W912LQ-21-Q-0025 1-116th Yellow Ribbon-F1-.pdf

GENERAL INFORMATION:

1. GENERAL INFORMATION:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

The Virginia Army National Guard will conduct a pre-deployment Yellow Ribbon Event for the 1-116th Infantry within a 30 mile radius of Richmond, VA on October 16th, 2021. An estimated 2000 Attendees and staff will require lodging, conference space, child care and catering services.

This requirement is being solicited as a Small Business Set-A-Side. The acquisition is being issued as a Request for Quote (RFQ) as a Fixed Firm Price (FFP) contract. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2021- 06, effective 12 July 2021. This procurement is being issued under NAICS code 721110 (Hotels (except Casino Hotels) and Motels) and PSC Code V231 (Transportation/Travel/Relocation – Travel/Lodging/Recruitment: Lodging, Hotel/Motel) with a small business size standard of $35,000,000.00.

Interested vendors agree to hold the prices in its quote firm for 60 calendar days from the date specified for the closing of this RFQ.

FUNDS ARE NOT PRESENTLY AVAILABLE FOR THIS REQUIREMENT. Federal Acquisition Regulation (FAR) Clause 52.232-18 is included in the solicitation and will be incorporated into any resulting award.

Payment will be made through the Wide Area Workflow (WAWF) application in accordance with DFARS clause 252.232-7006, Wide Area Workflow Payment Instructions.

2. Communication with the Government:

a. Questions: Submit written questions via email ONLY to the contracting specialist David A.

Pickard at david.a.pickard.civ@army.mil. No phone calls will be accepted for questions.

Questions will be received up to 11:00 a.m. Eastern Time (ET) on 06 August, 2021.

3. Basis for Award:

The government intends to award in accordance with FAR 13.106-2 to the responsive, responsible vendor whose quote is the lowest priced and meets the requirements as stated in the PWS for the services requested.

Award will be made on the basis of low price including the evaluation for multiple awards. Multiple awards may be made if determined to be in the best interest of the government. For evaluation purposes only, a fee of $500 per award will be applied during the evaluation – this fee is an administrative tool for evaluation purposes only and is not actually added into any quoted or contract costs. The purpose of adding an administrative fee for evaluation purposes is to determine if it is prudent for the government to award multiple contracts. While vendors are NOT required to quote all line items of the solicitation, vendors are required to quote all line items within a specified group as follows:

Group 1: Audio/Visual (CLIN0002), Venue for Event Space (CLIN0003), Adult/Teen Catering (CLIN0004), Child Catering (CLIN0005), Parking (CLIN0006), and Miscellaneous (CLIN0007).

Group 2: Child Care Services (Line Item 0008)

Group 3: Lodging (CLIN0001)

a. Partial quotes are accepted, assuming they meet the criteria of fully quoting one of the two

“Groups” mentioned above

b. To be eligible for award, vendors must have an active account registration in the System for Award Management (SAM) at www.sam.gov at the time of quote submission.

c. Vendors who do not provide all of the required information with their quotes may be deemed ineligible for further consideration.

4. Administrative Information:

Contracting Officer: Rebecca Fowler

Contract Specialist: David A. Pickard – david.a.pickard.civ@army.mil.

5. Quotation Submission:

ADDENDUM to 52.212-1, Instructions to Offerors – Commerical Items (Jun 20202)

THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. PROVISIONS FROM THIS

SECTION WILL BE PHYSICALLY REMOVED FROM ANY RESULTANT AWARD.

Addendum to FAR 52.212-1(b), Submission of offers. Offeror shall submit an electronic copy of their dated quote via e-mail to: david.a.pickard.civ@army.mil with the solicitation number (W912LQ-21-Q-0025) in the subject block, by 13 August, 2021 at 1:00 PM EST. Facsimile offers will not be accepted. In addition to the items required by 52.212-1(b), the offeror shall complete and provide the following with their submission:

An active registration in the System for Award Management (SAM) database at https://beta.sam.gov/.

Quote of Full or Partial submissions with CLINS being quoted by the quotation submission date and time.

MUST complete and return 252.204-7016 & 7017 within full text clauses and provisions upon submission of quote.

Complete and return Information Sheet (Attachments 1) Provide a minimum of 3 recent and similar past performances upon submission of quote.

Addendum to FAR 52.212-1(f), Late submissions, modifications, revisions, and withdrawal of offers. This paragraph is tailored to read as follows: Offerors are responsible for submitting electronic offers by the solicitation due date and time. Offers received after the solicitation due date and time are considered late and will be handled in accordance with FAR 52.212-1(f).

a. The government will incur no costs associated with the preparation of this quote. The offeror shall identify any pricing discounts included in the pricing proposal.

b. All quotes shall be FOB Destination with the cost of freight/delivery included in the total price.

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

FOR

Pre-Mob Yellow Ribbon for the 1-116th Infantry

1.0 General: The Virginia Army National Guard will conduct a pre-deployment Yellow Ribbon Event for the 1-116th Infantry within 30 miles of Richmond, VA on October 16th, 2021. An estimated 2400 Attendees and staff will require lodging, conference space, and catering services.

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform all lodging, conference space, and catering services, as defined in this PWS.

1.2 Background: The Yellow Ribbon Event was established by Congress in 2008 and subsequently mandated for the various services by their components. The event is intended to provide a suitable environment for service members and their families or invited guests to learn about deployment and resilience resources.

1.3 Period of Performance (PoP): The Period of Performance shall be October 15th through October 16th, 2021.

1.4 General Information:

1.4.1 Place and Performance of Services: The contractor shall provide services between the hours of _6:00 A.M. – 6:00 P.M _ on Friday, October 15 through Saturday, October 16, 2021. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS.

1.4.1.1 Telework: Not authorized.

1.4.2 Quality Control (QC): The contractor shall develop and implement procedures to identify, prevent, and ensure services are performance in accordance with this PWS. As a minimum, the contractor shall develop quality control procedures which address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS).

1.4.3 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.4 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5 Reserved.

1.4.6 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO not later than October 1, 2021. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.7. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at

FAR 22.17.

1.4.8 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Contract Manager: An individual(s) identified in writing by the contractor who has full authority to act for the contractor on all contract matters relating to daily operation of this contract.

2.1.3 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.4 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

CM Contract Manager COR Contracting Officer Representative DoD Department of Defense FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services KO Contracting Officer OCI Organizational Conflict of Interest PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control TE Technical Exhibit

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: NONE

3.2 Materials: NONE

3.3 Equipment: NONE

3.4 Services: NONE

3.5 Utilities: NONE

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services and meet COVID19 guidelines in affect at the time of the event (i.e. hand sanitizer, disposable masks, etc.).

5.0 Requirements: The contractor shall:

5.1 The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all requirements.

5.1.1 The contractor shall provide all lodging, event space and catering, necessary to meet requirements in a manner which complies with Federal, State and Local laws and regulations, including COVID-19 guidance, in affect at the time of the event.

5.2 Lodging: The contractor shall provide clean and well maintained rooms, to include adequate heating and cooling and a relaxing atmosphere, and timely and commercially acceptable housekeeping services. The contractor shall correct any issues or arrange for alternative lodging, at no additional cost to the government, within 30 minutes of notification standards are not being met.

5.2.1 One thousand three hundred fifty (1350) sleeping rooms are required on Friday October 15th, 2021 and Nine hundred (900) sleeping rooms are required on Saturday October 16th, 2021 for family members. The contractor shall reserve this block of sleeping rooms designated “VANG Yellow Ribbon” for the Virginia Army National Guard. The room numbers blocked shall be provided to the designated government representative not later than October 1, 2021. The government representative will determine eligibility prior to check-in by hotel representative.

5.2.2 An additional fifteen (15) sleeping rooms shall be reserved for the Virginia Army National Guard staff members on October 15th, 2021. The contractor shall reserve this block of sleeping rooms under "Yellow Ribbon Staff". All staff attending will make individual room reservations using the appropriate reservation code and their personal or government issued credit card. No staff rooms shall be charged against this contract.

5.2.3 Rooms shall be private sleeping rooms with toilet and shower/tub facilities, with two (2) full or queen beds per room. Additional accommodations should be made for families containing more than 5 family members or for family members that require special needs such as cribs, rollaway beds, and handicap rooms.

5.2.4 The federal government will pay for the rooms actually used by service and family members who have had rooms reserved by the Virginia Army National Guard Yellow Ribbon under the “VANG Yellow Ribbon” block. However, incidental expenses, such as room service, telephone calls, movie and game rentals, restaurant invoices etc. are the responsibility of the individual attendee and shall not be billed against this contract.

These services shall be blocked from use and no personal credit card will be associated with any room in this block.

5.2.5 Service and family members who contact the hotel directly for room reservations shall be referred to the designated Yellow Ribbon Event government representative to ensure rooms are not double booked. If a service or family member reserves a room individually after being referred to the designated government representative, he/she is responsible for their own lodging cost, taxes, incidental costs, etc.

5.2.6 The deadline for reserving rooms under the reservation code is seventy-two (72) hours prior to scheduled event. Any rooms not reserved by this deadline shall be released from the block and made available for sale to the general public.

5.2.7 If rooms, reserved under the “VANG Yellow Ribbon block”, are unable to be “sold”, the contractor may invoice the government for those rooms not cancelled seventy-two

(72) hours prior.

5.2.8 The federal government is tax exempt.

5.2.9 Checkout on October 16th will be at 1:00 P.M. at no additional cost. Checkout on October 17th will be at 11:00 A.M. at no additional cost.

5.3 Event Space: The contractor shall provide clean and safe meeting space, to include audio visual equipment and displays, conducive to a training environment. Each space shall be large enough to comfortably accommodate the number of participates identified per room type. The contractor shall correct any issues or arrange for alternative meeting space, at no additional cost to the government, within one hour of notification standards are not being met.

5.3.1 All required meeting space must be provided at one location.

5.3.2 Space must be considered official meeting rooms and not open to the public.

5.3.3 Meeting spaces shall NOT contain pillar(s) and/or structural objects which may obstruct an attendee's view.

5.3.4 All rooms shall be walled spaces with doors that are able to be secured. No pipe and drape adaptions are to be utilized to accommodate required space.

5.3.5 Screen(s) shall be large enough and properly positioned to ensure all attendees can easily view presentations.

5.3.6 General Session:

5.3.6.1 Two conference rooms, set banquet style for approximately 2400 attendees and staff each. Rooms shall be available for government use from 6:00 p.m. ET, October 15th, 2021 through 6:00 p.m., October 16th, 2021. Note: Use of the room on October 15th, 2021 is for planning purposes only; therefore, full set-up is not required.

5.3.6.2 Contractor provided equipment shall be provided and set-up for government use in each of the general session rooms. The contractor shall provide onsite personnel necessary to setup and maintain all audio visual equipment and services during the event.

5.3.6.2.1 Podium

5.3.6.2.2 Microphone

5.3.6.2.3 Wireless lavalier

5.3.6.2.4 Hand-held microphone

5.3.6.2.5 Audio sound system

5.3.6.2.6 Projector screen

5.3.6.2.7 Projector

5.3.6.2.8 Equipment cart

5.3.6.2.9 Wi-Fi internet service

5.3.6.2.10 Audio / Visual technology

5.3.6.2.11 A notepad and pen shall be provided for each attendee. These items shall be placed at each table.

5.3.6.2.12 Stage or riser to enable viewing

5.3.6.3 The contractor shall provide three (3) tables with four (4) chairs each outside the conference rooms for registration.

5.3.7 Resource Provider Area. The contractor shall provide an area which accommodates thirty (30) government partners and at least 2400 attendees on October 16, 2021 from 6:00 a.m. to 6:00 p.m. ET. Setup of the area shall include thirty (30) six

(6) foot skirted tables placed near walls with 2 chairs per tables

5.3.8 Counseling Rooms. The contractor shall provide three rooms, each set with one table and six chairs, for government use from 7:00 a.m. to 6:00 p.m. ET, October 16, 2021. A box of tissues shall be available in each of the rooms. Counseling rooms shall not be a bedroom, unless all furniture can be removed.

5.3.9 Childcare Rooms. The contractor shall provide childcare area(s) to accommodate up to one hundred eighty (180) children, ages 0-5 and one hundred eighty (180) children, ages 6-10.

5.3.9.1 Age groups shall be separated.

5.3.9.2. Each area shall allow a minimum of 20 sq. feet per child.

5.3.9.3 Each area shall be set with ten (10) tables (round or rectangle) with eight (8) chairs per table

5.3.9.4 Each area shall be available for government use from 7:00 a.m. – 6:00 p.m. ET, October 16th, 2021

5.3.9.5 Each area shall include a television and DVD cart combination. The contractor shall provide onsite personnel necessary to setup and maintain all audio visual equipment during the event.

5.3.9.5 The contractor shall provide two (2) tables with four (4) chairs each outside the each child care area for registration.

5.3.10 Youth Room. The contractor shall provide an area to accommodate up to one hundred sixty (160) youth, ages 11-17.

5.3.10.1 The area shall provide a minimum of 20 sq. feet per child.

5.3.10.2 The area shall be set with eight (8) tables (round or rectangle) with eight (8) chairs per table

5.3.10.3 The area shall be available for government use from 7:00 a.m. – 6:00 p.m. ET, October 16th, 2021

3.10.4 The area shall include a projector and screen. The contractor shall provide onsite personnel necessary to setup and maintain all audio visual equipment during the event.

5.3.10.5 The contractor shall provide two (2) tables with four (4) chairs each outside the youth room for registration.

5.4Catering. The contractor shall provide a variety of high quality foods and beverages in a timely manner which complies with all Federal, State and local laws, regulations, policies, permits and insurance in accordance with commercial food and beverage standards. Noncompliant food and beverage services shall be corrected on the spot at no additional cost to the government.

5.4.1 The contractor shall provide a working lunch for approximately 2,500 adult and teen participants on October 16th, 2021 at 12:00 p.m. ET. The lunch shall be served plated or boxed and include choice of entrée (two meat and one vegetarian option), a salad, a vegetable, a starch, bread, non-carbonated beverages, coffee, and assorted desserts. The COR will approve the entrée options.

5.4.2 The contractor shall provide a lunch for approximately 360 children 0 to 10 on October 16th, 2021 at 12:00 p.m. ET. The lunch shall be served plated or boxed and include entree, a salad, a vegetable, a starch, bread, non-carbonated beverages, coffee, and assorted desserts. The menu shall be kid friendly (i.e. chicken fingers, pizza, fries, bread sticks, etc.).

5.4.3 The contractor shall submit a list of menu options for adult and children meals to the COR for review and selection not later than October 1, 2021.

5.4.4 The contractor is responsible for all set up and clean up related to the required meals.

5.4.5 The government will provide a final meal count 72 hours prior to the event. The government will provide vegetarian entrée numbers with final meal count.

5.4.6 The contractor shall not impose a penalty upon the government for food not consumed by attendees, provided the government gives proper personnel count to the contractor.

5.5. Miscellaneous

5.5.1 The Government shall be permitted to bring and setup its own laptop computers with Microsoft PowerPoint applications, and printers to be used in conjunction with contractor-provided equipment in the conference room and breakout rooms. The government shall be permitted to connect its equipment to the contractor’s electrical outlets and facilities, with no additional costs to the government for use of contractor’s electrical service.

5.5.2 The contractor agrees to allow the government to provide childcare services via separate contract in the conference rooms identified as childcare rooms.

5.5.3 The contractor shall have a representative on-site throughout the duration of the conference. The on-site representative may be the same individual as the Contract Manager (CM). However, if the on-site representative is not the CM or alternate CM, the on-site representative shall have the same authority as the CM or the CM shall be available to the contractor’s on-site representative throughout the full duration of the event.

and.

5.6 Parking The contractor shall provide parking for the 1600 guests listed in para 5.2.1 will be charged to the government via contract

5.6.1 The contractor shall provide additional parking for an estimated 800 attendees on October 16, 2021 from 7:30 A.M. to 6:00 P.M. Parking will be provided as self-parking at the venue. This parking is for day attendance as guests who do not qualify for lodging.

TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance Objective

Performance Standard Acceptable Quality Level (AQL) Surveillance Method/By Whom

5.2 The contractor shall provide clean

and well maintained rooms, to include adequate heating and cooling and a relaxing atmosphere, and timely and commercially acceptable housekeeping services.

If rooms do not meet the standard, the contractor shall correct the issue or arrange for alternative lodging within 30 minutes.

Random Monitoring/Assigned Government Representative

5.3 The contractor shall provide clean

and safe meeting space, to include audio visual equipment and displays, conducive to a training environment. Each space shall be large enough to comfortably accommodate the number of participates identified per room type.

If meeting space(s) does not meet the standard, the contractor shall correct the issue or arrange for alternative meeting space at no additional cost to the government within one hour of deficiency notification.

Random Monitoring/Assigned Government Representative

5.4 The contractor shall provide a

variety of high quality foods and beverages in a timely manner which complies with all Federal, State and local laws, regulations, policies, permits and insurance in accordance with commercial food and beverage standards.

Noncompliant food and beverage services shall be corrected on the spot at no additional cost to the government.

Random Monitoring/Assigned Government Representative

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS Reference / Deliverable Title

Frequency/Date Number of Copies

Medium/Format Submit To

1.4.6 Contract

Manager (CM)

No later than October 1, 1 Electronic Submission

KO

5.2.1 List of Blocked

Rooms for Family Members

No later than October 1, 1 Electronic Submission

COR

5.4.3 Menu options Not later than October 1, 1 Electronic Submission

COR

3RD PARTY VENDOR STATEMENT

*****IMPORTANT FOR 3rd PARTY VENDORS (Event Planners, etc.)*****

The government is bound by the terms and conditions of the award issued to the contractor identified on page 1 of the Standard Form (SF) 1449, Block 17a. The government is NOT bound by the terms and conditions agreed upon by the lodging/event facility, child care company, caterering and/or audio visual company and the contractor identified on the SF1449. With the exception of payment terms, any deviation from the performance requirement must be submitted as an alternative at the time quotes are submitted. The government may or may not accept the alternative term or condition; therefore, if a company is unable to accept an award unless the alternative is accepted it must be clearly annotated on the quote. Examples of such scenarios are provided below.

1. While the government is tax exempt, third party vendors are responsible for paying applicable taxes in accordance with their contractual agreements. A tax exemption form will not be provided by the government directly to the lodging/event facility, caterer, etc. should award be made to a third party vendor, nor will the government complete a tax exemption form on behalf of the third party vendor. Pricing should take this into consideration.

2. Payment is made to the vendor who is awarded a government contract. The government will make payment in accordance with the Prompt Payment Act after services have been received. Advance payment by the government is not authorized. The third party vendor is responsible for payment in accordance with their contractual agreement regardless of when payment is made by the government. For example, if the third party vendor's contractual agreement with the hotel is for a deposit of 20% ten days prior to the event, the third party is responsible for the deposit. The government will not make an advance payment to the contractor in order for the deposit to be made.

3. Final counts will be provided in accordance with award issued by the government. Should an agreement between a third party vendor and hotel, childcare company, caterer, etc. include different cutoff dates for final counts, the government is not responsible for any differences, nor will the government attempt to estimate what the final count will be in advance.

4. During the event, the contractor shall have their own personnel on-site for coordination.

Government personnel will not directly address or negotiate with suppliers/vendors as there is no privy of contract.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1,350 Each Lodging, October 15th

FFP

Lodging in accordance with the Performance Work Statement (PWS) Period of Performance: October 15, 2021 FOB: Destination

PSC CD: V231

NET AMT

0002 900 Each Lodging, October 16th

FFP

Lodging in accordance with the Performance Work Statement (PWS) Period of Performance: October 15, 2021

Event Space

FFP

Venue in accordance with the Performance Work Statement (PWS) Period of Performance: October 16, 2021 Conference Rooms - 2 Resource Provider Room - 1 Counseling Rooms - 3 Child Care Rooms - 2 Youth Room - 1

0003AA 2 Each Conference Rooms

FFP

2 Conference Rooms in accordance with the Performance Work Statement (PWS):

Period of Performance: October 16, 2021

0003AB 1 Each Resource Room

FFP

1 Resource Room in accordance with the Performance Work Statement (PWS):

Period of Performance: October 16, 2021

0003AC 3 Each Counseling Rooms

FFP

3 Counseling Rooms in accordance with the Performance Work Statement (PWS):

Period of Performance: October 16, 2021

0003AD 2 Each Childcare Rooms

FFP

2 Childcare Rooms in accordance with the Performance Work Statement (PWS):

Period of Performance: October 16, 2021

0003AE 1 Each Youth Room

FFP

1 Youth Room in accordance with the Performance Work Statement (PWS):

Period of Performance: October 16, 2021

0004 2,500 Each Adult/Teen Catering

FFP

Catering in accordance with the Performance Work Statement (PWS) Period of Performance: October 16, 2021 Excess food IAW 52.226-6 shall be followed.

0005 360 Each Child Catering, ages 0 - 10

FFP

Catering in accordance with the Performance Work Statement (PWS) Period of Performance: October 16, 2021 Excess food IAW 52.226-6 shall be followed.

0006 2,400 Each Parking

FFP

Parking in accordance with the Performance Work Statement (PWS) The contractor shall provide parking for the 1600 guests listed in para 5.2.1 will be charged to the government via contract.

The contractor shall provide additional parking for an estimated 800 attendees on October 16, 2021 from 7:30 A.M. to 6:00 P.M. Parking will be provided as self-parking at the venue. This parking is for day attendance as guests who do not qualify for lodging.

Period of Performance: October 15, 2021 - October 16, 2021

0007 1 Each Miscellaneous

FFP

Miscellaneous charges in accordance with the Performance Work Statement (PWS) Period of Performance: October 15, 2021 - October 16, 2021 Please provide itemized charges for this CLIN when submitting Quote.

0008 1 Job Child Care Services

FFP

Childcare in accordance with the Performance Work Statement (PWS) Period of Performance: October 16, 2021 Please provide itemized charges for this CLIN when submitting Quote.

0009 1 Job Audio/Visual Equipment

FFP

Audio/Visual Equipment in accordance with the Performance Work Statement

(PWS)

Period of Performance: October 16, 2021

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management OCT 2018 52.204-13 System for Award Management Maintenance OCT 2018 52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.212-1 Instructions to Offerors--Commercial Items JUN 2020 52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018 52.222-19 (Dev) Child Labor - Cooperation with Authorities and Remedies

(DEVIATION 2020-O0019)

JUL 2020

52.223-17 Affirmative Procurement of EPA-Designated Items in Service and Construction Contracts

AUG 2018

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.204-7000 Disclosure Of Information OCT 2016 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

DEC 2019

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

MAY 2016

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

JAN 2021

252.204-7020 NIST SP 800-171 DoD Assessment Requirements NOV 2020 252.225-7012 Preference For Certain Domestic Commodities DEC 2017 252.225-7048 Export-Controlled Items JUN 2013 252.225-7974 (Dev) Representation Regarding Business Operations with the

Maduro Regime (DEVIATION 2020-O0005)

FEB 2020

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006 252.232-7017 Accelerating Payments to Small Business Subcontractors--

Prohibition on Fees and Consideration

APR 2020

252.243-7001 Pricing Of Contract Modifications DEC 1991 252.244-7000 Subcontracts for Commercial Items JAN 2021

CLAUSES INCORPORATED BY FULL TEXT

52.204-22 ALTERNATIVE LINE ITEM PROPOSAL (JAN 2017)

(a) The Government recognizes that the line items established in this solicitation may not conform to the Offeror's practices. Failure to correct these issues can result in difficulties in acceptance of deliverables and processing payments. Therefore, the Offeror is invited to propose alternative line items for which bids, proposals, or quotes are requested in this solicitation to ensure that the resulting contract is economically and administratively advantageous to the Government and the Offeror.

(b) The Offeror may submit one or more additional proposals with alternative line items, provided that alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation. However, acceptance of an alternative proposal is a unilateral decision made solely at the discretion of the Government. Offers that do not comply with the line items specified in this solicitation may be determined to be nonresponsive or unacceptable.

(End of provision)

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (FEB 2021)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

(a) Definitions. As used in this provision --

“Covered telecommunications equipment or services” has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

“Economically disadvantaged women-owned small business (EDWOSB) Concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

"Forced or indentured child labor" means all work or service-

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

“Highest-level owner” means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

“Immediate owner” means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

“Inverted domestic corporation” means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

“Manufactured end product” means any end product in product and service codes (PSCs) 1000-9999, except--

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

“Place of manufacture” means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

“Predecessor” means an entity that is replaced by a successor and includes any predecessors of the predecessor.

“Reasonable inquiry” has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

“Restricted business operations” means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate--

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

“Sensitive technology”--

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically--

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

“Service-disabled veteran-owned small business concern”--

(1) Means a small business concern--

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

"Small business concern"--

(1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR part 121 and size standards in this solicitation.

(2) Affiliates, as used in this definition, means business concerns, one of whom directly or indirectly controls or has the power to control the others, or a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships. SBA determines affiliation based on the factors set forth at 13 CFR 121.103.

“Small disadvantaged business concern”, consistent with 13 CFR 124.1002, means a small business concern under the size standard applicable to the acquisition, that--

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by--

(i) One or more socially disadvantaged (as defined at 13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding $750,000 after taking into account the applicable exclusions set forth at 13 CFR 124.104(c)(2); and

(2) The management and daily business operations of which are controlled (as defined at 13.CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

“Subsidiary” means an entity in which more than 50 percent of the entity is owned--

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation.

“Successor” means an entity that has replaced a predecessor by acquiring the assets and carrying out the affairs of the predecessor under a new name (often through acquisition or merger). The term “successor” does not include new offices/divisions of the same company or a company that only changes its name.

The extent of the responsibility of the successor for the liabilities of the predecessor may vary, depending on State law and specific circumstances.

“Veteran-owned small business concern” means a small business concern--

(1) Not less than 51 percent of which is owned by one or more veterans (as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

"Women-owned business concern" means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and whose management and daily business operations are controlled by one or more women.

“Women-owned small business concern” means a small business concern--

(1) That is at least 51 percent owned by one or more women or, in the case of any publicly owned business, at least 51 percent of its stock is owned by one or more women; or

(2) Whose management and daily business operations are controlled by one or more women.

“Women-owned small business (WOSB) concern eligible under the WOSB Program (in accordance with 13 CFR part 127)”, means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States.

(b) (1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM.

(2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications--Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard(s) applicable to the NAICS code(s) referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs __.

[Offeror to identify the applicable paragraphs at (c) through (v) of this provision that the offeror has completed for the purposes of this solicitation only, if any.

These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.]

(c) Offerors must complete the following representations when the resulting contract will be performed in the United States or its outlying areas. Check all that apply.

(1) Small business concern. The offeror represents as part of its offer that it ( ___ ) is, ( ___ ) is not a small business concern.

(2) Veteran-owned small business concern. (Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.) The offeror represents as part of its offer that it ( ___ ) is, ( ___ ) is not a veteran-owned small business concern.

(3) Service-disabled veteran-owned small business concern. (Complete only if the offeror represented itself as a veteran-owned small business concern in paragraph (c)(2) of this provision.) The offeror represents as part of its offer that it ( ___ ) is, ( ___ ) is not a service-disabled veteran-owned small business concern.

(4) Small disadvantaged business concern. (Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.) The offeror represents that it ( ___ ) is, ( ___ ) is not a small disadvantaged business concern as defined in 13 CFR 124.1002.

(5) Women-owned small business concern. (Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.) The offeror represents that it ( ___ ) is, ( ___ ) is not a women-owned small business concern.

(6) WOSB concern eligible under the WOSB Program. [Complete only if the offeror represented itself as a women-owned small business concern in paragraph (c)(5) of this provision.] The offeror represents that--

(i) It [ ___ ] is, [ ___ ] is not a WOSB concern eligible under the WOSB Program, has provided all the required documents to the WOSB Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility; and

(ii) It [ ___ ] is, [ ___ ] is not a joint venture that complies with the requirements of 13 CFR part 127, and the representation in paragraph (c)(6)(i) of this provision is accurate for each WOSB concern eligible under the WOSB Program participating in the joint venture. [The offeror shall enter the name or names of the WOSB concern eligible under the WOSB Program and other small businesses that are participating in the joint venture: ___ .] Each WOSB concern eligible under the WOSB Program participating in the joint venture shall submit a separate signed copy of the WOSB representation.

(7) Economically disadvantaged women-owned small business (EDWOSB) concern. [Complete only if the offeror represented itself as a WOSB concern eligible under the WOSB Program in (c)(6) of this provision.] The offeror represents that--

(i) It [ ___ ] is, [ ___ ] is not an EDWOSB concern, has provided all the required documents to the WOSB Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility; and

(ii) It [ ___ ] is, [ ___ ] is not a joint venture that complies with the requirements of 13 CFR part 127, and the representation in paragraph (c)(7)(i) of this provision is accurate for each EDWOSB concern participating in the joint venture.