W912LR-24-Q-0057 All Terrain Vehicle Buy Combined Synopsis.pdf

Solicitation/ Notice ID: W912LR-24-Q-0057

Type of Solicitation: Request for Quotation (RFQ)

Description of Requirement: All-Terrain Vehicle Purchase for PRARNG G4-ASP Section

Date of Solicitation: Wednesday, July 24, 2024

Closing Date of Solicitation: Monday, August 26, 2024

Issued by: USPFO PR W912LR

No. of Amendments: None

This is a COMBINED SYNOPSIS/SOLICITATION for commercial products prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a separate written solicitation will not be issued. This solicitation is issued as a request for Quote (RFQ) competed IAW FAR Part 13, Simplified Acquisition Procedures and FAR Part 12, Commercial Products. Quotes failing to meet all the terms and conditions of this solicitation; to include buy terms, line-item descriptions, and attachments, may not be evaluated for award. One (1) firm-fixed price

(FFP) contract will be awarded resulting from this solicitation. Any reference to the term “BID” in this solicitation is used synonymously with the word “QUOTE”. Please see FAR 13.004-Legal effect of quotations. Clauses and provisions included in FAR 52.212-1, 52.212-2, 52.212-3, 52.212-4 and 52.212-5 are incorporated by reference unless additionally clarified in this RFQ via addendums.

Original Set Aside: 100% Small Business Set-Aside (FAR 19.5)

Product Service Code: 2340

NAICS Code: 441227 All Terrain Vehicles

Place of Delivery/Performance: Building 2022 Camp Santiago, Salinas, PR 00751

Delivery Date/Period of Performance: no later than 60 days After Contract Award

The Puerto Rico National Guard Purchase and Contracting Office intends to utilize this Request for Quote (RFQ) to obtain offers for the purchase All-Terrain Vehicle for the Puerto Rico Army National Guard in accordance with essential salient characteristics, terms, and conditions.

The Government intends to select only one offeror. Quotations shall be provided following a similar breakdown:

CLIN ITEM DESCRIPTION UNIT QTY. UNIT

PRICE

TOTAL

0001 All-Terrain Vehicle

Fuel-Type: Diesel, Low Sulfur

Engine Type: Diesel, 3 Cylinders, 24.8 HP

Transmission Type: 4x4 Passengers: Capacity for four passengers

Capacity for Cargo: Yes

Tire Type: ATV 25x10-12, 6 ply, Heavy Duty Work Site (HOWS)

Attachments:

Roof Hydraulic Truck Bed

OSHA Compliant Security Bars

Seatbelts Dynamic Breaks

Canopy

Grill Guard

EA 1

Note: The contractor shall include in their response applicable taxes, fees, and rates.

Place of Delivery/Performance: Bldg. 2022, Camp Santiago Joint Training Center, Salinas, PR 00751

Delivery Date/Period of Performance: 30 to 60 days after confirmation of order.

The responses to this RFQ are intended to be evaluated, and award made, without discussions unless discussions are deemed to be necessary. Since award will be based on initial responses, quoters are highly encouraged to quote their most advantageous pricing in their initial response. The Government shall NOT accept any price adjustments after closing of solicitation.

This requirement is being solicited 100% small business set-aside. The NAICS code for this acquisition is 336999 and the Small Business size standard is 1,000. All prospective offerors must have a Commercial and Government Entity

(CAGE) code and be registered with System for Award Management (SAM) at http://www.sam.gov.

Please review all sought requirements thoroughly as incomplete offers will not be considered for evaluation.

Vendors shall respond to this RFQ on or before 4:00 pm, Atlantic Standard Time/local time Puerto Rico, of the closing date specified in this solicitation (unless amended). Any quote, modification, or revision of a quote received after the exact time specified for receipt of quotes is considered “late”. Offerors may submit questions regarding this solicitation to the Government Point of Contact pursuant to FAR 12.603(c)(2)(xvi). If, after closing of the solicitation, the Contracting Officer determines in the best of the Government, the contracting officer may request information on offers to ensure all aspects of the offer are clear and that the offeror understands the requirements as specified (see

FAR 13.106-2(b)(3)(ii). This request will NOT be used to cure deficiencies or material omissions in a quote, materially alter the technical or cost elements of the quote, or otherwise revise the quote after solicitation period has closed. All quotes are final after close of solicitation in accordance with FAR 12.301(b)(1) and as prescribed in 52.212-

1(f)(2)(ii).

All quoters must have a Commercial and Government Entity (CAGE) code and be registered with System for Award

Management (SAM) at http://www.sam.gov. Please review all sought requirements thoroughly as incomplete offers will not be considered for evaluation. All quoters must list Unique Entity Identifier (UEI) number, CAGE code, and

Federal TIN with Company name, POC, and phone number. To obtain or renew a UEI number or CAGE code, please visit https://www.sam.gov. Lack of registration in the SAM database will make a quoter ineligible for award.

Vendor must also be registered in Wide Area Workflow to receive payment through electronic funds transfer. If you are not currently registered, please visit the following website https://piee.eb.mil/ to complete your free of charge

Toolbox Windshields with wipers

Site mirror and signal kit

PSC: 2340

0002 Note Separately Priced (NSP) CLIN**

Warranty: Minimum warranty 2-years or 1,000 hours of used, whichever happens first.

Note: Offeror must be capable to include LOCAL point of contact information, location, and process of an authorized dealer in

Puerto Rico

OR

Provide the process to submit warranty claims and execute all warranty claims for latent defects or other aspects covered under minimum commercial warranty within 24 hours of claim.

NSP 1 NSP NSP

0003 Shipment: The contractor shall supply and deliver the requested items to the destination provided in place of delivery. Alternate means of delivery to include shipment other than final delivery to requested delivery address shall not be accepted.

Job 1 http://www.sam.gov/ http://www.sam.gov/ registration. All offerors must be a certified Small Business of the solicited socio-economic group (if specified) in SAM at time of submitting offers and at time of award or quoter will be ineligible for award.

The procuring office DOES NOT and will NOT respond questions pertaining to SAM Registration and business classification (small vs. large), or procedures for becoming a Small Business or any of the applicable socio-economic classifications. Offerors are responsible for meeting the requirements for the set-aside at the time of submission of

OFFERS and AWARD.

No legal liability on the part of the Government for any payment may arise until funds are made available to the

Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer. The Government will not pay for costs incurred in the preparation of offers.

FAR 52.212-1 Addendum

The period of acceptance for offers shall be no less than 30 calendar days from closing date of the solicitation.

FAR 52.212-2 Evaluation of Commercial Items Addendum

This acquisition will be procured utilizing a combination of the commercial procedures in FAR Part 12, Part

13.106(a)(2) and 13.106(b)(3), Price and Other Non-Price Factors. Acquisition Regulation and whose quote conforms to the solicitation requirements.

The solicitation requirements include all stated terms, conditions, representation and certifications, and other information required by this solicitation. The Government reserves the right to award without discussions. Therefore, each initial offer should contain the offeror’s best terms from meeting PRICE and OTHER FACTORS. However, the Government reserves the right to conduct requests for information and questions on contents of the quote if determined necessary by the Contracting Officer.

The Government may reject any quote that is evaluated to be unrealistic in terms of requirements, contract terms and conditions, or an unrealistically high or low price when compared to Government estimates, such that the quote is deemed to reflect an inherent lack of competence or failure to comprehend the complexity and risk of the program.

Price increases after closing of solicitation resulting from a Government requests for information shall be rejected, as they will be considered a new offer submitted late.

BASIS OF AWARD/ EVALUATION STANDARD

1. All proposals will be reviewed for timeliness. If the proposal is received after the closing date and does not meet the criteria for “late submissions” in the solicitation, the proposal will not be opened.

2. Timely proposals will be reviewed for compliance to the solicitation. If the proposal does not comply with the requirements of the solicitation, the proposal will not be evaluated further, and the offeror will be notified that the proposal is not in conformance with the solicitation.

3. The contractor shall address the following two factors:

(1) FACTOR 1: Other NON-Price Factors (Meets both Subfactors):

a. SUBFACTOR1.1 – Conformance with Salient Characteristics (Meets or Does not Meets) The only offers that will be considered are those who conforms to the minimum salient characteristics for every listed item in the schedule. No additional credit will be given for exceeding acceptability.

b. SUBFACTOR1.2 – Warranty (Meets or Does not Meets): Provides a minimum warranty in manufacturing defects with limited liability for damages not caused by normal wear and tear as specified. The guarantee for repairs covering manufacturing defects shall cover repair or replacement of 1 to 1 item for equal or higher quality at no additional cost. Contractor shall provide full detail of coverage warranty in their offer. Warranty provided meets solicitation requirements.

c. SUBFACTOR 1.3 – Technical Catalog/ Data Sheets: Provides manufacturer’s data sheets and technical characteristics for Government evaluation of salient characteristics. Data sheets shall include but not be limited to images, diagrams, item/part characteristics, mechanical requirements, and total use hours covering warranty.

(2) FACTOR 2 – Price – The offeror shall complete CLIN pricing on page one (1) of this solicitation. In addition to the completed CLIN pricing on page one (1), the offeror shall provide sufficient price information to allow the contracting officer to determine the completeness and reasonableness of the offerors’prices.

Award will be made to the lowest priced quote that meets all the technical requirements and both Priced and Non-

Priced Factors. The Government intends to award a contract without discussions with respective offerors. Offers’s that fail to meet the government’s schedule and ALL technical requirements will be deemed unacceptable and disqualified from competition.

SUBMISSION OF OFFERS/QUOTES:

The responses to this RFQ are intended to be evaluated, and award made, without discussions unless discussions are deemed to be necessary. Since award will be based on initial responses, quoters are highly encouraged to quote their most advantageous pricing in their initial response. The Government shall NOT accept any price adjustments after closing of solicitation.

Offerors shall respond to this RFQ on or before date and time specified in this solicitation and must conform to the requirements specified in this RFQ and its attachments. Responses shall be submitted prior to the closing date and time identified above electronically via email to:

Contracting Officer:

Rolando Perez, rolando.perez.9@us.af.mil

Contract Specialist(s):

Argenies Gonzalez, argenies.e.gonzalezgarcia.mil@army.mil

Maria Ruiz, maria.d.ruizperez.mil@army.mil

Offerors are responsible to ensure offer/quote response is received by the date and time specified. Any quote, modification, or revision of a quote received after the exact time specified for receipt of quotes is considered “late” and will NOT BE EVALUATED.

Offerors may submit questions regarding this solicitation to the Government Point of Contact pursuant to FAR

12.603(c)(2)(xvi). If, after closing of the solicitation, the Contracting Officer determines in the best of the Government, the contracting officer may request information on offers to ensure all aspects of the offer are clear and that the offeror understands the requirements as specified (see FAR 13.106-2(b)(3)(ii). This request will NOT be used to cure deficiencies or material omissions in a quote, materially alter the technical or cost elements of the quote, or otherwise revise the quote after solicitation period has closed. All quotes are final after close of solicitation in accordance with

FAR 12.301(b)(1) and as prescribed in 52.212-1(f)(2)(ii).

****Clauses and Provisions Incorporated by Reference****

FAR 52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (JUL 2016)

FAR 52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (JUL 2016)

FAR 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND CERTIFICATIONS (DEC 2014)

FAR 52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN SUBCONTRACTING WITH

mailto:rolando.perez.9@us.af.mil mailto:argenies.e.gonzalezgarcia.mil@army.mil mailto:maria.d.ruizperez.mil@army.mil

CONTRACTORS DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENT (OCT 2015)

FAR 52.209-11 REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT TAX LIABILITY OR A

FELONY CONVICTION UNDER ANY FEDERAL LAW (FEB 2016)

FAR 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JAN 2017)

FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS-- COMMERCIAL ITEMS (JAN 2017)

FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS-- COMMERCIAL ITEMS -- ALTERNATE I (OCT 2014)

FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (JAN 2017)

FAR 52.212-5 (Deviation) CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS-- COMMERCIAL ITEMS (JAN 2017)

FAR 52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (NOV 2011)

FAR 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION (JUL 2013)

FAR 52.222-21 PROHIBITION OF SEGREGATED FACILITIES (APR 2015)

FAR 52.222-26 EQUAL OPPORTUNITY (SEP 2016)

FAR 52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY 2014)

FAR 52.222-50 COMBATING TRAFFICKING IN PERSONS (MAR 2015)

FAR 52.222-55 MINIMUM WAGES UNDER EXECUTIVE ORDER 13658 (DEC 2015)

FAR 52.223-5 POLLUTION PREVENTION AND RIGHT-TO-KNOW INFORMATION (MAY 2011)

FAR 52.223-18 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE DRIVING (AUG 2011)

FAR 52.225-13 RESTRICTIONS ON CERTAIN FOREIGN PURCHASES (JUN 2008)

FAR 52.225-25 PROHIBITION ON CONTRACTING WITH ENTITIES ENGAGING IN CERTAIN ACTIVITIES OR

TRANSACTIONS RELATING TO IRAN--REPRESENTATION AND CERTIFICATIONS (OCT 2015)

FAR 52.232-39 UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS (JUN 2013)

FAR 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (DEC 2013)

FAR 52.237-2 PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT, AND VEGETATION (APR 1981)

DFARS 252.232-7003 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND RECEIVING REPORTS (JUN

2012) DFARS 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

DFARS 252.203-7000 REQUIREMENTS RELATING TO COMPENSATION OF FORMER DOD OFFICIALS (SEP 2011)

DFARS 252.203-7002 REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS (SEP 2013)

DFARS 252.203-7005 REPRESENTATION RELATING TO COMPENSATION OF FORMER DOD OFFICIALS (NOV 2011)

DFARS 252.204-7008 COMPLIANCE WITH SAFEGUARDING COVERED DEFENSE INFORMATION CONTROLS (OCT 2016)

DFARS 252.204-7011 ALTERNATIVE LINE-ITEM STRUCTURE (SEP 2011)

DFARS 252.204-7012 SAFEGUARDING COVERED DEFENSE INFORMATION AND CYBER INCIDENT REPORTING (OCT 2016)

DFARS 252.204-7015 NOTICE OF AUTHORIZED DISCLOSURE OF INFORMATION FOR LITIGATION SUPPORT (MAY 2016)

DFARS 252.211-7003 ITEM UNIQUE IDENTIFICATION AND VALUATION (MAR 2016)

DFARS 252.213-7000 NOTICE TO PROSPECTIVE SUPPLIERS ON USE OF PAST PERFORMANCE

INFORMATION RETRIEVAL SYSTEM-- STATISTICAL REPORTING IN PAST PERFORMANCE EVALUATIONS (JUN 2015)

DFARS 252.223-7008 PROHIBITION OF HEXAVALENT CHROMIUM (JUN 2013)

DFARS 252.225-7000 BUY AMERICAN-BALANCE OF PAYMENTS PROGRAM CERTIFICATE BASIC (NOV 2014)

DFARS 252.225-7036 BUY AMERICAN-FREE TRADE AGREEMENTBALANCE OF PAYMENTS PROGRAM BASIC (DEC 2016) (DEC 016)

DFARS 252.225-7048 EXPORT-CONTROLLED ITEMS (JUN 2013) DFARS 252.232-7010 LEVIES ON

CONTRACT PAYMENTS (DEC 2006)

DFARS 252.244-7000 SUBCONTRACTS FOR COMMERCIAL ITEMS (JUN 2013)

DFARS 252.247-7023 TRANSPORTATION OF SUPPLIES BY SEA—BASIC (APR 2014)

DFARS 252.247-7024 NOTIFICATION OF TRANSPORTATION OF SUPPLIES BY SEA (MAR 2000)

52.232-18 AVAILABILITY OF FUNDS