I.A.02 Teen Summer Camp PWS.pdf

Ver. October 2022

PERFORMANCE WORK STATEMENT (PWS)

FOR

Teen Adventure Summer Camp

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform the Teen Adventure Summer Camp, as defined in this PWS.

1.1.1 Objectives: The end state result of this summer camp will provide the PRNG C&YP participants with the instill values associated with the pursuit of sports and recreational activities, particularly self-discipline, perseverance, and decision making.

1.2 Background: The National Guard Child and Youth Program is required to promote and sustain the quality of life of ARNG dependents ages 6 to 18 years while building resilience and developing life skills though secure, timely, flexible, high-quality support services and enrichment programs like the Summer Camp.

1.3 Period of Performance (PoP): The Period of Performance shall be from Tuesday 4 June 2024 to Friday 7 June 2024.

1.4 General Information:

1.4.1 Place and Performance of Services: The contractor shall provide services between Tuesday, 4 June 2024 from 1000 hrs to Friday, 7 June 2024 until 1400hrs. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.1.1 Telework: The Government does not permit the contractor to telework in support of this requirement. In furtherance of Continuity of Operations Planning (COOP), a telework program may be enacted to ensure that the Government's mission-critical operations stay operational during times of national emergency or incidents of national significance. Telework shall be at no additional cost to the Government.

1.4.2 Recognized Holidays: None

1.4.3 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS). After acceptance of the QCP, the contractor shall obtain the Contracting Officer’s (KO’s) acceptance in writing of any proposed changes to its QCP.

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5 Installation Access and Security Requirements. None if is outside an Army Installation.

1.4.6 Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.6.1 Key Control: This PWS does not require handling of keys.

1.4.7 Special Qualifications: None

1.4.8 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO.

The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, (or the KO if a COR is not assigned), to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.9 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities. Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed.

1.4.10 The contractor shall retrieve all identification media (including vehicle passes) from its employees who depart employment for any reason. The contractor shall return all identification media (i.e., badges and vehicles passes) to the KO within 14 days of an employee’s departure.

1.4.11 Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at

FAR 22.17.

1.4.12 Contractor Travel: Not authorized in PWS.

1.4.13 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

AEI Army Enterprise Infostructure AR Army Regulation AT/OPSEC Antiterrorism/Operational Security BI Background Investigation CM Contract Manager COR Contracting Officer Representative DA Department of the Army DD254 Department of Defense Contract Security Classification Specification DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense DSCA Defense Counterintelligence and Security Agency FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services HQDA Headquarters, Department of the Army HSPD Homeland Security Presidential Directive IA Information Assurance IS Information System(s) KO Contracting Officer NGB National Guard Bureau

OCI Organizational Conflict of Interest PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SCR Service Contract Reporting SSN Social Security Number TE Technical Exhibit USD(I) Under Secretary of Defense for Intelligence

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: None

3.2 Materials: None

3.3 Equipment: None

3.4 Services: None

3.5 Utilities: None

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E): The Contractor shall provide the meeting package, lodging, services and food services as described in this PWS.

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.1.1 The contractor shall provide government employees access to a copy machine in the conference area.

5.0 Requirements: The contractor shall:

5.1 Location:

5.1.1 The Contractor shall have aquatic facilities to be able to carry out water physical activities on 4 June 2024 from 1500hrs from 1730hrs and to carry out a team building activity with a scavenger hunt on 5 June 2024 from 1500hrs to 1730hrs.

5.1.2 The Contractor shall provide a horseback riding tour experience for 34 personnel on 5 June 2024 from 0800hrs to 1300. The Contractor shall include transportation from the hotel to the horseback riding location and back.

5.1.3 The Contractor shall have access to a beach for a separate teambuilding activity on 6 June 2024 from 0930hrs to 1400hrs. Shall have/provide transportation from the hotel to the beach and back.

5.1.4 The Contractor shall have the accessibility for a bonfire during the evening of 6 June 2024 from 1930hrs to 2030hrs.

5.2 Meeting Package: The contractor shall provide one (1) conference room for 24 attendees for the summer camp. As per technical exhibit #4.

5.2.1 One room/office for staff operations

5.2.2 One table two chairs located at the front desk for registration process.

5.3 Lodging:

5.3.1 The Contractor shall provide 18 rooms for attendees. Each room shall have double occupancy, (2 beds) feature.

5.3.2 The Contractor shall provide 4 rooms for staff. The staff will individually pay these additional rooms.

5.4 Food Service:

5.4.1 The contractor shall provide one large banquet room for 30 attendees, near the conference room area.

5.4.2 The contractor shall provide breakfast, lunch, snacks and dinner to attendees and validate meals schedule as per technical exhibit #3

5.5 Parking:

5.5.1 The contractor shall provide one parking per room.

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance

Objective Performance Standard Acceptable Quality

Levels (AQL) Surveillance Method / By

Whom

5.2 Meeting Package

100% A. Conference room for 24 attendees B. Layout

98% Random Monitoring

5.3 Lodging

100% A. 18 rooms for attendees.

Each room shall have double occupancy, (2 beds) features.

100% Random Monitoring

5.4 Food Services

100% A. The Contractor shall provide one large banquet room for 30 attendees, near the conference room area.

B. The Contractor shall provide breakfast, lunch, snacks, and dinner to attendees.

C. Validate Meals schedule

98% Random monitoring

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS Reference / Deliverable Title

Frequency Number of Copies

Medium/Format Submit To

1.4.8 Contract

Manager

Provide within 3 calendar days after Contract Award

1 Electronic Submission

COR

1.4.11 Combating

Trafficking in

Persons

Provide within 10 calendars days after Contract Award

1 Electronic Submission

COR

TECHNICAL EXHIBIT 3

Meal Schedule

DATE/TIME

MEALS

DESCRIPTION

QUANTITY OF

PERSONS

LOCATION

TUESDAY 4 JUNE

11:30 AM - 12:30 PM LUNCH 30 Banquet Room

2:30 PM - 2:50 PM BREAK 30 Banquet Room

6:30 PM - 7:30 PM DINNER 30 Banquet Room

8:30 PM - 9:00 PM BREAK 30 In Classroom

WEDNESDAY 5 JUNE

7:00 AM – 8:00 AM BREAKFAST 30 Banquet Room

8:00 AM BREAK 30

To Go or Horseback

Location

11:30 AM – 1:00 PM LUNCH 30

To Go or Horseback

Location

3:30 PM – 3:45 PM BREAK 30 In Classroom

6:30 PM – 7:30 PM DINNER 30 Banquet Room

8:30 PM – 9:00 PM BREAK 30 In Classroom

THURSDAY 6 JUNE

8:00 AM – 9:00 AM BREAKFAST 30 Banquet Room

10:00 AM – 10:15 AM BREAK 30

To Go or at Beach

Location

12:30 PM - 1:30 PM LUNCH 30

To Go or at Beach

Location

4:00 PM - 4:30PM BREAK 30 In Classroom

6:00 PM - 7:00 PM DINNER 30 Banquet Room

8:30 PM - 9:00 PM BREAK 30 In Classroom

FRIDAY 7 JUNE

8:00 AM - 9:00 AM BREAKFAST 30 Banquet Room

10:00 AM - 10:15 AM

BREAK

In Classroom

12:30 PM - 1:30 PM LUNCH 30 Banquet Room

Technical Exhibit # 4 Classroom Arrangement I

In focus Table

M at er ia l/ E q u ip m en t

T ab le

Round Tables for 24 attendees (5 per table.)

Staff Table

Screen Table

Audio System Tables

Break Tables

TECHNICAL EXHIBIT #5

Pricing Schedule

ITEMS DESCRIPTION PRICE

AQUATIC FACILITY

To carry out water physical activities on 4 June 2024 from 1500hrs from 1730hrs and to carry out a team building activity with a scavenger hunt on 5 June 2024 from 1500hrs to

1730hrs.

HORSEBACK RIDING

TOUR EXPERINCE

The horseback riding tour experience for 34 personnel on 5 June 2024 from 0800hrs to 1300. The

Contractor shall include transportation from the hotel to the horseback riding location and back.

BEACH ACCESS

Access to a beach for a separate teambuilding activity on 6 June 2024 from 0930hrs to 1400hrs.

Shall have/provide transportation from the hotel to the beach and back.

BONFIRE AREA

Accessibility for a bonfire area during the evening of 6 June 2024 from 1930hrs to 2030hrs.

MEETING PACKAGE

One (1) conference room for 24 attendees for the summer camp. As per technical exhibit #4. One room/office for staff operations. One table two chairs located at the front desk for registration process.

LODGING

Provide 18 rooms for attendees. Each room shall have double occupancy, (2 beds) feature.

FOOD SERVICES

The contractor shall provide one large banquet room for 30 attendees, near the conference room area. Provide breakfast, lunch, snacks and dinner to attendees and validate meals schedule as per technical exhibit #3

PARKING

Provide one parking per room.