ATCH_4_Amendment 0001 - QAs.pdf

ATTACHMENT #4

Iowa Army National Guard 1-113 CAV Des Moines, IA Yellow Ribbon Event 15-16 Aug 2020

W912LP-20-Q-4512

Amendment 0001 – Questions and Answers

The following questions have been received in connection with the above referenced solicitation for the Des Moines, IA Yellow Ribbon Event on 15-16 Aug 2020. The due date for quotes remains unchanged, Monday, 20 April 2020, 11:00 a.m. local (central) time.

Q1. Can Breakfast be served as a plated breakfast or does it need to be a buffet style?

A1. Breakfast may be served as a plated breakfast. Please indicate this on your quote.

Q2. Can cost of audio visual be built in to a meeting room rental fee?

A2. All Meeting room space shall be FFP and inclusive of room rental, audiovisual equipment and applicable service fees. The contractor shall clearly identify whether the required audiovisual equipment for the General Session Room and Breakout Rooms is included in the quoted price or if it is not quoted.

Q3. How much space is required for general purpose room?

A3. While the Performance Work Statement does not specifically include a minimum size for the general session room, the room shall be an adequate size to accommodate 310 people at 39 round tables, with eight (8) chairs around each table. There shall be adequate room to move throughout the room with the tables in place.

Q4. How much space is required for children’s rooms?

A4. Child & Youth Room: One (1) room of adequate size to accommodate 20 people comfortably and to facilitate games and activities. Provide enough tables with table cloths and chairs in corner of room to accommodate 20 children for lunch and crafts.

Childcare Room: Large enough to accommodate 20 people. Provide enough tables with table cloths and chairs in corner of room to accommodate 20 children for lunch.

Q5. Can one of the breakout rooms be the General Session Room?

A5. Yes.

Q6. Do all of the resource tables need to be in one room or can these be split into two separate rooms on two different levels?

Q6. The resource tables can be split into two separate rooms on two different levels. The resource tables being in one room is preferred.