Questions_Answered_7-17-19.pdf

W912LR19R0058 PR ARNG Yellow Ribbon 17-18 Jul 181st Med Co Post-Deployment Event Questions

1. Solicitations do not have information regarding A/V requirements, number of attendees for meetings spaces, and child meal numbers.

A. 1. A/V requirement is not needed for the event it will be provided by Fort Buchanan post.

2. Numbers of attendees for meeting space 200 Attendees.

3. Child meals:

Age Groups:

6-9 = 7 Dependents

10-12 = 5 Dependents

13-17 = 12 Dependents

2. This solicitation also requires 4 child breakout rooms, yet states only 5 children will be attending.

A. Required 2 break out rooms for the Child and Youth

3. The period of performance is also listed as 07/17/2019 - 07/18/2019, however there is breakfast needed at 6:30 AM on the 17th, so will the group be checking in on the 16th?

A. The Event is for 17-18 August, Breakfast is required at both days of the event at 6:30AM.

Service member will arrive Saturday 17 only 1 night required for lodging.

4. How many people are expected to attend?

A. Expected Service Members, Family member and personnel bringing support to the event around 200 (subject to change).

5. Is there a chance that the 61 people expected to show could drop?

A. 61 Rooms is the expected for lodging, for the staff we required 6 plus room that will be paid with individual Credit card (do not include in contract) for a total of 67 Rooms.

6. What is the seating arrangement for the meeting space?

A. For details on seating arrangement see attachment.

7. How many single rooms? How many double room will you need?

A. Our Preference is that all rooms are double

W912LR19R0058 PR ARNG Yellow Ribbon 17-18 Jul 181st Med Co Post-Deployment Event Questions

8. Are there any meal constraints that need to be met? Are there any allergies that we need to be aware of?

A. As of this moment we do not have that information as soon as I have confirmed the location and people attending to it, I will let the award contractor know the details.