Statement_of_Work_IBCT_&_RTI.docx

Statement of Work (SOW):

I. 183rd RTI Statement of Work:

The contractor shall provide the Virginia Army National Guard 183D RTI ice and reefer trailer for annual 2019 AA/PF/11 Series courses conducted at Ft. Pickett, Blackstone, VA 23284, for the time period of 2 August thru 28 August 2019. The contractor shall provide and deliver 20 lbs. of crushed ice with reefer trailer in accordance with statement of work (SOW) herein.

DELIVERY DETAILS:

A. 20 lbs. Crushed Ice:

1st Delivery - 2 August 2019 –12,000lbs equal to 600 bags of crushed ice on a pallet shrink wrapped from top to bottom.

2nd Delivery - 12 August 2019 –12,000lbs equal to 600 bags of crushed ice on a pallet shrink wrapped from top to bottom.

3rd Delivery - 18 August 2019 –16,000lbs equal to 800 bags of crushed ice on a pallet shrink wrapped from top to bottom.

1. Prior to the driver departing, the driver shall call SSG Martin with an estimated time of arrival at 434-480-6958/434-292-2784

2. When deliver arrives, driver shall back the truck up to stationary reefer trailer where both back ends connect to make transferring the pallets easier.

3. The contractor shall remove all emptied pallets when delivering a new request.

4. Each delivery must be accompanied by an original and one copy of the contractor’s itemized delivery document. Both copies will be signed by the unit representative attesting to the acceptance. One signed copy shall be returned to the contractor for the 183D RTI for payment.

5. Discrepancies will be brought to the attention of the contractor for immediate correction.

6. Deliveries shall be made in clean, closed vehicles in accordance with TB Med 530 Food Service Sanitation (2005). When transporting ICE, the vehicles shall be maintained in good sanitary condition to prevent contamination of the supplies.

7. Delivery shall be made to the drop of point (TBD) on Fort Pickett VA designated by SSG Martin.

8. A government point of contact will be given once contract is awarded.

9. Packaging of ice should be on pallets and packed and shrink wrapped

10. All items will be delivered free of damage, with all packaging and packing intact. Excess pallets used for delivery shall be removed from the delivery point by the contractor.

11. All packaging and packing shall be in accordance with good commercial practice. Labeling shall be in accordance with commercial labeling requirements complying with the Federal Food, Drug and Cosmetic Act and regulations promulgated there under. Shipping containers shall be in compliance with the National Motor Freight Classification and Uniform Freight Classification.

B. Reefer Trailers:

1. Delivery of one (1) Reefer trailer No later than 1:00 p.m. EST on 2 August 2019 at Ft. Pickett, Blackstone Va 23284. Delivery designation will be coordinated with the Government Point of Contact no less than 48hrs prior to the initial delivery.

2. Delivery of reefer trailers shall be in clean and operational conditions, in accordance with TB Med 530 Food Service Sanitation (2005). The reefer trailers shall be delivered in good sanitary condition to prevent contamination of supplies.

3. Reefer trailers should operate with diesel fuel and should arrive with a full tank of diesel. The VaARNG will be responsible for fueling the reefer trailers during the rental period.

4. The reefer trailers shall have an operational side door that opens outward with the ability to be locked from the outside. In addition, the rear two doors shall be operational and open outward with the ability to be locked from the outside.

5. The reefer trailer shall have operational fuel and temperature gauges.

6. In the event an item is rejected, the Government Point of Contact will annotate the itemized delivery document, identifying the rejected item(s). Unless otherwise directed, any rejected item shall be replaced by the contractor within twelve (12) hours at no additional cost to the Government. At the government’s discretion, the government may cancel the item for a credit or accept another item in lieu of as a replacement. In this latter case, the substitution shall be at no additional cost to the Government. Credits and/or substitutions may be approved in advance by the contracting officer. The contractor shall charge the Government for only those items accepted by the authorized representative at the time of delivery.

7. Short shipments shall be noted by the authorized government representative on the itemized delivery document accompanying the delivery. The discrepancy will be corrected by the contractor within twelve (12) hours at no additional cost to the Government. Any item delivered in error will not be accepted by the authorized government representative.

8. In addition to any other provision of this contract, the contractor shall accept returns for replacement under the following conditions, if the ordering office still requires the product(s):

1. Products shipped in error;

1. Products were damaged in shipment;

1. Products with concealed damage;

1. Products that are recalled;

1. Products not meeting the minimum quality requirements as defined;

1. Products delivered in unsanitary delivery vehicles; and/or

1. Products delivered that exceed the minimum/maximum specified temperature.

9. In the event that a reefer trailer becomes inoperable the contractor shall replace the reefer trailer within 12hrs of being notified of the situation. The contractor shall provide a 24hr emergency contact number to the appointed Government Point of Contact. For inoperable reefer trailers replacement of the trailer is the only authorized action. The government shall not incur any charges for the replacement of the reefer trailer.

10. Tires on the reefer trailer should be in good condition meet Department of Transportation inspection criteria. In the event that a tire goes flat the contractor shall fix or replace said tire within 12hrs of being notified of the situation. The government shall not incur any charges for fixing or replacing the flat tire.

11. Final numbers and any additional requirements for the reefer trailers will be submitted to the contractor no later than June 25, 2019.

12. A Government Point of Contact will be named in the award and will be the point of contact for this contract. This individual will ensure the terms and conditions of the contract to include the Statement of Work (SOW) are adhered to.

II. 116th IBCT Statement of Work:

The contractor shall provide the Virginia Army National Guard 116th IBCT ice and reefer trailers for annual training (XCTC 2019) conducted at Ft. Pickett, Blackstone, VA 23284, for the time period of 13 July thru 03 August 2019. The contractor shall provide and deliver 10 lbs. blocked ice, 20 lbs. of crushed ice with reefer trailers in accordance with statement of work (SOW) herein.

DELIVERY DETAILS:

1. 10 lbs. Bag Blocked Ice:

1. Delivery - 12 July 2019 – 18,980 lbs. equal to 1,898 bags of blocked ice. No more than 2,000 lbs. per pallet shrink wrapped from top to bottom.

1. Delivery – 16 July 2019 – 18,980 lbs. equal to 1,898 bags of blocked ice. No more than 2,000 lbs. per pallet shrink wrapped from top to bottom.

1. Delivery – 20 July 2019 – 18,980 lbs. equal to 1,898 bags of blocked ice. No more than 2,000 lbs. per pallet shrink wrapped from top to bottom.

1. Delivery – 24 July 2019 – 18,980 lbs. equal to 1,898 bags of blocked ice. No more than 2,000 lbs. per pallet shrink wrapped from top to bottom.

1. Delivery – 28 July 2019 – 18,980 lbs. equal to 1,898 bags of blocked ice. Not more than 2,000 lbs. per pallet shrink wrapped from top to bottom.

1. Prior to the driver departing, the driver shall call MSG Moore with an estimated time of arrival at 434-294-6210.

1. When deliver arrives, driver shall back the truck up to stationary reefer trailer where both back ends connect to make transferring the pallets easier.

1. The contractor shall remove all emptied pallets when delivering a new request.

1. Each delivery must be accompanied by an original and one copy of the contractor’s itemized delivery document. Both copies will be signed by the unit representative attesting to the acceptance. One signed copy shall be returned to the contractor for the HQ 116 IBCT for payment.

1. Discrepancies will be brought to the attention of the contractor for immediate correction.

1. Deliveries shall be made in clean, closed vehicles in accordance with TB Med 530 Food Service Sanitation (2005). When transporting ICE, the vehicles shall be maintained in good sanitary condition to prevent contamination of the supplies.

1. Delivery shall be made to the drop of point (TBD) on Fort Pickett VA designated by MSG Michael Moore.

1. A government point of contact will be given once contract is awarded.

1. Final numbers for ice will be submitted to the contractor no later than June 25, 2019. Total quantity of ice for all deliveries may be reduced or cancelled for the designated dates under section A and B of the SOW during the time period of 12 JUL thru 03 AUG 2019 with a 48hr notice prior to the designated delivery date by the Government Point of Contact.

1. Packaging of ice should be on pallets and packed and shrink wrapped

1. All items will be delivered free of damage, with all packaging and packing intact. Excess pallets used for delivery shall be removed from the delivery point by the contractor.

1. All packaging and packing shall be in accordance with good commercial practice. Labeling shall be in accordance with commercial labeling requirements complying with the Federal Food, Drug and Cosmetic Act and regulations promulgated there under. Shipping containers shall be in compliance with the National Motor Freight Classification and Uniform Freight Classification.

1. 20 lbs. Crushed Ice:

1. Delivery - 12 July 2019 – 37,960 lbs. equal to 1,898 bags of crushed ice. No more than 2,500 lbs. per pallet shrink wrapped from top to bottom.

1. Delivery – 16 July 2019 – 37,960 lbs. equal to 1,898 bags of crushed ice. No more than 2,500 lbs. per pallet shrink wrapped from top to bottom.

1. Delivery – 20 July 2019 – 37,960 lbs. equal to 1,898 bags of crushed ice. No more than 2,500 lbs. per pallet shrink wrapped from top to bottom.

1. Delivery – 24 July 2019 – 37,960 lbs. equal to 1,898 bags of crushed ice. No more than 2,500 lbs. per pallet shrink wrapped from top to bottom.

1. Delivery – 28 July 2019 – 37,960 lbs. equal to 1,898 bags of crushed ice. No more than 2,500 lbs. per pallet shrink wrapped from top to bottom.

1. Prior to the driver departing, the driver shall call MSG Moore with an estimated time of arrival at 434-294-6210.

1. When deliver arrives, driver shall back the truck up to stationary reefer trailer where both back ends connect to make transferring the pallets easier.

1. The contractor shall remove all emptied pallets when delivering a new request.

1. Each delivery must be accompanied by an original and one copy of the contractor’s itemized delivery document. Both copies will be signed by the unit representative attesting to the acceptance. One signed copy shall be returned to the contractor for the HQ 116 IBCT for payment.

1. Discrepancies will be brought to the attention of the contractor for immediate correction.

1. Deliveries shall be made in clean, closed vehicles in accordance with TB Med 530 Food Service Sanitation (2005). When transporting ICE, the vehicles shall be maintained in good sanitary condition to prevent contamination of the supplies.

1. Delivery shall be made to the drop of point (TBD) on Fort Pickett VA designated by MSG Michael Moore.

1. A government point of contact will be given once contract is awarded.

1. Final numbers for ice will be submitted to the contractor no later than June 25, 2019. Total quantity of ice for all deliveries may be reduced or cancelled for the designated dates under section A and B of the SOW during the time period of 12 JUL thru 03 AUG 2019 with a 48hr notice prior to the designated delivery date by the Government Point of Contact.

1. Packaging of ice should be on pallets and packed and shrink wrapped

1. All items will be delivered free of damage, with all packaging and packing intact. Excess pallets used for delivery shall be removed from the delivery point by the contractor.

1. All packaging and packing shall be in accordance with good commercial practice. Labeling shall be in accordance with commercial labeling requirements complying with the Federal Food, Drug and Cosmetic Act and regulations promulgated there under. Shipping containers shall be in compliance with the National Motor Freight Classification and Uniform Freight Classification.

1. Reefer Trailers:

1. Delivery of 10 (Ten) Reefer trailers No later than 1:00 p.m. EST on 12 July 2019 at Ft. Pickett, Blackstone, VA 23284. Delivery designation will be coordinated with the Government Point of Contact no less than 48hrs prior to the initial delivery.

1. Delivery of reefer trailers shall be in clean and operational conditions, in accordance with TB Med 530 Food Service Sanitation (2005). The reefer trailers shall be delivered in good sanitary condition to prevent contamination of supplies.

1. Reefer trailers should operate with diesel fuel and should arrive with a full tank of diesel. The VaARNG will be responsible for fueling the reefer trailers during the rental period.

1. The reefer trailers shall have an operational side door that opens outward with the ability to be locked from the outside. In addition, the rear two doors shall be operational and open outward with the ability to be locked from the outside.

1. The reefer trailer shall have operational fuel and temperature gauges.

1. In the event an item is rejected, the Government Point of Contact will annotate the itemized delivery document, identifying the rejected item(s). Unless otherwise directed, any rejected item shall be replaced by the contractor within twelve (12) hours at no additional cost to the Government. At the government’s discretion, the government may cancel the item for a credit or accept another item in lieu of as a replacement. In this latter case, the substitution shall be at no additional cost to the Government. Credits and/or substitutions may be approved in advance by the contracting officer. The contractor shall charge the Government for only those items accepted by the authorized representative at the time of delivery.

1. Short shipments shall be noted by the authorized government representative on the itemized delivery document accompanying the delivery. The discrepancy will be corrected by the contractor within twelve (12) hours at no additional cost to the Government. Any item delivered in error will not be accepted by the authorized government representative.

1. In addition to any other provision of this contract, the contractor shall accept returns for replacement under the following conditions, if the ordering office still requires the product(s):

1. Products shipped in error;

1. Products were damaged in shipment;

1. Products with concealed damage;

1. Products that are recalled;

1. Products not meeting the minimum quality requirements as defined;

1. Products delivered in unsanitary delivery vehicles; and/or

1. Products delivered that exceed the minimum/maximum specified temperature.

1. In the event that a reefer trailer becomes inoperable the contractor shall replace the reefer trailer within 12hrs of being notified of the situation. The contractor shall provide a 24hr emergency contact number to the appointed Government Point of Contact. For inoperable reefer trailers replacement of the trailer is the only authorized action. The government shall not incur any charges for the replacement of the reefer trailer.

1. Tires on the reefer trailer should be in good condition meet Department of Transportation inspection criteria. In the event that a tire goes flat the contractor shall fix or replace said tire within 12hrs of being notified of the situation. The government shall not incur any charges for fixing or replacing the flat tire.

1. Final numbers and any additional requirements for the reefer trailers will be submitted to the contractor no later than June 25, 2019.

1. A Government Point of Contact will be named in the award and will be the point of contact for this contract. This individual will ensure the terms and conditions of the contract to include the Statement of Work (SOW) are adhered to

Performance Requirements Summary:

A. 183rd RTI Performance Requirements Summary:

B. 116th IBCT Performance Requirements Summary: