Combined_Synopsis_Solicitation_Medical_SurveillanceV2.docx

Combined Synopsis Solicitation W912LN-19-T-0002

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation W912LN-19-T-0002 is being issued as a Request for Proposal (RFP) for Annual Occupational Medical Surveillance for Vermont National Guard Full-time Workforce as outlined in this solicitation and attached Performance Work Statement (PWS). All solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-100. This procurement is a 100% Small Business set-aside IAW FAR 19.502-2 (a). The NAICS code is 621999 and the Small Business Size Standard is $15M.

The Government does not accept responsibility for non-receipt of quotes. It is the vendor’s responsibility to request and receive confirmation of quote receipt. All questions regarding this RFP must be submitted via email NLT 30 May 2019 to Michael.l.follett.civ@mail.mil. Questions with Answers will be consolidated and posted back to FBO as an amendment NLT 5 June 2019. Please submit quotes by 19 June 2019, 12:00 p.m. (Noon). Eastern Standard Time.

The Government intends to evaluate offers and award a multiple year requirements contract without discussions with offerors as outlined in the PWS. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary.

In response to this solicitation vendors/contractors will submit standard commercial quotes or spreadsheets identifying total cost of quote; include all costs for base year and option years as separate line items. (see below)

PROPOSAL FILES - Section L

1. Format. The submission shall be clearly indexed and logically assembled. Each section/factor shall be clearly identified and shall begin at the top of a page. All pages of each section shall be appropriately numbered and identified by the complete company name, date and Request for Proposal (RFP) number in the header and/or footer.

The following additional restrictions apply:

2. File Packaging. All proposals shall be standard documents, i.e. doc, xls, ppt, etc., no larger than fifteen pages in length. Please note – Self extracting exe files are not acceptable.

3. Content Requirement. The offeror shall confine submissions to essential matters, sufficient to define the proposal in a concise manner, to permit a complete and accurate evaluation of each proposal. The proposal should consist of a Table of Contents if deemed necessary to help identify the different sections of the proposal:

BASIS FOR AWARD - Section M

The award will be made based on the proposal that is determined to be the most beneficial to the Government (i.e., to provide the best value) overall, with appropriate consideration given to the following evaluation factors: Technical, Cost/Price, & Past Performance. To receive consideration for award, a rating of no less than “Acceptable” must be achieved for the Technical factor.

Offerors will be cautioned that the award may not necessarily be made to the lowest cost/price offered. However, even if it is indicated below that factors other than price, when combined, are weighted significantly more than price, if non-price factors do not provide an adequate basis to distinguish between offers, the Government reserves the right to make award based on price.

NOTE: All Non-priced Factors combined are approximately equal to Cost/Price.

1. FACTORS TO BE EVALUATED:

The following evaluation factors will be used to evaluate each proposal: Award will be made to the offeror whose proposal is most advantageous to the Government based upon an assessment of the evaluation factors described below.

Factor 1: Technical Factor: The Technical factor will be evaluated on the capabilities and strength of proposal based on how it applies to the Performance Work Statement (PWS). A detailed explanation of the criteria for the evaluation is set forth in the “Evaluation Approach”, Paragraph 2 of this section. During evaluation of each proposal, the Government will assign the Technical factor an adjectival rating and write a narrative evaluation reflecting the identified findings.

Factor 2: Cost/Price: The resulting award will be a Firm Fixed Price contract. Price reasonableness may be utilized in the evaluation of the Firm-Fixed Price effort.

Factor 3: Past Performance: Each offeror’s past performance will be reviewed using a list of references and/or contract numbers to determine relevancy and confidence assessment.

2. EVALUATION APPROACH

All proposals shall be evaluated by a Source Selection Team (SST) consisting of, at a minimum, the contracting officer, requiring activity representative, and a technical expert.

a. The overarching evaluation approach for all factors is as follows:

1) Adequacy of Response. All factors are evaluated for adequacy of response (whether the offeror's proposal fully satisfies the requirements set forth in the solicitation/RFQ).

2) Feasibility of Approach. The proposal will be evaluated to determine whether the offeror's proposal is workable and capable of achieving the required end results within the required schedule.

b. The Technical factor evaluates the offeror’s proposal for the basic contract period and all option years that at least meets the minimum Acceptable levels of the overall requirement. A rating of Marginal could indicate a lack of understanding concerning mission requirements and may result in the entire proposal receiving an unfavorable rating and/or being eliminated from the competitive range.

Evaluation of Technical factor: The Technical factor will be reviewed according to whether the proposal demonstrates that the offeror understands the requirement, has the necessary expertise to achieve it, and its proposal is adequately designed to achieve required results. The Technical approach and related risk are evaluated using the combined technical/risk rating table below, which considers risk in conjunction with strengths, weaknesses, uncertainties, and deficiencies in determining technical ratings.

TABLE 1 – COMBINED TECHNICAL/RISK RATINGS

c. Cost/Price Factor. Adjectival ratings shall not be used for offerors’ Price proposals. The Government will fully evaluate and negotiate all priced Contract Line Item Numbers (CLINs) for award. For award purposes, the total proposed price for all CLINs will be added together into a total sum (contract value). The evaluation of all option CLINs will not obligate the Government to exercise any option. The Offeror’s Cost/Price proposal will be evaluated as follows.

1). FFP Evaluation. For a price to be fair and reasonable, it must represent a price to the Government that a prudent person would pay in the conduct of competitive business. The Offeror’s proposed fixed-price CLINs may be evaluated, using one or more of the techniques described in FAR 15.404-1 in order to determine if they are fair and reasonable

2) Overall Price Proposal Evaluation: The overall Cost/Price proposal will evaluated for the following:

a) Compliance: The Cost/Price proposal submitted by the Offeror will be evaluated for compliance based upon the submission requirements contained in the instructions.

b) Unbalanced Pricing: The Offeror’s overall Cost/Price proposal will be evaluated for unbalanced pricing as defined in FAR 15.404-1(g). An offer may be rejected if the contracting officer determines that the lack of balance poses an unacceptable risk to the Government (see FAR 15.404-1(g)(1) through FAR 15.404-1(g)(3)).

c) Errors: The Offeror’s Cost/Price proposal will be reviewed for errors. The Offeror may be given an opportunity to clarify certain aspects of their proposal at the sole discretion of the Contracting Officer.

d. Past Performance Factor. The Government will evaluate the offeror’s record of past and current performance to ascertain the probability of successfully performing the required efforts of the PWS.

1) Evaluation of past performance shall be done by review of information provided by the offeror’s references and previous contracts of the same size and scope to this PWS.

2) The Government will focus its inquiries on the offeror’s (and major subcontractor’s) record of performance as it relates to all solicitation requirements, including cost, schedule, and past performance. Absent any recent and relevant past performance history or when the performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned, the offeror will be assigned a “neutral confidence rating” and its proposal will not be evaluated either favorably or unfavorably on past performance. The Government may use data provided by the offeror in its proposal and data obtained from other sources, including data in Government files or data obtained through interviews with personnel familiar with the contractor and their current and past performance under Federal, State or Local government or commercial contracts for same or similar services.

3) Offerors shall submit all Government and/or commercial contracts for the prime offeror and each major subcontractor in performance or awarded during the past 3 years, from the issue date of this RFP, which are relevant to the efforts required by this RFP. The Government may consider a wide array of information from a variety of sources, but is not compelled to rely on all of the information available.

4) The past performance factor considers each offeror’s demonstrated recent and relevant record of performance in supplying products and services similar to the contract requirements. There are three aspects to the past performance evaluation: recency, relevancy, and quality.

(a) RECENCY: The first aspect is to evaluate the recency of the offeror’s past performance. Recency is generally expressed as a time period during which past performance references are considered relevant, and is critical to establishing the relevancy of past performance information.

(b) RELEVANCY: The second aspect is to determine how relevant a recent effort accomplished by the offeror is to the effort to be acquired through the source selection. Relevancy is not separately rated; however, the following criteria (see Table 2) will be used to establish what is relevant which shall include similarity of service/support, complexity, dollar value, contract type, and degree of subcontract/teaming.

Table 2 - Past Performance Relevancy Ratings

(c) QUALITY ASSESSMENT: The third aspect assesses the overall quality of the offeror’s past performance. Documented results from references, interviews, CPARS, and other sources form the support and basis for this assessment.

5) Performance Confidence Assessment: The Government will utilize the Performance Confidence Assessment (see Table 3 below) to select the most appropriate confidence level for each Offeror.

TABLE 3 - Performance Confidence Assessments

3. DISCUSSIONS

a. GENERAL INFORMATION. In accordance with FAR 15.306(d), discussion sessions with each offeror may be held. Should discussions take place, all offerors in the competitive range will be allowed a minimum of 5 calendar days to submit Final Proposal Revisions.

b. DISCUSSION SCHEDULING. If discussions are conducted, the Contracting Officer will schedule the discussion sessions, and each offeror will be notified of the time and place at least 5 business days prior to their discussion session. Appropriate security clearances should be provided by the offerors in sufficient time to process the requests. The Contracting Officer will provide additional instructions with the notification. The discussion sessions will take place at a facility of the Government’s choosing in the Burlington, Vermont area.

Effective 1 June 1998, contractors must be registered in the System for Award Management (SAM), prior to receiving any contract award. You can register in SAM via the internet at https://www.sam.gov.

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (DEC 2016) ALTERNATE I (OCT 2014)

The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at https://www.sam.gov/portal . If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (t) of this provision. Refer to attached full text clause in FBO.

(b) (1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM.

(2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications--Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201). [Offeror to identify the applicable paragraphs at (c) through (u) of this provision that the offeror has completed for the purposes of this solicitation only, if any. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer. Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.] Contract Line Items:

Provisions and Clauses (Terms and Conditions) that affect this solicitation attached (Provisions and Clauses Medical Surveillance.docx)