point of Contact Performance Requirements Summary Performance Work Statement Quality Assurance Quality Assurance Program Quality Assurance Surveillance Plan Quality Control Quality Control Program Subject Matter Experts Travel Authorization Request To be determined Technical Exhibit

WAWF-RA Wide Area Workflow-Receipt and Acceptance

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: None

3.2 Materials: None

3.3 Equipment: Government provides Audio/Visual equipment for this event.

3.4 Services: None

3.5 Utilities: None

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E): The Contractor shall provide the meeting package, lodging, and food service as described in this PWS.

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.3 Contractor Security Clearance: None

5.0 Requirements: The contractor shall:

5.1 Meeting Package. The contractor shall provide four (4) conference room or training areas:

5.1.1 One (1) conference for the main training event for 166 attendees, two (2) conference rooms for child and youth activities with the capacity for up to 15 attendees per room, and one (1) conference as banquet room. (The Banquet Room can be the same as the Main Conference Room).

5.1.2 Event location. For this event, if it is possible that the location be within an approximate radius of 50 miles from the location of the unit, which is at the Arecibo Base in Arecibo PR.

5.1.3 Registration area. The contractor shall set up one table and two chairs located at the front desk for the registration processing.

5.2 Lodging: None

5.3 Food Services. The contractor shall provide one (1) large banquet room to accommodate 166 individuals near the session rooms. (This Banquet Room can be the same as the Main Conference Room).

5.3.1 Parking Service. The contractor shall provide 80 parking spaces.(if Aplicable).

5.3.2 Meal Services. The contractor shall provide breakfast, breaks and lunch to attendees on September 28, 2024. All meal services packages must be hot buffet style. Contractor shall reference to Technical Exhibit #3 for meal service schedule.

5.4 Child Care. The contractor shall provide childcare facilities for 5 dependents in ages between 0-5 years. This service may not be needed if minimum requirements are not meet. (Minimum 5 Children).

1509797753.mil Cross-Out

5.4.1 Child Care subject to change depending on Service Member request.

5.5 General Information.

5.5.1 The contractor must be able to make rearrangements to any increase or decrease for meals and lodgings requirements within 72 hours prior the event. Any changes or adjustment will be in coordination with the USPFO Contracting Officer.

5.5.2 Post Award Conference and Minute as schedule prior to start contract. This communication is to clarify details regarding the event.

6.0 Applicable Publications: None:

6.1 Applicable Forms: None

1509797753.mil Highlight

Highlight

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance Objective

Performance Standard Acceptable Quality Levels (AQL)

Surveillance Method / By Whom

5.1 Meeting Package

a. Conference rooms availability

b. Layout

c. Appropriate conference rooms

d. Reasonable space to walk without interrupting the activity.

98% Daily

5.3 Food

Services

a. Large banquet room

b. Banquet room close to the meeting rooms

c. Validate meal schedule

d. Meals Quality.

98% Daily

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS Reference / Deliverable Title

Frequency Number of Copies

Medium/ Format

Submit To

1.4.3 Quality

Control Plan

Provide within 5 calendar days after Contract Award

1 Electronic Submissio n

KO

5.5.2 Post Award

conference and Minute

As schedule prior to start contract

1 Electronic Submissio n

KO 1.4.9 Contract Manager

Provide within 3 calendar days after Contract Award

1 Electronic Submissio n

COR 1.4.10 Identification of Contractor Personnel

At all times during event

1 Electronic Submissio n

COR

1509797753.mil Highlight

1509797753.mil Highlight

1509797753.mil Highlight

TECHNICAL EXHIBIT 3

Estimated Workload Data

ITEM NAME ANNUAL ESTIMATED

QUANTITY

1 Breakfast 166

Break

3 Lunch 166

0730 -0820

1000-1020

1200-1300 hours hours hours