PWS.pdf

Performance Work Statement (PWS) for PRARNG Child and Youth Program Sports Summer Camp 2018

1. O General.

1.1 Scope. The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, meeting package, lodging, and food services in support of the PRARNG Child & Youth Program Sports Summer Camp 2018, as defined in this PWS.

1.2 Background. Historically, Puerto Rico Army National Guard (PRARNG) Child and Youth Program (CYP) provides to their participants with the values associated with the pursuit of sports and recreational activities, particularly self-discipline, perseverance and decision-making.

1.3 Period of Performance (PoP). The Period of Performance shall be from Friday, July 27, 2018 to Sunday, July 29, 2018.

1.4 Special Qualifications. None

1.5 Post Award Conference. The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, Contracting Officer's Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor's performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor's performance and the contractor shall apprise the Government of problems, if any, being experienced The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.6 Contract Manager (CM). The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO within 3 calendar days after contract award. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, (or the KO if a COR is not assigned), to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1. 7 Combating Trafficking in Persons. The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in any forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of

PWS: PRARNG Child and Youth Program Sports Summer Camp 2018 performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government's zero tolerance policy, the actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The Contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as d�scribed at FAR 22.17.Contractor shall complete the following on line training within 10 calendar days after contract award: Course number is N-US 189- HB; available at: http://jko.jten.mil.

1.8 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCls, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor's mitigation plan will be determined

to. be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.9 COMSEC/IT Security. All communications with DOD organizations are subject to communications security (COMSEC) review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DOD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DOD organizations. Therefore, the contractor is advised that any time contractor place or receive a call they are subject to COMSEC procedures.

The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DOD information. The contractor shall abide by all Government regulations concerning the authorized use of the

. Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.1 O Protection of Personally Identifiable Information (PII). The contractor shall protect all Personally Identifiable Information (PII) encountered in the performance of services in accordance with □FARS 224.103 and DoDD 5400.11, Department of Defense Privacy Program, and Do□ 5400.11-R. If a PII breach results from the contractor's violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals who's PII has been compromised.

1.11 Identification of Contractor Employees. All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor's status as a "contractor,, shall be predominantly displayed in all correspondence types (to include signature blocks on e- mail) and dealings with Government or non-Government entities/ Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word "contractor'' displayed. The contractor shall retrieve all identification media (including vehicle passes) from their employees who depart employment for any reason. All identification media (i.e., badges and vehicle passes shall be returned to the COR within the 10 days of an employee's departure).

2.0 Definitions and Acronyms.

2.1 Definitions.

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non- manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. Th� government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor.

The Government does not have privity of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise ..

2.2. Acronyms

AAR

AEI

AFARS

'ANG

AR

ATCTS

AUP

BBP

CFR

CM

CNGB

COMSEC

COTS

DA

DD250

DD254

DFARS

DOD

FAR

FPCON

FPM

IA

KO

LNO

After Action Report Army Enterprise Info Structure Army Federal Acquisition Regulation Supplement Army National Guard Army Regulation Army Training Certification Tracking System Acceptable Use Policy Better Business Practice Code of Federal Regulations Contract Manager Chief National Guard Bureau Communications Security Commercial-Off-the-Shelf Department of the Army Department of Defense Form 250 (Receiving Report) Department of Defense Contract Security Requirement List Defense Federal Acquisition Regulation Supplement Department of Defense Federal Acquisition Regulation Force Protection Condition Final Planning Meeting Information Assurance Contracting Officer Liaison Officer

MOA

MPM

NACI

NGB

NLT

OCI

PWS

QA

QAP

QASP

QC

QCP

SME

\NWAF-RA

Memorandum of Agreement Mid-Planning Meeting National Agency Check Inquires National Guard Bureau Not Later Than Organizational Conflict of Interest Performance Work Statement Quality Assurance Quality Assurance Program Quality Assurance Surveillance Plan Quality Control Quality Control Program Subject Matter Experts Wide Area Workflow-Receipt and Acceptance

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S). The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract.

3.1 Property: None.

3.2 Materials: None.

3.3 Equipment: None.

3.4 Services: None.

3.5 Utilities: None.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E).

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform �hese services as indicated in Paragraph 1.1.

4.1.1 The contractor shall provide government employees access to a copy and fax machine in the conference area.

4.1.2 Registration area. The contractor shall set up a registration area at a designated location for Friday and Sunday.

5.0 Requirements. The contractor shall:

5.1 Meeting Package. The contractor shall provide two (2) conference rooms:

5.1.1 Each Conference room for 50 attendees.

5.1.2 The contractor shall provide the following sports for the attendees:

5.2 Lodging.

5.1.3.1 Water Polo

5.1.3.2 Basketball

I 5.1.3.3 Volleyball

5.1.3.4 Tennis

5.2.1 The contractor shall provide rooms for 100 attendees. Each room shall have double occupancy (2 beds) or more features.

5.2.2 The contractor shall provide 4 rooms for staff. The staff will individually pay these additional rooms. Each room shall have double occupancy (2 beds) features, from 26 to 29 July 2018.

5.3 Food Service.

5.3.1 The contractor shall provide one (1) large banquet room to accommodate 100 attendees near the session rooms.

5.3.2 The contractor shall provide breakfast, lunch, dinner, and snacks to attendees. As per technical exhibit #3.

Technical Exhibit 1 Performance Requirements Summary

The Government will use these standards to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Task Performance Acceptable Surveillance Standard Quality Method/ By

Levels Whom

5.1 Meeting package 100% 98% Random

Monitoring

5.2 Lodging 100% 100% Random

Monitoring

5.3 Food service 100% 100% Random

Monitoring

Technical Exhibit 2 Deliverables Schedule

PWS Reference/ Frequency Number Medium/Format Submit To Deliverable Title of

Copies

1.6 Contract Manager Provide within 3 1 Electronic COR

calendar days after Submission Contract Award

1.7 Combatting of Provide within 10 1 Electronic COR

trafficking of persons calendar days Submission after Contract Award

Technical Exhibit #3

MEALS QUANTITY OF

DATE/TIME DESCRIPTION PERSONS LOCATION

Friday

12:00 PM - 1 :00 PM Lunch 100 Banquet Room

3:00 PM - 3:30 PM Break 100 In Classroom

6:00 PM - 7:00 PM Dinner 100 Banquet Room

8:00 PM - 8:30 PM Break 100 In Classroom

Saturday

7:00 AM - 8:00 AM Breakfast 100 Banquet Room

10:30 AM - 11 :00 AM Break 100 In Classroom

12:00 PM - 1 :30 PM Lunch 100 Banquet Room

3:00 PM - 3:30 PM Break 100 In Classroom

6:00 PM - 7:00 PM Dinner 100 Banquet Room

8:00 PM - 8:30 PM Break 100 In Classroom

Sunday

7:00 AM - 8:00 AM Breakfast 100 Banquet Room

10:00 AM - 10:30 AM Break 100 In Classroom

12:00 PM - 1 :00 PM Lunch 100 Banquet Room