PWS.pdf

1. Background.

In conjunction with the National Guard Bureau (NGB) the Virginia Army National Guard (VAARNG) Chemical, Biological, Radiological and Nuclear (CBRN) Enhanced Response Force Package (CERFP) is tasked to develop and support regional training exercise activities aimed at enhancing domestic contingency preparedness. In an effort to provide conditions wherein the participants are challenged with probable real-world situations, CERFP uses moulaged role players and manikins to simulate the applicable conditions. The use of role players is required to support regional training and exercises to enhance domestic contingency preparedness exercises and evaluations of CERFP Homeland Response Force (HRF) and other National Guard CBRNE response capabilities.

2. Objective.

This performance work statement (PWS) establishes performance requirements for contractor support in order to allow the VAARNG the maximum opportunity to exercise its personnel under simulated “real world” conditions. Role players are essential to realism and interaction during the training event, which is enhanced by acting, moulage, and environmental conditions.

3. Place and Period of Performance.

The VAARNG will conduct a Special Focus Event (SFE) called Vigilant Guard (VG) on May 6-11, 2018 at Fort Pickett, Blackstone, VA. Times may shift slightly based on training requirements and how the element scenarios play out. The planned conclusion of the event is 5:00 p.m. ET each day, however scenarios may take longer than expected to play out; therefore, contractor shall be prepared for 10 hour days. In the case of inclement weather, to include rain or snow, extremely hot/cold temperatures, high winds, etc., training will continue.

4. Key Personnel.

4.1. The contractor shall identify primary and alternate points of contact who will be the primary points of contact with the Government and will oversee the overall management of the service to be provided and provide supervision and support to all contractor personnel. This individual(s) shall have the authority to act or make decisions in the absence of the contractor.

4.2. Contractor points of contact for communication and exercise control shall be identified and shall have a high visibility method of identification (i.e. vest) on their person at all times. Communication points of contact shall work with government assigned “white cell” in order to keep the event moving smoothly.

4.3. The contractor shall identify the on-site manager(s) who will be responsible for assuring the quality of moulage treatments for all role players and mannequins. (The number of artisans are based on the contractor’s needs to provide the number of presentations).

4.4. The contractor shall identify the on-site manager(s) who will ensure that the role players (i.e.

medical, causality, displaced civilians, etc.) are going to the correct location and at the correct pace. This person will work with the CERFP “white cell” in order to ensure that the role players are moving through the stations at the correct pace and in the correct order.

4.5. The contractor shall identify incident role players to be the Incident Commander’s Operations Section Chief and Plans Section Chief. These individuals shall be experienced with the Incident Command System (ICS), National Response Framework (NRF), ICS Staff functions and National Guard response capabilities (i.e. CERFP, HRF or CST). These individuals shall have completed ICS classes, IS100 through 800, IS300 and IS400, or government determined equivalent. These individuals shall be able to translate exercise simulation to Incident Command System (ICS) terminology. This individual will be the training unit’s (government’s) primary point of contact during the simulation.

4.5.1 The roles will be that of two Plans Section Chiefs, two Operations Section Chiefs, and three Area Command Positions directing the National Guard’s response in conjunction with the civil authority’s response. They will be needed from 0900-1800 on May 6-9, 2018.

4.5.1 The Incident role players shall be able to assist in preparing, writing and developing the Incident Action Plan, ICS reports, and the Pre-Operational Period Brief.

4.5.2. The Incident role players shall be able to adapt the ICS to the training and evaluation scenario as provided and directed by the exercise planner.

5. Required Tasks. The contractor shall provide all personnel, management, supplies, materials, tools, equipment, labor and transportation necessary to provide realistic training during all exercise scenarios.

Times may shift slightly based on training requirement as directed by exercise planners. The planned conclusion of the event is 5:00 p.m. ET daily, however scenarios may take longer than expected to play out;

therefore, contractor shall be prepared for 10 hour days. Personnel assigned to each task shall possess the skills and expertise necessary to perform at no less than the standards identified herein.

5.1. The contractor shall schedule a “kick-off” meeting no later than five calendar days after contract award. This meeting may be conducted in person or via teleconference. The Contractor shall resolve action items related to contractor required tasks identified in the PWS.

5.2. Contractor key personnel shall attend a site walk through on April 20, 2087 at 10:00 a.m. ET at Fort Pickett, Blackstone, VA.

5.3. The contractor shall attend, in person, the Final Planning Meeting (FPM) on April 25, 2018. The exact location and time will be provided by the government after award.

5.3.1. The government may determine additional meetings are necessary. The contractor shall participate as required either in person or via teleconference.

5.4. The Contractor shall provide pictures for the minimum standards of moulage for each type of injury or illness. All injuries should look realistic and be easy to identify.

5.5. The contractor shall set-up and operate a temporary “fixed” moulage site to include a holding site/break area containing, lights, electricity, water, meals, tables, chairs, and heat/cooling areas based on weather conditions. There are no fixed facilities available at these training sites.

5.6. The contractor shall provide transportation for all personnel and personal items to and from training areas, parking lots and break/meal areas. The contractor shall ensure timely pick-up of role players once they have completed an exercise scenario and/or passed through medical holding to minimize the recycling and iteration process. Items taken from casualty role players at the start of DECON shall be returned to the end of the medical treatment holding area by the contractor.

5.7. The contractor shall develop and publish a formal plan to address procedures and resources available for on-site safety, “real world” emergencies and life support capabilities.

5.8. The contractor shall establish a system/plan for communications with Exercise Planners and Exercise Control. Provide points of contact (POC) and obtain radios from the VAARNG CERFP element.

POC shall have a high visibility method of identification (i.e. vest) at all times and shall supervise and support personnel. POC will work with assigned “white cell” to keep the event moving smoothly.

5.9. The contractor is responsible, at all times, for their staff, employees and role players. Due to the rigors of the training requirements, the contractor shall screen role players for medical issues (prior or existing) that may affect their performance.

5.10. The contractor shall provide role player orientation and mandatory safety training prior to their participation. Training will continue and Contractor shall provide role players during inclement weather to include rain, hot/cold, or high winds. Role players must have a valid form of ID to enter Fort Pickett.

5.10.1. The contractor is responsible for ensuring role players are prepared for clothing to be cut away, simulation of being scrubbed with brushes, use of a lot of water during the DECON element and simulation of being treated for injuries in the medical element.

5.10.2. The contractor is responsible for briefing displaced civilian role players on the specifics of the exercise scenario and performing only within the limits of the scenario.

5.11. The contractor shall provide two (2) Glo-Germ kits. Each kit shall contain one (1) bottle of Glo- Germ and one (1) hand held black light for detecting contamination containment and decontamination techniques. Glo-Germ applications and usage shall be dictated by exercise requirements.

5.12. The contractor shall provide mandatory safety equipment (hard hats, eyeglasses, etc.) for all role players entering the collapse structure (rubble pile) location.

5.13. The contractor shall provide all materials for personnel, to include but not limited to, “cut-away” clothing to simulate medical triage, moulage for make-up and dressing role players, shower or water shoes for casualty role players, and costume jewelry (inexpensive) for processing casualties’ valuables. All role players shall have appropriate underclothing (i.e. tight fitting athletic wear, etc.). The contractor shall provide pictures for the minimum standards of moulage for each type of injury or illness. All injuries should look realistic and be easy to identify by the VAARNG CERFP elements.

5.14. The contractor shall follow all applicable federal, state, and local safety regulations. Liability and/or usage agreement may be required for access to training site.

5.15. The contractor shall ensure all staff, employees and role players only park in designated areas.

5.16. The contractor shall provide an accurate number of role players to pass through at all three training sites.

5.16.1. Role players shall pass through the warm medical triage and DECON line at a rate of 40 Ambulatory and 20 Non-Ambulatory persons per hour. The required iterations will be approximately from 9:00 a.m. to 5:00 p.m. on May 8-9, 2018 at the Structure Collapse Venue Site (SCVS).

5.16.2. Role players shall pass through the warm medical triage and DECON line at a rate of 20 Ambulatory and 10 Non-Ambulatory persons per hour. The required iterations will be approximately from 9:00 a.m. to 5:00 p.m. on May 8-9, 2018 at the Combined Arms Collective Training Facility (CACTF) West.

5.16.3. Role players shall pass through the warm medical triage and DECON line at a rate of 20 Ambulatory and 10 Non-Ambulatory persons per hour. The required iterations will be approximately from 9:00 a.m. to 5:00 p.m. on May 8-9, 2018 at the Combined Arms Collective Training Facility (CACTF) East.

5.16.4. Role players shall pass through the warm medical triage and DECON line at a rate of 80 Ambulatory and 40 Non-Ambulatory persons per hour. The required iterations will be approximately from 9:00 a.m. to 5:00 p.m. on May 10, 2018 at the SCVS.

5.17. The contractor shall provide initial role players to act as “walking wounded” at all three training sites.

5.17.1. The contractor shall provide an initial 10 role players to act as “walking wounded” for the Search and Extraction initial entry team to coral and escort out of the “hot zone” at 9:00 a.m. on May 8-9, 2018 at the SCVS. This number may increase up to five role players based on the exercise scenario.

5.17.2. The contractor shall provide an initial 10 role players to act as “walking wounded” for the Search and Extraction initial entry team to coral and escort out of the “hot zone” at 9:00 a.m. on May 8-9, 2018 at CACTF West. This number may increase up to five role players based on the exercise scenario.

5.17.3. The contractor shall provide an initial 10 role players to act as “walking wounded” for the Search and Extraction initial entry team to coral and escort out of the “hot zone” at 9:00 a.m. on May 8-9, 2018 at CACTF East. This number may increase up to five role players based on the exercise scenario.

5.17.4. The contractor shall provide an initial 20 role players to act as “walking wounded” for the Search and Extraction initial entry team to coral and escort out of the “hot zone” at 9:00 a.m. on May 10, 2018 at the SCVS. This number may increase up to five role players based on the exercise scenario

5.18. The contractor shall provide non-ambulatory wounded to be placed throughout the “hot zone” at all three training sites.

5.18.1. The contractor shall provide 5 non-ambulatory wounded to be placed throughout the “hot zone” for the Search and Extraction team to find, correctly label and then remove from the “hot zone” to medical triage and finally the DECON lanes starting at 8:45 a.m. on May 8-9, 2018 at the SCVS. This number may increase up to five role players based on the exercise scenario.

5.18.2. The contractor shall provide 5 non-ambulatory wounded to be placed throughout the “hot zone” for the Search and Extraction team to find, correctly label and then remove from the “hot zone” to medical triage and finally the DECON lanes starting at 8:45 a.m. on May 8-9, 2018 at CACTF West. This number may increase up to five role players based on the exercise scenario.

5.18.3. The contractor shall provide 5 non-ambulatory wounded to be placed throughout the “hot zone” for the Search and Extraction team to find, correctly label and then remove from the “hot zone” to medical triage and finally the DECON lanes starting at 8:45 a.m. on May 8-9, 2018 at CACTF East. This number may increase up to five role players based on the exercise scenario.

5.18.4. The contractor shall provide 5 non-ambulatory wounded to be placed throughout the “hot zone” for the Search and Extraction team to find, correctly label and then remove from the “hot zone” to medical triage and finally the DECON lanes starting at 8:45 a.m. on May 10, 2018 at the SCVS. This number may increase up to five role players based on the exercise scenario.

5.19. The contractor shall provide exercise scenario specific moulage for casualty role players with the types of medical issues and wounds consistent with being in a hurricane: bruising, abrasion, multiple compression wounds, geriatrics, trauma, chest pain, crush, burn, hot/cold, panic (mental other), PTSD.

5.20. The contractor shall provide simulated fatality remains; dismembered limbs, body parts to be placed throughout the “hot zone” at all three training sites.

5.21. The contractor shall provide casualties in accordance with (IAW) injury list (moulage injury list above), provide exercise scenario specific Mass Casualty Cards (waterproof) and provide injury specific acting instructions/coaching for all casualty role players.

5.22. The contractor shall provide patient flow rates in accordance with exercise scenarios and schedule of exercise events.

5.23. The contractor shall provide mannequins and miscellaneous body parts at all three training sites.

The mannequins should consist of twelve (12) total human mannequins at each site, eight adult and 4 adolescent. Contractor shall provide at least one animal mannequin at every training site such as a dog or cat.

5.23.1. The mannequins shall include crush, fall and head trauma injuries.

5.23.2. The mannequins shall be placed under large slabs of cement and handled roughly. As a result, they will be returned with visible damage and wear.

5.23.3. The contractor is responsible for transporting and delivering mannequins to the training staff for placement the morning prior to the day of the event. The contractor is also responsible for pick-up of mannequins at the end of the training event.

5.23.4. Adult mannequins shall weigh a minimum of 120 pounds with weighted limbs.

5.23.5. The contractor shall provide exercise scenario specific moulage for mannequins with the following types of issues: multiple compression wounds, head trauma, crush, fall, and burn.

5.24. The Contractor shall ensure all materials, supplies, equipment, clothing, trash and debris is cleaned up and removed from each training site at the end of every day. The Contractor shall provide their own trash bags and cleaning supplies in order to accomplish this task. Dumpsters are not available on post or training sites for this refuse.

5.24.1. Prior to final departure, the contractor shall ensure all materials, supplies, equipment, clothing, trash and debris is cleaned up and removed. The Contractor shall provide their own trash bags and cleaning supplies in order to accomplish this task. Dumpsters are not available on post or training sites for this refuse.

5.25. The contractor shall submit a comprehensive after action report (AAR) detailing the successes and failures of the events. The report shall be submitted electronically (via email) to the Contracting Officer’s Representative (COR) within five working days after the training event.

5.26 . The Contractor shall be responsible for setting/resetting the rubble pile May 6-10, 2018 at the

SCVS.

5.26.1 The Contractor shall set the rubble pile on May 6, 2018 to prepare for the exercise.

5.26.2. The Contractor shall reset the rubble pile at the end of training on May 7-9, 2018.

5.26.3. The Contractor shall do a final reset of the rubble pile at the end of training on May 10, 2018 returning the pile to its’ original set up from May 7, 2018.

5.27. The contractor is required to provide all equipment and supplies necessary, to include but not limited to forklift, concrete slabs, etc. to set and reset the rubble pile to meet scenario specific requirements identified. Currently, no equipment or supplies are available for the contractor use with the exception of Conex containers.

5.27.1 The government Search and Extraction (S&E) team requires a lumber package for training lanes.

For the exercise the lumber package shall include:

6 each: 4’x8’ plywood, thickness ½” exterior grade 2 each: 4’x8’ plywood, thickness ¾” exterior grade 30 each: 4”x4” boards, 12’ length, pressure treated 25 each: 2”x4” boards, 12’ length, pressure treated 30 each: 2”x6” boards, 16’ length, pressure treated 6 each: 2”x4” boards, 16’ length, pressure treated

5.27.2. The Contractor shall ensure the props and training lanes create the appearance of a “real world” collapsed structure while maintaining a safe work environment.

5.28. The Contractor shall provide two personnel that are certified in accordance with any United States certifying agency to conduct S&E training as needed. Certified personnel must have experience in Technical Rescue and Level 2 certifications in all relevant functional areas.

5.28.1. The Contractor Certified personnel shall ensure the safe placement of role players and mannequins at all training sites, comply with all environmental determinations, and address/resolve all environmental considerations and issues.

5.28.2. The Contractor Certified personnel shall adhere to OSHA and OSHA ladder safety regulations.

5.28.2. The Contractor Certified personnel shall provide observation and guidance as needed for Search and Extraction lanes covering the following Training and Evaluation Outlines (T&EO).

NFPA 1006 Standards for Technical Rescuer Professional qualifications (2013) Chapter 6 Rope Rescue

Chapter 7 Confine Spaces Chapter 8 Structural Collapse NFPA 1670 Standard on Operations and Training for Technical Search and Rescue Incidents (2014) Chapter 5 Rope Rescue Chapter 6 Structural Collapse Chapter 7 Confined Space Search & Rescue

6. Quality Control Plan (QC). The contractor shall develop and maintain an effective quality control plan/program (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

7. Contracting Officer’s Representative (COR).

7.1. The COR is the Contracting Officer’s Representative for inspection and acceptance of deliverables under this contract. The COR will act as the Contracting Officer’s representative for technical matters, providing technical direction and discussion as necessary with respect to the specification or performance work statement, and monitoring the progress and quality of the contractor’s performance.

7.2. The COR is NOT an Administrative Contracting Officer (ACO) and does not have the authority to take any action, either directly or indirectly, that would change the pricing, quantity, quality, place of performance, delivery schedule, or any other term and condition of the contract or to direct the accomplishment of effort that goes beyond the scope of the performance work statement in the contract.

7.3. All contracting actions and/or correspondence shall be forwarded through the COR to the Contracting Officer.

7.4. When, in the opinion of the Contractor, the COR requests efforts outside the existing scope of the contract, the Contractor shall promptly notify the Contracting Officer in writing. The Contractor shall take no action until the Contracting Officer has resolved the issue or has otherwise issued a written modification to the contract.

8. Government Furnished Property. The VAARNG CERP will provide the training areas where the operations will be conducted. The rubble piles and simulated collapsed structures are all part of the training ranges located at Fort Pickett. The government will also provide portable latrines onsite for the contractor to utilize.

9. Security Requirements:

9.1. The contractor’s and all associated sub-contractors’ employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (to be provided by a government representative). Should the Force Protection Condition (FPCON) change, the government may require changes in contractor security matters or processes.

9.2. The contractor shall be responsible for site security in their respective areas during the exercise.

9.3. The contractor shall be responsible for safeguarding information of a confidential or sensitive nature. Failure to safeguard any classified/privileged information which may involve the contractor or contractor’s personnel or to which they may have access may subject the contractor and/or the contractor’s employees to criminal liability under Title 18, section 793 and 7908 of the United States Code. Provisions of the Privacy Act apply to all records and reports maintained by the contractor. All programs and material developed at the government expense during the course of this contract are the property of the government.

9.4. The contractor shall coordinate with the COR on all security issues and to gain access to all areas necessary to execute this service. The contractor shall ensure all employees, supplies, subcontractors and their employees comply with established security procedures for entering the installation and its facilities including special security procedures for entry to restricted or controlled areas.

9.5. All prospective contractors shall be United States (US) citizens or have established and maintained legal residency in the US and be authorized by the US government to work in the US (i.e. green card, worker authorization, etc.). All prospective contractors must have at least one form of US government issued photo identified (driver’s license, US passport, US work visa, etc.) for entry to the installation.

9.6. The contractor shall inform all personnel that access to areas outside of the immediate performance area; excluding access routes, are prohibited. Circulation of personnel shall be limited to official business only. Persons in violation will be apprehended and appropriately disciplined.

10. Non-Personal Service Statement. Contractor employees performing services under this contract will be controlled, directed and supervised at all times by the contractor’s management personnel. Contractor management shall ensure employees properly comply with the performance work standards. Contractor employees shall perform their duties independent of, and without the supervision of, any government official. The tasks, duties and responsibilities set forth in the contract may not be interpreted or implemented in any manner resulting in any contractor employee creating or modifying federal policy, obligating funds of the government, overseeing the work of federal employees, providing direct personal services to any federal employee or other violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The government will control access to the facility and will perform the inspection and acceptance of services rendered.

11. Contractor Manpower Reporting: The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of this contract.

Reporting inputs will be for the labor executed during the period of performance. The contractor shall completely fill in all the information and in the format required at https://cmra.army.mil.

https://cmra.army.mil/