W912LQ17T00030001Attachment.pdf

W912LQ-17-T-0003

PERFORMANCE WORK STATEMENT

SECTION A

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

1.1. SCOPE OF WORK. The Contractor shall furnish all labor, supervision, transportation, supplies, and materials necessary to provide catering services for the Virginia National Guard (VANG) Regional Training Institute (RTI) in accordance with the terms and conditions of the contract. This contract includes all functions, tasks, and responsibilities inherent to providing catering services for students and instructors at RTI. All work and services provided by the Contractor shall be performed in accordance with the standards as contained or referenced herein. Catering services for the VANG RTI located on Fort Pickett in Blackstone, VA will be ordered via individual task orders issued.

1.2. PLACE OF PERFORMANCE. Work is to be performed at Fort Pickett in Blackstone, VA.

Meals shall be prepared in a government furnished dining facility secured by federal personnel. Meals shall be served at the RTI facility. While the two facilities are both located on Fort Pickett they are located less than five (5) miles apart.

1.3. PERIOD OF PERFORMANCE. The actual period of performance will be identified on individual orders. The ordering period will be for one year, March 1, 2017, or date of award if subsequent thereto, through February 28, 2018. The clause 52.217-8, Option to Extend Services, allows an additional six month ordering period for a total contract period not to exceed 18 months.

1.4. ORDERING PROCESS.

1.4.1. Individual orders may be placed daily, weekly, monthly, quarterly, semi-annually or annually.

The VANG anticipates issuing most orders on a monthly basis. The highest volume of meals required are during the period March – May and July - August. Orders will be placed at least two weeks prior to the first meal required to be served.

1.4.2. Individual orders will identify a maximum, estimated quantity of meals to be provided and the period during which the meals are required. During the period identified on the order, the Contracting Officer’s Representative (COR) will identify the number and type of meal(s) for a specific date(s) at least seven (7) calendar days in advance. The COR may also adjust meal counts and serving times provided the contractor is given a 72 hour notice. However, the total, maximum, estimated quantity of meals identified on the individual order, by line item, shall not be exceeded without prior written approval by a warranted contracting officer. It is both the COR’s and contractor’s responsibility to track the quantity and type of meals ordered. In addition, meals shall not be provided outside the period identified on the individual order without prior written approval by a warranted contracting officer.

1.4.3. Other federal agencies training at the RTI facility on Fort Pickett may issue individual orders against this contract provided advance approval is received from the VANG RTI and VANG United States Property and Fiscal Office (USPFO) Acquisition Support Office (ASO). The contractor will receive notification from the COR and/or the contracting office if such approval is granted.

1.4.3.1. The contractor shall ensure all orders, whether issued by the VANG ASO or a separate federal agency are treated independent of each other. The contractor shall maintain a tracking sheet to validate patrons served are charged to the correct order. For example, if the VANG ASO issues an order for an OCS requirement and the Maryland National Guard contracting office receives approval and issues an order for their students in the same class as those for the VANG order, the orders must be tracked separately. Students and instructors covered under the Maryland National Guard order must be charged against their order, not against the VANG order and vice versa.

1.4.3.2. This contract does not cover all catered meal requirements at Fort Pickett. Orders may only be placed for training at the RTI facility located on Fort Pickett.

1.4.3.3. If the contractor receives an order from other than the VANG ASO and has not received advance notice from the COR and/or contracting office, service shall not be rendered until verification is obtained from the COR or contracting office.

1.5. OPERATING HOURS. The contractor shall maintain operating hours for the meal schedule identified below. All hours listed are Eastern time zone.

1.5.1. Breakfast. Meals shall be ready for consumption and served from 6:00 -7:30 a.m.

1.5.2. Lunch. Meals shall be ready for consumption and served from 11:30 a.m. – 1:00 p.m.

1.5.3. Dinner. Meals shall be ready for consumption and served from 5:00 p.m. – 6:30 p.m.

1.6. PERSONNEL.

1.6.1. Project Manager. The Contractor shall provide a Project Manager who shall be the point of contact with the Government and have the authority to act or make decisions in the absence of the Contractor.

1.6.2. Response Time. The Contractor/Project Manager shall return all calls from the Contracting Officer within four hours.

1.6.3. The Contractor shall provide workforce necessary to satisfactorily perform the services required by this contract and to meet all variations, shift schedules, and changes as may be required to assure prompt response to all requirements of this contract.

1.6.4. All personnel utilizing vehicles on Government property shall possess a valid state driver’s license, registration, and insurance meeting VA State requirements.

1.6.5. Contractor’s employees shall observe and comply with all rules and regulations concerning fire, safety, sanitation, security, possession of firearms or other lethal weapons while on Government property.

Copies of pertinent installation rules and regulations will be made available to the Contractor upon request.

1.6.6. All contractor personnel and property may be subject to search and seizure upon entering, while on and when leaving the installation confines in accordance with Army Regulation (AR) 190-22.

1.6.7. Contractor’s employees shall not loiter in or around the Government installation.

1.8. QUALITY CONTROL. The Contractor shall establish a complete quality control program to assure the requirements of this contract are provided as specified. A copy of the Contractor’s Quality Control Program shall be provided to the COR after award but prior to the contract start date and as changes occur. The entire program, including changes, shall be subject to the approval of the Contracting officer. The program shall include, but not be limited to the following:

1.8.1. Inspection System. An inspection system covering the service to be performed under the contract.

It must specify areas to be inspected on both a scheduled or unscheduled basis and the individuals who will do the inspection.

1.8.2. File of All Inspections. The Contractor shall establish and maintain a file of all inspection reports and the corrective action taken. This file shall be made available to the Government during the term of the contract.

1.8.3. Sanitation. The Contractor shall establish procedures to ensure all sanitation and food processing requirements are in compliance with established standards.

1.8.4. Key Control. Procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas.

1.9. ADMINISTRATION. Reports and Deliverables. The Contractor shall prepare and submit invoices via Wide Area Workflow (WAWF). Each invoice shall be for the performance of services under this contract. Invoices will be processed in accordance with the Prompt Payment Act.

SECTION A-2 DEFINITIONS/ACRONYMS

2.1. GENERAL. As used throughout this section of the contract, or in material referenced by this contract and not listed in AR 310-25 and AR 25-52, the following terms shall have the meanings set forth below.

2.2. DEFINITIONS.

2.2.1. Acceptable Quality Level (AQL). The maximum percent defective (or the maximum number of defects) that for purposes of random sampling, may occur before the Government will affect the price computation system in accordance with the Performance Requirements Summary and the Inspection of Services Clause. When the method of surveillance is other than random sampling, the AQL is defined as the number of defectives or maximum percentage defective in the lot that may occur before the Government will affect the price computation system in accordance with the Performance Requirements Summary and the Inspection of Services Clause. An AQL does not allow contractor to knowingly offer defective service, but limits reduced payment to circumstances in which defective performance results in a measurable reduction in the value of services rendered.

2.2.2. Army Regulation (AR). Contains policies and administrative procedures necessary to ensure uniform compliance with those policies.

2.2.3. Contract Administrator. An individual duly assigned by appropriate authority to administer a contract.

2.2.4. Contract Discrepancy Report (CDR). A report that the contractor is required to respond to whenever performance is unsatisfactory. The CDR requires the contractor to explain, in writing, why performance was unsatisfactory; how performance shall be returned to satisfactory levels; and how recurrence of the problem shall be prevented in the future.

2.2.5. Contract Modification. Any written alteration in the specifications, delivery point, rate of delivery, contract period, price, quantity, or other contract provisions of an existing contract.

2.2.6. Contracting Office. The office which awards or executes a contract for supplies or services and performs post award functions not assigned to a contract administration office.

2.2.7. Contracting Officer. A person with the authority to enter into, administer and/or terminate contracts and make related determinations and findings.

2.2.8. Contracting Officer’s Representative (COR). An individual appointed in writing by the Contracting Officer to perform expressed contract administration functions.

2.2.9. Property. The terms “Government Property,” “Army Property,” and “Property” includes all property under the control of the Department of the Army. Property includes land, facilities, equipment, supplies, parts, and accessories thereto and the alteration or installation of any of the foregoing.

2.2.10. Property Accountability. Property accountability involves the basic obligation of accounting for property in accordance with specific procedures established by the Government.

2.2.11. Quality. The composite of all attributes or characteristics, including performance, of an item or product.

2.2.12. Quality Assurance (QA). That function performed by government by which conformance of materiel to contract and specifications requirements is assured. This assurance is obtained by evaluation of production quality controls and inspections exercised by procedures, supplemented by direct verification inspection of product.

2.2.13. Quality Assurance Surveillance Plan (QASP). The plan developed by the Government, specifically for this contract, to ensure compliance with the contract.

2.2.14. Quality Control. That function performed by contractor relative to all procedures, methods, examinations, and tests required during procurement, receipt, storage, and issue that are necessary to provide the user with an item of the required quality.

2.2.15. Random Sample. A sampling method whereby each service output, in a log, has an equal chance of being selected.

2.2.16. Re-performance. If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no cost to the government.

2.2.17. Sample. A sample consists of one or more service outputs drawn from a lot. The number of outputs in the sample is the sample size.

2.2.18. Sampling Guide. The part of the surveillance plan which contains all the information needed to perform a random sample.

2.2.19. Satisfactory Performance. Finished work produced within the acceptable thresholds identified.

2.2.20. Scope. The extent or limits of any policy.

2.2.21. Shall. The word “shall” is used in conjunction with the Contractor and specifies that the provisions are binding.

2.2.22. Surveillance Plan. An organized written document used by the Government for quality assurance surveillance. The document contains sampling/evaluation guides and checklists.

2.2.23. Unsatisfactory Performance. Finished work produced that exceeds the acceptable thresholds identified.

2.2.24. Will. This word is used to express a declaration of purpose on the part of the Government.

2.3. ACRONYMS AND TERMS.

AR Army Regulation CDR Contract Discrepancy Report COR Contracting Officer’s Representative DA Department of Army DOD Department of Defense FAR Federal Acquisition Regulation PRS Performance Requirement Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan RTI Regional Training Institute USPFO United States Property and Fiscal Office VANG Virginia National Guard

SECTION A-3

SCOPE OF WORK

3.1. GENERAL. The Contractor shall furnish all labor, supervision, transportation, supplies, and materials necessary to provide catering services for the Virginia National Guard (VANG) Regional Training Institute (RTI) in accordance with the terms and conditions of the contract and the most recent editions of The Army Food Service Program (AR30-22), Operating Procedures for the Army Food Program (DA PAM 30-22), Tri-Service Food Code (TB MED 530/NAVMED P-5010-1/AFMAN 48-147_IP), and Nutrition Standards and Education (AR 40-25).

3.2. MENU PLANNING AND REQUIREMENTS.

3.2.1. The contractor shall provide a point of contact who is readily available by phone or email during the hours of 8:00 a.m. to 5:00 p.m., Monday through Friday, at least seven (7) calendar days prior to the start of respective food service delivery to facilitate coordination of meal planning and delivery changes with the Contracting Officer’s Representative (COR).

3.2.2. The contractor shall post menus before the breakfast meal in a location approved by the COR. As a minimum, the menu shall include the current and following two days menu. For example, the menu posted on Monday morning before breakfast shall include, as a minimum, the menu for Monday, Tuesday and Wednesday of the current week.

3.2.3. The contractor shall follow the approved minimum menu required items when planning and preparing all meals. The sample menus provided are for informational purposes regarding serving sizes.

The contractor's menu may be different than the samples. However, the minimum requirements identified below and the proper serving sizes identified on the sample menus shall be provided at each meal.

3.2.3.1. Breakfast. As a minimum the contractor shall provide, a meat (three slices of bacon or sausage patty or two sausage links), two eggs, cereal, fruit (a minimum of two selections), starch, juice, coffee and milk per patron. See suggested menu for proper serving sizes.

3.2.3.2. Lunch. As a minimum the contractor shall provide, one meat entrée, one vegetable, a salad, fruit (a minimum of two selections), non-carbonated drink, coffee, milk and dessert per patron. See suggested menu for proper serving sizes.

3.2.3.3. Dinner. As a minimum the contractor shall provide one meat entrée, one vegetable, a salad, fruit (a minimum of two selections), non-carbonated drink, coffee, milk and dessert per patron. See suggested menu for proper serving sizes.

3.2.3.4. Warming Beverages. Warming beverages, separate from a meal, may be required during winter months. The beverages include an 8 oz. serving of soup per individual, serving items (bowls, spoons, cups) and crackers. The soup is inteded as a supplement, not an entree. Soups are to be broth or cream based.

Flavors include french onion, cream of chicken, vegetable beef, minestrone. The beverages are provided during field training events only, not for classroom settings and are served in five gallon containers.

3.2.4. NON-FOOD RELATED REQUIREMENTS.

3.2.4.1. The contractor shall furnish paper goods, serving containers, serving utensils, plastic ware, cups, plates, bowls, and napkins for each meal.

3.2.4.2. The contractor shall furnish all condiments for each meal. Condiments include, but are not limited to: salt, pepper, relish, meal specific sauces, hot sauce, steak sauce, salad dressings, ketchup, assorted creamers, sugar, sugar substitute, butter and jellies. Other condiments items may be provided, however, at a minimum those identified shall be made available for use.

3.2.4.3. The contractor shall provide peanut butter at every lunch and dinner meal as an alternate source of protein for patrons who do not eat pork or are vegetarians.

3.3. FOOD PREPARATION AND SERVICE.

3.3.1. The contractor shall coordinate all food and beverage preparation procedures with the base health inspection office.

3.3.2. The contractor shall progressively prepare food items to yield optimum freshness, flavor, color and texture.

3.3.3. The contractor shall have all serving lines set up at least 15 minutes prior to the scheduled start time per meal. Food on the serving line shall be logically arranged and all foods shall be maintained at proper temperatures.

3.3.4. The contractor shall replenish all foods, beverages and condiments as necessary to ensure they are available to all patrons throughout the meal.

3.3.5. The contractor shall remove all food from the serving line within thirty (30) minutes after the serving line is closed.

3.3.6. The contractor shall cover, label and properly store all food, unless disposal of a leftover is appropriate.

3.3.7. All foods shall be prepared on surfaces which have been properly cleaned and sanitized.

3.3.8. All meats and poultry shall be cooked and prepared at proper temperatures, ensuring the food is thoroughly cooked throughout.

3.4. STORAGE AND ISSUE.

3.4.1. The contractor shall promptly store perishable and semi-perishable subsistence upon receipt.

Frozen and chilled items shall be stored at proper temperatures.

3.4.2. The contractor may store subsistence and contractor furnished equipment at the government provided dining facility used by the contractor for food preparation. Additionally, the contractor will be provided two wall lockers for dry storage within the RTI dining room. The contractor is solely responsible for securing all storage containers.

3.4.3. The contractor is responsible for preventing all food borne diseases by properly storing and preparing food in accordance with applicable regulations.

3.5. GOVERNMENT FURNISHED PROPERTY AND EQUIPMENT (GFP/GFE)

3.5.1. The government will provide a facility and equipment for food preparation and a separate dining area for serving food. In addition, the government will provide ice for use by the contractor.

3.5.1.1. The contractor shall have general use and access to dining area located at RTI, Fort Pickett, Blackstone, VA. The dining area includes food warming table, cold table, storage for dry goods, tables and chairs. The RTI dining area is the primary location for serving meals. The area will be made available for use by the contractor one hour prior to the start of each meal and up to one hours after all patrons have cleared the area for the respective meal.

3.5.1.2. The contractor shall use a government provided dining facility for the preparation of meals. The dining facility includes ovens, stoves, grill top, sanitation areas, dry food storage, freezer, coolers and office space.

3.5.1.3. The government will provide insulated food containers (MERMITES) for the transportation of food from the dining facility to the RTI dining area. Additionally, the MERMITES shall be used to package food when field feeding operations are being conducted. Any MERMITE used for field feeding operations shall be transported from the dining facility to the RTI dining area only. The contractor shall not deliver MERMITES to alternate locations to support field feeding.

3.5.2. A joint inventory of the dining facility shall be conducted by government and contractor personnel after award but prior to performance. A copy of the joint inventory shall be maintained by government and contractor personnel.

3.5.3. The contractor shall take a physical inventory of all government furnished property/equipment (GFP/GFE) following the last meal on the last day of each month. The contractor shall reconcile the book inventory with the physical inventory and submit proof of this to the government by the tenth (10) day of each month.

3.5.4. The government may conduct an independent inventory at any time during the performance of the contract.

3.5.5. A joint inventory of the dining facility shall be conducted by government and contractor personnel upon contract expiration.

3.6. HOUSEKEEPING/SANITATION.

3.6.1. The contractor shall maintain a clean and welcoming dining room prior to and during meal times.

3.6.2. The contractor shall clear and clean the serving/storage area of the dining area within thirty (30) minutes after the dining time has ended and the area is vacated of all patrons. The contractor is not required to clean the table and chair area of the dining area nor dispose of the trash from the dining area.

Students at RTI are responsible for cleaning this area and removing trash from the facility.

3.6.3. The contractor shall provide proper housekeeping and sanitation services of all facilities, food service kitchenware, insulated containers (MERMITES), dining equipment, serving equipment, cookware and preparation equipment, whether government or contractor provided. Food particles, other soil, grease, cleaning or sanitizing agent residue shall be removed in accordance with commercial practices and standards referenced in paragraph 3.1.

3.6.4. The contractor shall ensure all employees meet personal hygiene requirements to include but not limited to, clean hands and fingernails at all times, proper hair and facial grooming, hair restraints and smoking restrictions.

3.6.5. The government reserves the right to have medical service personnel inspect for compliance with all sanitary requirements/conditions throughout the life of this contract.

3.7. PHYSICAL SECURITY.

3.7.1. The contractor is responsible for safeguarding all GFP and GFE.

3.7.2. At the close of each work day GFP and GFE shall be properly secured.

3.8. KEY CONTROL.

3.8.1. The contractor shall establish and implement methods of ensuring all keys/key cards and/or lock combinations issued to the contractor by the government are not lost, misplaced or used by unauthorized persons.

3.8.2. No keys, key cards, and/or lock combinations shall be duplicated.

3.8.3. The contractor shall report the loss and/or duplication of a key, key card and/or lock combination to the COR immediately upon becoming aware of the situation.

3.8.4. The contractor shall be responsible for all costs associated with rekeying or replacement of affected lock(s).

3.8.4.1. For other than master keys, the contractor may be required to rekey or replace the affected lock or locks at his/her own expense. However, the government, at its sole discretion, may determine to replace the lock(s) or perform rekeying through government channels. When replacement of locks or rekeying is performed by the government, the total cost will be deducted from payment(s) due the contractor.

3.8.4.2. In the event a master key, key card and/or lock combination is lost or duplicated, all locks and keys for they system affected will be replaced by the government and the total cost deducted from payment(s) due the contractor.

3.8.4.3. The contractor shall prohibit the use of keys issued by the government by any person(s) other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in performance of assigned work in those areas and/or personnel authorized by the Contracting Officer or COR to have access.

3.8.4.4. The contractor shall ensure lock combinations are changed when personnel having access to the combinations no longer have a need to know.

3.9. CONTRACTOR MANPOWER REPORTING (CMR)

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at help desk at:

http://www.ecmra.mil.

3.10. ENVIRONMENTAL MANAGEMENT SYSTEM (eMS)

The Agency has implemented an Environmental Management System (eMS), in accordance with Executive Order 13693 and Code of Virginia 10.1-1187.1, to guide its operations in an environmentally sound manner. The Agency is and will continue to be a leader in protecting the environment. The Agency has implemented and is maintaining an eMS to ensure continuity of environmental protection while maintaining and enhancing mission readiness. The contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the eMS. Contractors shall refer to the Virginia National Guard website at http://va.ng.mil/environmental/Pages/default.aspx under environmental programs to read and understand the eMS policy. In addition, the contractor shall ensure that its employees and subcontractors are aware of the roles and responsibilities identified by the eMS and how these requirements affect the work performed under this contract. If the services supplied have the potential to cause negative environmental impacts, the contractor is responsible to develop and implement steps to prevent the potential event. In the event an environmental nonconformance or noncompliance associated with the contracted service is identified, the contractor is responsible to take corrective action immediately. Contractors are liable for any enforcement actions, fines, and/or penalties resulting from their failure to comply with applicable environmental requirements.

3.11. ANTITERRORISM/OPERATIONS SECURITY

The contractor and all associated sub-contractor/supplier employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (to be provided after award).

3.12. INSURANCE

3.12.1. Reference Contract Clause titled, “Insurance -Work on a Government Installation (FAR 52.228-5). Kinds and minimum amounts are as follows:

KIND AMOUNTS (FAR 28.307-2)

Workmen’s Compensation $100,000 (see paragraph 3.12.2, below)

Comprehensive General Liability $500,000 per occurrence for bodily injury

Comprehensive Automobile Liability $200,000 per person and $500,000 per accident for bodily injury and $20,000 for property damage

3.12.2. Except in states with exclusive or monopolistic funds that do not permit workers’ compensation to be written by private carriers.

3.12.3. Before commencing work under this contract, the Contractor shall certify to the Contracting Officer, in writing, that the required insurance has been obtained. The policies referenced in the certification (s) shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government’s interest shall not be effective (1) for such period as the laws of the state in which this contract is to be performed prescribe or (2) until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer. The Contractor shall maintain a copy of proofs of required insurance, and shall make copies available to the Contracting Officer upon request. The Contractor shall maintain a copy of all subcontractors’ proofs of required insurance, and shall make copies available to the Contracting Officer upon request.