PERFORMANCE_WORK_STATEMENT_FINAL_updated_72716.docx

MXG1601

PERFORMANCE WORK STATEMENT (PWS)

AIRCRAFT WASH AND LUBE SERVICES

1.0 GENERAL: This is a non-personnel services contract to provide aircraft wash and lube services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 SCOPE: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Aircraft Wash and Lube as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The Contractor shall provide aircraft corrosion prevention wash and lubrication services as described in the Performance Work Statement (PWS) for 156th AW assigned aircraft.

1.3 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and three (3) 12-month option years. The Period of Performance reads as follows: Base Year, Option Year I, Option Year II, and Option Year III

1.4 General Information: See attached SOW Technical Provisions

1.4.1 Quality Control Plan: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract within 30 days after contract award. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.4.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.3.3 Recognized Holidays: Contractor shall not work recognized holidays.

1.4.3.1 New Year’s Day

1.4.3.2 Three King’s Day: January 6th (If the day falls on the working week)

1.4.3.3 Martin Luther King Jr.’s Birthday

1.4.3.4 President’s Day

1.4.3.5 Good Friday

1.4.3.6 Memorial Day

1.4.3.7 Independence Day

1.4.3.8 Puerto Rico Constitution Day: July 25th (If the day falls on the working week)

1.4.3.9 Labor Day

1.4.3.10 Columbus Day

1.4.3.11 Veteran’s Day

1.4.3.12 Thanksgiving Day

1.4.3.13 Christmas Day

1.4.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 6:00 am to 6:00 pm, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Work will be scheduled during the established normal hours of operation. The Contractor shall have personnel present when aircraft are undergoing wash, until such time as the Government inspection is completed and all discrepancies detected are cleared. Contractor may be required to perform weekend work as dictated by mission requirements and will be notified by the contracting officer or authorized representative. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.4.4.1 The contracted services shall be performed as scheduled by the Government. COR will provide the Contractor with a weekly wash schedule Friday or the day prior if it’s a holiday the week before the scheduled work week. The Contractor shall accommodate schedule changes when notified no later than 3pm (1500 hours) the day before the scheduled wash/lube/cleaning.

1.4.4.2 Aircraft are washed on a thirty-day cycle; therefore, washes will not occur every day. However, rinses are required for aircraft left outside in the environment. The contractor must check with the Maintenance Operations Center (MOC) in Hangar 1 via COR daily to ensure aircraft are available and in need of rinsing.

1.4.4.3 Clear water rinse will be performed on each aircraft each Friday and the day after the aircraft was schedule to fly starting at 0600 and shall not exceed 10 minutes per aircraft and completed by 0700.

1.4.4.4 Wash/lube /cleaning will be satisfactorily completed in 16 hours for the C-130 aircraft.

1.4.4.5 Notify Maintenance Operations Center (MOC) via COR of start and completion time of rinse, wash and wash/lube/cleaning services.

1.4.5 Place of Performance: The work to be performed under this contract will be performed at indoors/outdoors wash rack, Building 104/ spot 10 MSgt Angel R. Vazquez (willie) Street, Muñiz ANGB, Puerto Rico.

1.4.6 Type of Contract: The government will award a Firm Fixed Price contract.

1.4.7 Security Requirements: The Contractor shall insure that employees are placed on an Entry Authorization List by 156th Security Forces to work in a restricted area. Each contractor employee will be required to undergo a background check investigation by the 156th Security Forces. The Contractor or site supervisor shall notify the COR when there are any additions or deletions of employees concerning the wash contract.

1.4.7.1. The Contractor will provide background check investigations for its employees for entrance to restricted areas according to current Government policies and procedures as required. The contractor will coordinate with COR to submit employee’s names to the 156th Security Forces for background check investigation.

1.4.7.2. The Contractor and his/her personnel will provide full disclosure and assistance during any official government investigations, including but not limited to: air or ground mishaps, accidents, criminal activities, security breaches, etc.

1.4.8 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.4.8.1 Unscheduled gate closures: Security Police may close the gates at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.8.2 The contractor’s employees: Shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance.

1.4.9 Special Qualifications: The Contractor must have the personnel, organization, and administrative control necessary to ensure that the services performed meet all requirements specified in statement of work. The work history of each contractor employee shall demonstrate experience directly related to the contracted service and show experience working with aircraft over 85,000 lbs. The unit designated QAP reserves the right to review employees’ work history to ensure related experience exists and work history is sufficiently detailed for effective and efficient performance. Personnel must be in place at start of contract. Government is not responsible for training of personnel. Project director and/or site supervisor must be present for all services including daily rinses.

1.4.10. Employee Training: All initial/familiarization training must be completed before contract start date. All other training is the responsibility of the Contractor. Contact COR to coordinate training dates/times. The Contractor shall be responsible for selecting personnel who are well-qualified and/or appropriately certified to perform the required services, for supervising techniques used in their work and for keeping them informed of all improvements, changes and methods of operation. Contractor employees must conform to Federal, state, local and other applicable regulations.

1.4.10.1. AT Level 1 Awareness Training (AT): All contractor employees requiring access to Air Force Installations, facilities, and controlled access areas shall complete Level 1 AT within 5 calendar days after contract start date and within 5 calendar days of new employees commencing performance. The contractor shall submit a certificate of completion for each affected contractor and subcontractor employee, to the COR, or to the KO if a COR is not assigned, within 5 calendar days after completion of training. Level 1 AT is available at https://atlevel1.dtic.mil/at/

1.4.10.2. Combating Trafficking in Persons (CTIP): The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in any form of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The Contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17. All contractor employees shall complete CTIP training within 5 calendar days after contract start day and within 5 calendar days of new employees commencing day. The contractor shall submit a certificate of completion for each affected contractor and subcontractor employee, to the COR, or to the KO if a COR is not assigned, within 5 calendar days after completion of training. CTIP website is located in: https://jkodirect.jten.mil/Atlas2/faces/page/login/Login.seam.

1.4.10.3 Operations Security (OPSEC): All contractor employees requiring access to Air Force Installations, facilities, and controlled access areas shall complete OPSEC training 5 calendar days after contract start date and within 5 calendar days of new employees commencing performance. The contractor shall submit a certificate of completion for each affected contractor and subcontractor employee, to the COR, or to the KO if a COR is not assigned, within 5 calendar days after completion of training. The training will be provided in coordination with the Security Forces personnel in Muniz ANG Base.

1.4.10.4. The Contractor shall establish and maintain a complete Training Plan to ensure the requirements of the contract are provided as specified. Contractor shall provide the Training Plan for review and government acceptance no later than 30 days after start of performance. Establish and maintain training records. Records will be available to the Government upon request.

1.4.11 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.4.12 Contracting Officer Representative (COR): The (COR) will be MSgt Angel Rodriguez. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.4.13 Key Personnel: The Contract Manager personnel are considered key personnel by the government. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available during normal duty hours within one (1) hour to meet at the installation with Government personnel designated by the Contracting Officer to discuss technical issues. After normal duty hours the manager, or designated alternate, shall be available within two (2) hours.

1.4.14 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel will be required to obtain and wear badges in the performance of this service. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types and dealings with Government or non-Government entities/ Contractor personnel are encouraged wear identification badges or company clothes to distinguishing themselves as such. The badges or clothing shall have the company name, employee name and the word “contractor” displayed. The contractor shall/must retrieve all identification media (including vehicle passes) from their employees who depart employment for any reason. All identification media (i.e., badges, clothing, uniforms and vehicles passes)

1.4.15. Safety Plan: The Contractor shall establish and maintain a complete Safety Plan to ensure the requirements of the contract are provided as specified. Contractor shall provide the Safety Plan for review and government acceptance no later than 5 days after start of performance.

1.4.16. Record Management: The contractor shall be responsible for maintaining government required records that are specifically cited in this SOW. If requested by the Government, the contractor shall provide the original record or a reproducible copy of any such record within five working days of receipt of the record. Contractor will follow AFI 33-322, Records Management Program, and AFI 33-364, Records Disposition for maintenance and disposition of all records under their control.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 CLEAN. To determine if surfaces are clean, a close visual inspection shall be made to determine that all residue, oily film and streaking have been removed. In the event of a disagreement between the contractor and the QAE, a final method of determination is a dry, lint free, white towel is wiped firmly across the various surfaces. If excessive soiling of the towel occurs, the surface is not clean. Wheel wells, flap wells, and exterior surfaces should be inspected using this method. The above described condition of clean shall be reached on all washing and cleaning services.

2.1.5. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.7. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.8. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.9. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.10. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.11. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.12. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have oversight of contract(s) with the subcontractor.

2.1.13. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide security, safety, fire emergency, and vehicle maintenance on government furnished equipment.

3.2 Facilities: The Government will provide indoors/outdoors wash rack at Building 104/ spot 10 MSgt Angel R. Vazquez (Willie) Street, Muñiz ANGB, Puerto Rico, during scheduled work hours for PPE (Personal Protective Equipment) and document storage. This building provides access to a telephone for emergency or 156th/base business, restrooms and a break area. The Government will not be responsible for any loss of personal or contractor-owned property or equipment stored therein. The Government will be responsible for any repairs that are required to the facility. The Contractor shall use the facilities provided by the Government for 156th AW aircraft only.

3.3 Utilities: The Government will provide electricity, water, and telephone on base use only. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: The Government will provide aircraft covers as required by specific technical orders, powered and non-powered Aerospace Ground Equipment (Power carts, Maintenance Stands), and Rinse trailer. Unserviceable Government Furnished Equipment will be replaced by the Government before commencement of the next scheduled wash.

3.5 Materials: The Government will provide the following:

Also see TECHNICAL EXHIBIT 3

Cleaning Solution (Soap): MIL-PRF-87937/85570 Type IV

MASKING TAPE (painters) TECHNICAL DATA located in Hangar 1, Quality Assurance Office

3.6 Products/solutions are subject to change with equivalent products due to Technical Order or Regulation changes. In accordance with AFI21-101, the Contracting Officer (CO) will be notified of any changes to the Qualified Products List (QPL) which identifies qualified products (i.e., cleaners, paints, etc.) within a particular Mil-Spec; these are the only approved materials for use on Air Force aircraft, subsystems, and support equipment. The CO will provide an updated copy of the QPL to the contractor. QAPs will ensure only approved materials are used.

3.7 Safety Data Sheet (SDS) are readily available inside Hangar 104 on the left hand corner of the building. Hangar 104 is adjacent to spot 10, where aircrafts are washed and lubricated (see paragraph 1.6.5).

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 The Government will not be responsible for security of storage areas, nor for any loss or damage to Contractor equipment or supplies.

4.3 The Contractor shall ensure that facilities provided by the Government present a neat, clean appearance at all times. Contractor shall ensure facilities are kept free of rubbish and equipment, and materials are stored safely and neatly. The Contractor is responsible for promptly reporting any facility deficiencies to the COR in writing.

4.4 Vehicle operators must be certified licensed and have proper access badges to operate rinse vehicle on flight line and around aircraft. The Contractor will ensure operators meet all Government requirements at all times.

PART 5

5. REQUIREMENTS: The contractor shall:

5.1 Comply with all items contained in the document attached “Technical Provisions”

5.2 Contractor Manpower Reporting Application (CMRA):

5.3 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Air National Guard Bureau (Puerto Rico Air National Guard and or Virgin Island Air National Guard) via a secure data collection site.

5.4 The contractor shall completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at http://www.ecmra.mil.

6. APPLICABLE PUBLICATIONS: Publications applicable to this PWS are listed below:

Mandatory

Quality Assurance Office

PART 6

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1 Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2 Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3 Attachment 3/Technical Exhibit 3- List of Government Furnished Property (GFP)

Also see attached Quality Assurance Surveillance Plan (QASP)

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

Method of Surveillance

PRS # 1.

The contractor shall provide complete wash (wash/lube/interior cleaning) on time in accordance with PWS, paragraph 5.10.

The contractor provided complete wash with 16 hours for C-130

PRS # 2

The contractor shall clean aircraft in accordance with PWS, paragraph 5.6, 5.10 & 5.11

PRS # 3

The contractor shall complete clear water rinses on time in accordance with PWS, paragraph 5.11.

PRS # 4

The contractor shall clean wash rack in accordance with PWS, paragraph 5.12.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Company format

COR

Company format

COR

Company format

COR

OPSEC Training Paragraph 1.4.10.3

TECHNICAL EXHIBIT 3

List of Government Furnished Property (GFP)

· Wash Rack- $70,265.0040403619

· Aircraft Covers- valued at $500.00

· Power Carts- Unit listed price $145,000.00

· Maintenance Stands

B1 Stand- Unit listed price $ 17,000.00

B5 Stand- Unit listed price $ 17,000.00

· Rinse trailer- Unit listed price $ 16,673.49

· Cleaning Solution (Soap): MIL-PRF-87937/85570 Type IV- Unit listed price $431.28

· Grease: MIL-PRF-81322 - Unit listed price $9.37

· CPC: Cor-Ban 35/ MIL-PRF-85054 (6850-01-492-2932) - Unit listed price- $157.37

· CPC: MIL-PRF-81309 Type II- Unit listed price $8.33

· Oil: MIL-PRF-32033- Unit listed price $5.20

· Soil Barrier: Cee Bee A-6 (8030-01-118-6399)- Unit listed price $1,533.40

· Layout Dye: DXX290 (6850-00-241-9712)- Unit listed price $18.51

· Hydraulic Fluid: MIL-PRF-83282 (9150-00-149-7432)- Unit listed price $28.46

· Barrier Paper: MIL-PRF-131 (8135-00-282-0565) - Unit listed price $175.25

· MASKING TAPE (painters)- Unit listed price- $4.95